Res. No. 060-99-10684RESOLUTION:60-99-10684
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING
THE CITY MANAGER TO DISBURSE THE SUM OF $26 302 00
TO HURRICANE PROTECTION INDUSTRIES,INC.FOR THE
PURCHASE AND INSTALLATION OF STORM SHUTTERS AT
THE CITY HALL BUILDING AND CHARGING THE
DISBURSEMENT TO ACCOUNT NUMBER 110-1310-513-6430
"HURRICANE OPERATING EQUIPMENT FUND".
WHEREAS,the City Hall office building contains a substantial array of
valuable equipment and documents,including personal computers,printers,and
important office records,and;
WHEREAS,the exterior doors and windows are not properly equipped with
the new approved storm shutters,making the items within the building vulnerable to the
winds and rain that usually accompany a storm or hurricane.
NOW THEREFORE,be it RESOLVED by the MAYOR AND CITY
COMMISION of the CITY OF SOUTH MIAMI,FLORIDA:
Section L The Public Works Department has obtained the following three bids
fromqualifiedmanufacturers of stormshutters:
HurricaneProtectionIndustries,Inc.
Seaview Industries,Inc.
HowardShutterCompany
$26,302.00
$28,487.50
$34,165.00
Section 2.The City Manager be,and is hereby authorized to disburse the sum of
$26,302.00 to Hurricane Protection Industries,Inc.
Section 3.This resolution shall be effective immediately upon approval.
PASSED AND ADOPTED this 16th day of March 1999
APPROVED
ATTES
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY'ORNF.Y /
^k:
Hurricane Storm Shutters forCityHall
2^
MAYOR
COMMISSION VOTE:4-0
Mayor Robaina:Yea
Vice Mayor Oliveros:Yea
Commissioner Feliu:Yea
Commissioner Bethel:Yea
Commissioner Russell:Out of room
«<-«„er-K,j i tlT ION 791IC03
Hurricane
Protection
Industries,Inc.
3440 NW 73rd Av«nu«
Mliml.Florida 33122
Phono:30S.S9l.35OO
F«:30S.S9I.3005 February 4,1999
CGCA0UI2
The City of South Miami,Public Works Depanmert
6130 Sunset Drive
SouthMiami,Florida
Attention:Mr.Rudy DcLa Torre
Via Fax:(305)261-3791
Re:Hurricane Shutters for City Hall
Dear Rudy:
RSoS'^Hili^ed ¥*TMS QU0TATI0N <°"•"*••««taull complete our Jeff
OUR QUOTATION for .he City of South Miami City Hall Hurricane Shutter Project is:
Furnish and install our Omega System to protect the designated glass areas as follows:
A)J Second Floor windows in Building and Zoning
LUMP SUM,TOTAL,29 openings listed above.Instal.cd Complete:jtf,^
(Continued)
*9 W it P.03
South Miami City Hall,Page 2
This Quotation is based on the acceptance of materials in standard,available colors White
Ivory,Beige or Bronze.
In accordance with our discussions,you would take care of modifying the railing located
adjacent to the West entrance door and the railing and curb located on the lower right-hand side
of the South side window inthe Commission Chambers.i
At the present time.Omega materials in standard colors can be available for installation in
approximately 6-8 weeks.Installation of the materials should take approximately 1week.Prices
quoted herein are installed complete.All labor,materials,site specific engineering,taxes and
BuildingPermitsareincluded.
Thank you for the opportunity to quote on this work.We invite you to inspect some of
the properties that we have secured with the materials proposed for use on your this
project.Our project team takes great pride in the work that we have done and hope that
we can be of similar service to The City of South Miami.
Please feel free to call me with any questions or commems.
Sincerely,
Jeffry T.Robinson,CEO
Hurricane Protection Industries,Inc.
facsimile
fRANSMlTTAL
to:Rudy DcLa Torre
fax*(305)261-3791
ra:Hurricane Shutter Bid
data:February 4,1999
pages:3,includingthiscover sheet.
Dear Rudy:
Following,please find our bid to furnish and install accordion shutters to protect the
designated openings on your City Hall building.
Thank you for this opportunity.Please feel free to call me with any questions or
comments.I'll send over the quote on the Community Center just as soon as can.
Sincerely,
Jeff Robinson
Frefn lh«desk of.
Jatf Robinson,CEO
Hurrtcan*Protection Industries.Inc.
3440 NW 73 Ave.
Miami.Pi 33122
(309)991-3900 (800)042O097
Fei:(303)091.3005
E-mail,joffr^milteftolomon.ccm
jcrr.i cui PHONE NO.535 634 SQSe Feb.13 1999 02:04PM P4
eoweraua.inc.
