Res. No. 011-99-10636RESOLUTIONNO.H-99-10636
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,RELATING TO PROFESSIONAL SERVICES
CONTRACT FOR THE DEVELOPMENT OF FUNDING ALTERNATIVES;
APPROVING FUNDING INAN AMOUNT NOT TO EXCEED $14,520.00 FOR THE
GOVERNMENT SERVICES GROUP.INC.FROM ACCOUNT 01-2100-519-9920.
GENERAL CONTINGENCY
WHEREAS,the opening of theshopsatSunsetPlaceis requiring significant increases inCity
services,particularlyinthepublicsafetyarea;and
WHEREAS,itis necessary fortheCitytofindviable sources of funding forthesenew services;
and
WHEREAS,the Government Services Group,Inc.isthe recognized expert withintheState of
Floridaindevelopingthesenewsourcesoffundingandisuniquelyqualifiedtoprovidethisservice.
NOW,THEREFORE,BEIT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI:
Section 1.TheCityCommissionherebyauthorizestheCity Manager toenterintoa
ProfessionalServicesAgreementfortheDevelopment of Funding Alternatives withtheGovernment
ServicesGroup,Inc.inanamountnottoexceed$14,520.00fromAccount#01-2100-519-9920,General
Contingency.
Section 2.This resolution shalltake effect immediately upon approval.
PASSED AND ADOPTED this 5th day of .lannary t$8%-1999
ATTEST:APPROVED:
City Clerk //Mayor
READ AND APPROVED AS TO FORM:COMMISSION VOTE:5-0
Mayor Robaina:Yea
Vice Mayor Oliveros:Yea
Commissioner Russell:Yea
Commissioner Feliu:Yea
ST/<£>£&it*/*-
City Attorney Commissioner Bethel:Yea
CITY OF SOUTH MIAMI
To:Mayor and Commission
From:Charles Scurr
City ManagervmS*(j***
Date:January5,1998
Agenda Item #
Professional Services Contract with
The Government ServicesGroup,Inc.
Forthe Development of Funding
AlternativesforEnhancedPublicSafety
//
REQUEST
Approval of a professional services contract withthe Government Services Group,Inc.inthe
amount of $14,520.00 for the development of funding alternatives for enhanced public safetyas
aresult of the Shops at Sunset Place.
BACKGROUND AND ANALYSIS
TheShopsat Sunset Placerepresenta tremendous benefit tothe City of South Miami.Theneed
foradditionalpublicsectorservices,asdiscussed extensively duringthebudgetprocess,is
significant.TheestimatedimpactforFY 1998-99 is$1,000,000.Themajority of theseexpenses
relatetotheneedforanexpandedpolicedepartmentata minimum cost of $750,000annually.
ItiscriticalthattheCityexplorepotentialnewfundingsourcesto offset theseexpenses.If new
fundingsourcescannotbefoundthenthelongterm ramifications will requireincreasesinad
valorem property taxes.
Indevelopingafundingplanitisnecessarytorealizethatanyspecialfeeor surcharge mayhave
towithstandlegalchallenge.Itis,therefore,necessarytoengageexpertcounselandprofessional
servicestoensurethatallbackgroundlegalrequirements,suchas developing arationalnexus,
are complete.
The Government ServicesGroup(GSG)isbasedinTallahassee,Floridaandaretherecognized
expertsintheState of Floridaindeveloping new and innovative municipal fundingsources.One
of theirrecent accomplishments wasworkingwiththeCity of Miamiindeveloping new sources
of revenue,suchastheFire Rescue Fee,thathave helped that City recover froma$47 million
deficit.
The scope of work,whichis presented inthe attached Work Plan,will include a review of the
City's current budget situation,quantification of the cost for enhanced services,and preparation
of a Memorandum of Findings which outlines the enhanced services and recommendations as to
how to fund the enhanced services.Following presentation of the Findings the City would select
a preferred alternative(s)and begin the detailed process of implementing same.It should be
noted that,depending on the options available,additional professional services may be required
to implement the alternatives.
It should also be noted that theCityis also working withthe University of Miami School of Law
and Frank Schnidman,Director of the Graduate Program in Real Property Development.This
pro bono effort of the University is complimentary tothe scope of work tobe performed by
GSG.
Finally,it should be noted that the City Attorney has been instrumental in identifying and
securingtheservices of bothGSGandtheUniversity.
Funding fortheStudywillcome from the General ContingencyLineItem 01-2100-519-9920.
This account,after deductions for thePBA,AFSCME and General Employee wage adjustments,
will have a balance in excess of $100,000.00
RECOMMENDATION
Approval is recommended.
