3THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
Subject:
Background:
Vendor &
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members ofthe City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks and Recreation '2
July 7,2015 Agenda Item NO.:.2
A Resolution authorizing the City Manager to accept a donation
contribution in the amount of $500 for the 2015 Fourth of July
celebratory event.
The Special Events Division received a donation in the amount of $500
from Williamson Cadillac.
This donation will be used toward the purchase of decorations,
entertainment, fireworks and other event-related expenditures
associated with the 2015 Fourth of July Event.
Donation Amount: Please find below a breakdown of all submitted donations.
Account:
ATTACHMENTS:
DONOR DONATION AMOUNT
WILLIAMSON CADILLAC $500
001-2000-572-4820, Promotional Activities/Special Events, with a current
balance of $7,439. Said balance does not reflect the donations accepted
at the past city commission meeting held on Tuesday, June 16, 2015 in
the amount of $15,400.
Resolution for approval.
Copy of sponsorship letter
1 RESOLUTION NO.: ________ _
2
3 A Resolution authorizing the City Manager to accept donation contributions
4 in the amount of $500 for the 2015 Fourth of July celebratory event.
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6 WHEREAS, the Special Events Division received a donation in the amount of $500 from
7 Williamson Cadillac; and
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9 WHEREAS, this donation will be used toward the purchase of decorations, entertainment,
10 fireworks and other event·related expenditures associated with the 2015 Fourth of July Event.
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12 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
13 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
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15 Section I. The City Manager is authorized to accept donation contribution in the amount of
16 $500 for the 2015 Fourth of July celebratory event, increasing the expenditure line item 00 I ·2000·572·
17 4820, Promotional Activities/Special Events, with a current balance of $7,439, by $500.
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19 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any
20 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
21 the validity of the remaining portions of this resolution.
22 Section 3. Effective Date. This resolution shall become effective immediately upon adoption
23 by vote of the City Commission.
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PASSED AND ENACTED this __ day of ______ " 2015.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
THE CITY OF PLEASANT LIVING
March,2015
City o/South Miami
6130 Sunset Drive
South Miami, Florida 33143
Re: Sponsorship of the 2015 Fourth of/ulyCelebration
Dear Mr. Edward Williamson:
For the past 41 years the City of South Miami has provided a popular Fourth of July Celebration
consisting of activities and entertainment; followed by a spectacular fireworks display. We
anticipate over 4,000 people from infants to great grandparents. This year, as in the past, the City
plans to celebrate the Fourth of July at Palmer Park, 6100 SW 67TH Avenue (Ludlum Road), which
will be held on Friday, July 4,2015, from 5:00 p.m. -10:00 p.m.
Donations from generous sponsors, like you, is the only way we are able to celebrate our nation's
independence at this truly successful event which also recognizes the sacrifices of our forefathers,
our armed forces' selfless sacrifices, and of veterans who fought to keep our nation free. Your
generous contribution can make this important event greater and is truly appreciated. Below please
find the various levels of sponsorships:
~ Gold Sponsor: A $5,000 contribution. City Proclamation as "Gold Sponsor', the highest
honor this municipality bestow, given at a City Commission Meeting. Name and logo
appears on all promotional event material, Channel 77 service announcements, and a
company banner displayed at the event (provided by the Sponsor). The Mayor publicly
recognizes "Gold Sponsors" from the main stage prior to the fireworks extravaganza.
~ Silver Sponsor: A $3,000 contribution. Name and logo appears on all promotional
event material and Channel 77 service announcements as a "Silver Sponsor'. The Mayor
publicly recognizes "Silver Sponsors" at the event from the main stage. The company
banner is displayed at the event (provided by the Sponsor), and a Certificate of
Appreciation is presented to the "Silver Sponsor' at the City Commission meeting.
~ A $1,000 contribution, the company's banner may be displayed at the event (provided
by the Sponsor). The company is recognized at the event with a "Thank you" by the
Mayor.
~ A $500 contribution, the company's banner may be displayed at the event (provided by
the Sponsor).
~ Other contribution amounts are welcome.
Please make checks payable to: City of Soutb Miami. and write in the Memo section for the 2015
Fourth of lufy event. For further information, contact Maria E. Stout-Tate, Special Events
Coordinator at (305) 668-2509.
Thank you for your continued support.
Steven Alexander
City Manager