Res. No. 029-99-10653RESOLUTION NO.29-99-20fi53
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OFTHECITYOF SOUTH MIAMI,
FLORIDA,AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT WITH MC HARRY
&ASSOCIATES,INC.,TO PEREORM CIVIL
ENGINEERING SERVICES FOR THE 74th STREET
PROJECT (PHASE I)ATA COST NOT TO EXCEED
$6,000.00,AND CHARGING THE DISBURSEMENT
TO "STORMWATER TRUST FUND
CONTRACTUAL SERVICES"ACCOUNT NO.111-
1730-541-3450.
WHEREAS,inorderto accelerate thedesignofstormwaterdrainageprojects,itis
necessarytoretaintheservicesofacivilengineering firm forthispurpose,and;
WHEREAS,the intersection of SW 74th Street /59th Avenue isanarea within our
downtownwithverypoordrainage,and;
WHEREAS,M.C.Harry&Associates,Inc.isoneofthethreepre-selected engineering
firms approved bytheCity Commission to perform engineering services forthe City.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSIONOFTHECITYOFSOUTHMIAMI,FLORIDA:
Section1.TheCityManagerisherebyauthorizedtoenterintoacontractwithMC
Harry&Associates,Inc.tobeginthedesignprocessforthatproject.
Section2.ThecontractwithMCHarry&Associates,Inc.,isnottoexceed
$6,000.00 and shall cover those services related to the initial design investigation.
PASSED AND ADOPTED this 2nd of February 1999.
APPROVED:
MAYOR
Page 2of Resolution No.29-99-10653
ATTEST:
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
COMMISSION VOTE:5-0
Mayor Robaina:Yea
Vice Mayor Oliveros:Yea
Commissioner Feliu:Yea
Commissioner Bethel:Yea
Commissioner Russell:Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Mayor and Commission DATE:February 2,1999
FROM:Charles D.Scurr SUBJECT:Agenda Item #
City Manager /»Commission Meeting,i±
February 2,1999
C**^AUTHORIZATION OF THE CITY
MANAGER TO ENTER INTO A
CONTRACT WITH MC HARRY &
ASSOCIATES,INC.TO PROVIDE
CIVIL ENGINEERING SERVICES
AT A COST NOT TO EXCEED
$6,000.00 FOR PHASE I OF THE
74thSTREET PROJECT.
The attached resolution seeks approval to allow the City Manager to enter into a contract with
MC Harry &Associates,Inc.,(MC Harry)to provide civil engineering services.MC Harry is
one of the threepre-approved civil engineering firms used by the City.
In order to accelerate the construction of stormwater drainage systems for flood-prone areas,
some projects must be "farmed out"to civil engineering firms.Currently,the Public Works
Department produces plans and constructs approximately four (4)drainage improvement projects
per year.Due tothe public demand for quicker implementation,the attached resolution would
have MC Harry produce the plans for the next drainage project on the list after the 78th Street &
63r Avenue project.That project is being designed by Public Works,with the design being
presented at tonight's meeting.With MC Harry producing the 74th Street project,Public Works
can then design the next project (Twin Lakes Drive)ahead of time.
The attached resolution authorizes MC Harry to begin the 59th Avenue /74th Street project at a
cost of $6,000.00.Once Phase Iof the design is completed,cost estimates for Phase II design
can be made.The ambiguity of total price is due to unknown subterranean conditions and
potential utility conflicts,both of which could greatly complicate the design.
The total expenditure would not exceed $6,000.00,and the disbursement would come from
account No.11-1730-541-3450 "Stormwater Trust Fund -Contractual Services ".This account
currently has a balance of $17,024.00 for fiscal year 1998/99.
Attachments
JAN.21.1999 4:26PM MC HARRY ASSOC NO.243 P.1/1
MCHARRYASSOCIATES g
!
ad
January 21,1999 I
IB
U*
David K.Goodfn I
Public Works Department *
City of South Miami £
4795 SW75*Avenue S
South Miami,Florida 33155 |
g
Re:Drainage Improvements Project -Phase 1
74th Street/59"1 Avenue Intersection |
Fee Proposal i
Dear David:
A
MCHarry Associates,in collaboration with our civil engineer,Kimley-Hom,is pleased to submit this lump *
sum proposal in the amount of $6000 for your review and approval.This proposal addresses the first s
ofa two-phased approach to improve the roadway and drainage in and around the 7481 Street/591"3
HHeJrntersectlon-Pnase 1 sc°pe of work includes a study of the project area to determine 2
construction constraints,permitting requirements,and the preparation ofa conceptual cost estimate a
based upon a thematic layout of proposed improvements.We will rely on the information derived from ^
tne following Phase 1tasks to define a subsequent Phase 2 design/documentation scope of work.£
**»
Task 1•Field Investigation and Data Collection $2400 1
The consultant will conduct one field observation session In which the existing conditions of 1
pavement width,curb width,sidewalk,utilities,and drainage features will be noted.Additionally,U
one meeting will be held with City staff to receive and discuss as-built and other available data *
defining the area.If record Information is not available,an existing conditions document may
need tobe developed which is qq|included in this proposal.
Task 2•Permit Pre~AppJication $1200 °?
A pre-application meeting will be conducted with DERM to discuss te im^e4 mm water 1
improvements.Requirements for storm water quality will be reviewed and alternate conceptual 2
solutions discussed,as necessary,to achieve a DERM compliant approach to the proposed "
improvements.Permit fee calculations will also be discussed;|
Task 3-Concept Development $2400 ^
Once all available data is collected and assembled,the A/E will respond with"a"conceptual |
design sketch depicting the proposed roadway and drainage improvements.Also included in %
task 3 is the development ofa conceptual cost estimate.One meeting will be conducted in °
which phase 1 deliverables will be presented.g
Please acknowledge city review and acceptance of this Phase 1proposal by signing one of the two ^
ongmal copies of this document.Keep one for your files and return the other to MCHarry and
rVssociates.
Thank you for the opportunity to serve the City of South Miami.
Sincerely,
Mop.Harry &Associates,Inc.City of South Miami
foomas M.Carlson,A.HA.Charles Scurr
Principal City Manager
s