Res. No. 178-01-11326RESOLUTION NO.178-01-11326
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
DISBURSE THE SUM IN AN AMOUNT NOT TO EXCEED $3,905.63 TO
FLEETWOOD FINANCIAL CORPORATION FOR THE FISCAL YEAR
2001/2002,FOR THE PURCHASE OF A FREEDOM DICTAPHONE DIGITAL
RECORDING SYSTEM COMPLETE WITH A 17 INCH MONITOR,NT
WORKSTATION,2 DVD,FREEDOM SYSTEM SOFTWARE PACK,3 COMM 4
PORT HUB,AC TELCOM BLOCK/RECORDER,COMPRESSION BOARD,
COUPLER BOARD,NORTEL COUPLER BOARD,FREEDOM COMPUTER BASED
TRAINING PROGRAM AND PACKAGE OF 10 DVD MEDIA,INSTALLATION,
TRAINING AND ONE YEAR WARRANTY FOR THE UPGRADE OF THE VOICE
RECORDING SYSTEM AND CHARGING THE DISBURSEMENT TO ACCOUNT
1910-521-3450 TITLED CONTRACTUAL SERVICES;AND AUTHORIZING
THE CITY MANAGER TO DISBURSE THE SUM IN AN AMOUNT NOT TO
EXCEED $3,905.63 ANNUALLY FOR THE REMAINING FOUR-YEARS TO
FLEETWOOD FINANCIAL CORPORATION TO BE IN COMPLIANCE WITH
THE FIVE-YEAR LEASE AGREEMENT;AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SUCH DOCUMENTS NECESSARY TO INITIATE AND
FULFILL THE CONTRACT.
WHEREAS,the South Miami Police Department has established
telephone voice recordings as mandated by the State of Florida;
and
WHEREAS,the existing voice recording system in place is
outdated;and
WHEREAS,the existing voice recording system is not
properly working to provide the same performance as in the past,
and
WHEREAS,the upgrade of this system will ensure the
system performs optimally,
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.The City Manager be,and hereby is
authorized to disburse the amount not to exceed $3,905.63 to
Fleetwood Financial Corporation forthe Budget Year2001/2002
forthe straight lease oftheabove mentioned equipment needed
fora complete installation from account 1910-521-3450 titled
Contractual Services.
Section 2.The City Manager be,and hereby is authorized
to disburse yearly payments tothe Fleetwood Financial
Corporation for the following four years:
Year 2002/2003
Year 2003/2004
Year 2004/2005
Year 2005/2006
$3,905.63
$3,905.63
$3,905.63
$3,905.63
Section 3.These amounts shall also be charged from
account 1910-521-3450 titled Contractual Services.
Section 4 .This resolution shall take effect immediately
upon approval.
PASSED AND ADOPTED this 20th day of November 2001.
ATTEST:APPROVED:
READ AND APPROVED AS TO FORM
£L^./cp £&//aA*
CITY ATTORNEY
MAYOR
Commission Vote:5-0
Mayor Robaina:Yea
Vice Mayor Feliu:Yea
Commissioner Bethel:Yea
Commissioner Russell:Yea
Commissioner Wiscombe:Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:Mayor and City Commission Date:November 14,2001
Agenda Item #r •
Comm.Mtg.Nov.20,2001
Fleetwood Financial Corp.
From:Charles Scurr
City Manager
Re:
REQUEST
Approvalof:(a)theacquisition of aFreedomDictaphone Communications DigitalRecordingSystem
withbuiltin DVD-RAM necessary to upgrade theCity's existing system inan amount notto exceed
$3,905.63annuallyforthenextfive-years;andaoneyearwarranty of thesaidsystemforthefirstyear
free of chargeand;(b)theselection of FleetwoodFinancial Corporation astheleasingagentforthe
acquisition,and Dictaphone Corporation forthe installation andtraining of the system.
BACKGROUND AND ANALYSIS
TheCityacquiredaDictaphoneDatRecorderintheearly 90's whichiscurrentlyoutdated,difficultand
costlytorepair.The Dictaphone equipment isusedto provide dependability of the communications
betweenthePoliceDepartmentandtheCitizens of SouthMiami.Thesystemrecordstelephoneand
policeradio transmissions.Thecurrent system ismorecostlytoservicethanthelease of anew updated
digitalsystem.
Thenew system comes withall components necessary tomakethe system perform optimally andcanhold
uptofourtimesthe amount of recording a90mdata cartridge can.Thiswas approved intheFY 2001-
2002 budget.
