Res. No. 023-99-10647RESOLUTION NO.
23-99-10647
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,RELATING TO THE
COMMISSION ON THE STATUS OF WOMEN;PROVIDING FOR
APPROVING BY-LAWS;AND,PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS,The Mayor and Commission recognize the important
contributions and commitment made by women to improve the
condition of women through community and other service;and
WHEREAS,Ordinance No.7-97-1628,the City Commission
established the City of South Miami's Commission on the Status of
Women and now desires to appoint appropriate members to fill that
Commission.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.The City Commission hereby approved the by
laws for the Commission on the Status of Women.
Section 2.The resolution shall take effect immediately
upon approval.
PASSED AND ADOPTED this
2nd
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
^elTY ATTORNEY
day of
February
1999.
APPROVED:
MAYOR
COMMISSION VOTE:4-0
Mayor Robaina:Yea
Vice Mayor O'liveros:Yea
Commissioner Feliu:Yea
Commissioner Bethel:Yea
Commissioner Russell:Out of room
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Mayor and City Commission >o DATE:1/29/99
/•/////w AGENDA ITEM #FROM:Charles D.Scurr /V Ifo J Comm.Mtg.2/2/99
City Manager (JW^By-Laws Commission on
__the Status of Women
The attached resolution sponsored by Commissioner Mary Scott Russell
approves theCommissionontheStatusofWomenby-laws.
BYLAWS
CITYOFSOUTHMIAMI COMMISSION ONTHESTATUSOF WOMEN
ARTICLE I.
The name of this organization shall be the City of South Miami Commission on the
Status of Women,hereinafter known as the SMCSOW,an organization established by the
South Miami City Commission by Ordinance No.7-97-1628,on April 1,1997.
ARTICLE II.
Section 1.The object of this association shall be to seek for every woman privilege
equal to her potential and responsibility;to inspire in women for self-improvement and
pride of being,regardless of race,color,creed or age;to encourage involvement of
women in matters pertaining to community progress;to encourage women to recognize
family environment as fundamental to preservation of our nation culture and security;to
work toward utilization of capable women in roles of leadership;and to work toward
legislation granting women equality before the law.
Section 2.The SMCOSOW shall have the following duties,functions,powers and
responsibilities as established inthe City of South Miami Ordinance No.7-97-1628.
a.To serve in an advisory capacity by making investigations,studies,reports
and recommendations to the City Commission,and the community,in respect
to all matters pertaining to the status of women in South Miami,including,but
not limited to,the fair and equal treatment of women;those policies and
practices which discriminate against women whether practiced by public or
private persons,individuals or corporations;and the public and private
employment of women,the working and living conditions of women,the
delivery of public and private services to women and the education and
training of women and public accommodations of women;
b.To make continuing studies and recommendations and reports of all city
agencies,facilities,boards,services and programs dealing with or affecting
women,including equal funding of such facilities,services and programs;
c.To study,recommend and report any needed improvements and changes to
city codes,boards,ordinances,resolutions,and written and unwritten policies
and practices of the City.
Bylaws-City of SouthMiami l
Commission onthe Status of Women
d.Toappearbeforethegovernmentalornon-governmentalagencytopresent
findings and recommendations on behalf of the Commission of theStatus of
Women,aswellasonbehalf of theCitywithapproval of theCity
Commission;
e.Tosolicit contributions;servicesand financial support from other
governmental authorities,private businesses,groups,institutions andtrust
funds;
f.ToserveasaliaisonorinformalmediatoramongtheCityCommission,the
cityadministration,thecityemployeesandtheusers of cityservicesand
facilities.TheCommissionontheStatus of Womenmayconsultwith
representatives of thesegroupsfromtimetotimeasnecessarytocarryoutthe
Commission on the Status ofWomen's duties and functions;and
g.Toperformotherduties,functionsandservesasmaybeassignedtoitbythe
Commission.
ARTICLE III.
Section1.Themembership oft his organization shallconsist of 10members,all of
whomshallbepermanentresidentsoremployedinbusinessesinthecityfortwoormore
years.Each member shallhavedemonstrateda commitment toimprovethecondition of
womenthrough community andother services.Themembership shall reflectthe racial
andethnicdiversity of theresidents oft heCity of SouthMiami.
Section2.Members,while serving,shall notbecome candidates for election toany
public office.
Section3.It shall bethe responsibility of eachmembertoattend all meetings oft he
SMCOSOWandTask Force meetings,of her primary assignments.Amember failing to
attend four (4)consecutive regular meeting shall beremovedbytheCityCommission
afterthe staff liaisonhasnotified said memberin writing.