CGC 055121
3750 N W 4<th Street.Miami,PL 33142
Dade Phone:(305)633-0660
Wats t-600»282-aG88 Fax:(306)434-9060
SALES CONTRACT
PROP6RTY OWNER
PURCMASiPl.AGENT
(*NOT *monmii OWMtR)
ii2a=.JOB 8-TC AODRESS /^i ^r\,<,...er^.
nn'^nnf ,fc
CONTRACT NO,
DATE
MAIUNQ ADDRESS
(»eewesMn C5cx.r->rNg-
ZASSrjrefiroev6(Av«w"
^^acsMsae tvlephone otmsm tclspmone tesrsytATsb 4A6m oati or*recWtResneNccTXLSPMONe orr^wwT)
TWs contract is suo|eei to oovenants and conditions onttw reverse side hereof.TWs contract lathe complete agreement between Denies and m m!7
conditions,conSnoanoee.oaymama.matorMUs or work snaH be oirpoctod of either party except as o»proaalv provided for heroin or by>writton^maMOU
smear i riooa
GOUOff KUMetRno.HUQMT MOOUCT coton DESCRIPTION •INSTRUCTIONS
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(SC6 ADDITIONAL PAGE(S)Of THIS CONTRACT FOR SITE PLAM AND ADDITIONAL INFORMATION)
Seter shallHavefifteen (IS)days from the date ofthisoontraettoreview the terms and
cancelifsuchreview te notacceptable to Its EngineeringReview Department.Inthe
eventofcancellationbySellerany deposit will berefunded.
'BUYER'S RIGHTTOCANCEL"This is anoma solicitation sale,and <f youdo
notwantthegoodsor serviees.youmaycancelthis agreement oy providing
writtennoticetothe sei;er in person,by telegram,orbymail.Thia notice must
indicate thatyou oo rot want the goods or services and must be delivered or
postmarkedbefore midnight ofthe third businessday after yousignthis
agreement.If youcancelthisagreement,tne sellermay not keepallorany Dart
of any cash downpayment.
Executedin(our copies,onecopycf wtiich wasdelivered to.and reompt ishereby
acknowledged 9y buyer miR day of
Purchaser
Purchaser
<*»w.TC a r.ANABV -Offir.Cnni«*
19
.(Seal)
(Seal)
PINK.Cjstomer Coov
SALES PRICE
SALES TAX
PERMIT FEE
SURVEY PEE
TOTAL CONTRACT
LESS:DEPOSIT
'BALANCE DUE
Qgjrfe.3 "J SO
$/yf ooo
'Unless agreed eHewtere herein,upon oomaimon of
installation,the Puncneser chati payto Seavfew «n•mount
equaltoninety (90%)percent ot thetotal oontraet price
minua anydeposit previously paid.The remaining ten (10%)
percentshallbedueimmediatelyuponreceiptof "Final
Inspection"from the appropriate rmir»cip*IJh»
Salesman fe^t'to Ggf^oLrAji^M
GOLO -Sales Reoresentative Coov ^»ic.j „Ol |Cr
FROM :SEflUIEU
SeaView Industries,Inc.
purchaser CiiY *>r ^^jii p^w
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PHONE NO.:305 634 9060 Feb.15 1999 02:04PM P5
SALES CONTRACT
CONTRACT NO.
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U i-i.i i i ;\TJ\^\T\T UJZ
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Additional instructions/Information f andDirectionstoJobSite (Jen sire pun)
APPROVED
purchaser s&avbw rspasssntativs
WHITB&CArURY-Office Copies PINK -Customer Copy (SOLD .Sales Representative Copy
APPROVED
SERENE LAKE INVESTMENTS INC.DBA
CC-16307
10816 S.W.188th Street
Miami,Florida 33157
Product Excellence &Dependability Since 1981
CONTRACT -ESTIMATE
Phone:(305)235-011
Fax:(305)235-14;
TollFree:1-800-551-05£
sold to OvVm 0$.S^tK CAxAlVH.
A0DRPS C}'bc'S^ct\Da..BUS PH0NE t,Ol-(,3S0
CITY *Q M,^C-STATE _ZIP 33lff Apr N0
JOB ADDRESS Cc-T^H'a/(~~~~
RES.PHONE DATE
DELIVERY
Furnish and install 3SL Howard Big Bertha ^Residential Bertha JK_accordion shutters:
totals 5^W+lv*-?'HH,172.00 R^/JdAji^l ?3¥,/£>£.##
Howard accordion shutters are made of ail extruded aluminum ;with blades of .063 guage /
050 gauge :with extruded 1/8"frames mounted and anchored every 8 inches with stainless
steel fasteners,caulked on top and sides to make weather-tight.
Instaiiation by Howard Employees Only.