The equipment requested includes a 17"monitor,NT workstation,2DVD,Freedom System Software
Pack,3com4portHUB,AC tel-com block/recorder,compression board,coupler board,Nortel coupler
board,Freedom Computer based training program and package of 10DVD media.
The Dictaphone Corporation isthe recommended vendor forthe upgrade.The existing communications
recording equipment waspurchasedthroughtheDictaphoneCorporation.
Thefundstopayforthisleasewillbefromthepolicedepartmentaccount:1910-521-3450 Contractual
Servicesfor $3,905.63 annually overthe next five-years.
RECOMMENDATION
I recommend approval.
Vs_
Dictaphone Corporation
An L&H Company
3984 PepsiGotoDrive
Melbourne.Florida 32934
888-471-3483 ExL6321
Customer Information
Name
Address
City
Attn:
Phone:
South Miami PoliceDepartment
6130 Sunset Or.
South Miami"*State FL
TOTAL
Zip J33143UsaCorbfarCommunicatlowSupervisor'
305.6636311"Fax 305.663.6353"
description
OCNo.
Leasing Options
Dictaphone Contact Information
Oate 07/24/01
Contact
Telephone ^_
Fax
">V
Oebbie DOraao *
888.4713463 x 4509
941.348.9146
1Z7
TOTAL
$1Buy-Out Leasing Options
Lmsp ft»t»«DQueyr fr^'"*'Optional ExtendedMaintenance
StraightLease ,
•580.79
1.730.79
426.91
6,597.20
1.351.87
2,66238
5.162.59
380.58
1.138.76
2.237.12
4335.25
<—Project Information
Name:
RefNo.:ucsvcfyi
36 MonthLease Payment-Monthly
Quarterly
Semi-Annual
Annual
48MonthLease Payment-Monthly
Quarterly
Serhi-Annual
Annual
60 Month Lease Payment -Monthly
Quarterly
Semi-Annual
Annual
DaysARO
523.24
1.559.27
384.60
5.943.42
411.43
1,217.90
2.396.54
4,650.98
342.86
1.024.11
2,015.43
3.905.63
^
Pricing InduOas a ono year warranty
.PrktogVaUfordO Ore
CombiningVoice&Data toServeYou
•OEPT:TO ft
REQ#
DELIVERY:
QUANTI
PARTIAL •
1DQI
DEPARTMENT HEAD
ca;a-UL services
OPEN P.O.:D
PLETE a
IVED AS BILLED
DAfi:
DATE
02:OBp Ueobie U'urazio ta^ii 3ib-ai^b
DICTAPHONE CORPORATION LEASE APPLICATION MAIL
OR
FAX
Contact Person
Debbie Dorazin
ExistingDictaphoneCustomer
J3Yes DNo If yes,«ofyears
Telephone No.
c 888)471-3463
EquipmentCost
$19,528.15
Neither seller nor any salesperson or other agent ofseBer isan agent oflessor.to salesperson andtor afient ofseller isauthorized to waive or after any
term orcondition of this lease and no representation as to equipment or any other matter by seller shall in any way affect lessee s duty to pay the rent and
perform its other obligations asset forth in this lease.___—_
LESSEE {important to list legal name of entity)
Company
City of So.Miami
BillingAddress
6130 Sunset Drive Miami
County
Dade
Fed LD.#
59-6000-431
State
FL
Title
Zip
33143
p.i
Telephone No.Contact Person
T.-isa Corbin rommnniration Supervisor
E-Mail Address
1 nnrbi ntacityof southmiami.net
NatureofBusiness •n~«r
Name
Home Address
Name
Home Address
Type of Business No-°fYeats ™Business
B Non-Profit D Proprietorship D Partnership D Corporation
PERSONAL INFORMATION ON OFFICERS,PARTNERS,OR GUARANTORS
Social Security No.Title
City
Title
City
State Zip
State Zip
O OwnHomePhoneNo.
D Rent ()
Social SecurityNo.
D OwnHomePhoneNo.
URent ()
COMPANY BANK REFERENCES -TWOYEAR HISTORY (Minimum)
WArBa-l-Baiik *"**^rNri009-56iay^05)662i°n5tt4TRene Aldonza
!&£gaeS&Waf l.Bagg^g»££0136-030^^05)662^fipRichard Schneider
'LEASING OR TERMli)EBT REFERENCES
City-state AccL Nu.Telephone Na
(>
Name
Name CitwState Acct.No.
Name City/State AcctNo
Telephone No.
