Res. No. 033-99-10657RESOLUTION NO.
33-99-10657
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT WITH MIRI
CONSTRUCTION CORPORATION,TO PERFORM
CITY-WIDE STREET PAVING AND
THERMOPLASTIC MARKING AT A COST NOT TO
EXCEED $40,000.00,AND CHARGING THE
DISBURSEMENT TO "LOCAL OPTION GAS TAX -
MAINTENANCE AND REPAIR OF STREETS AND
PARKWAYS"ACCOUNT NO.112-1730-541-4640.
WHEREAS,thepublicroadwaysunderthejurisdiction of theCityrequireperiodicmaintenance
and/orreconstructioninordertoprovideforappropriatefunctionalityand safety,and;
WHEREAS.MIRI Construction Corporationhasbeen awarded a competitive bid contract with
theCityofCoralGablesforstreet construction (Resolution No.20621 andBidNo.DPW99-01).
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA:
Section1.TheCityManagerisherebyauthorizedto enter intoa contract withMiri
ConstructionCorporationtoperformCity-wideroadwayimprovementsbasedupontheaforementioned
Citv of Coral Gables contract.
Section 3.The contract withMIRI Construction Corporation isnotto exceed 40,000.00 for
fiscal year 1998/99.
PASSED AND ADOPTED this 16lh dayof February 1999.
ATTEST:
i^uS^\J^
CITY CLERK
READ AND APPROVED AS TO FORM:
^^=x
--CITY ATTORNEY
C2&yJL
APPROVED:
MAYOR
COMMISSION VOTE:5-0
Mayor Robaina:Yea
Vice Mayor Oliveros:Yea
Commissioner Feliu:Yea
Commissioner Bethel:Yea
Commissioner Russell:Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Mayor and Commission DATE:February 16,1999
FROM:Charles D.Scurr SUBJECT:Agenda Item #_^5___
City Manager s~\Commission Meeting -2/9/99
AUTHORIZATION OF THE CITY
MANAGER TO ENTER INTO A
CONTRACT WITH MIRI
CONSTRUCTION
CORPORATION TO PROVIDE
STREET CONSTRUCTION
SERVICES AT A COST NOT TO
EXCEED $40,000.00,FOR FISCAL
YEAR 1998/99.
The attached resolution seeks approval to allow the City Manager to enter into a contract with
MIRI Construction Corporation to provide street construction services for the City.
BACKGROUND
In November 1998,a resolution was passed naming Southeastern Engineering Contractors,Inc..
(Southeastern)as a street construction contractor for the City,based upon a competitive bid
contract with the Miami-Dade County School Board.The attached resolution also names a street
construction contractor for the City,MIRI Construction Corporation.
A second contractor is sought forthe City for several reasons:
1)Contractors are not always available when the City needs work to be performed.
Consequently,having a second pre-approved contractor greatly decreases the possibility
that a commitment to another client will cause an unacceptable delay for a City project.
2)On larger and more complex projects,the two pre-approved contractors can be bid
against each other,with the project being given to the contractor with the best and lowest
proposal.This procedure allows for quick responsiveness and competition without
having to develop and advertise a RFP for every street project during the fiscal year.It is
also likely to result in lower cost for some projects.
MIRI Construction Corporation has provided street construction services for the City of Coral
Gables for the last five years.The City can bring this contractor on-board for this fiscal year
through the competitive bid contract this firm has with Coral Gables (see attached).
/continued...
Mayor and City Commission
MIRI PavingCorp.Resolution
February 16th,1999
Page 2 of2
The resolution with Southeastern was for $51,900.00 with the disbursements to come from the
Local Option Gas Tax "Maintenance and Repair of Streets and Parkways"account However a
contract was provided to Southeastern for only $20,000.00 for certain reasons.The full amoiint
of the resolution does not have to be extended to the contractor in fa first contract,since the
resolution indicates a "not to exceed"amount,not a guaranteed amount.
Should Southeastern perform well under the first contract,additional contracts can be extended
to that vendor under the same resolution provided that the "not to exceed"amount is not
surpassed,and money remains in that account.This approach to "as needed"paving projects
provides flexibility.Even greater flexibility would be provided with a second pre-approved
paving turn.This is needed in today's roadway construction environment,since often times one
contractor is "tied up"with other projects and cannot provide the responsiveness we require.
The total expenditure would not exceed $40,00.00,and the disbursement would come from
"'count No.112-1730-541-4640 "Local Option Gas Tax -Maintenance and Repair of Streets
and Parkways .This account currently has a balance of$44,507.00 for fiscal year 1998/99.
The proposed contract with MIRI will help us to complete our annual schedule in a timely
fashion,and possibly result in cost savings in the larger projects.Therefore,approval of this
resolution is recommended.