OTHER:Shutters conform to all new Building Codes and contract to be executed will be
provided by Howard Shutter Company All shutters wind tested to exceed Dade Countv
requirements.J
Tax £x(?/yip£
NOTES.Above price is final price for all materials and installation.******is included An
engineer will come by and take final measurements after client has submitted the depositiechniaanswillneedaccesstoelectricityforinstallation.^jofe /^+fi*m«,Ab
Full five-year warranty on all workmanship and materials.
MASTER CARD VISA FINANCING AVAILABLE
IHAVE READ,UNDERSTAND AND AGREE WITH TERMS OF THIS
CONTRACT
COLOR:
DARK
BRONZE
ACCEPTED:
PURCHASER
SIGNATURE
WHITE BEIGE
DATE
^PRINT NAME "
ORDER ISMJEOT TO APPROVAL OF MANAGEMENT
SALESMAN /*=?3*&Z>KL/^yC^T?^
APPROVED
JOBPRICE$
LESS30%DEPOSIT -
BALANCE$
LESS 65%OFJOB PRICE -
DUE AFTER PERMIT INSPECTION $
CUSTOMER COPY WHITE
SERt-NE LAKEINVESTMENTS INC DBA
CC-16307
10816 S.W.188th Street Product Excellence &Dependability Since 1981
Miami,Florida 33157
CONTRACT -ESTIMATE
SOLDTO t^i'f Sc»H\A^'^nrrtr
address 6*3*5>,wy/2>/l mr PHoNE ^j-fos*
*n5*./ttta**L~STATE _ZIP i£A*X.APT.NO
JOB ADDRESS &TQ J-//*//
Phone:(305)235-018
Fax:(305)235-142
Toll Free:1-800-551-058
DATE
DELIVERY tM
S"^:^t^
mrnisn ana install ^_g__Hoilup snuners.Hand UanF ElecTC •
TOTAL:$91 is?,aa
Roiiup shutters are made of all extruded aluminum :with
biades of .063 guage.including hand crank,with frame mounted and anchored every
6 inches with stainless steel fasteners,caulked on top and sides to make weather-tight.
OTHER:Shutters conform to ail new Building Codes and contract to be executed will be
provided by Howard Shutter Company.
NOTES Above price is final price for all materials and installation.Installers will need access
to home/condo on the day of installation.Our installation manager will call to schedule an
appointment for installation.An engineer will come by and take final measurements after client
hassubmittedthedeposit.
Full five-year warranty on all workmanship and materials.
ESTIMATE DOES NOT INCLUDE RELOCATION OF ELECTRICAL WIRING.
MASTER CARD VISA FINANCING AVAILABLE
I HAVE READ,UNDERSTAND AND AGREE WITH TERMS OF THIS
CONTRACT
COLOR:
DARK
BRONZE WHITE BEIGE PRODUCT:FOLDING SHUTTERS STORM PANELS ^ROLL-UgB^
ACCEPTED:
PURCHASER
SIGNATURE DATE
PRINT NAME
ORDER IS SUBJECT TO APPROVAL OF MANAGEMENT
SALESMAN k^Tkl^*(^^Li/F?/Z^'
APPROVED
JOB PRICE $.
LESS 30%DEPOSIT
BALANCE S.
LESS 65%OF JOB PRICE
DUE AFTER PERMIT INSPECTION $
CUSTOMER COPY WHITE
s
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KPR-lO-99 16:2?PM HURRICANEPROTECTION
*o:Mr.Rudy DeLa Torre
fax*:(305)261-3791
w Proposal for Removable Aluminum Storm Panels *—~:*•"-
datt:March10,1999 a
pages:3,including this cover sheet.r\Ul
Dear Rudy,
Thank you for the opportunity to provide you witr
removable aluminum storm panel and structural suppon system to protect your vjiy
HallBuilding.'
The most significant issues to bear in mind relate to the potential ruizards involved in
handling removable panels for second floor openings.Additionally,because of the
height ofthe East Entrance and South Commission Chamber glass areas and the
physical limitations inherent to removable aluminum panel systems,we will be
required to design and install aremovable structural column and beam system in order
to reduce the individual panel spans and comply with the Building Code.Please
remember to factor in additional time and manpower to put the support system in
place in time of hurricane emergency.
Please feel free to call me with any questions or comments.
Sincerely,
Jeff Robinson
3913003
Pram on dook of..
Jtff Robinson.CEO
HurriCMO Protection Industrtn,inc.
3440NW73Av«.
Miami.PL 33122
(303)S91 -3300 (600)5424057
Fax:(309)991,3009
E-mail:Joffr^mllitrtoiomon.eoiP
P.OX
MftR-ie-**10:27 PM MURP1CMNEPR-OTECTION 3913O03
Hurricane
Protection
Industries,inc.