()
Telephone No.
<)
Contact Officer
ContactOfficer
Contact Officer
tAve hereby authorize you to whom this application is made or your agents to investigate my/our ^^jm^i^^S^S^^J^SancW^temtnts,teretums,etc,«you deem necessary.Vm agree that the Adwnce Payment is not refundable unless application »rejected by lamnt
Applicant •Lessee
By Lisa Corbin .(If Corporation,have signed by President.
Vice-PresidentorTreasurerandgive
Title Communication Supervisor official title.IfOwner or Partner,stale which.)
WE'RE RIGHT ON THE MONEY.
4 Ethel Road,Suite 405A
Edison.New Jersey 08817
(732)287-6222 ♦(800)828-6222 •Fax (732)287-6215
City of South Miami
6130 Sunset Drive
South Miami,FL 33143
Fleetwood Financial Corp.
INVOICE
Please remit to:
Fleetwood Financial Corp.
4 Ethel Rd.Suite 405A
Edison,NJ 08817
Description Contract Payment Sales/Use Tax Total Due
First and Last
Rental Payments
In Advance $3,905.63 $3,905.63
Documentation Fee $95.00 S 95.00
TOTAL DUE:S 4,000.63
REMITTANCE COPY
STATE AND MUNICIPAL EQUIPMENT LEASE ALease Program For
DICTAPHONE CORPORATION
i Description of tauipment
See attached Exhibit "A-'(Schedule of Equipment)
Schedule of Rental Payments
Term of Lease (In Months)
Sixty (60)Months
Total Number of Rental Payments
Five (5)
PAYMENT FREQ.•Monthly GQuarterty 1*3 OtherAnnual
Lessee
Cityof South Miami
Billing Address
6130 Sunset Drive
South Miami.FL 33143
Amount of Eacn Payment
$3.905.63
Advance Payments
$3,905.63
EquipmentLocation(ifotherthan Billing Address)
South Miami Police Department
6130 Sunset Drive,South Miami,FL 33143
1 REPRESENTATIONS,COVENANTS AND WARRANTIES OF LESSEE.LESSEE represents,covenants and warrants totheabove mentioned leasing company ('LESSOR')asfollows;(a)
LESSEE isastate orpossession oftheUnited Slates or political subdivision ofthe state ofitsdomicile ("State")asdescribed inSection 103(c)oftheInternal Revenue Code of1986.asamended (the "Code"),and
'Treasury Regulations promulgated thereunder (Ihe "Regulations"),corporate and politic,duty organized and existing under the Constitution and laws ofthe State:(b)LESSEE isauthorized under the Constitution
i and laws of Ihe State toenter into this Equipment Lease •Purchase Option Agreement ("Lease")and toperform all ofitsobligations hereunder;(c)theofficer ofLESSEE executing this Lease has been duly
i authorized toexecute and deliver mis Lease under theterms and provisions ofaresolution ofLESSEE'S governing body,orbyother appropriate official action;(d)inauthorizing and executing MsLease.LESSEE
I has complied with all public bidding and other State and Federal laws applicable tothis Lease and the acquisition of the eciuipment identified above ('Equipment")by LESSEE;(e)LESSEE has sufficient
appropriations ofother funds available topay all amounts due hereunder for the current fiscal year;(I)Ihe Equipment covered under this Lease isessential toLESSEE'S proper,efficient and econorricoperaton;(g)
!LESSEE has never terminated alease purchase orsimilar contract due tonon-appropriatjon offunds ordefaulted under theterms thereof;(h)LESSEE will take noaction that would cause the interest portion ofthe
1 Lease Payments (as hereinafter defined)tobecome includable in gross income cfthe recipient for federal income tax purposes under the Code and Regulations,and LESSEE will take and will cause itsofficers,
i employees and agents totake all affirmative actions legally within its power necessary toensure that the interest portion ofthe Lease Paymenls does not become includable in gross income ofthe recipient for
I fede'a!income tax purposes under theCode and Regulations;(i)LESSEE will submit tothe Secretary ofthe Treasury an information reporting statement atthetime and intheform required bytheCode and
I Regulations.In the event that LESSEE should tail lo perform its obligations under this Section 1(i)and the intersst component ofany Lease Payment received byLESSOR should bedetermined tobeincludable in
