Res. No. 076-99-10700RESOLUTION NO.76-99-10700
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY
MANAGER TO ISSUE OPEN PURCHASE ORDERS TO BOTANICS
WHOLESALE INC.,PLASENCIA NURSERIES,SYLVAN NURSERY
FARMS LLC,TROPICAL FALLS LANDSCAPING AND
MAINTENANCE INC.,AND TROPICAL TREE WORKS FOR
FURNISHING AND PLANTING VARIOUS SPECIES OF TREES FOR A
TOTAL AMOUNT OF $14,000.00 TO BE CHARGED TO ACCOUNT
NUMBER 1-0000-245.10-00,"PRIOR YEAR'S ENCUMBRANCE".
WHEREAS,aspartofits centralized purchasing procedures,theCity Administration
hasimplementedanopenpurchaseordersystemtofacilitateacquisitionofgoodsandorservices,
and;
WHEREAS,plantnurseriesthat consistently offercompetitivepricingalongwitha
high quality product havebeen identified for issuance of open purchase ordersfortree planting
projects during the1998-99fiscalyear.
NOW THEREFORE,beitRESOLVEDbytheMAYORANDCITY COMMISSION
of the CITY OF SOUTH MIAMI,FLORIDA that
Section1.TheCityManagerisherebyauthorizedtoissueopenpurchaseorderstotaling
$14,000 fromCity funding andan unspecified amount tobepaidby residents participating inthe
GiftTree Program duringthe 1998-1999 fiscalyearto:
Vendor
Approx.
no.of trees
available Acct.Number
Gift Tree Program
Participants*
Botanies WholesaleInc.90 1-0000-245.10-00 asrequested
Plasencia Nursery 301-0000-245.10-00as requested
SylvanNurseryFarmsLLC300 1-0000-245.10-00 asrequested
TropicalFallsLandscapingInc.100 1-0000-245.10-00 asrequested
TropicalTreeWorksInc.10 1-0000-245.10-00 asrequested
*Payment willbemade directly tothevendorbytheresident purchasing thetree(s).
Section 2.This resolution shallbe effective immediatelyuponapproval.
PASSED AND ADOPTED this 13,h day of April 1999.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
--t5TY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
M-ayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russe'll
5-0
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Mayor and Commission DATE:April 13,1999
FROM:Charles D.Scurr /O RE:Agenda Item #.M
City Manager/^//|^Open Purchase Orders for various nurseries
-Snapper Creek Charette and Gift Tree
Program
The attached resolution seeks Commission approval to issue open purchase order to various tree
vendorsforthepurchaseandplantingoftrees.
BACKGROUND
Inthe spring of 1998,the City of South Miami embarked upon the first phase its Gift Tree
Program (GTP),a long-term plan to increase the city's tree canopy.The program gives residents
theopportunityto purchase treesatadiscountedcost.Thetreesarechosenfromalistof
available species and are planted by the contractor inthe right-of-way grassy areas in front of the
resident's property.The second phase of the GTP will take place in the months of April and
May.
In conjunction with the GTP,implementation of the 1997 Snapper Creek Charette landscaping
plan will be moved forward.The Charette called for a substantial increase in the tree canopy
within that neighborhood.To address the tree purchase and plantings in an expeditious and
cost-effective fashion,the Public Works Department solicited quotes from several South Florida
nurseries based on volume purchases.The nurseries submitted bids on 15 tree species
encompassing shade,flowering and palm trees chosen bythe Landscape Committee.
ANALYSIS
Based on the specifications listed in the requests for price quotes,at least two quotes were
obtained for each ofthe 16 species.The attached chart summarizes the quotations from the
seven tree nurseries that provided prices onthe specified species.Incases where the lowest
priced vendor fora particular species does not have that tree on inventory at the time of the
actual purchase,another approved bidder will be used.Notwithstanding this procedure,the
availability of any particular specie is not guaranteed forGTP participants.Trees will be
reserved and planted ona first-come,first-served basis.
Funding forthetree purchases will come from the following sources:
APPROX.NO.ESTIMATED REMAINING
PROJECT OFTREESCOSTACCT.NO.BALANCE
SnapperCreek Charette-Phase 156*$14,000000-0000-219.0000 $500
Gift Tree Program N/A Residents will purchase at City's discounted price
*The number of trees tobe planted may not conform to the desired plan due to underground utility restrictions.
\continued...
MAYOR AND COMMISSION APRIL 13,1999 PAGETWO
The 50 to 60 trees to be planted in the Snapper Creek area will provide approximately 20 percent
of the overall goal of 300 to 350 trees.The rate progress towards this goal in coming years will
dependingonfundingavailability.
The recommended vendors were chosen based on price for specimen ofthe same or similar
quality and size.Although one or two nurseries would have been preferred for simplification,the
widevarietyoftreespeciessoughtledtotheselectionof five differentvendors.Theseare
(alphabetically):
Botanies Wholesale Inc.Tropical Falls Landscaping Inc.