Section4.Themembers shall be deemed tohavebeenremoved and a vacancy
created.Appointments to fill anyvacancyonthe Committee shallbefortheremainder of
the un-expected terms.
Section 5.Members may speak onbehalf of theSMCOSOWonlywith express
permission of the Chairperson orwiththe approval of the membership.
Bylaws -City of South Miami
Commission on the Status of Women
Section 6.Any member desiring to resign from the organization shall submit her
resignation in writing tothe Mayor,the Chairperson and thestaff liaison.
Section 7.All actions of this Commission shall be within the purview of the laws,
charter andrulesset forth bvthecitizens and Commissioners of theCitv of South
Miami.
ARTICLE IV.
Section 1.The officers of the SMCOSOW shall be Chairperson,and Vice-
Chairperson.The Chairperson and Vice-Chairperson shall be elected byt he members of
the Committee for a term of one year or until their successors are elected,and their term
of office shall begin at the close of the meeting at which they are elected.
Section 2.The Vice-Chairperson shall be of active assistance to the Chairperson and
shall perform the duties of the Chairperson in her absence or inability to serve.
Section 3.At the regular meeting in September,the Chair shall open the floor for
nominations,starting with the office of Chairperson.Officers shall be elected bya voice
vote if there is only one nominee and if more than one nominee bya simultaneous written
ballot,signed by the member casting the ballot,to be made a part of the public record.
No vote by proxy shall be permitted.Election shall be a majority of the votes cast by
memberspresentandvoting.
Section 4.No member shall be eligible to serve more than two consecutive terms in
the same office.A member can serve again in the same office after two intervening
years.
Section 5.A vacancy in the office of Chairperson shall be filled by the Vice-
Chairperson.Ifa vacancy in the office of Vice-Chairperson occurs an election shall be
held atthe first meeting following the vacancy.
Section 6.In addition to those duties prescribed by the parliamentary authority
adopted bythe membership,the Chairperson shall assign members to each Task Force
with due consideration for the desire of the member and the need of the Task Force;
shall present all reports to the City Commission;may designate a registered
parliamentarian at her discretion;and shall serve as the only official representative and
spokesperson forthe SMCOSOW.
Bylaws -City of SouthMiami
Commission on the Status of Women
ARTICLE V.
Meetings
Section 1.The regular meetings of the SMCOSOW shall be scheduled,and notice of
such meetings shall be given,as provided by the City of South Miami Code of
Ordinances for meetings of the City Commission;provided,however,that scheduling
special meetings shall require the written request of the majority of the Committoo
Commission members.Minutes shall be kept by city staffof all meetings.
Section 2.At the July meeting,a nominating committee shall be created consisting of
the past Chairperson,if she accepts and is not going to run for office,two members
appointed by the current Chairperson,and two members elected by the membership,to
serve for a period of one year,to present the slate of officers for the September annual
meeting.The nominees for Chairperson and Vice-Chairperson shall be mailed to the
membership by the August meeting.A member of this nominating committee may not
be considered a candidate for office.
Section 3.The regular meeting in September shall be known as t he annual meeting
and shall be the purpose of electing officers,receiving annual reports of officers and
Task forces,and for any other business that may arise.
Section 4.Special meetings can be called by the Chairperson or by the staff liaison
and shall be called upon the written request oft he majority of the members.The purpose
of the meeting shall be stated in the call.Except in cases of emergency,at least three
daysnotice shall begiven.
Section 5.The majority of the members then appointed shall constitute a quorum.
Section 6.Members shall serve without compensation,but shall be reimbursed for
necessary expenses incurred in t he performance of their official duties,as approved by
the Chairperson and or Vice-Chairperson and forwarded to t he City Commission for
approval approval,when required bvtheCitv Charter.
ARTICLES VI.
Task Forces
Section 1.Task Forces shall have the responsibility for performing such duties as are
necessary to accomplish the functions,powers of theSMCOSOWasset forth inthese
Bylaws.
Section 2.Each Task Force shall meet regularly upon the call of its chair,and Task
Force meetings shall be announced and publicized.
Section 3.Comprehensive reports of Task Force activities shall be provided in
writing to the annual meeting and at such other times as they shall be requested by the
Chairperson.Copies of reports shall be distributed with the minutes of the meeting.
Bylaws -City of SouthMiami 4
Commission on the Status of Women
ARTICLE VII.
Parliamentary Authority
The rules contained inthecurrentedition of Robert's Rule of Ordershallgovernthe
organization inallcasestowhichtheyareapplicableandin which they arenot
inconsistent withthese Bylaws andanyspecialrules of ordertheorganizationmayadopt.