j gross income of LESSOR for federal income tax purposes,then LESSEE shall pay to LESSOR as additional rent hereunder such amount as isnecessary to return to LESSOR an after-tax yield equal toLESSOR'S
i tax-exempt yield with resoect tosuch Lease Payment and toreimburse LESSOR tor all penalties,interest,costs,fees and administrative and other expenses (including reasonable legal fees)incurred wirJi respect
!thereto;(j)LESSEE hereby determines and declares that LESSEE (and anyentiryKtingonbehalfofwsubwdinatetoLESSEEidoesnotreasonrib^
|executed lax-exemoi obligations managgregate principal amount greatei Iran S10.000.000 (exclusive ofprivate activity bonds asdefined in the Code)LESSEE hereby specifically designees the Lease asa
i "qualified lax-e>empt obligation"within memeaning ofSection 265(b)oftheCode,and covenanls that itwill not in any event designate in the calendar year in which the Lease was executed more than S10.000.000
:cfitsobligations assuch "qualified tax-exempt obligations';(k)LESSEE presently expects that all gross proceeds ofthe Lease will beexpended for the governmental purposes for which the Lease was issued no
!later than 'heday which issix months after thedate ofissuance oftheLease.In the event that such gross proceeds are not soexpended.LESSEE shall comply with atl requirements oftheCode and Regulations
j relating to the rohate of3rD'!'age profit lo the United States government;and (II LESSEE shall comply with the information reporting requirements ofSection 149(e)ofthe Code,including but not be limited to.fie
completion and execution of8038-Gor 8038-GC Information Returns.
2 LEASE OF EQUIPMENT.LESSEE hereby leases from LESSOR,and LESSOR leases to LESSEE,theEquipment under the'ems stated herein.LESSEE authorizes LESSOR loinsert the
I Equipment Lease number and other missing terms above (if any)following LESSEE'S execution ofthis Lease The LESSEE agrees that LESSOR shaS have the right at aS reasonable times lo examine and inspect
.the Equipment
,3.TERMOFLEASE.This Lease shall not commence until LESSOP accepts and signs the Lease Once the Lease commences.LESSEE agrees itwill continue (or rhe Wt term shown above {"Tem").
I unless otherwise terminated asoutlined herein.Provided LESSEE isnotindefault,upon expiration oftheTerm ycuhave theoption to purchase all butnotlessthan an oftheEquipment for SI 00"AS IS"."WHERE
i 13'.and WITH ALL FAULTS"(plus all sales and other applicable taxes)
!4 LEASE PAYMENTS.The aggregate Lease Payments tobepaid over the term ofthis Lease shall beequal tothe total number ofLease Payments muSptied bythe amount ofeach payment,plus any
|other amounts charged hereunder.The Lease Payments will be payable without notice or demand atthe office ofthe LESSOR (or such other plac?asLESSOR or its assigns may from time totime designate m
wt tngV a!the tineand h tr.e amounts assetforth above LESSEE understands that LESSOR'S obligation Isto purchase theEquipment for LESSEE'S use.In consideration therefore,and toInduce
LESSOR to purchase theEquipment andenter Into theLease.LESSEE agrees thatItsobligation tomake theLease Payments is absolute,unconditional andIndependent,andIsnotsubject toany
!abatement,set-off,defense orcounterclaim for anyreason whatsoever.Including without limitation,equipment failure,damage,lossoranyother cause orproblem.LESSEE agrees that ifalt cany
j part of aLease Payment is not received by its due date.LESSEE shall pay alate charge equal to 10%of the amount due or the maximum allowed by law.whichever shall beless.The obligations ofLESSEE
'under ;his Lease,including its ob'igation toDay me Lease Pavments due with respect tothe Equipment.in any fiscal year for which this Lease ismeffect,shad constitute acurrent expense ofLESSEE for such fecal
I year and shaU not constitute an indebtedness sf LESSEE within Ihe meaning ofthe Constitution and the laws ofthe State.Aportion ofeach Lease Payment ispaid asand represents theoayment ofinterest.