Plasencia Nursery Tropical Tree Works Inc.
Sylvan Nursery Farms Inc.
The total funding amount will be applied to the vendors depending upon availability of trees at
thetime of thePOapproval.
CONCLUSION AND RECOMMENDATION
The GTP and the start of implementation of the Snapper Creek Charette tree program require a
cost-effective and flexible purchasing and planting program.The open PO's proposed will allow
the City to move forward with these initiatives and have the planting completed in the months of
April and May,the optimum timefor planting new trees.
Approval of the open PO's is recommended.
Attachments
—•1iTiiiang~i nn it
Mar--10-99 04:28P BOTANICS WHOLESALE,INC.305 2*6 1782
SHADE TREES
OAKS 20'+$300.00
LYSILOMA 15'+S10/FT.
GUMBO LIMBO 16-18'+S7/FT
PINK TABEBUIA 13-14'+S10/FT
20'+<<
PALMS
MAYPAN COCONUT 20-24'
QUEEN PALM 24'-30'
ROYAL
S15/FT
S6/FT
S10/FT
PTYCHOSPERMA ELEGANS
(ALEXANDER)S12.50/FT
SINGLE OR MULTI TRUNK
MANY DOUBLETRUNK AVAILABLE
THRJNAX RADIATA
U'POT
17"P0T
B&B
$25
$75
S20/FT
APPROYI^ATr
NO.AVAILABLE
20
15
30
40
2
100
50
FEW AVAILABLE
UNDER 25'
30@16-18'
20 ABOVE 18'
5'PLANTED SINGLE
5'SINGLE/MULTI
(LARGER TRUNKS)
SINGLE TRUNK
/6-8'PLANTED 30 AVAILABLE
7 ""S=T0'PLANTED 20 AVAILABLE
X.11-12'PLANTED 20AVAILABLE
P.02
93/12/1393 13:80 3352^5508
MARCH 12.1999
CITY OF SOUTH MIAMI
47V.>5W7>AVhNUh
MIAMI.FL .1.1133
FAX:(.*ri)5)26M7Vi
FLASENCIA NURSERY
1 r4-.™--i a
THANK VOUPORG,V,NC US THE OPPORTUNE TO QUOTB VOU ON THB P0U.OW.NC.
vDl
Hi
BESCfigFniJN
PELTOPHORUM 15 GAL 8'-10'
UNIT
FRICE
$5oon
EXTENDED
PRICE
$1300.00
11*01 SW 72 St««t .Miami,IX 331«-(3031 Z71-90S5 •r<u (3051 279-0500
.••v^--y,^1.^W/>.W>».
PAGE 81
•••'-••-^.-^••-»/-
FROM :SVUHN NIRSERY PHONE MO.:3B5 235 <513 Apr.93 1999 «:4FH PI
^fevSYLVAN
PROPOSAL
April 8,1999
Dear Omar,
Thank you for your request to propose the planting of 385 trees for the
Snapper Creek Landscape project.I'his sounds like anexciting project,and we
would loveto be part of it
We proposea general mix of the following trees:
Wild Tamarind -Lysiloma latisiliqua
Royal Poinciana -Delonix rcgia
YellowTrumpet-Tabebuia argentea
Coconut Palm Cocos nucifera
These trees,ten to twelve foot in height,have been grown in 25 gallon
containers,making the replanting of them relatively easy and safe.Our price,
including the tree,delivery,hole drilling,and installation,is $165.00 per tree.
Thank you for your interest.Wc look forward to hearing from you.
Sincerely,
VDanielDcf-angc
Mr.Omar Mcjia
Supervisor of Landscaping Division
City of South Miami
4779 SouthWest 75th Avenue
Miami,Florida 33155
•SYLVAN NURSERY FARMS,MB.•21101 Southwest 134ch Avenue •Miami Ftarida33177 •
•(305)232-2133 •FAX (305)235-4513 ♦
FROM P-CNE NO.:383SC23 Aor.08 1959 03:54PM PI
TROPICAL FALLS LANDSCAPING &MAINTENA NCE INC,
10201 HAMMOCKS BLV153 -109 MIA -FL33196
Phone (305)595-6526Fax (305)596-9463
JOB PROPOSAL
TO:
CITY OF SOUTH MIAMI PARKS
iDato [4-8.fl9 jTakoby 103
NIPhone|663-£350
Job name
Job location
Job phone
iTerms (pay uponcompletion
[Workday j [Contract [»«Other |
-t
]Park tree installation
to be determined
Customer #
JL
Qty MATERIAL ITEM UNIT AMOUNT WORK DESCRIPTION
60 INSTALL THE FOLLOWING:ea 200.00 {12,000.00 Install all trees with ammended soil and Mulch.
.
Cassia Fistula 1 I
Delonix Regia i
Hong Kong Orchid
i
Yellow Tabebuia I
i
Pink Tabebuia
Black Olive I MISCELLANEOUS CHARGES
Silver Suttonwood I
!
