Res. No. 194-01-11342RESOLUTION NO.1 94-01 -11 342
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE
CITY MANAGER TO CONTINUE THE EXISTING LEASE
CONTRACTS FOR EIGHT 1999 AND EIGHT 2000 CROWN
VICTORIA POLICE PURSUIT VEHICLES,THREE 2000 FORD
EXPLORER AND TWO 1999 CHEVROLET TAHOE POLICE
VEHICLES AND AT THE END OF THE LEASES TO PURCHASE
THESE VEHICLES FROM MEARS MOTOR LEASING,
DISBURSEMENT OF THE FUNDS FROM ACCOUNT NUMBER
1910-521-4450 (PURCHASE/LEASE-POLICE VEHICLES).
WHEREAS,inorderto maintain afleet of modern,well maintained vehicles forthe police
department,some of thevehicleswere leased.Theterms of theleasecontractsrequiresmonthly
payments must bepaidoneach vehicle;and
WHEREAS,these vehicles willallowthePolice Department to quickly andsafelyrespondto
citizenscallsforservice,maintainpreventivepatrolsandenforce traffic laws;and
WHEREAS,currentemergency operations preparedness plansstronglysuggestthatanagency
have available a portion of itsfleetas four wheeldrivevehiclesforuseduringandafter natural
disasters,suchastheflooding which mayoccuraftera hurricane;and
WHEREAS,thePoliceDepartmentisinthesecondyear of afouryearleasefortheeight
2000CrownVictoriasandthreeExplorerswhichwillendJune2004,thethirdyear of afouryear
leaseontwo1999Tahoes,which willend January 2003,andthethirdyear of athreeyearleasefor
eight1999CrownVictorias,which must bepurchasedorreturnedinFebruary2002.
WHEREAS,the below funds will be disbursed over the next three budget years,
TotalDisbursementfrom2001/2002budget $153,288.84
TotalDisbursementfrom2002/2003budget $107,548.84
Total Disbursement from2003/2004 budget $101,898.62
194-01-11342
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.The City Manager be,and hereby is authorized to disbursement offundsfrom
the 2001/2002 budget of $102,090.00 for monthly installments forthe
continuation oftheleasesforeight2000and eight 1999 Ford Crown Victorias,
three Ford Explorers andtwo Chevy Tahoes.That the sum of $51,200.00 be
paid forthe purchase of the1999 Crown Victorias.
Disbursement offundsfromthe2002/2003budget of$82,248.84formonthly
installments forthe continuation of the leases for eight 2000FordCrown
Victorias,three Ford Explorers andthe purchase oftwoChevy Tahoes.That
thesum of $25,300.00 bepaidforthe purchase of twoChevyTahoes.
Disbursement offundsfromthe 2003/2004 budget of$42,748.62 formonthly
installments forthe continuation of the leases for eight 2000Ford Crown
Victorias,threeFord Explorers.That thesum of $101,898.62 bepaidforthe
purchase of these Crown Victorias and Explorers.
That these fundsbepayabletoMears Motor Leasing and disbursement be
charged to account number 1910-521 -4450 (Lease/Purchase-Police Vehicles).
Section 2.TheCity Manager is authorized to execute such contracts and documents as
are necessary to continue theyearlyleaseand purchase of said vehicles
PASSEDANDADOPTEDthis 18th dayofDecember,2001.
ATTEST:
ITY CLERK (J
READ AND APPROVED AS TO FORM:
CITY ATTORNEY ~r~
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Bethel:
Commissioner Wiscombe
4-0
Yea
Yea
Yea
Yea
Commissioner Russell:out of room
SOUTH MIAMI POLICE DEPARTMENT
INTER-OFFICE MEMORANDUM
TO:
FROM:
Mayor and Commission Date:November 15,2001
Charles Scurr^.
City Manage^J;
I
y^Vgenda Item #
u c Comm Mtg.December 30,2001
Leasing of Police Patrol Vehicles
i
REQUEST
Approval forthe continuation of payments onthelease contracts on,(8)2000FordCrown
Victoria Police vehicles (6)2000 Ford Explorer Police vehicles,(2)1999 Chevy Tahoe
Police Vehicles,(8)1999 Ford Crown Victoria Police vehicles from Mears Motor Leasing,
andthe purchase of the vehicles attheend of theleases.
BACKGROUND AND ANALYSTS
The Police Department isinthe second yearofa four year lease forthe eight 2000 Crown
Victorias and three Explorers which will end June 2004,the third year ofa four year lease
ontwo 1999 Tahoes,which willend January 2003,andthethirdyearofathreeyearlease
for eightl999 Crown Victorias,which must be purchased or returned in February 2002.
The leases arepaidin monthly installments forthe 2001-2002 budget yearareas follows;
8 2000 Ford Crown Victoria @
3 2000 Ford Explorer @
2 1999 Chevrolet Tahoe @
8 1999 Ford Crown Victoria dob,
Total of monthlypayments
$556.08 per/12months each
$451.81 per/12months each
$525.00 per/12months each
$496.00per/5monthseach
$53,383.68
$16,265.16
$12,600.00
$19,840.00
$102,088.84
End of Lease purchase of eight 1999 Ford Crown Victorias @ $6,400 each =$51,200.00
Total Disbursement from 2001/2002 budget $153,288.84
The leases arepaidin monthly installments forthe 2002-2003 budget yearareas follows;
82000FordCrown Victoria @ $556.08 per/12months each=$53,383.68
32000Ford Explorer @ $451.81 per/12months each=$16,265.16
2 1999 Chevy Tahoe@ $525.00 per/5 months each=$12,600.00
Total of monthly payments $82,248.84
Endof Lease purchase oftwo 1999 Chevrolet Tahoe @ $12,650.00 each=$25,300.00
Total Disbursement from2002/2003budget $107548.84
The leases arepaidin monthly installments forthe 2003-2004 budget yearareas follows;
82000FordCrown Victoria @ $556.08 per/9months each=$40,037.76
32000FordExplorer@ $451.81 per/6months each =$2,710.86
Total of monthly payments $42,748.62
Endof Lease purchase of eight 2000 Ford Crown Victorias @ $3,700 each =$29,600.00
End of Lease purchase of three 2000 Ford Explorers @ $9,850 each=$29,550.00
Total Disbursement from 2003/2004 budget $101,898.62
Mears Motor Leasing purchased the listed vehicles for lease tothe Police Department
under the Florida Sheriffs Association Bid price.
Fundingfortheleasingandpurchase of theabovelistedvehicleswillcomefromaccount
number 1910-521 -4450,Purchase/Lease -Police Vehicles.This account willhavea
balance of $90,220.00 inthe 2001-2002 budget.
RECOMMENDATION
Approval is recommended