5.NONAPPROPRIATE OFFUNDS.LESSEE believes thatfunds canbe obtained inamounts sufficient lomakeall Lease Payrnents during <he Leaseterm.LESSEES Sscalctficer hereby covenants
I that he/she wis doall things within his/her power toobtain,maintain and oroperty request and pursue funds from which Lease Pavments may bemade,specifically including inLESSEE'S annual budgel requests
I fmonnts sufficient tomake Lease Payments for thefull Lease term.LESSEE intends tomake Lease Pavments for the fun Lease term iffunds are legally available for that purpose.IfLESSEE isnot aflotted funds
I for die next fiscal year tocontinue theLease Payments under this Lease,and has nolegally available funds (or the purchase,lease orrental ofequipment orservices toperform functions simBar tothose performed
:bythe Eouipment.LESSEE may terminate this Lease atthe end ofthe then current fiscal year,bygiving ninety (90)days wnrten notice toLESSOR,and enclosing therewith asworn statement from LESSEE'S fiscal
•officer that the foregoing conditions exist.In this solsevent.LESSEE shal net beobligated tomake Lease Payments beyond theend ofthe then current fiscal year.Upon the occurrence ofthis everrt.ifBus
,Lease isterminated byLESSEE in accordance with this paragraph.LESSEE agrees not topurchase,lease v rent personal properly toperfcrm the same functions as.orfunctions taking the place of.those
oerfcrmod Sy the Souipment and agrees no!topermit such functions tobeperformed byits own employees or byany agency or entity affSated with or hired byLESSEE,for aperiod ofthree hundred sixty (360)
I aays p'evded hewever.that these restnetiors shall not beapplicable mthe event the Equipment shaU besold byLESSOR and the amount received from such sale,less aS costs ofsuch sale,issufficient topay
'thethen acp:icabi9 Lease Termination Amount:criftothee«tenl that theapplication ofthese restrictions would affect thevaSdrty ofthis Lease LESSEE agrees toprovide LESSOR with anopinion ofitscounse'.
i relating toIhe circumstances ofnon-acprocna'icn Upon t"eoccurrence ofthis event.LESSEE shall,atits sole expense,both restore the Equipment toitsoriginal condition,slowing for reasonablewear and tear.I
1 andreturn itto.heLESSOR,asprovided inSection 16.1.Uoon termination o'this Lease asprovided inth»s Section 5.LESSEE shall notberesponsible for thepayment ofanyadditional Lease Payments ccrtrg j
••due with respect tosucceeding fiscal vears.but ifLESSEE has netdelivered oossess-ono'meEquipment toLESSOR >n accordance with Sechor 16.1 and conveyed toLESSOR orreleased itsinterest mthe|
'EqiAonientwithin ten (10)days aftsr theterrnna^onof this Lease,metcrnvnation shall never*J
•the Lease Payments thereafter corns*;due which are attributable toihe nurrber ofdays after such ten (10)daypeiicddwirxjwMrJi LESSEE falstolakesuchacto^'
s r»s-jit ofLESSEE'Sfaftjretotakesuch actiers as required ;
i!e DISCLAIMER OF WARRANTY AND WAIVER OF LIABILITY.To .rtduce LESSOR to purchase the Equipment and enter into tieLease.LESSEE agrees that:(A)Selection ofEquipment.The ]
:Equ omen!ar4 the vendor aspreviously identified have been selected byLESSEE,and LESSOR shaJ have no responsibrtty mconnection with the selection ofthe Equipment,its suitably for the use intended by|
'LESSEE the accectance bythe vendor oritssales representative ofthe order submitted,or any delay orfailure bythe vendor v itssales representative tomanufacture,deliver orinstall the Equipment for use byj
LESSEE:'B)Installation andMaintenance ofEquipment LESSORsbalhavenoobtgationtoinstell.efeatest.inspease^re^^'
•theobligation ofLESSEE V Ihe vendor (C)THE EQUIPMENT ISLEASED "ASIS";(D)LESSOR MAKES NO REPRESENTATION,GUARANTEE.OR WARRANTY INCLUDING AN IMPLIED WARRANTY |
!OF MERCHANTABILITY OR FITNESS FOR APARTICULAR PURPOSE WITH RESPECT TO THE EQUIPMENT,AND LESSOR HEREBY DISCLAIMS THE SAME:(E)LESSOR ShaU no!be liaWe for any j
;loss or injury toLESSEE,the Equipment or other property,anv third person or other party (including without limitation,direct,indirect,consequential,reidental and special damages)caused byor related tothe use.
•ownership or possession ofthe Equipment.'Fi If the Equipment does not operate asrepresented bythe vendor,crIf the vendor or any other third carry faHs toprovide any services relating tothe Equipment or if I:tieEquipment :s irsatisfaaory 'or air/other re?son,LESSEE shaU make any sucn claim solely against Ihe vendor or such other third party:and (-3)No representation,guarantee or warranty by the vender or j
cth?r third car?/isbinding onLESSOR ncr ?hai!an/breach thereof relieve LESSEE ofits obligations toLESSOR.'
