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Res. No. 018-99-10643RESOLUTION NO.!8-99-10643 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED $34,000.00 TO DELL COMPUTER CORPORATION FOR THE PURCHASE OF ONE FELESERVER,FOUR SPECIALTY COMPUTERS,AND EIGHT DESK TOP COMPUTERS,AND CHARGE THE FUNDS TO ACCOUNT NUMBER 615-1910-521- 6430,FEDERAL FORFEITURE FUNDS. WHEREAS,thePolice Department is purchasing afileserver,andtwelve computers to up-grade the Departments computer network,and; WHEREAS,the up-graded computer systemwillallowforpolicereportstobe writtenon computers andwillallowforthe further up-grade of thesystemtoincludemobile data terminals in the future,and; WHEREAS,theup-gradedcomputersystemwillresolveanyyear2000conflicts withinthe current outdatedsystem,and; WHEREAS,ThePoliceDepartmentwillhaveacomputersystemcompatiblewith thecitywidecomputernetwork.This will permitcitywideEmailandthesharing of information between departments,and; WHEREAS,Dell Computer Corp.isaproviderfor computers togovernmentsunder Florida State contract number 250040991. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA : Section 1.That theCity Manager is authorized todisburseasum not toexceed $34,000.00 toDell Computer Corporation from the Federal Forfeiture account 615-1910- 521-6430. Section2.That thisresolutionbeeffectiveimmediatelyaftertheadoptionhereof. Page 2 of Resolution No.18-99-10643 PASSED AND ADOPTED this 19th davof ^nuary 1999_ ATTEST: CITY CLERK APPROVED: MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner RussellREADANDAPPROVEDASTOFORM: ^l^£*z-)V^ CITY ATTORNEY 5-0 Yea Yea Yea Yea Yea SOUTH MIAM POLICE DEPARTMENT INTER-OFFICE MEMORANDUM TO:Mayor and City Date:January 8r 1999 Commission FROM:Charles Scurr -a /j I Re:Agenda Item #// City Manage/y (J_\qJj/^Comm.Mtg.January 19,1999 Purchase of ComputerSystem The computer system is a vital part of the Police Department,running 24 hours a day, seven days a week.The current computer system for the Police Department is out dated and no longer meets the needs of the department.The fileserver,a 486/66 is five years old and is often problematic.The current operating system software (SCO UNIX 4.1)which only supports character based software and will not run any Windows based software. There are 10 terminals that are eleven years old and will no longer be usable when UNIX is replaced by MS Windows NT as the operating system. The Police Department is requesting the purchase ofa Dell computer system to up-grade their computer Network.The system will include an Application Server (Dell PowerEdge 4300 450MHz using MS Windows NT Server 10 user as it's operating svstem).four specialty*computers (Dell P6450 GXlp/T-).the first will act as a Network server connecting the SMPD Network to the Florida Ciiminal Justice Network (CJ Net),the second computer with a scanner isfor the FCIC 2000 and NCIC Criminal Information Systems,the (CJ Net),the third computer with a scanner will be used by the Narcotics Unit to connect to the Autotrak and HIDTA systems,and the forth computer with a scanner