Res. No. 193-01-11341RESOLUTION NO.1 93-01 -11 341
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE
CITY MANAGER TO CONTINUE THE EXISTING LEASE
CONTRACTS FOR TWO 2001 FORD EXCURSIONS AND THREE
2000 FORD EXPLORERS POLICE VEHICLES AND AT THE
END OF THE LEASES TO PURCHASE THESE VEHICLES FROM
MEARS MOTOR LEASING,DISBURSEMENT OF THE FUNDS
FROM THE FORFEITURE ACCOUNT NUMBER 615-1910-521-
4450 (PURCHASE/LEASE-POLICE VEHICLES).
WHEREAS,inordertomaintainafleet ofmodem,well maintained emergency management
andK-9 vehicles forthepolicedepartment,these vehicles wereleased.Theterms of thelease
contractsrequires monthly payments must bepaidoneachvehicle;and
WHEREAS,these vehicles will allow thePolice Department to quickly and safely respondto
citizens callsforservice,maintain preventivepatrolsandtosafelytransportpolice work dogs;and
WHEREAS,current emergency operationspreparednessplansstronglysuggestthatanagency
haveavailableaportion of itsfleetasfourwheeldrivevehiclesforuseduringandafter natural
disasters,suchasthe flooding which may occurafterahurricane;and
WHEREAS,thePolice Department isinthesecondyear of afouryearleaseforthree
ExplorerswhichwillendJune2004,andthe first year ofafouryearslease which willendMay,2005,
andthepurchase of the vehicles attheend of thelease.
WHEREAS,the below funds will be disbursed over the next fouryearsfromtheforfeiture
account,
TotalDisbursementfrom 2001/2002 budget $33,427.56
Total Disbursement from2002/2003 budget $33,427.56
TotalDisbursementfrom2003/2004budget $49,423.26
Total Disbursement from 2004/2005 budget $40,071.80
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Res.NO.193-01-11341
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.TheCity Manager be,andherebyis authorized to disbursement offundsfrom
the 2001/2002 budget of $102,090.00 for monthly installments forthe
continuation oftheleasesforeight2000and eight 1999 Ford Crown Victorias,
three Ford Explorers andtwo Chevy Tahoes.That thesum of $51,200.00 be
paid for the purchase of the 1999 Crown Victorias.
Disbursement offundsfromthe 2002/2003 budget of$82,248.84 for monthly
installments forthe continuation of the leases for eight 2000FordCrown
Victorias,threeFord Explorers andthe purchase of two Chevy Tahoes.That
thesum of $25,300.00bepaidforthepurchase of twoChevyTahoes.
Disbursement offundsfromthe 2003/2004 budget of$42,748.62 for monthly
installments forthe continuation of the leases for eight 2000FordCrown
Victorias,threeFordExplorers.Thatthesum of $101,898.62 bepaidforthe
purchase of theseCrownVictoriasandExplorers.
ThatthesefundsbepayabletoMearsMotorLeasinganddisbursementbe
chargedtoforfeitureaccountnumber 615-1910-521 -4450 (Lease/Purchase-
Police Vehicles).
Section 2.TheCityManagerisauthorizedtoexecutesuchcontractsanddocumentsas
arenecessarytocontinuetheyearlyleaseandpurchase of saidvehicles
PASSED AND ADOPTED this 18th day of December,2001.
ATTEST:
/^&*uJj&^=Jn
CITY CLERK
READ AND APPROVED AS TO FORM:
SIz <g.<5*//*/*•
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Bethel:
Commissioner Wiscombe
4-0
Yea
Yea
Yea
Yea
Commissioner Russell:out of room
TO:
FROM:
REQUEST
SOUTH MIAMI POLICE DEPARTMENT
INTER-OFFICE MEMORANDUM
Mayor and Commission Date:November 15,2001
Charles Scurr f"Agenda Item #&
City Manager ^\^Comm Mtg.December 18,2001
//j>*>""Leasing of Police Patrol Vehicles
ry^0*\..._
cAoXcTon°tee Zfj'p °f,Paymen!S fr0m the forfeiture «*««*°"the leasecontractonthree2000FordExplorer,and two 2001 Ford Excursions from Mears Motor
Leasing,and the purchase of the vehicles at the end of the leases.
BACKGROUND AND ANAl vsig
S ^FeSSS^?fCOnd yfZ °f "f°Ur ^'eaSe f°r three ExP»orers ^ichTndJui20oTThf„!'r y?r °f af°Ur year lease on *">Excursions which willendJune2005.The vehicles must be purchased or returned at the end of the lease.
The leases are paid in monthly installments for the 2001-2002 budget year are as follows;
JJ !^W @ S390.92 per month/12months each =$16,265 1622001FordExcurs.on @ $715.10per month/12 months each =$17 162 40TotalDisbursementfrom2001/2002 budget $33 427 56
The leases are paid in monthly installments for the 2002-2003 budget year are as follows;
2 90ni2T^°rdEXplOrer ®$390-92 per/12months each =$16 265 16T„l,nK 7'°n @ $71510P™ih/.2 months each -$17 1«40TotalDisbursementfrom2002/2003 budget m 457 «
The leases are paid in monthly installments for the 2003-2004 budget year are as follows;
3 2000 Ford Explorer @ $390.92 per month/5months each =$2,710.86
2 2001 FordExcursion @ $715.10per month/12 months each =$17,162.40
Total of monthly payments $19,873.26
End ofLease purchase ofthree 2000 Ford Explorers @ $8,487.00 each =$29,550.00
Total Disbursement from 2002/2003 budget $49,423.26
The leases are paid in monthly installments for the 2004-2005 budget year are as follows;
2 2001 FordExcursion @ $7l5.10per month/9 monthseach =$12,871.80
Totalof monthly payments $12,871.80
End ofLease purchase ofthree 2000 Ford Excursions @ $13,600.00 each =$27,200.00
Total Disbursement from 2004/2005 budget $40,071.80
Mears Motor Leasing purchased the listed vehicles for lease to the Police Department
under the Florida Sheriffs Association Bid price.
Fundingfortheleasingandpurchase of theabovelistedvehicleswillcomefromForfeiture
account number 615-1910-521-4450,Purchase/Lease -Police Vehicles.
RECOMMENDATION
Approval is recommended