Res. No. 197-01-11345Res.No.197-01-11345
RESOLUTION NO.197 01 11345
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ENTER
INTO A 48 MONTH LEASE AGREEMENT WITH PITNEY BOWES,FOR A
POSTAGE MACHINE FOR AN AMOUNT NOT TO EXCEED $16,224.00;
CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1320-513.4420
TITLED "LEASE PURCHASE-POSTAGE MACHINE;"AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS,theUnitedStatesPostalServicein1998requiresthat
all postage meters be electronic which will provide a higher security
protection levelof postal revenues.
WHEREAS,our current mailing equipment leasewithStar Business
will expire on January 20,2002.
WHEREAS,quotes were obtained fromthe following vendors in
accordance withcity competitive bidding procedures basedona48-
month lease term:
1.Star Business $16,944.00
2.PitneyBowes $16,224.00
3.Neopost (noresponse)
WHEREAS,Pitney Bowes isthe lowest quote.
WHEREAS,for the term of this agreement Pitney Bowes agrees to
performemergencymaintenance,andrepairsofallcomponentpartsof
the Pitney Bowes mailing system.
WHEREAS,the lease contract shallbe effective January 21,2002
through January 20,2006.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA:
Section 1.The City Manager be,and hereby is authorized to
disburse the total sum of $16,224.00 to Pitney Bowes for the term of
the lease contract as follows:Disbursement for the first year inthe
amount of $4,056.00,second year inthe amount of $4,056.00,third
yearinthe amount of $4,056.00 and fourth andfinalyearinthe
amount of $4,056.00.All future budgets will reflect the annual lease
amounts.
Section 2.That this budgeted disbursement be charged to
1320-513.4420 (Lease purchase-postage machine).
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:MayorandCityCommission Date:December 14,2001
/).Agenda Item #fU
Charles Scurr Re:Comm.Mtg.12/18/200From:Charles Scurr
City Manager JyyJ(/&
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THECITY MANAGER TO ENTER INTOA48 MONTH
LEASE AGREEMENT WITH PITNEY BOWES,FOR A POSTAGE MACHINE FOR AN
AMOUNT NOT TO EXCEED Si6,224.00;CHARGING THE DISBURSEMENT TO
ACCOUNT NUMBER 1320-513.4420 TITLED -LEASE PURCHASE-POSTAGE MACHINE;"
AND PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The City's leasewithStar Business expires on January 20.2002.
Quoteswereobtainedfromthefollowingvendorsinaccordancewithcity competitive bidding
procedures basedona 48-month lease:
1.Star Business 516,944.00
2.Pitney Bowes $16,224.00
3.Neopost (didnot respond)
PitneyBowesisthelowestquote.Theywillprovidemaintenanceontheirequipmentforthe
term of the lease.Theywillalso include inthelease amount any postage rate change chips for
themeteratno additional cost.Among other features,itwillalsobeabletokeeptrack of usage
by department bythe installation of software inaPCat Central Services.
Fundsforfirstyearare included infiscalyear 2001/2002's budget,under account 001-1320-
513.47-10,Printing/Binding/Photo copy.
Current balance in this account is $4,500.00
RECOMMENDATION
I recommend approval.
BSSBffiB XBESffil Pitney Bowes
Miami Lakes District Office
BUSINESS SOLUTION
FOR
CITY OF SOUTH MIAMI CENTRAL SERVICES
OPTION 1
1570
7K01
B900
BA93
OPTION 2
L'570
7K01
B900
OPTION 3
E595
7K01
B900
BA93
Automatic Mailing Machine
301b Electronic Scale
Postage By Phone
100 accou.i•:•o!iv.a»o *rr3fo\?&'
Automatic Mailing Machine
301b Electronic Scale
Postage By Phone/10 accts
Automatic Mailing Machine
301b Electronic Scale
Postage By Phone
100 account Software &printer
Both Options have FULL MAINTENANCE (parts A labor )
Free resets for Postage By Phone meter
Fiee SoftGuard (carrier rate changes
CUSTOMER SATISFACTION GlARflNTEE
14361 Commerce Way Miami Lakes,FL 33016-1585 1 -800-322-8000
"?•:••'\.*d .-
S338.00/4S months ¥
S317.00/48 months
S2S2.00/4S months
Pitney Bowes
Customer Satisfaction Guarantee®
Pitney Bowes Mailing Systems is committed to providing our customers with the finest products backed
bythehighestqualitycareandservice.