Attachments
i RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY
4 COMMISSION OF THE CITY OF SOUTH MIAMI,
5 FLORIDA,AUTHORIZING THE CITY MANAGER
6 TO ENTER INTO A CONTRACT WITH MIRI
7 CONSTRUCTION CORPORATION,TO PERFORM
8 CITY-WIDE STREET PAVING AND
9 THERMOPLASTIC MARKING AT A COST NOT TO
10 EXCEED $40,000.00,AND CHARGING THE
11 DISBURSEMENT TO "LOCAL OPTION GAS TAX -
12 MAINTENANCE AND REPAIR OF STREETS AND
13 PARKWAYS"ACCOUNT NO.112-1730-541-4640.
14
15 WHEREAS,thepublicroadwaysunderthe jurisdiction of theCityrequireperiodic maintenance
16 and/or reconstruction in order to provide for appropriate functionality and safety,and:
17
18 WHEREAS,MIRI Construction Corporation hasbeen awarded a competitive bid contract with
19 the City of Coral Gables for street construction (Resolution No.20621 and BidNo.DPW99-01).
20
21 NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
22 THE CITY OF SOUTH MIAMI,FLORIDA:
23
24Section1.TheCityManagerisherebyauthorizedtoenterintoa contract withMiri
25ConstructionCorporationtoperformCity-wideroadwayimprovementsbasedupontheaforementioned
26 City of Coral Gables contract.
27
28Section3.ThecontractwithMIRIConstructionCorporationisnottoexceed40,000.00for
29fiscal year 1998/99.
30
31 PASSED AND ADOPTED this 16th day of February 1999.
32
33 APPROVED:
34
35
36 MAYOR
37 ATTEST:
38
39
40 CITY CLERK
41
42
43 READ AND APPROVED AS TO FORM:
44
45
46 CITY ATTORNEY
47
82/12/1999 10:56 3852613791 PUBLIC WORKS
WIKX.CONSTRUCTION INC.3052332013
/
«•$£$The City of Coral Gables
285 Araccn Avcnu*
Gmai,Casus.Fuobida 3TO4
Miri Construction,Inc.
7340 SW121 St.
Miami,FL 33156
Dear Sir/Madam.
v./
November 6,1998
RE:Construction ofStreet
Improvements at Various
Locations in the City of
Coral Gables.Florida
DPW 9941
The contract for the above referenced project has been awarded by the City Commission of Coral
outlined in the bid documents and the related addendum.Please fill in the twoizt naM
S2ffi^PleasealSosubmitevidcncoofC^cean3[
For your review,we have attached acopy ofthe Bid Tabulation form.
As soon as the Contracts are executed by the City,one copy will be returned to you and aw*.conjunction meeting will be set up,w you'and 8***
fh^J5?by.^FiMnCC DcPatmem ifvou nave not already done so to ensure that you have
If you have any questions,please contact me or Thomas D.Springer,P.E.,at 305-4*0-5014.
RAD.ksc
End.
H.C.Eads,Jr.,City Manager
Donald Nelson,Finance Director
Carmen Lizama-Gaspa,Purchasing Director
Thomas D.Springer,P.B.,Engineering Div.Supv.
Sury Nieves,Acting Engineering Technician
Alberto rfelgado,P.B.
Public Works Director
c:
RQBOKMM9 CO»AcCA*f*aom8A33D4-l549 005)460-5000
PAGE 81
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82/12/1999 16:S6 3052613791 PUBLIC WORKS Pfl6E a2
"IHl .CONSTRUCTION IMC.SOS2332BJJ p.e2
CONTRACT
Plans and Sp«cSc«k>i«rWa-TFIT"*prtbnn,he &IIow™8 work macawSee^Shth.
CONSTOUCTIONOP STOEETIMPROVEMENTS AT
VARIOUS LOCATIONS IN THE
CITY OF CORAL GABLES.FLORIDA
DPW99-01
******tS,*3 ,3k *Utt,on5 wddeductons *p™***•*e *««*
preceding calendarmonthby (he J£fiET**£2%X-f™0*'"6*?'**"**"**hich ii to be retained by the «r3S«^1P?9 (,0%)of **uw),,m «*«<*«*»»ato
c^mcuonoffewockhLb^r^ST*,***!econd P"*™«»»**»>with the«»d«within thioy ^^^^^J^T*^aCSOaBL of"*«—*-*"cornet ^.^Sth^^^J.""-""**"""*•"-,***
'TobedatedbytheCkyofCoral (Sables
REV.9/98
I of2
82/12/1999 10:56 3052613791 PUBLIC WORKS
MIRI CONSTRUCTION INC.3652332013
(Form of Contract)
PASE 03
P.03
s^5S™-'»-~»ws
WITNESSES:(If Sole Ownership or
Partnership,Two (2)Witnesses
Required.If Corporation,Secretary
only will attest and affix seal).
at
(ZL
THE CITYOFCORALGABLES
CORAL GABUBS,FLORIDA
City Manager
Authority of Resolution No.2.9C>2 /
passed and adopted by the CityCommission
on ^/ffV -?n 19Q9.
PRINCIPAL:
Name ofFirm
Signature of Authorized Officer
Title
ATTEST:
Title-*
2 of2