3440 NW 73rd Avenua
Miami,Fiords J3I22
Phont:305-59 U3500
Fax:305-591-3005
cccaomu Marcn 10,1999
The City of South Miami,Public Works Department
0130 Sunset Drive
South Miami,Florida
Attention:Mr.Rudy DeLa Torre
ViaFax:(305)261-3791
Re:Removable Aluminum Hurricane Panels for City Hall
Dear Rudv:
At your request we arc pleased to submit this QUOTATION to furnish and install complete our
0.060"removable aluminum storm panel system to protect the designated glass areas on the City of
South Miami,City Hall building located at 6130 Sunset Drive,South Miami,Florida.Our take ofTis
based on u site visitand actual field measurements.
Ol'R QUOTATION for the City of South Miami City Hall Removable Shutter Project is:
Furnish and install our 0.060"removable aluminum storm panel system to protect the designated
glassareasasfollows:
A)5,Second Floor windows in Building and Zoning
B)All remaining first floor glass areas not located in the Police Department area,or otherwise
already protected by accordion or roll down shutters.Includes;large triple south window in
the Commission Chambers,West entrance door,6 west windows,North entrance door area.
North window,12 East windows trapped between columns,East entrance area and the lona
East facing window located just south of the East entrance.
(Continued)
P.02
M*R-,*-?<>l0;27 PM HUPPICMNEPR-OTECTION
5911005
So.:th Miami City Hall Storm Panel Option,Page 2
°^V^I^SZS^sywc?Vrovide ,he nccessary sup"°"«*«*-"»»•..mry,ano L*r»c Sou,h Window on the Commisa on Chambers The hriuhi nr .h„eunng glass ,n these openmg,exceeds the capacity of alumlm panels wotme in asmgkun-remforced spar.Please be advised that your subsequent reinsXionTm?Jl.«up the system and secure that building will be increased by STlTKSS H™,insfa
I.L'MP SUM,TOTAL.29 openings listed above,Installed Complete:WJMM
This Quolanon is based on the acceptance of materials in standard,available colors.
Idi^T.w*.°?diSCUJSSi°nS>y°U W0U'd ,ake Care of modifVin8 ">c railing locatedt?.h!?l°,nC|Wcs'!nmmCe d°°r and ,he ndBB«and curb loca,ed 0"*e lower right-hind sde01theJwiuthsidewindowintheCommissionChambers.
At the present time,materials can be available for installation in approximately 6-8 weeks
Sed SpeC'fiC en*ineerin&,Mes «<•Building Permits arc
Thank you for the opportunity to quote on this work.We invite you to inspect some oftheproposesthatwehavesecuredwiththematerialsproposedforuseonyourthis
project.Our project team takes great pride in the work that we have done and hope that
wc can be ol s.m.lar service to The City of South Miami.
Please feci free to call mc with any questions or comments.
Sinccrvlv,
4'-***=
Jcffry T.Robinson,CEO
Hurricane Protection Industries,Inc.
P.05
TO:
FROM:
CITYOF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
Honorable Mayor and
City Commission
Charles Scurr
City Manager
DATE:March 16,1999
-XRE:Agenda Item #
CommissionMeeting
March 16,1999
Approval of purchase and
installation of hurricane shutters
City Hall Administration office
building
REQUEST
The attached resolution seeks approval fora $26,302.00 expense to purchase and install
hurricaneshuttersattheCityHall administrative officebuilding.
BACKGROUND AND ANALYSIS
There are currently two types of hurricane shutters atCity Hall.The roll down system at
thePolice Department operates properly and meets code.Thepanel shutters onthe
remainder ofCity Hall donot meet the current South Florida Building Code.
Additionally,the experience gained thispastyearputtingupandtakingdownthe shutters
revealed anumber of installation and workmanship problems.It required acrewof4
persons 1 54 days toputupthe shutters and 1 day to take them down.In addition to being
verycostly,these Public Works staffers were notableto perform vital hurricane
preparedness work elsewhere intheCity,suchastree trimming,trashanddebris removal,
etc.
Public Works obtained three price quotes for accordion shutter system from local
vendors.The quotations rangedfrom$34,165.00to $26,302.00.Theshuttersaretobe
installed in accordance withthe recently revised Metropolitan Dade County Building and
Zoning requirements.
Wealso obtained quotes to replace the current shutters withnew panel type shutters that
meetcode.Thelowpricewas $18,768.00.Thepricedifferential of $7,534.00forthe
accordion shuttersismorethanjustifiedbythe staffing savingsandneedforthestaffto
performotherfunctionsasahurricane approaches.
Funding for this disbursement will come from Account No.110-310-513-6430,
"Hurricane Fund -Operating Equipment".After this expenditure a balance of
approximately 556,698.00 will remaininthisaccount.
RECOMMENDATION
Approval is recommended.
Attachments