will be used by the Crime Scene unit for developing a data base of subject photographs,and eight DeU P6333 Gll>(these computers wffl replace the ten UNIX Terminals thatarenowinuse.) Dell PowerEdge 4300 450MHz Server $12,853.00 DeUP6450GXlpT+DeskTop 1 @ S 2.200.00 =S 2.200.00 DeU P6450GXlpT+with scanner 3 -d).S 2.687.26 =S8 061.78 DeU P6333 GIL-Desk Tops 8 @ S1.259.00 =$10,072.00 TOTAL:$33,186.78 PlusShipping The Police Department is requesting to purchase the computer system from DeU Computer Coiporation for a sum not to exceed $34,000.00 pursuant to the 1998-1999 budget from Account 615-1910-521-4630 (Federal Forfeiture Funds)..The purchase is under Florida State contract number 25004991.There wiU be$67,930.48 leftin this account. Irecommend approval of this agreement. 01/HB/9513:35:59DELLFAX5-l->3056636337DELLCOMPUTERCDRPpageBB1 FAX DATE:January31999 TO:DANSOLARNO COMPANY:CITYOFSOUTHMIAMI PHONE#:(3C5)663-6339EXT FAX#:(305)663-6337 FROM:KATHERINE"GROCE COMPANY:DELLMARKETINGL.P. PHONE#:(9C0)981-3355EXT40916 FAX#:(3C0)433-9527 URL: THANKS! KATX40916 DELLMARKETINGL.P. (800)981-3355EXT4C916ONEDELLWAY.ROUNDROCK.,TX78682 (S00)433-952"SALESREPFAX Bl/BB/99 i3:a£.:za DELLFAX5-l->3B5 663 6337 DELL CDMPUTER CDRP pagc B3Z QUOTATION DAN SOLARNC CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCH FINANCEDEPT SOUTH MIAMI.FL 33143 January 81999 SKU #QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 220-0621" 310-0007 310-1250 310-1259 310-3621 310-3641 311-0555 313-0539 320-5411 340-071C 340-0718 Dell P6333Cel/66 FSBG1L+Base W/Integrated 2MB Video Memory, Integrated 128K Cache and Integrated WuOL 10/100 Nic Mouse Pad Logitee System Mouse,2 Button Optipiex,Factory Install Win95 Spacesaver Quiet Key, 104Key Keyboard, Factory Install Reduced Documentation for Gl Systems,Factory Install Open Manage Client,West, No Diskette,Factory Install 64MB,Non-ECC,SDRAM,1DIMM,Gl, Factory Install 14-32X,CD-ROM,IDE,Gl, Factory Install Dell1000LS 17"ColorMonitor With 15.9"Viewable Image Size Model #D102B1 for Dell, Factory Install 6.4GB EIDE Hard Drive,Gl/L, Factory Install 3.5-1.44 MB Floppy Drive Factory Install 1,259.00 Foryourconvenience,wehavelistedyour sales representative XSuv?^^"^and V°Ur c^o^erynumbe?%^you with fasterserv.ce when youarereadytoplace your order. Fricesandtaxrates zra subiect tc ;hanae Sales Representative KATHERINE GROCE Quote #:23767643 Customer #:3167471 DELL MARKETING L.P. (800)991-3355 EXT 4C916 ONEDELL WAY,ROUNDROCK,TX (800)433-9527 SALES REP FAX 78682 1,259.00 KEV-C 01/BB/99 13:B7:Z3 DELLFAX 5-l->3B5 6&3 6337 DELL COMPUTER CDRP Page BB3 QUOTATION DAN SOLARNO CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCH FINANCE DEPT SOUTH MIAMI,FL 33143 January 8 1999 SKU #QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 420-0137' 420-2087 430-0121 900-1730 900-1732 1! FAT32,File System, Windows '9X,Factory Install Windows "98,English,W/CDAnd Documentation For Optiplex Systems,Factory Install PassiveExpansionRiserfor GlL Systems,1 PCI/lShared/1 ISA,Wakeup en Lan, Factory Install SelectCare.Next Business Day On-Site