As long as you continually maintain coverage with a Pitney Bowes equipment maintenance agreement/
software maintenance agreement after warranty,Pitney Bowes promises to provide you the following:
Guaranteed Equipment Performance -For all new products we guarantee the equipment will perform to
our specifications for the initial term of the lease or three years if purchased.If,during that period,the
product does not perform to our specifications andwe cannot repair it,we will replace it with a comparable
product.If during the first ninety days after installation,a replacement product does not perform as specified,
you will be entitled to a full refund.Should a malfunction occur due to the use of non-Pitney Bowes
consumable supplies or unapproved software/hardware modifications,this guarantee will not apply.
Guaranteed Nationwide Service-Our nationwide service force will respond to service and preventive
maintenance requests aspartof your equipment maintenance agreement.If we find thatwe cannot return
your equipment to a satisfactory operating condition within areasonable time,where appropriate,we
will provide you with acomparableloanerat no additional cost.
Free Help Line Support -For customers with products that are supported through our Diagnostic Center,
technicians will helpdiagnose system -vchlem-..Many times this solves the problem immediatelv.If yo-.-r
problem can'tbe reso'veJ j ^-"t'-.pi ...*v~w:ll dispatcha service representative to ycu'i'';-.
Rate Replacement Support -Withour ability toaccommodateoveradozen carriers,weareyourrate
information resource.Also,should you select our SOFT-GUARD®Rate Protection Plan,we guarantee that
you will notbecharged for unexpectedratechanges for therates in yourplan.
Operator Productivity and Management Excellence •For all products thatwe install,we certify our skilled
professionals will effectively train your operators atthe time of installation.Furthermore,if youattend our
acclaimed Mail ManagementSeminar,we will train your employee(s)onthelatestand most efficient use
ofpostal services.
Flexible Leasing Plans -Through Pitney Bowes Credit Corporation,we provide awiderangeof leasing
programs tailored tothe individual needsofyour business.
Postage Guarantee -We guarantee emergency postageadvances for qualified POSTAGE BY PHONE®
system customers.This service is available,for a fee,Monday through Saturday and allows you to have
sufficient funds to meet your mailing needs.
At Pitney Bowes,weare committed to maintaining long-term partnerships with our customers.If our local
office has been unable to satisfy you,I would like to hear from you.
Please call my office at 1-800-622-2296.We won't be satisfied until you are satisfied.
Ill PitneyBowes
Mailing Systems John N D-Moody
President,Pitney Bowes Mailing Systems
21 HI in:11 FAX 2l"w:
CITYOFSOUTHMIAMI
Nov 7,2001
Ms.KathyL.Vazquez
Purchasing Manager
Dear Ms.Vazquez:
^
Thank you for giving Star Bu.ines.Systems the ^^^^^™rdshippincrneeds.Please find on the following pages the investment .,uniw,.*mui
addresses all the needs and concerns that you shared with me.
Ascom Hasler 350 plus system
••V/:i\%.octronic mail processing and accounting
,1c -r sedulity codes
/v ,i x ..___,•Nine programmable Keys'L 1 «'^^•Double -Rollersealing mechanism
^'•Long-lasting Ink cartridges
•TMSPotagereplenishment
•Automatic Feed &Sealer
•200Piecesperminute
•Interface with Widows 95/98'Ntconipatible
o Automatic batch lables
•30LB interface Scale
•AccountingMailmanagementreports
„„,.$10,899Totalcost,k o?i f.fi
Total lease cost based on five-year contract *•"*•«<•
10%buyoutatendof lease
320 Buyout included *^M
Total lease cost based on fouryear contract *s*~.w
112101 10:11 FAl ••go 01
PROPOSAL II
ASCOM HASLER 320PLUS
Full Automatic Mail System
•Full Automatic Feeder
•30LB Interface Scale/Accounting
Total Buyout cost
$2770.00
,,.,.$248.00Totalleasecost60moths280.00
Total leasecost48 months
CONTRACT INCLUDED:
Service Agreement
Meter rental Agreement
No reset Charges
Rate protection rate
ASCOM HASLER 335 new
Full Automatic Mail System
•Full Automatic Feeder
•200 P/minuie
•30 Lb Scale
•Accounting Package
^,^>4 $9,635.00TotalCost-ftl 00
Total lease cost60Month lease *JVA*JV
320Buyout Included
Total lease cost 48 months *•"3"w
STAR ursINFSS SYSTEMS'S TRAINED SERVICE TECHNICIANS PROVIDERESPONSI^ON SOT SEYICE.WE FEATURE A COMPREHENSIVESKSaNCEPROGRAMDESIGNEDTODEIVER^^f^^^JPERFORMANCEANDLONGEVIY.STAR BUSINESS PROTECT YOUR
INVESTMENT AND PROVIDE YOU WITH SIGNIFICANT BENEFITS:
TheU570Mail
pcessingSystem
sDesignedFor
ProductivityArid
Performance!
