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Res. No. 186-01-11334RESOLUTION NO. 186 -01 -11334 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DEFERRED COMPENSATION PLAN, AMENDING RESOLUTION NUMBERS 133 -96- 9887, 66 -00 -10959 AND 119 -93 -9358 TO OFFER SEVEN PERCENT (7 %) OF ANNUAL SALARY CONTRIBUTION TO DEFERRED COMPENSATION PLAN FOR SENIOR LEVEL MANAGERS CURRENTLY DEFINED AS DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS, AND ASSISTANT TO CITY MANAGER PROVIDING AN EFFECTIVE DATE. WHEREAS, resolution number 66 -00 -10959 authorizes the City Manager to offer a five percent (5 %) matching contribution to the deferred compensation plan for senior level managers who elect to participate in the ICMA program, instead of regular City pension plan; and WHEREAS, the five percent (5 %) matching contribution plan was created to provide equitable benefit for those senior level managers who were not benefiting from the City five percent (5 %) contribution to the regular pension plan for other employees at the time; and WHEREAS, the City contribution to the pension plan was increased to seven percent (7 %) in 2001 for General Employees as part of the City agreement with American Federation of State County and Municipal Employees; and WHEREAS, in order to maintain equity in the City benefit distribution, it is necessary to change the City matching contribution to the deferred compensation plan for those employees prescribed in the aforementioned resolutions 133 -96 -9887, 66- 00- 10959, and 119 -93 -9358 to seven percent (7%). NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1 the City Commission hereby authorizes the City Manager to provide a seven percent (7 %) of annual salary contribution to the deferred compensation plan for the group of employees referenced above. Section 2 in the event of any future increase to the General Employees pension contribution amount, the City Manager is hereby authorized to adjust the contribution amount for the department heads deferred compensation plan to the same level. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 4th day of December, 2001. APPROVED] MAYO ATTEST CITY ATTORNEY COMMISSION VOTE: F— Mayor Robaina: Ye Yea CITY CLERK Vice Mayor Feliu: Yea Commissioner Wiscombe: Yea READ AND APPROVED AS TO FORM: Commissioner Bethel: Yea Commissioner Russell: Yea CITY ATTORNEY soury F � U � mco goi a.ren �OIttOP INTEROFFICE MEMORANDUM TO: Mayor and City Commission FROM: Charles D. Scurr City Manager The Reguest DATE: November 29, 2001 Re: AGENDA ITEM # Change of City contribution to up to seven percent (7 %) for Senior Level Managers. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DEFERRED COMPENSATION PLAN, AMENDING RESOLUTION NUMBERS 133 -96 -9887, 66- 00- 10959, 119 -93 -9887 TO OFFER UP TO SEVEN PERCENT (7 %) OF ANNUAL SALARY CONTRIBUTION TO DEFERRED COMPENSATION PLAN FOR SENIOR LEVEL MANAGERS CURRENTLY DEFINED AS DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS, AND ASSISTANT TO CITY MANAGER PROVIDING AND EFFECTIVE DATE. Background and Analysis In 2000, the City Commission approved resolution number 66 -00 -10959 to authorize the City Manager to offer a five percent (5 1/o) matching contribution to Department Heads who are not participating in the regular City Pension Plan. This was done at the time to provide equitable benefits for those Department Heads that were not participating in the regular Pension Plan which the City contributes five percent (5 1/o) annually to match the contribution from those participating employees. Through the agreement between the City and the American Federation of State County and Municipal Employees (AFSCME) in 2001, the City's annual contribution to the Pension Plan has increased to seven percent (7 1%). This has created inequity in the amount of contribution paid by the City to the pension plan and the deferred compensation plan for the participating senior level managers. The proposed resolution, if approved by the City Commission, will correct the inequity and put the contribution amounts at the same level for all employees. The resolution would also allow for automatic changes to the deferred compensation contribution amount for the senior level managers, if in the future there is a change to the city pension contribution for general employees. The cost of the change is estimated to be $12,000 for next fiscal year. Funds are available in Deferred Compensation Plan Contribution line item. RECOMMENDATION I recommend approval. sou ry °. ,' 9 F 3 U ie °z �' ��L02Y0� INTEROFFICE MEMORANDUM TO: Mayor and City Commission DATE: November 29, 2001 3 FROM: Charles D. Seurr /i City Manager,�'� ✓ , ✓fJ �� Re: AGENDA ITEM # Change of City