Service,Initial Year,Wang SelectCare.Next Business Day On-Site Service,2Year Extended,Wang This quote is subject to the terms of the agreement signed by you and Dell,or absent such agreement,is subject to the applicable Dell standard terms of sale. 00 .00 .00 00 SHIPPING Thank youforcallingDell SUB TOTAL TAX &HANDLING OTHER TOTAL 1,259.00 .0G .00 .00 31,259.00 Foryour convenience,we havelistedyour sales representative your quotenumberandyourcustomernumber whicn will provideyouwithfasterservicewnenyouarereadvtoplaceyourorder Prices ara tax -aiss are sucject :c changa. Businessi anc Personal ceasing prcvidec by Ce:l Flnanaa Sealces.en irdecendent ertity Leaairg uocumerr.ation Fee $5a Sales Representative! KATHERINE GROCE Quote #:23767643 Customer #:3167471 DELL MARKETING L.F. (800)981-3355 EXT 40916 ONEDELLWAY,ROUND ROCK,TX78682 (800)433-9527 SALES REP FAX QEV. Bl/BB/99 13:BB:19 DELLFAX S-l->335 663 6337 DELL COMPUTER CDRP PaffB 304 QUOTATION DAN SOLARNO CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCK FINANCE DEPT SOUTH MIAMI,FL 33143 January 8 1999 SKU # I.. qty! 220-8770'i 310-0007 310-0019 310-1234 l l i 310-3641 1 DESCRIPTION UNIT PRICE EXTENDED PRICE Dell P6450 GXlp/T+Base (100 MHzFSB),w/8MB Int.Video Memory,Int.Audio,Intg.10/100 WuOL Networking,512K Cache Mouse Fad Microsoft System Mouse WIN95 Spacesaver Quiet Key, 10 4 Key Keyboard, Factory Install OpenManage Client,West, No Diskette,Factory Install Reduced Documentation for Gl/GXlp Systems, Factory Install 128MB,ECC,SDRAM,1 DIMM, 100MHz,GXlp M/MT, Factory Install Harmon Kardcn HK195 Speakers for Deli Optiplex, Factory Install 17-40X CD-ROM,IDE,GXlp(M/MT) Factory Install 64 PCI Audio Card,w/o Cable, forOptiplex Systems, Factory Install 2,200.00 310-3659 1 311-0628 1 313-0276 1 313-0545 1 313-0546 1 r-cr your convenience,we have listed your saies representative*SuvS^S and VKCUr corner•number^n?^wflpnovSeyouv/.th raster service when you are readv to place your order Prices ar.d tax -ates are subject tc change Sales Representative KATHERINE GROCE Quote #: Customer #: 23767644 3167471 DELL MARKETING L.P. (800)981-3355 SXT 40916 ONEDELL WAY,ROUND ROCK,TX (800)433-9527 SALES REP FAX 78682 2,200.00 KSV-C Bl/BD/99 13:99:12 DELLFfiX 5-l->3B5 6b3 6337 DELL COMPUTER CDRP Page BBS QUOTATION DAN SOLARNO CITY OF SOUTH MIAMI 613C SUNSET DR DIV OF PURCH FINANCE DEPT SOUTH MIAMI,FL 33143 January 8 1999 SKU #QTY DESCRIPTION UNIT !EXTENDED 1 PRICE PRICE 1 320-5411'''Dell 1000LS 17"Color Monitor With 15.9"Viewable Image Size Model#D10231for Dell,i i Factory Install 1 340-0701 1 3.5"1.44MB Floppy Drive, Factory Install l ! 1 :340-0945 i 1 14.4GB Hard Drive,EIDE,7200RPM 400/450 MHz,Factory Install 1 1 1 1 1 .420-0137 1 FAT32,FileSystem, Windows '9X,Factorv Install 1 !j 420-2087 1 1 Windows '98,English,W/CDAnd Documentation For Optiplex 1 Systems,FactoryInstall ! |430-0162 1 1 1i 1 Active Expansion Riser for GX1P/T Systems,3PCI/2 Shared 1 ! 