Live Oak j
i
\Lysoloma
—
•
RoyalPa(m
...
All Varieties are the same price
and will be installed with soil
i
ammonding,and 3"Mulch.i TOTAL
1
LABOR Irs Rate Amount
Trees maybe selected in any i 1
[
order or combination.1
45 Florida Thatch Palm 8-IGtafl ea 200.00 9000.00;
i
i
i
|TOTAL
i i COST SUMMARY
j i TOTAL LABOR |
1 i
l TOTAL MATERIALS 21,000.00
21,000.00 TOTAL MISCELLANEOUS
WO RK ORDER BY
THANK YOU!
TAX »
i
CUSJTOMER SIGNATURE SUB TOTAL I
TROPICAL TREEWORKS,INC.
20210 BELAIRE DRIVE.MIAMI,FL 33189 /
Phone:305-254-1959 -Fax:305-256-5552 /A
Inet address:V kV^'^du^
Project reports
Submitted To
OMAR
For
CITY OF SOUTH MIAMI
'•"'•t)jF^."?<tf*>*
"T5 Axcnohcopnoanxjc *^"indraa-*'a>»»^ra
10 *-12 *•OVERALL HIEGHT
15 Roystonaa alata -Florida Royal Palm
14*-16*OVERALL HIEGHT 1*GREYWOOD
45 Thrinax
6"-8"OVERALL HEIGHT NATIVE
5 Thrinax
6*-8*OVERALL HIEGHT HATIVE
TREES
5 Bauhinia purpuraa -Orchid Traa
OVERALL HIEGHT 8'-10*
5 Buoida bucaxas -Black Oliva
OVERALL HIEGHT 8'10*
5 Bursara simaruba -Gumbo Limbo
OVERALL HIEGHT 8'-10*
5 Caasia fistula -Goldan Showar
OVERALL HIEGHT 8'-10*
10 Chrysophyllum olivixorma-SatinLaaf
OVERALL HEIGHT NATIVE 8-10'
5Conooarpus araotua saricaus-Silvar Butwd
OVERALL HIEGHT NATIVE 8*10*
5 Oalonix ragia-RoyalPoinciana
OVERALL HIEGHT 8*-10*
5 Jacaranda mimosix'olia -Jacaranda
OVERALL HIEGHT 8'-10*
5 Lysiloma
OVERALL HIEGHT NATIVE 8'-10*
5 Peltophorum ptarocaxpum-Tlw Poinciana
OVERALL HIEGHT 8*-10*
Page:1
Unit price:
Unit price:
93,000.00
200.000
93,000.00
200.000
$9,000.00
Unit price:200.000
91,000.00
Type siob-total :
Unit price:
Unit price:
Unit price:
Unit price:
Unit price:
Unit price:
Unit price:
Unit price:
Unit price:
Unit price:
916,000.00
200.000
91,000.00
200.000
91,000.00
200.000
$1,000.00
200.000
$1,000.00
200.000
92,000.00
200.000
91,000.00
200.000
91,000.00
200.000
91,000.00
200.000
91,000.00
200.000
91,000.00
CR2-PLAHT AND SUPPLY REQUESTS for CITY OP SOUTH MIAMI
Page:2
Raquaat typo
QTY Itaa nana and doacription
TREES
5 Quarcus virginiana -Liva Oak
OVERALL HIEGHT NATIVE8*-10*
5Tababuia earaiba-Silvar Trumpat/Ylw Plr.
OVERALL HIEGHT 8*-10*
5Tababuia hatarophylla-Pink Trumpat Traa
OVERALL HIEGHT 8'-10*
4 MULCH /MELALEUCA
PERBAG8PREAD 80-BAGSPALLET
3 TOP SOIL
60%SILICA 40%MUCK 10 YARDS SPREAD
S*>j*SWm&Wltt*l!U**Mai*t>l#*-t\?r \-
Unit price:
Unit price:
Unit price:
Type sub-total :
Prico
200.000
91,000.00
200.000
91,000.00
200.000
91,000.00
914,000.00
Unit price:230.000
9920.00
Unit price:275.000
9825.00
Typo sub-total :91,745.00
TOTAL :931,745.00
-gfifrflRWEft*^^
TROPICAL TREEWORKS,INC...-*ia^~«-c*^
20210 BELAIRE DRIVE.MIAMI,FL 33189
Phona:305-254-1959 -Fax:305-256-5552
Inafc addraaa:
CITY OF SOUTH MIAMI
DANTE B.FACELL PARK
SOOTH MIAMI FL.
Proposal to:
CITY OF SOUTH MIAMI
4779 8.W.75 AVE.
MIAMI FL.
Client Report
PROJECT TOTAL SUMMARY SHEET
03/12/1999
Total estimated on plant material and allied supplies :$31,745.00
Total estimated on field account charges :$0 00
Current project estimated grand total :$31 745 qq