Res. No. 063-99-10687RESOLUTION NO.:63-99-10687
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI.FLORIDA.AUTHORIZING THE
CITY MANAGER TO ISSUE AN OPEN PURCHASE ORDER FOR
$3,000.00 TO MOBILE CUSTOMIZING.INC.FOR VEHICLE
PAINT AND BODY WORK AND TO EXTEND AN EXISTING
OPEN PURCHASE ORDER TO AMERILUMBER INC.AND
ALLOCATING THE FISCAL YEAR CHARGES TO THE
APPROPRIATE PUBLIC WORKS ACCOUNT NUMBERS 1760-
519-4680 "EQUIPMENT MAINTENANCE OUTSIDE LABOR"
AND 1710-519-4670 "MAINTENANCE AND REPAIR OF
GROUNDS AND STRUCTURES".
WHEREAS,aspart of its centralized purchasing procedures,theCity
Administration has implemented anopen purchase order system to facilitate acquisition
of goods andor services,and;
WHEREAS,a vendor that consistently offers competitive pricing alongwith
highqualityvehiclepaintandbodyworkhasbeenidentifiedforissuance of anopen
purchaseorderfortheremainder of the 1998-99 fiscal year,and;
WHEREAS,an existing open purchase order fora building supplies vendor
needstobeexpandedtocoverexpensesfortheremainder of thefiscalyear.
NOW THEREFORE,beit RESOLVED bythe MAYOR AND CITY
COMMISSION of the CITY OF SOUTH MIAMI,FLORIDA that
Section 1.TheCity Manager ishereby authorized to:(1)issueanopen purchase
order for 1998-1999 fiscalyeartoMobile Customizing Incorporated forthe amount of
$3,000.00 tobe charged to account no.1760-519-4680 -"Equipment Maintenance.
Outside Labor";(2)extendthe existing open purchase order issuedto AmeriLumber,Inc.
by $3,000.00 -accountno.1710-519-4670."MaintenanceandRepair of Groundsand
Structures"tocoverexpensesprojectedfortheremainder of thefiscalyear.
Section 2.This resolution shallbe effective immediately upon approval.
PASSED AND ADOPTED this 16*"day March of1999
CITY CLERK
READ^ND APPROVED AS TO FORM:
/CffYATTORNEY
APPRpyED^
--^-/^
MAYOR
tc^r^fe***
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell:
4-0
Yea
Yea
Yea
Yea
Out of room
CITYOF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Mayor and Commission DATE:March 16,1999
FROM:Charles D.Scurr />RE:Agenda Item #"
City Manager *A I -Commission Meeting
/1II II I6*^Onen Purchase Order
£X>Open Purchase Order for Mobile
Customizing,Inc.and
AmeriLumber,Inc.-Public Works
Departmentservicesandsupplies
REQUEST
The attached resolution seeks the approval ofan open purchase order (PO)for Mobile
Customizing,Inc.for the provision of paint and body work and an increase in the existing
PO for AmeriLumber Hardware and Building Material,Inc.for building supplies and
materials.
BACKGROUND AND ANALYSTS
Mobile Customizing Inc.
This vendor provides vehicle paint and body work for the City's fleet.The shop
delivers quality and prompt service at very competitive prices.Mobile has
consistently presented the lowest price quotes for automotive paint and body work
(see attached).Funds for the POwill come from account no.1760-519-4680,
"Equipment Maintenance -Outside Labor ".The balance of the account willbe
$17,442.00 afterthisdeduction.
AmeriLumber Hardware &Building Material.Inc.
AmeriLumber was competitively awarded anopen PO in October 1998.Due to
unforeseenexpenditures(much of itassociatedwiththedowntownrevitalization
efforts),the original $2,500 amount is almost fully depleted.A current balance of
$181.00 remains.The PO amount needs to be increased by $3,000 to cover the
projected supply needs for the remainder of fiscal 1998-99.The funding is
available in account no.1710-519-4670,"Building Maintenance -Maintenance
and Repairs of Grounds and Structures ".The balance of the account will be
$27,000.00afterfundingthePO.
Approval of the Mobile Customizing open PO and the extension of the existing
PO with AmeriLumber will ensure the continuation of Public Works'cost
effectiveness and the high quality service delivery.
RECOMMENDATION
Approval is recommended.
Attachments.
MO
'
0
(
<
J
>
o
o
,
DE
P
A
R
"
'
E
N
r
T
r
E
7
o
^
i
t
e
u
s
EBtCTEDl "
^^r/umvub/Si':Alo'0«;.oo,
EX
P
E
C
T
E
D
IM
T
E
O
F
U
S
E
(
I
F
AP
P
L
I
C
A
B
L
E
)
$
L
^
^
P
DE
P
A
R
T
M
E
DE
P
A
R
T
M
E
N
T
:
DE
S
C
R
I
P
T
I
O
N
(P
A
R
T
'
S
OR
MA
N
U
F
A
C
T
U
R
E
R
S
*
*
/
*
£
;
/
'
C^
S
/
c
P
/
^
/
T
l
J
s
S
/
O
/
I
Z
^
r
z
i
^
s
^
j
-
/
/
^
^
\
^
-
^
^
£
s
L
&
_
£
*
2
^
*
s
1
3
3
^
WO
T
O
R
|
»
c
)
o
RE
P
L
A
C
E
M
E
N
T
•
V
/
N
(I
F
AP
P
L
I
C
A
B
L
E
)
DAT
E
;
0^
/
/
7
/
C
?
^
EX
P
E
C
T
E
D
DA
T
E
O
F
U
S
E
(
I
F
AP
P
L
I
C
A
B
L
E
)
DE
P
A
R
T
M
E
N
T
:
DE
S
C
R
I
P
T
I
O
N
(P
A
R
T
'
S
OR
MA
N
U
F
A
C
T
U
R
E
R
'
S
»)
iL
z
^
J
t
t
f
S
j
L
^
J
^
^
L
-
L
^
,
a
i
^
^
M
^
^
a
00
1
-
1
7
6
0
-
st
c
?
M°
T
O
R
|
>
o
o
,
RE
P
L
A
C
E
M
E
N
T
V
/
N
[I
F
AP
P
L
I
C
A
B
L
E
)
DAT
E
:
gf
^
V
r/
^
e
?
EX
P
E
C
T
E
D
DA
T
E
O
F
U
S
E
(
I
F
AP
P
L
I
C
A
B
L
E
)
DE
P
A
R
T
M
E
N
T
:
DE
S
C
R
I
P
T
I
O
N
(P
A
R
T
'
S
OR
MAN
U
F
A
C
T
U
R
E
R
'
S
H)
£
&
?
M
>
^
-
^
^
^
^
-
S
l
£
L
£
r
L
E
_
^
^
^
y
^^
o
S
M°
T
O
R
|
»
o
o
|
EX
P
E
C
T
E
D
DA
T
E
O
F
U
S
E
(
I
F
AP
P
L
I
C
A
B
L
E
)
4l
S
_
#
s
_
p
_
DE
P
A
R
T
M
E
N
T
Hfe
*
*
S
SI
G
N
A
T
U
r
T
^
DE
P
A
R
T
M
E
N
T
:
^'
O
T
O
R
p
o
o