contribution to up to seven percent (7 1/6) for Senior Level Managers. The Request A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DEFERRED COMPENSATION PLAN, AMENDING RESOLUTION NUMBERS 133 -96- 9887, 66 -00- 10959, 119 -93 -9887 TO OFFER UP TO SEVEN PERCENT (7 %) OF ANNUAL SALARY CONTRIBUTION TO DEFERRED COMPENSATION PLAN FOR SENIOR LEVEL MANAGERS CURRENTLY DEFINED AS DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS, AND ASSISTANT TO CITY MANAGER PROVIDING AND EFFECTIVE DATE. Background and Analysis In 2000, the City Commission approved resolution number 66 -00 -10959 to authorize the City Manager to offer a five percent (5 %) matching contribution to Department Heads who are not participating in the regular City Pension Plan. This was done at the time to provide equitable benefits for those Department Heads that were not participating in the regular Pension Plan which the City contributes five percent (5 %) annually to match the contribution from those participating employees. Through the agreement between the City and the American Federation of State County and Municipal Employees (AFSCME) in 2001, the City's annual contribution to the Pension Plan has increased to seven percent (7 %). This has created inequity in the amount of contribution paid by the City to the pension plan and the deferred compensation plan for the participating senior level managers. The proposed resolution, if approved by the City Commission, will correct the inequity and put the contribution amounts at the same level for all employees. The resolution would also allow for automatic changes to the deferred compensation contribution amount for the senior level managers, if in the future there is a change to the city pension contribution for general employees. The cost of the change is estimated to be $12,000 for next fiscal year. Funds are available in Deferred Compensation Plan Contribution line item. RECOMMENDATION I recommend approval. RESOLU,TiON NO. 66-00 -10959 A RESOLUTION OF ,THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, "FLORIDA, RELATING TO DEFERRED COMPENSATION PLAN, AMENDING RESOLUTION NUMBERS 119 =93 9358 AND 133 -96 -9887 TO OFFER A FIVE PERCENT (5 %) MATCHING CONTRIBUTION TO DEFERRED COMPENSATION PLAN FOR SENIOR LEVEL MANAGERS CURRENTLY DEFINED AS DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS, AND ASSISTANT TO CITY MANAGER. WHEREAS, resolution number 119 -93 -9358 authorizes the City Manager to offer a three percent (3 %) matching contribution to the deferred compensation plan for Department Heads who elect to participate in the ICNIA program, instead of regular City pension plan; and WHEREAS, resolution number 133 -96 -9887 authorizes the City Manager to offer a three percent (3 %) matching contribution to the deferred compensation plan for the Assistant to City Mainger and the Assistant Public Works Director, if they elect to participate in the ICMA program instead of regular City pension plan; and WHEREAS, the three percent (3 %) matching contribution plan was created to provide equitable benefit for those Department Heads who were not benefiting from the City three percent (3 %) contribution to the regular pension plan for,other employees at the time; and WHEREAS, the City contribution to the pension plan was increased to five percent (5 %) in 1995 for General Employees as part of the City agreement with American Federation of State County and Municipal Employees (AFSCME); and Vv HEREAS, in order to maintain equity in the City benefit distribution, it is necessary to change the City matching contribution to the deferred compensation plan for those employees prescribed in the two aforementioned resolutions to five percent (5 %). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. That the City Commission hereby authorizes the City Manager to provide a five percent (5 %) matching contribution to the deferred compensation plan for the group of employees referenced above, Section 2, That this resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 7th day of March ,2000. ATTES CITY CLERK READ AN — APPROVED A TO FORM: .-eiTY XTTORNEY _ APPROVE E�D MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mayor Feliu: Commissioner Bethel: Commissioner Russell: Commissioner 14iscombe: Yea Yea Yea Yea Yea To: Mayor and City Commission Date. ',•March 3, 2000 From: Charles D. Seurr Re. AGENDA ITEM # City Manager,,' Commission Mtng. 3/7/00. Change of City matching contribution To five percent (5 %) for Senior Level Managers. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DEFERRED COMPENSATION PLAN, AMENDING RESOLUTION NUMBERS 119 -93 -9358 AND 133 -96 -9887 TO OFFER A FIVE PERCENT (5 %) MATCHING CONTRIBUTION TO DEFERRED COMPENSATION PLAN FOR SENIOR LEVEL MANAGERS CURRENTLY DEFINED AS DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS, AND ASSISTANT TO CITY MANAGER. BACKGROUND & ANALYSIS In 1993, the City Commission approved resolution number 119 -93 -9358 to authorize the City Manager to offer a three percent (3 %) matching contribution to Department Heads who are not participating in the regular City pension plan. This was done at the time to provide equitable benefits for those Department Heads that were not participating in the regular pension plan which the City contributes three percent (3 %) annually to match the contribution from those participating employees. In 1996, the benefit was extended to the Assistant to City Manager and the Assistant Public Works Director by means of resolution number 133 -96 -9887. Because of the agreement between the City and the American Federation of State County and Municipal Employees (AFSCME) in 1995, the City annual contribution to the pension plan has increased to five percent (5 %)." This has created inequity in the amount of contribution paid by the City to the pension plan and the deferred compensation plan for the participating Department Heads. The proposed resolution, if approved by the City Commission, will correct the inequity and put the contribution amounts at the same level for all employees. The cost of the change is estimated to be $6,000 for the remainder of this fiscal year. Funds are available in Deferred Compensation Plan Contribution line item. RECOMMENDATION Approval is recommended. CITY OF SOUTH MIAMI : ° f N• -g xtf nyL�Pp,;�p� �. g�'q'p,/''. q,q�?�,(py. nq�{d INTER- OFFICE A' DU 1Y1L• LeaV'R:' vt e To: Mayor and City Commission Date. ',•March 3, 2000 From: Charles D. Seurr Re. AGENDA ITEM # City Manager,,' Commission Mtng. 3/7/00. Change of City matching contribution To five percent (5 %) for Senior Level Managers. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO DEFERRED COMPENSATION PLAN, AMENDING RESOLUTION NUMBERS 119 -93 -9358 AND 133 -96 -9887 TO OFFER A FIVE PERCENT (5 %) MATCHING CONTRIBUTION TO DEFERRED COMPENSATION PLAN FOR SENIOR LEVEL MANAGERS CURRENTLY DEFINED AS DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS, AND ASSISTANT TO CITY MANAGER. BACKGROUND & ANALYSIS In 1993, the City Commission approved resolution number 119 -93 -9358 to authorize the City Manager to offer a three percent (3 %) matching contribution to Department Heads who are not participating in the regular City pension plan. This was done at the time to provide equitable benefits for those Department Heads that were not participating in the regular pension plan which the City contributes three percent (3 %) annually to match the contribution from those participating employees. In 1996, the benefit was extended to the Assistant to City Manager and the Assistant Public Works Director by means of resolution number 133 -96 -9887. Because of the agreement between the City and the American Federation of State County and Municipal Employees (AFSCME) in 1995, the City annual contribution to the pension plan has increased to five percent (5 %)." This has created inequity in the amount of contribution paid by the City to the pension plan and the deferred compensation plan for the participating Department Heads. The proposed resolution, if approved by the City Commission, will correct the inequity and put the contribution amounts at the same level for all employees. The cost of the change is estimated to be $6,000 for the remainder of this fiscal year. Funds are available in Deferred Compensation Plan Contribution line item. RECOMMENDATION Approval is recommended. WHEREAS, the City Commission has approved a plan to match up to 3% of the bi- weekly salary of those department heads who select the ICMA Deferred Compensation plan rather than the Pension Plan, and, WHEREAS, the City Manager has recommended the inclusion of three additional positions, that of Assistant to the City Manager, Assistant Public Works Director, and the City Clerk for eligibility for this plan; and WHEREAS, this alternative will allow the individuals in these three positions to chose between the pension plan or the deferred Compensation Plan; and WHEREAS, the Assistant to the City Manager, Assistant Public Works Director, and the City Clerk may contribute more than 3% to the ICMA plan each biweekly pay period, the City will match only the first 3% for the Assistant to the City Manager and Assistant Public Works Director, and a minimum of 3% for the City Clerk. NOW THEREFORE •' 1► -BY TIM MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Commission hereby authorizes the City Manager to extend the matching benefit to the Assistant to the