Res. No. 180-01-11328RESOLUTION No.:1 80-01 -11328
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTHMIAMI,FLORIDA,AUTHORIZINGTHECITYMANAGERTOENTER
INTO AN AGREEMENT WITH MIAMI-DADE COUNTY FOR A ONE YEAR
ROUTINE MAINTENANCE OF THE LUDLAM GLADES AND BROAD CANAL
FOR AN AMOUNT NOT TO EXCEED THIRTY-EIGHT THOUSAND NINE
HUNDRED THIRTY-ONE DOLLARS ($38,931).
WHEREAS,the Mayor and City Commission ofthe City of South Miami,Florida,wishes to provide
routine canal maintenance along the Miami-Dade County canal (Ludlam Glades and Broad canal)
systemswithintheCity;and
WHEREAS,a Memorandum of Agreement has been created between Miami-Dade County andthe City
ofSouth Miami forthepurposeofsharingthecostofthe routine maintenance;and
WHEREAS,Miami-Dade County shall provide canal maintenance services asset forth in the
Memorandum of Agreement for the Ludlam Glades Canal,from SW 52nd Street to SW 80th Street and for
theBroadCanalfrom South-side ofSW 58th StreetculverttoSW 64th Street;and
NOW,THEREFORE,BEIT DULY RESOLVED BYTHE CITY COMMISSION OFTHE CITY OF
SOUTH MIAMI,FLORIDA,that:
Section 1:The City Manager is authorized to enter into an agreement with Miami-Dade County for the
routine canal maintenance.
Section 2:ThattheCity Manager is authorized to expend the amount notto exceed $38,931 from the
Stormwater Budget forthetwo maintenance cycle of Culverts-above,two maintenance cycles of
Culverts-below,fourcyclesof Chemical Treatment andtwo cycles of obstruction removal.
Section3:ThattheattachedMemorandum of Agreement fortheCanalMaintenance between Miami-
DadeCountyandCity,bemadeapart of theresolution.
PASSED AND ADOPTED this 20th
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of November 2001.
APPROVED:
MAYOR
Commission Vote:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Russell:
Commissioner Bethel:
Commissioner Wiscombe:
5-0
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:Mayor and City Commission
From:CharlesD.Scurr ]//<
City Manager '*/"
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Date:November 14,2001
Agenda Item #Q
Comm Mtg.11-20-01
Re:Authorization to execute Agreement for
Routine Canal Maintenance with Miami-
Dade County.
REQUEST:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH MIAMI-DADE COUNTY FOR A ONE YEAR ROUTINE
MAINTENANCE OF THE LUDLAM GLADES AND BROAD CANAL FOR AN AMOUNT
NOT TO EXCEED THIRTY-EIGHT THOUSAND NINE HUNDRED THIRTY-ONE
DOLLARS ($38,931),PROVIDINGANEFFECTIVEDATE.
BACKGROUND:
We have negotiated the attached one-year agreement with Miami-Dade County for routine
maintenance of Ludlam Glades and Broad Canal systems.Unlike the previous agreement
without acostcapforthe maintenance,this agreement was negotiated for $38,931.With this
agreement,Miami-Dade County will provide Culverts (above &below)maintenance,Chemical
Treatment and Obstruction Removal services during the year.In addition tothe services tobe
provided by Miami-Dade County,we are currently requesting for proposals from private
contractors for Trash/Debris removal,Biological Control,Bacteria Monitoring,Water Testing
and Border Grass &Brush Control to water's edge.As a result,this is the beginning ofa
comprehensive routine maintenance program for the canal system with the City.
RECOMMENDATION:
It is recommended that the City Commission approve the funding for the work to be performed.
ATTACHMENTS:
•Proposed Resolution
a Copy of Agreement with Miami-Dade County
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement byand between Miami-Dade County Stormwater Utility (Utility)and
theCity of SouthMiami(City)ismadeforthepurpose of sharingthecosts of routine maintenance of
theMiami-DadeCountycanalsthatservetheCity of SouthMiami.
Thecanal maintenance responsibilities andagreementconditionsfortheCity of SouthMiamiandthe
Miami-DadeCounty Stormwater Utility areasfollows:
1.-ThisAgreementiseffectiveOctober1,2001andterminatesSeptember30,2002.
2 .-Definition of terms:
CulvertCleaningAboveWater:Shallmeanremovinglitterandmowingthegrassoverthe
width of theright-of-wayintheareaimmediatelyovertheexistingculvert,aswellas,removing
floatingdebrisatthe culvert mouth.
CulvertCleaningBelowWater:shallmeanmechanically removing largedebrisandmaterials
depositedimmediatelyinfront of theculvertmouthaswellaswithintheculvertpipeitself.
HerbicideChemicalTreatment(AquaticWeedControl):shallmeanapplication of herbicidesin
secondarydrainagecanalstoreducetheamount of aquaticvegetationforthepurpose of providing
adequateflowforflood protection purposes.
MechanicalHarvesting(AquaticWeed ControD:shallmeanthephysicalremoval of aquatic
vegetationforthe purpose of providing adequateflowforflood protection purposes.Thisservicecan
onlybeperformedincertainsecondarydrainagecanalswhereaccess,canaldepthandwaterdepth
allowthespecialized equipment,required forthisservice,tobeused.
BankSlopeMowing:shallmean occasional mowing of certain canalbanks within canalright-
of-waysandcanalmaintenanceeasements,whereaccessisnotprohibited;thepurposeofwhichisto
abatethe growth of woody vegetation thatwouldprohibitaccesstothecanalbylarge maintenance
equipment inthe event of a natural disaster,or other emergency.
ObstructionRemoval:shallmeantheelimination of waterflowrestrictionscausedbylarge
debrisorfallentrees,inordertoprovideadequateflowforflood protection purposes.
3.-Costs provided below are projected costsatthecyclesperyear indicated,andarethe maximum
costs authorized underthis Agreement.
4.-TheCITYandthe UTILITY willeachpaytheirshare of the actual expenses incurred,not
exceedingthe authorized maximum amountshowninparagraph5.
5.-The Utility shall provide canal maintenance services assetforth below forthe Ludlam Glades
Canal,from SW 52 Street to SW 80 Street and for the Broad Canal from the South side of 58 Street
culvertto64Street,uptothelevel of cyclesandcostprojectedbelow:
Memorandum of Agreement
Page 2 of2
Projected
Task Cycles/Year
Culverts above 2
Culverts below 1
Chemical 4
Obstruction Removal1 2
Slope Mowing 0
Ludlam Glades Broad
Cost/Year Cost/Year
$3,500
$5,400
$42,800
$1,500
0
$1,000
$1,300
$11,300
$1,500
0
$53,200 $15,100
Sub-Total FY 2001-2002 $68,300
The City of South Miami share of the above costis57%of $68,300 =$38,931
1The City may elect to remove obstructions with City resources,and not incur this cost through
the County,or County resources will provide thisserviceatthe stated costbasis.Either theCity'
orthe County maycallfor obstruction removal.
6.-Any increase inthe level of service above thelevel of service stated in paragraph 5 shall be
mutually agreed upon,in writing,bythe Miami DadeCounty Stormwater Utility andtheCity of South
Miami,andtheadditionalcostassociatedwiththeagreedincreaseinthelevel of serviceshallbe
likewise mutually agreed upon.
This Memorandum of Agreement is agreed uponbytheparties signing below:
City of South Miami,Florida
Charles D.Scurr Date
City Manager
Miami-Dade County Stormwater Utility
Steve Shiver Date
Miami-Dade County Manager