ARTICLE VIII.
Amendment of Bylaws
These bylaws may be amended atanyregular meeting by a two-thirds vote of the
members presentand voting,providedthatthe amendment hasbeen submitted inwriting
atthe previous meeting orhasbeenmailedorfaxedtothe membership atleast(15)
fifteen dayspriortothe meeting atwhichitwillbeconsidered.
Bylaws -City of SouUi Miami
Commission on the Status of Women
*
01/12/1999 15:25 3056665328 BARBARA J RASKIN CPA
ON
BAnbARA Jean RasIun
Certified Public Accountant
October 27,1998
TO:
FROM:
RE:
All Members j
South MiamiCommissionon the Status of Women
Commissioner Mary Scott Russell j
Ana Garcia,Director 9«*Jcs And Recreation
Barbara Jean Raskin
Amendment to By-Laws
PAGE 02
k*L
Pursuant to Article VIII of the by-laws,below is an amendment to
be voted onat the November 30,198 meeting.Pldase review and fax
meany comments or changes you recommend prior to November 10f 1998
as there is a 15 day requirement to inform prior to the vote.
ADD:
Article III,Section 7
All actions of this commission shall be within the purview of the
laws,charter and rules set forth by the citizens and Commissioners
of the City of South Miami.j
4Cf\M !/.»..
91/12/199915:25 3056665328 BARBARA J RASKIN CPA PAGE 03
ARTICLE V.
Meetings
&
Section 1.The regular meetings of the SMCOSOW shall be
scheduled,and notice of such meetings shall be given,as
provided by the City of South Miami Code of Ordinances for
meetings of the City Commission/provided]however,that
scheduling special meetings shall require the written
request of the majority of the Cammifera^dmbers.Minutes
shall be kept by city staff of all meetingsTK^^
Section 2.At the July meeting,a nominating!committee shall
*LJ£!ate<^Sonsistill9 °f the past Chairperson,if she
f™??J"1!1S ?ot goin9 to run for office,two membersappointedbythecurrentChairperson,aid two members
elected by the membership,to serve for ai period of one
year,to present the slate of officers for the September-
annual meeting The nominees for Chairperson and Vice-
Chairperson shall be mailed to the membership by the August
meeting.a member of this nominating committee may not beconsideredacandidateforoffice.|*««.««
Section 3.The regular meeting in September!shall be known
as the annual meeting and shall be the purpose of electing
officers,receiving annual reports of officers and Task
forces,and for any other business that may irise.
Section 4.Special meetings can be called by |the Chairperson
°**Lrh*/^ff li,ais°n and sh*ll be called upon the writtenrequestofthejnajorityofthemembers.Thei purpose of the
meeting shall be stated in the call.Except in cases of
emergency,at least three days notice shall be given.
Section 5.The majority of thejme^eff^to^
quorum.
constitute
?^^Members shall serve without compensation,but
snail be reimbursed for necessary expenses incurred in the
performance of their official duties,as approved by the
Chairperson -a*d Vice-Chairperson and forwarded to the City
Bylaws -City ofSouth Miami
Commission oo tiu Status ofWomen
01/12/199915:25 3056665323 BARBARA J RASKIN CPA PAGE 04
ARTICLE VI.
Task Forces
#
Section l.Task Forces shall have the responsibility for
performing such duties asare necessary to (accomplish the
functions,powers and purpose of the SMCOSOW as set forth in
these Bylaws.!
i
Section 2.Each Task Force shall meet regularly upon the
callofitschair,andTaskForce meetings shallbe
announced and publicized.
i
Section 3.Comprehensive reportsof Task Force activities
shallbe provided in writing tothe annual meeting andat
such other timesastheyshallbe requested bythe
Chairperson.Copies of reports shall be distributed with
the minutes ofthe meeting.I
ARTICLE VII.!
i
Parliamentary Authority j
i
i
The rules contained in the current edition of Robert's Rule
ofOrdershallgovernthe organization in allj cases to which
theyareapplicableandinwhichtheyarenot inconsistent
withtheseBylawsandany special rules \oforderthe
organization may adopt.j
j
I
ARTICLE VIII.!
i
Amendment of Bylaws
I
Thesebylawsmaybeamendedatanyregular meeting byatwo-
thirds vote of the members present and voting^provided that
theamendmenthasbeen submitted inwritingatthe previous
meeting orhasbeen mailed^to themembershipatleast (15)
fifteen days prior to the ]meeting at which it will be
considered.
Bylaws-City ofSouthMiami
Cctumaaton on the Status ofWomen