City Manager, Assistant Public Works Director, and the City Clerk in addition to the Department Heads currently offered this benefit. The Assistant to the City Manager, Assistant Public Works Director, and the City Clerk will be required to contribute a minimum of 3% deducted from each bi- weekly paycheck to be matched at a rate of a maximum of 3% for the Assistant to the City Manager and Assistant Public Works Director, and a minimum of 3% for the City Clerk. Section 2. This resolution shall take effect In PASSED AND ADOPTED this23 day of _ Jul v 1996 ATTEST: J/) O , i y/. �L CITY CLERI{ MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY COMMISSION,VOTE: 5 -0 Mayor Cunningham: Yea Vice Mayor Robaina: Yea Commissioner Price: Yea Commissioner Bethel: Yea Commissioner Young: Yea This resolution authorizes the eligibility inclusion for ICMA Deferred Compensation match to three key positions in the City. Currently, the City matches 3% for Department Heads (only) who choose the Deferred Compensation plan over the Pension Plan. I am recommending approval of of the addition of the positions of Assistant to the City Manager, Assistant Public Works Director, and the City Clerk. These individuals, like the Department Heads, must contribute at least 3% of their salary to this plan, but may contribute more. The two assistant positions will be matched at a rate of 3b /o. The City Clerk will be matched by a minimum rate of 3 %. The inclusion of these positions is important to maintaining the professional level of individuals we currently have, and in any future recruitment when vacancies occur.' I recommend your approval. CITY OF SOUTH MIAMI 5130 Sunset Drive, South Miami, FL. 33143 y y r . I f'FI P TO: Mayor "and Conumssion ?" DATE July 17, 1996 FROM: Eddie Cox, City Mana ern" RE: Agenda item # Comm. Meeting July 23, 1996 ICMA Deferred Comp Match This resolution authorizes the eligibility inclusion for ICMA Deferred Compensation match to three key positions in the City. Currently, the City matches 3% for Department Heads (only) who choose the Deferred Compensation plan over the Pension Plan. I am recommending approval of of the addition of the positions of Assistant to the City Manager, Assistant Public Works Director, and the City Clerk. These individuals, like the Department Heads, must contribute at least 3% of their salary to this plan, but may contribute more. The two assistant positions will be matched at a rate of 3b /o. The City Clerk will be matched by a minimum rate of 3 %. The inclusion of these positions is important to maintaining the professional level of individuals we currently have, and in any future recruitment when vacancies occur.' I recommend your approval. kESOLUTION NO. 119 >93 =9358 -" "A RESOLUTION OF THE MAYOR AND CITY. COMMISSION 'OF THE "CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING 'THE CITY ;MANAGER TO OFFER - DEPARTMENT HEADS AS ALTERNATIVES "PARTICIPATION IN" ; THE • CITY'S PENSION PLAN­OR PARTICIPATION IN THE INTERNATIONAL CITv xWGER o "ASSOCIATION ( TCMA) DEFERRED COMPENSATIO'v' =gib •• " `" ` ' "` `" WHEREAS, the City has an optional pension system which requires twenty —years of continuous service to be 100% vested; and WHEREAS, the City Manager has proposed an alternate to the City's Pension Plan for Department Heads which would permit Department Heads to elect to participate in the ICMA deferred compensation plan instead of the City pension plan; and WHEREAS, Department Heads selecting the ICMA plan will have 3% of their biweekly salary matched by a City contribution of 3 %; and WHEREAS, Department Heads selecting the ICMA plan must contribute 3% of their biweekly salary in order for the City to match the Department Heads 3% and WHEREAS, the Departmen: Read may contribute more than 3% to the ICMA plan each biweekly pay period; however, the City will only match the first 3% contribution; and WHEREAS, the ICMA alternative will assist in recruiting future Department Heads; and WHEREAS, the ICMA will in the long term cost less in City funding than the City's pension plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager be, and hereby is, authorized to offer each Department Head the fp: lowing alternatives. a) Participation in the City pension plan OR b) Participation in the ICMA deferred compensaticr. plan Sec ti on 2. Department Heads selec ing the 1- MA plan will be required to have a minimum of 3Z deducte d,;;f s'om each biweekly paycheck co be matched by a maximum of 3 %- City concribution. PASSED AND ADOPTED this 21St day of September 1993. APPROVED: 1 HAY OR I/ CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY WHEREAS, the City Commission has approved a plan to match up to 3% of the