:'::6U570IsVersatile,Fas;anaraCr.:j
.'ItftProaj:•:..;>EnancirgFeatures!
rhenewU57CMa-"-;esigS,si;i-o.as
rarocrp;,,.,.^,;0,-/::.jp,jg^efficient
?ter'":._'-.nsecentre.a3nga11
exters,.ratingandaccouiirgcapabilitiesTh3
:yn:-.--.:•sysniitegratestelatest
"rnaiiingmachinetechnology,theconvenienceof
POSTAGEBVPHONEMeterResettingSysterr
and:.;ctronicazc.".;•ournew,Integra"
Eiect'c'.Scale
FeaturesthatEnhancePerformance
-'f'..'•'-•
•.:alltheU570hastooffer...
Productivehigh-speedprocessing-feeds
••tersanIstac-1tc175envelopiispt'mi:t
Superiorsealingensuressecurity-v/tr;
Aqua-Trail"sealingsystemtheJ570pro\.~
.-:5thatthecontents:
Processesavarietyofmail--•_•:..e
Jtterdeckeasily!nlieswhitemaipostcardsor
:•126••zees\\aut-•2::.a.
Processesparcels-provides-\ei:
••;-rove'-s:edma
Easy-to-operatecontrolpanel-C•/Or
iJChiMatsire"..0:a'ocera:'
ptsised:::-sureerrc:reepr»st
Tracksoutput-wii'esettab'e
thenunheroflet;1drota
U570n:tors."...'p'oclucl'
It'sareliablesystem-frcxican
countc-v--.•.;_,over75,'earsexoeriencethe
::•:desma"iumjotmeanaoer:'cr
De/for':orop!fir5.
t."^*>W?grXUiX."ijjcyc:''•J*-?-*•'•"•'"
Electronic Metering Provides Fiexib :\
'.snaging cc 5:ace expense is a>mportant task f
•DSt businesses,and the U570 offers a choice ::
r eter=•'fe -?stomeet /our spec f;c
•.'.,,,,;•.,..*Ci postage again -with POSTAGE
BY PH ME resetting.Evirtually e ninates Post
Office trps c.enabing/outo fill .•mete'
less tr :5C seconds ,vitr a ::l-free call.
Keep track of postage expenses downto the
-'_•Many ofour electro.";mete >tracl-post-
•}e fc ip to10 £xounts as a standard feature,
and expanded acccun:::"'c options areavailable.
Guard against returned mail -/our Smart
op!:•"'.An internalcaenjaralertsy >u ;
'•e date isnot set prop•
-".••?-
:-INTEGRA"'Scale Adds Versati!:\
Mailing itlons arefaced with largeenvelopes or
:st mustbe processed.A 151b.cap
i :"case applications easily.--_-.—,-,C
£•b o.i j.owtjtjj expense-through precise e -.-
fonic :.-.:;;"ng•dependent surveys suggest
se savings can haas high as 20c:
Get the best rates -for_.;jr materia The Inte
has both USPS and UPS ra:es and fees b j :
It's easy to operate -witha:5 ::
p ..-..operator prompts,ar.cl 5 preset job Keys
Increased efficiency -the Differentia Weig1"";:
•cenables /out staci-ma pieces or parce £of
:.ngweightsonthe scale.Asyouremc\
•'Jter is set and the tape isprinted.
'-':,5"';\':.-'•QCZSSQ'-
C-,"iis•'•"•:'•':P'•'f'-hI':-
Pov•)'StackiigIncreases:::•)j:l
Adiinganop!"liPov\Stacker,triplesthesii•
tpac:..xmparedtoUestailard:jtci
Thisgivestheeitcmoretimetcperfor
••;:•-therebydramaticallyincreasn|prod;ctivit\.
'7QSpecif
mensions:33"Lx21.5'VVx15.5'H
(535lw/p3werst•
Stackingra-3I
,er:
height
:::.•-
110lbs.(150lbsvv/powersij:-v.