1 2ISAWakeupon Lan, 1 1 Factory Install j !900-1730 i i i -1 *i 1 1 j SelectCare,Next Business Day .00 On-Site Service,Initial 1 Year,Wang j .00 j 900-1732 SelectCare,Next Business Day j .00 .00 1 1 On-Site Service,2 Year j Extended,Wang ;41016-49 i HP SCANJET 6250CXI ACCS 487.26 487.26 1 •-—-_._. Foryour convenience,wehavelistedycur sales reDresentatrve your quote number and ycur customer number whicn will provide you with taster sen/ice wnen you are reaay to place yourorder. Frbss ard tax 'ates ars subject tc onange. Business anc Personal Leasing prci/idec by CeI -inanaa Services,an i.-cependent er'itv ^easirg Cocumercatton Fee $55 ' DELL MARKETING L.P. (800)9B1-3355 EXT 4GS>16 Sales Representative KATHERINE GRCCE Quote #:23767644 Customer ft:3167471 ONE DELL WAY,ROUND ROCK,TX (800)433-9527 SALES REP FAX '8682 RKV.C Bl/BB/99 i3:ia:B6 DELLFAX5-l->3B5 b&3 6337 DELL COMPUTER CDRP Page BBS QUOTATION DAN SOLARNO CITY OF SOUTH MIAMI 613C SUN'ST DR DIV OF PvRCE FINANCE DEPT SOUTH MIAMI.FL 33143 January 8 IS99 SKU #QTY DESCRIPTION UNIT PRICE This quoteis subject tothe terms of the agreement signed by you and Dell,or absent such agreement,is subject to the applicable Dellstandardtermsofsale. SUB TOTAL TAX SHIPPING &HANDLING OTHER TOTALThankyouforcallingDell EXTENDED PRICE 2,687.26 .00 .00 .00 $2,687.26 Foryour congruence,wehavelistedyour sales representativeyourquotenumberandyourcustomernumberwhichwillprovideyouwithfasterservicewhenycuarereadytoplaceyourorder. Fri26s ara *a>:r.os are subject to cringe. Business anc Pe.-r.onai Leasing provideo byXel Financial Services,an Independent entityLeasingDocumentationKse$55 «epenc«ni enaiy Sales Representative: KATHERINE GROCE Quote #:23767644 Customer #:3167471 DELL MARKETING L.P. (800)981-3355 EXT 4C916 ONEDELL WAY,ROUND ROCK,TX (800)433-9527 SALES REP FAX 78682 REV-C Bl/BB/9913:IB:44DELLFAX5-l->3B5b&36337DELLCOMPUTERCORPPagcBB7 QUOTATION DANSOLARNC CITYOFSOUTHMIAMI 613CSUNSETDR DIVOFPURCKFINANCEDEPT SOUTHMIAMI.FL33143 January81999 SKU# 220-0608' 310-0016 310-0181 310-0284 310-7002 311-0432 311-0485 311-0706 313-0252 QTYDESCRIPTIONUNIT PRICE EXTENDED PRICE DellPowerEdge4300Redundant Ease, 450MEzProcessorwith512K Cache LogitecSystemMouse w/DriverDisks,FactoryInstall TowerOption,RubberFeetfor DellPowerEdge4300/6300, FactoryInstall UninterruptablePowerSupply, 1400,StandAlone, FactoryInstall QuietkeyKeyboard,Factory Install DellPowerEdge2300/4300, 450MHz/512K,SecondProcessor, FactoryInstall 6BayHardDriveBackplane, 1.6"or1.0",forDell PowerEdge6300, FactoryInstall 512MERAM,2DIMMs.forDell PowerEdge4300, FactoryInstall 14/32XSCSICDROM,forDell PowerEdge6300,1stCDOption, 11,018.0011,013.00 Foryourconvenience,wehavelistedvoursalesrecre=ent?T.v^yourquotenumberandyourcustomernumber^hfchwHIDivide youwithfasterser/icewnenyouarereadytoplaceyourorde' Freesandtax-atesaresubleticChangs. BusinessancPersona,LeasingprcvideccyDelFinandaServi LBaairgDocumenationFeeS55cesanirdepenaentertity SalesRepresentative KATHERINEGROCE Quote#:23768861 Customer#:3167471 DELLMARKETINGL.P. (800)981-3355EXT4C916 ONEDELLWAY,ROUNDROCK,TX78682 (800)433-9527SALESREPFAX SBV-C bi/bb/99 13:11:42 DELLFAX 5-l->3B5 683 6337 DELL COMPUTER CORP pagc 3BB m&i QUOTATION DAN SOLARNO CITY OF