bi- weekly salary of those department heads who select the ICMA Deferred Compensation plan rather than the Pension Plan, and; WI-IEREAS, the City Manager has recommended the inclusion of three additional positions, that of Assistant to the City Manager, Assistant Public Works Director, and the City Clerk for eligibility for this plan; and WHEREAS, this alternative will allow the individuals in these three positions to chose between the pension plan or the ICMA Deferred Compensation Plan; and WHEREAS, the Assistant to the City Manager, Assistant Public Works Director, and the City Clerk may contribute more than 3% to the ICMA plan each biweekly pay period, the City will match only the first 3% for the Assistant to the City Manager and Assistant Public Works Director, and a minimum of 3% for the City Clerk. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Commission hereby authorizes the City Manager to extend the matching benefit to the Assistant to the City Manager, Assistant Public Works Director, and the City Clerk in addition to the Department Heads currently offered this benefit. The Assistant to the City Manager, Assistant Public Works Director, and the City Clerk will be required to contribute a minimum of 3% deducted from each bi- weekly paycheck to be matched at a rate of a maximum of 3% for the Assistant to the City Manager and Assistant Public Works Director, and a minimum of 3% for the City Clerk. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this23 day of Jul v, 1996. ATTEST: Jj 1�PPR0 VEV /I CITY CLERK MAYOR READ AND APPRO'V`ED AS TO FORM: CITY ATTORNEY COMMISSION VOTE: 5 -0 Mayor Cunningham: Yea Vice Mayor Robaina: Yea Commissioner Price: Yea Commissioner Bethel: Yea Commissioner Young: Yea CITY OF SOUTH MIAMI 6930 Sunset Drive, South Miami, EL 33143 TO: Nlayor and Commission FRO214: Eddie Cox, City Manager DATE: July 17, 1996 RE: Agenda Item # Comm. Meeting July 23, 1996 ICNIA Deferred Comp Nlatch This resolution authorizes the eligibility inclusion for ICMA Deferred Compensation match to three key positions in the City. Currently, the City matches 3% for Department Heads (only) who choose the Deferred Compensation plan over the Pension Plan. I am recommending approval of of the addition of the positions of Assistant to the City Manager, Assistant Public Works Director, and the City Clerk. These individuals, like the Department Heads, must contribute at least J% of their salary to this plan, but may contribute more. The two assistant positions will be matched at a rate of 3 %, The City Clerk will be matched by a minimum rate of 3 1r0. The inclusion of these positions is important to maintaining the professional level of individuals we currently have, and in any future recruitment whet: vacar. s occur, I recon mend your approvai- ES, NO A P.ESOLU-TON "F THE MAYOR AND C­" C04XISSICN O: F THE CITY OF SOUTH UTH XIA41, FLORIDA, AUTHORIZING TUE CITY MANAGER TO OFFER DEPARTMENT HEADS . =.S -S ALTERNATIVES THE CITY'S ?E!,'S70N PLAN OR PARTICIPATION THE E 'NrERNAT, 10NAL -_TI MANAGER�v ASSOCIATION . -'1XA) DEFERRED C04PE?ZS.,-' �Os P L A WHEREAS, t h e C i z v has an op Da . . . . . eve tam shit P. ralsuires twenty-years _f continuous Service _o be 100. oust=ed; and q37R7-A,' , t-;a C -v Manager has proposed an a -' ! erzate to -be C` -ty-s Pension Plan for Deparcmanc .-IaaZs wDic-1 woula permit Department He , d elect t0 parDiciDace I :he CM', farrad COTMPeasat4on plan -ascead of the `:y pension! Dian; and WHEREAS, Department 'Heads selactir, the IIMA D an wi,j Nava 3; :nair biweekly salary matched D:,* -try c-,n--4 nution Or 3%; a ad ;HEREAS, Deoa- c,ena Heads sajactzaz r,,e ICMA Dish must contribute 1% Of their biweekly salary !n o -der for Dy :c match the ^,-Dartmait Heads 3,/ and the Department Head may c::=' Duc= or. :n4r, cc :De !CXA plan earn biweekly pay par;,d� loweve7' zDa City will only maccin Due firsc 3Z concribution; a r. d WH - - ' RE AS tha - CHA a 1 t e rna v e as a i a C -n a c :u i J.ng suture ..apa -_sent ;._ads; a n d hH-' RE AS a a a �LCMA will in Cfte Iota term zos� -ess Illy :1nCi n2 than r. a a D. e as i 0 n p I a 1. NOW, THE RE r(,' BE T RESOLVED _o '�AYCR -ND -:71' COMMiSSIOV C:7' SOUTH MIAMI, FLORIDA: S e c t i o n Th a !1 a n a g a r ia, and - .._.a oY auc]"D7* ze� GO 0 f fet fat each oeparemenl: �..eau a z-, m - an cR -' i Part is i Pat ion 4 n the I CMA d = � � — � zompens a - � - -. ? =n sec c i in 2 Depactmeni- ''.cads sajeciag tRe :CIIA plan !I be zaquir2d zz ^ave a of deducted •rom each b4weeki.v paycheck t: be matched -7 a maximum of 3' City Lent r i bt:C1Jn. PASSED AND ADOPTED ta4 s 213t day of September L993. T ULE CLERK I . J READ I AND APPROVED AS -0 FORM: 11y -�TTORNEY APPROVED: MAYOR