GOVERNMENT SERVICES GROUP INCProvidingSolutions&Systems to Local Government __
Charles D.Scurr
City Manager
City of South Miami
6130 Sunset Drive
South Miami,FL 33143
October 15,1998
VIA FEDERAL EXPRESS OECEIVEfj
OCT i 6 1998
CITY MANAGER'S OFFICE
Re:City of South Miami Proposed Work Plan and Fee Structure for
ShTKsetE"9 AltematiVeS f°r EnhanC6d Pubiic Safetv at The
Dear Charles:
GrauoTo3PrGSern^en!onTJtten iP r6SP?nSe t0 y°Ur request that Government ServicesSouth£m?thP r.^h P/°P?S«t0 Pr°Vide sPecialized assistance to the City ofSouthMiami(the Crty)and its staff in the development of funding alternatives toprovideenhancedpublicsafetyatTheShopsofSunsetPlace("The Shops")It!o5
Z^hTh9 th3t WhJ'e T.He Sh°PS Wi"become one of the P^ier destinat ons ntoeSouthFloridaareaandenhancetheCity's economic opportunities,the budget impac of
S750 nn'n nnTn C0TKeX JUSt£r P°lice services has been estimated at an additional$750 000 on an annual basis.Thus,the City is faced with the challenge of identifyingnewfundingsourcesfortheseenhancedpublicsafetyservices.'cenurying
^Cnhoed,aS ^ppendi^A is a work P'an which articulates the anticipated special counselandnon-legal consulting services required to assist you in conducting the review andevaluationofpotentialfundingalternativeswhichspecificallyaddresstheatyTgoals
n»lm hk M\y°U ^y be aware'GSG is an affilia*ed company created andpartiallyownedbyNabors,Giblin &Nickerson,P.A.("NG&N"),a law firm specializing™local government finance and taxation law regarding economic devebpment CIP
a^s^ice nee1dTCo%trnSP°Hati0n'Water and *6Wer and other cnSnnKcSeandserviceneedsforcitiesandcountiesacrosstheState.NG&N would assist GSG in
the development of funding alternatives.
Appendix Bprovides an hours and fees matrix on a task-by-task basis to assist the City
in determining the amount of the work effort required to develop proposed funding
noficeatoVnrn^PHPendiX S "3^^Schedule of deliverables and payments Upono°der to dPevefon 'th^6 'exPect.PP™'^to you a detailed critical events schedule inobjectivesPPr°9ram "3 timeframe consistent with the City's goals and
^IJITF P><~0 •RAFMCTTT C3A
Mr.Charles D.Scurr
October 15,1998
Page 2
Sable8 SSBS SSES^^?thKe,City;S Pr0blem -V »<**>*as they relate to this specfal pS wHlSnni™a PUb,'C Safety services'especiallytheobjectivesofthisS!:!^^^^^^
I EST 3nd a.na'y2e the Pr°Pos«d enhanced public safety services-
=SS=5~SSS.=r==:sssv:
Sincerely,
Robert E.Sheets
RESMIm
Enclosures
cc:Earl Gallop,City Attorney
Robert L Nabors
APPENDIX A
WORK PLAN
WORK PLAN 1
DMUMff OP rfiKSESSWa--,PUBUC SAPHTV
AT THE SHOPS AT SUNSET PLACE
(THE SHOPS)
Scope of Services
Taskl:Project Initiation
GSG and NG&N will gather existing City reports,budgets and annual reports and other
jfXoprCe de,'Very inf0rmatj°n re,at6d t0 the Pub,ic safety senli^^
Task2:Analyze Data and Information
GSG and NG&N,working with the City Police Department and other Citv staff willanalyzethedataandinformationtodevelopaprofile*the proposed leveiS se%fcetbedehvered.Th,s analysis will attempt to develop service delivery criteria to beTsed to
Sales6 "Ced 'eVel °f P0HCe SefViCeS a"d identi^criteri^°«5£«£SSS
Task 3:Prepare Draft Memorandum of Findings
GSG and NG&N will prepare a Memorandum of Findings to the City which outlines theenhancedlevelofserviceforpoliceforTheShops,the methodty which ttcan be
measured,and recommendations as to how to fund the enhanced services
Task 4:Present Final Memorandum of Findings
Within ten (10)days of receipt of comments from the City,GSG and NG&N will finalize
LecusTnranwTa0LFindiTHre9ardin9 the recom™*ed funding alternates mdiscussionwillalsoincludeouropinionsandrecommendationsreaardina
2SSSSSdSSS^sHate9i.es-and aPhase"scope of "^"S^Sanareesschedulefortheproposedimplementationrecommendations.
Fees and Costs
For serv.cest providedI by GSG and NG&N,the lump sum professional services fee fortheproposedscopeofserviceswillbe$14,520.The lump sum profess onalfe^swHI bedueandpayablepursuanttothescheduleinAppendixCunderapSSKrXE
A-1
APPENDIX B
PROFESSIONAL HOURS ANDFEES MATRIX
CITY OF SOUTH MIAMI
FUNDING PROGRAM FOR ENHANCED PUBLIC SAFETY AT"THE SHOPS"
HOURSANDFEES MATRIX
Tasks Total Hours
^^:>^M^^f^y -^u;^^^v^%;^%^-^^,o ^^*&ffiMMi Total Fees
GSG
NG&N
Task Total
GSG
Htistmvel?a»d!mialgd€xgenses^;r;^*...
.j""""'_j __.T^••."••"•nKALLWf&SVMFEE.:•
B-1
^i^^^^^^^^^^g
24.00 $3,000.00
8.00 $1,200.00
32.00 $4,200.00
24.00 I $3,000.00
1MW $tmmm
MUWWWtua_W
$14*520*00
APPENDIX C
PROJECT DELIVERABLES AND PAYMENT SCHEDULE
r^HJjferSli
Deliverable
Notice to Proceed bythe City
Draft Memorandum of Findings
Final Memorandum of Findings
PAYMENrSEHEBULESS
C-1
Schedule
November 1998
60 days from Notice to
Proceed
10 days after comments
fromCity staff
Payment Schedule-
70%
30%