SOUTH MIAMI 6130 SUNSET DR DIV OF PURCH FINANCE DEPT SOUTH MIAMI,FL 33143 January 8 1999 sku#!qty:DESCRIPTION UNIT EXTENDED PRICE PRICE 320-0056 1 i I 340-0608 1 340-0609 1 ! i 340-0798 1 j i j i 340-0825 '1 i 340-5948 365-1234 1 43C-0111 1 Factory Install Ultrascan 1000HS,17",Model D1025TM with 16.0'1 Viewable Image Size,Color Monitor 1.44MB,3.5"Floppy Drive, for Dell PowerEdge 6300, Factory Install 12/24GBDDS-3DATInternal TapeBack Up,Black, for Dell PowerEdge 4300 Factory Install PowerEdge Expandable RAID Controller (PERC),16MB PCI, 1 Internal/1 External Channel, Factory Install 3X9GBLVDSCSI Smart Hard Drives,7200RPM,forDell PowerEdge 6300, Factory Install Config #4,RAID 5, for Dell PowerEdge 4300, Factory Install ReadyWare Factory Installation Service IntelPro100Plus Ethernet NetworkCard, For your convenience,we have listed your sales representativeyourquotenumberanayourcustomer•number^hich wHIdTo^ScyouwithfasterservicewnenyouarereadvtoplaceyourSdVr Prices andtax -ates are subject tcchange Sales Representative KATHERINE GROCE Quote #:23768861 Customer #:3167471 DELL MARKETING L.P. (800)981-3355 EXT 40916 ONE DELL WAY,ROUND ROCK,TX (800)433-9527 SALES REP FAX 78682 BEV.C Bi/BB/gg13:12:35DELLFAX5-l->3B56&36337DELLCOMPUTERCGRPPagc009 D^LLQUOTATION DANSOLARNO CITYOFSOUTHMIAMI 30SUNSETDR ^IVOFPORCHFINANCEDEPT SOUTHMIAMI,FL33143 January81999 KU#QTY 430-21851 160-90521 900-27501 30-27521 235711 23581 "3621 144-3332" DESCRIPTION FactoryInstall MicrosoftNTS4.ConCD, 10ClientAccessLicenses, OEMPackaging,USVersion, FactoryInstall Required:Generatedby DELL.COMConfigurator SelectCare,NextBusinessDay On-SiteServiceContract, InitialYear,Wang SelectCare,NextBusinessDay On-SiteServiceContract, 2YearExtended,Wang SUPERSTACKIIDUALSPEEDHUB5 SUPERSTACKIIDUALSPEEDHUB5 SUPERSTACKIIDUALSPEEDHUBC LANUT?CATEGORY5-3FEETLO UNIT PRICE .00 .00 649.00 963.00 31.00 6.00 Thisquoteissubjecttothetermsof theagreementsignedbyyouandDell,or absentsuchagreement:,issubject;tothe applicableDellstandardtermsofsale. SUBTOTAL TAX SHIPPING&HANDLING EXTENDED PRICE .00 00 649.00 963.00 31.00 192.00 12,853.00 .CO .00 Foryourconvenience,wehavelistedvoursalesrenn»«**»nt«tiv«» Prisesandtaxratesaresublettcchange SalesRepresentative KATHERINEGROCE Quote#:23768B61 Customer#:3167471 DELLMARKETINGL.P. (800)981-3355EXT40916ONEDELLWAY,ROUNDROCK,TX (800)433-9527SALESRE?FAX 78682 REV.. B1/8B/99 Dt DAN SC CITY C 6130 DIV 01 SOUTH SKU # For your c< your quote you with fa Prices and! Business anc Lsaung Coclt. DELL MART (800)981 DELLFAX5-l->3B5 6b3 &337 DELL COMPUTER CDRP Pttgc BIB QUOTATION 3 MIAMI DR FINANCE DEPT FL 33143 I DESCRIPTION January 8 1999 UNIT j EXTENDED PRICE j PRICE Thank you for calling Dell OTHER .00 TOTAL $12,853.00 ;e wehavelistedyour sales representative, and ycur customer number which will provide ce whenyouarereadyto place yourorder. subjecttc cnange. sing providea by Ceil Pinancia;Sen/ices,an irdependent entity Sales Representative KATHERINE GROCE Quote #:23768861 Customer #:3167471 L.P. EXT 40916 ONEDELL WAY,ROUND ROCK,TX (800)433-9527SALESREP FAX 78682 REV-C