115VAC50'60Hz
•
1275'L<10.5V;xC
5.5bS
115VAC:"30Hz
^0PitneyBowes
WorldHeadquarters
Stamford.CT06926-0700
FormereInformationcall:
1-800MRBOV/ES
1-800-672-6937
A$:<forpijgramnuml.'-::
WeG;•teefirSatis::)
:.-Pitney::.55Wai-—'-:':!•
providingistcmei.*.trthe:"est::lubaci
bytnehigne.:rvicsarIwewen't1.:/
riceif;rni'it:!•CuslBatisl
•..-.•:e.curnationwidesen.icsietv.-
;•!OC.IPitneyBv.vesservseoro'nals•
:.•.:::caiCustcSeO
ffi
dillsIjjf Pitney Bowes
Rental Account»
60 1 1 1 1 1 1 4|1
STATE ANDLOCAL GOVERNMENT TERMRENTALAGREEMENT
Your Business information
FULL LEGAL NAME OF RENTER (L j ft £l£.S o (.A^^iZILl lt$F**'JA NAME EMAIL ADDRESS
LUNG ADDRESS ^/>Q S <•'fJ •>&T ~U/l CITY %„rrft /iff &2*Lj.^ZBllSTATE
CONTACTNAME SEND !N\'0ICE TOATTNOFz;?-4 yj/yS 1phone »f?Lr)£43 -^~Q
EQUIPMENT LOCATION (IF NOT SAME AS ABOVE)(-/^Q ^/*_,_/c.rT '])&T;!TY^
f<r.jJL//ti.an"*//STATE /A ZIP+4 TTV**>
CREDITCARD #EX?DATE NAMEONCARD TYPE
TAX EXEMPT #SALES TAX (IFAPPLICABLE)
FISCAL FUNDING PERIODFROM TO RENTERPO #
Your Business Needs
\Oty Model
fekgfe
Equipment &Services Description ~^'o~^~:^sstption(Nev.Reaant6onoiDBmo.Ne^fhmtnjtKiumi9 CHECKITEMSTOBE INCLUDED IN YOUR TOTAL RENTAL PAYMENT
bL Equipment Maintenance Agreement On Rental
X Soft-Guard Agreement
X Software Maintenance Agreement
V Meter On Rental
H Rentor Retains Title
f y/r-f xo£/!>P Ursra**/^<>(l*yl£
4-fk Fo 5 {.'"}£M /W-,
i m&
Your Payment Plan
initial Rental Term Billing <^£?
Frequency ^Monthly :Quarterly C Other (specify.
SOfMondts MonthlyAmount
first ^•A .._s 33ti.CO
Next S
Next s
Next S
Next S
Initial Check Amount
SIGNATURE
PRINTNAME
PBACCOUNTREPNAME
PBACCEPTEDBY
Rental Terms and Conditions
3y your signature as "Renter"below,you request trsat we rent to you the equipment described above oronany schedu •-
attached hereto (the 'Equipment')for business or commercial purposes.Your offer will be binding onus when weace??!
it by having an authorized employee sign ft.All payments hereunder shall be payable only tousat our executive office
unlesswedirectyouotherwisein writing.
1.NON-APPROPRIATION:You warrantthat you have funds available topaythe Total Payments until the end of your current
appropriation period,and shall use your best efforts to obtain funds to pay the Total Payments in each subsequent
appropriation period through theendof your Initial Term.If your appropriation request to your legislative body,or funding
authority ("Governing Body")for funds to pay the Total Payments is denied,you may terminate this Agreement on the las!
day of the aopropriation period for which funds have been appropriated,upon:fi)submission of certified copies ol "0-'
funding request and the Governing Body's denial of the appropriation request,and (ii)satisfaction of all charges ant
obligations under this Agreement incurred through the end of the appropnation period,including thereturn of the Equipment
at your expense.If you terminate this Agreement and return the Equipment under this Section,you shall not purchase or
rent equipment performing substantially similar functions to those performed by the Equipment for a penod of one yeai
following termination.
TITLE
DATE
EMPLOYEEft DISTRICT NAME&#
TITLE DATE
EXECUTIVE OFFICE:27 WATERVIEW DR •SHELTON.CT 06484-4361 •EQUIPMENT VENDOR:PITNEY BOWES INC.•FOR SALES AND SERVICE CALL 1-800-322-8000
PB SLP.2 (3/00)
WHITE COPY PBCC •PINK COPY PITNEY BOWES INC.•YELLOW COPY CUSTOMER
PAGE1
SEE PAGES 2&3 FOR ADDITIONAL TERMS AND CONDITIONS
Offers benefits such as ...
...Non-Appropriation
»Customized Billing
>Purchase Order Acceptance
«Simplified Documentation
•Credit Card Acceptance
•Customer Satisfaction Guarantee
...and much morel
Please contact us if you have any questions or comments.
Equipment Sales,Service and Installation 1-800-322-8000
Pitney Bowes Inc.
State and Local Government Term Rental Agreement
To State and Local Government Agency:
If you are not permitted to sign the Pitney Bowes Inc.State and Local Government Term Rental Agreement,
but instead must issue a purchase order to Pitney Bowes Inc.in order to rent the equipment under this
agreement,thefollowing language must appear inthebodyofyour purchase order:
"This Agency is obtaining the equipment as described inthe Pitney Bowes Inc.State andLocal Government
Term Rental Agreement UPB SLR2 (3ICO),and the terms and conditions of the Agreement shall govern this
transaction."
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