LEASE AGREEMENT CONTINUES ON REVERSE SIDE"**j
'Lessor hereby agrees tole=5»toLessee and Lessee hereby agrees tolease and rent from Lessor the Equipment described above or on any exhibit attached hereto,for the term and the rental payments set fort?!
I herein,at)subject to the terms and conditior>s of this Equipment Lease.j
S>giafu.-=Date Telephone No (Area Cole)j
i x-="*.i
F.".it NameS "rfle
Certificate of Acceptance
I.the undersigned,hereby certify that:(1)Ihe equipment described mmeEquipment Lease (the "Equipment")has been delivered and installed and has Been accepted bythe Lessee (2)Lessee has arjprcpnated
and/or taken other lawful actions necessary toprovide moneys sufficient topay all Lease Payments required tobepaid under the Equipment Lease during the current fiscal year ofLessee,and such moneys will be
applied inpayment cfail Lease Payments due and payable during such current fiscal year,and (3)there isnolitigation,action,suit orproceedhg pending before any court,administrative agency,arbitrator or
governmental body,that challenges the organization or existence ofLessee the authority ofLessee or itsofficers or tsemployees toenter into the Equipment Lease;the proper authorization approval and
execution oftheEouipment Lease and ether documents contemplated thereby;the appropnation ofmoneys,orany other action taken byLessee toprovide moneys.sufWent tomake Lease Payments corrwc due
under the Equipment Lease in Lessee's current fiscal year;or the ability af Lessee otherwise toperform its obligations under the Equipment Lease and the transactions contemplated therebv.
Signature Date Name and Title (Please Print)
X
Page l of1
FLEETWOOD FINANCIAL CORP.
4EthelRoad•Suite405A•Edison,New Jersey 08817 •(732)287-6222
EXHIBIT "A"(SCHEDULE OF EQUIPMENT)
Forming a part oftheleaseagreementbetween City of South Miami
.,Lessee,and FLEETWOOD FINANCIAL CORP.,Lessor
Lease Number Lease Dated
Leased equipment shall be located at 6130 Sunset Drive
South Miami,FL 33143
DESCRIPTIONOFEQUIPMENT.(Describe fully,givingManufacturer,Equipment,Model,andSerialNumbers):
1 1GA000 Freedom Recorder
2 428133 Compression Module
1 428357 Analog Coupler Board
1 501703-NOR Digital Coupler Board-Nortel
1 FWSNT-02D NT Workstation,2 DVD
1 330036 17"Monitor
1 FREPAK Freedom System Software Pack
1 428366 3Com 4PortHub-(3C16703)
1 330026 Package of 10 DVDMedia
1 CRSTCD Freedom Computer Based TrainingProgram
CITY OF SOUTH MIAMI
(LESSEE)
BY:Jx
(TITLE)
FLEETWOOD FINANCIAL CORP.
(LESSOR)
BY:
(TITLE)
Fleetwood
FINANCIAL CORP.
Gentlemen:
This is to advise you that
ADDRESS
telephone NO.(Area Code)
(DATE)
INSURANCE AGENT INSURANCE COMPANY
CITY STATE ZIP
is my authorized insurance agent.
The above agent will provide a binder or Certificate of Insurance,followed
by the original policy showing the coverage provided,the expiration date,
policy number and the equipment covered.We understand your insurance
requirements are as follows:
t.tamii.i'iv EEURENCE -Fleetwood Financial Corp.MTJBT BE NAMED AS
ADDITIONAL INSURED AS ITS INTEREST APPEAR:
Bodily Injury
Property Damage
EHZSKBL EBMMS3 INSCE3NCE -Fleetwood Financial Obrp.METEE
NAMED AS LOSS PAYEE:
Fire and extended coverage,including theft,vandalism,
malicious mischief,etc.This insurance is required in
an amount equal to your equipment cost.
LtyLKLflllN CF EQDOBffiNr CCNERED -MOST BE PHWIH >3N PnTiTTY
AND CERTIFICATE
vrwrrv.rv rstT^ixtvtm
(attach copy of Schedule A,
if applicable).
-FleetwoodFinancial Corp.must be notified
thirty (30)days prior to cancellation of
the policy.
Our insurance agent has been contacted and will provide the above coverage
and evidence of same will be forwarded to you immediately.
CITY OF SOUTH MIAMI
NAME OF LESSEE
By:y
Title
Durham Suite 4EthelRd.,Edison,NJ.08817 (732)287-6222
CERTIFICATE OF CLERK OR SECRETARY
I,the undersigned,do certify that:
The person,1who executed the State and Municipal Equipment
Lease,dated ,by and between Fleetwood Financial Corp.("Lessor")and
Cityof South Miami ("Lessee")on behalf of Lessee and whose genuine signature appears thereon,isa
dulyqualified and acting officerof the Lessee as stated beneath his/her signature and has been
authorized to execute the Lease.
By:XL
(Seal)(SIGNATURE OF CLERK/SECRETARY)
(IF AUTHORIZED SIGNER OF DOCUMENTS IS
SECRETARY OR CLERK,PLEASE HAVE THIS
SECTION EXECUTED BY A DIFFERENT BOARD
MEMBER)
(NAME&TITLE-Printed or Typed)
Date:
Form 8038-GC
(Rev.May 1999)
DepartmentoftheTreasury
Internal Revenue Service
Information Return for Small Tax-Exempt
Governmental Bond Issues,Leases,and Installment Sales
•Under Internal Revenue Code section 149(e)
Caution:Use Form 8038-Gifthe Issueprice oftheissueis$100,000or more.
OMB No.1545-0720
Reporting Authority
1 Issuer's name
City of South Miami
Numberandstreet(orP.O.boxifmailisnotdeliveredto street address)
6130 Sunset Drive
City,town,or post office,state,andZIP code
South Miami,FL 33143
6NameandtitleofofficerorlegalrepresentativewhomtheIRSmay call formore information
Check box if Amended Return •D
2 Issuer's employer identificationnumber
5 Report number
GC 01 -
Room/suite
7 Telephone number ofofficer orlegal representative
()
Description of Obligations (Checkifreporting:a single issue D or ona consolidatedbasis D
8a
b
9
a
b
10
11
12
Issue priceof obligations)(seeinstructions)
Issue date (singleissue)or calendar year(consolidated)(seeinstructions)•
Amountof the reported obligation®online8a:
Usedtorefundpriorissue(s)
Representingaloanfromthe proceeds ofanothertax-exemptobligation(e.g.,bondbank)
If theissuerhas designated anyissueundersection 265(b)(3)(B)(i)(lll)(small issuerexception),checkthisbox
Ifany obligation isintheformofa lease or installment sale,check thisbox
8a $14,907.00
9a
9b
...•IE1
If the issuerhas elected topayapenaltyinlieuofarbitragerebate,check thisbox ••
Please
Sign
Here
Under penalties of perjury,I declare that I haveexamined this return and accompanying schedules and statements,andtothebestof my knowledge
andbelief,theyare true,correct,and complete.
•Issuer's authorized representative
General Instructions
Section references are to the Internal
Revenue Code unless otherwise noted.
Purpose of Form
Form 8038-GC is used by the issuers of
tax-exempt governmental obligationsto
provide the IRS with the information required
bysection 149(e)andto monitor the
requirements of sections 141 through 150.
Who Must File
Issuers of tax-exempt governmental
obligations with issue prices of less than
$100,000 must file Form 8038-GC.
Issuersofa tax-exempt governmental
obligationwithan issue priceof$100,000or
more must file Form 8038-G,Information
ReturnforTax-ExemptGovernmental
Obligations.
Filing aseparatereturn.Issuers have the
optiontofilea separate Form8038-GCfor
any tax-exempt governmental obligation with
an issue priceof less than $100,000.
An issuer ofa tax-exempt bondusedto
financeconstructionexpendituresmustfilea
separate Form 8038-GC for each issue to
give notice totheIRS that anelection was
made topayapenaltyinlieuof arbitrage
rebate (see theline 12 instructions).
Filinga consolidated return.Forall
tax-exempt governmental obligationswith
issue pricesof less than$100,000thatare
not reported ona separate Form8038-GC,
an issuer must filea consolidated information
returnincludingall such issues issued within
the calendar year.
Date •Typeorprintnameandtitle
Thus,anissuermayfilea separate Form
8038-GC for each of a number of small
issues andreportthe remainder ofsmall
issues issued duringthecalendaryearonone
consolidated Form 8038-GC.However,a
separate Form8038-GC must befiledtogive
theIRSnoticeoftheelectiontopayapenalty
inlieuofarbitrage rebate.
When To File
Tofilea separate return,fileForm 8038-GC
onor before the 15th dayofthe second
calendar month after the close of the
calendar quarter inwhichthe issue is issued.
Tofilea consolidated return,file Form
8038-GConorbeforeFebruary15thofthe
calendar year following theyearinwhichthe
issue is issued.
Late filing.Anissuermaybe granted an
extension of time to file Form 8038-GC under
Section 3 of Rev.Proc.88-10,1988-1 C.B.
635,ifitis determined that the failure to file
ontimeisnotdueto willful neglect.Typeor
print atthetopofthe form."This Statement
is Submitted in Accordance withRev.Proc.
88-10."Attach to the Form 8038-GC a letter
briefly stating whytheformwasnot
submitted to the IRS on time.Also indicate
whethertheobligationinquestionisunder
examinationbytheIRS.Donotsubmit copies
ofany bond documents,leases,or installment
sale documents.
Where To File
File Form 8038-GC with the Internal Revenue
ServiceCenter,Ogden,UT 84201.
Cat.No.641088
Other Forms That MayBe Required
Forrebatingarbitrage(orpayingapenaltyin
lieuof arbitrage rebate)totheFederal
government,useForm8038-T,Arbitrage
Rebate andPenaltyinLieuofArbitrage
Rebate.Forprivateactivity bonds,use Form
8038,Information Returnfor Tax-Exempt
Private Activity Bond Issues.
Rounding to Whole Dollars
Youmay show themoneyitemsonthis
return as whole-dollar amounts.To do so,
drop any amount less than 50 cents and
increase anyamountfrom50 cents through
99 cents tothenexthigherdollar.
Definitions
Obligations.Thisreferstoasingle
tax-exempt governmental obligation if Form
8038-GCisusedfor separate reportingorto
multipletax-exemptgovernmentalobligations
iftheformisusedforconsolidatedreporting.
Tax-exempt obligation.Thisisa bond,
installment purchase agreement,or financial
lease,onwhichtheinterestisexcludedfrom
income under section 103.
Tax-exempt governmental obligation.A
tax-exempt obligationthatisnotaprivate
activitybond(seebelow)isatax-exempt
governmental obligation.Thisincludesabond
issued byaqualifiedvolunteerfire
department under section 150(e).
Private activity bond.This includes an
obligationissuedaspartofanissueinwhich:
•Morethan 10%oftheproceedsaretobe
used foranyprivateactivity business use,
and
Form 8038-GC (Rev.5-99)
FLEETWOOD FINANCIAL CORP.
*MUNICIPAL CREDIT APPLICATION FOR TRANSACTIONS UNDER $75,000
Please fully complete the followinginformationandfaxto Fleetwood at(732)287-6215
Legal Name of Lessee:
Address:
City:State:,Zip:.
Contact Person:Title:
Phone:Fax:_
Alternative Contact Person:Title:.
Date municipal entity was established:
Total cost of Equipment:.
Down Payment:
Trade-In:
Amount to Finance:
Equipment Description:.
Term:(years)_
Delivery Date:.
Payment:$
Payments:Monthly Annual Semi-Annual Quarterly
Is the Equipment Replacing existing Equipment:Yes /No
If yes,please state how long the municipality has used the current equipment and the reason for purchasing the new
equipment:
Budgeted First Payment Date:
Doyoucurrently owe orare you currently making lease payments onyour existing equipment being replaced?Yes/No
Ifyes,please describe indetail what agreement (ifany)you have worked outwiththe vendor covering the existing
equipment that is being replaced .
Please describe the essential use the equipment willprovide:
What fund will the rental payments be made from:General or Special (Please Specify).
Haveyou ever been inDefaultorNon-Appropriatedona Municipal Lease:Yes /No
Please accurately fill outthe requested Fund Information for either trie General Fund orthe Special Fund from which the pavments will be
made.Alternatively,vou may fax a copy of vour balance sheet and income statement to Fleetwood Financial Corp.at (732)287-6215.
Current Year 19 PriorYear
Total Revenues:$$
Total Expenditures:$$
Fund Balances:$$.
Anticipated new Tax-Exempt"obligationsprojectedforcurrent calendar year:
Under$10,000,000 Over $10,000,000
SelfInsured:Yes No If No,InsuranceCompany:
Agent Name:Telephone No.:.
Signature:Title:Date:.
4 Ethel Road,Edison,New Jersey 08817 (800)828-6222Fax (732)287-6215
COKES WATSON.JR.
CHIEF OF POLICE
173RO SESSION.F.B.I.N.A.
3Ci vraS&SC \r\
(oittf ofdaa/AJ£aml
FAX COVER SHEET
MESSAGE TO:
NAME:
AGENCY:
4ILL ^HOK
RE:P.O.(ZML \sr\/£
FAX:(B^O^r)(0ZIS NO.OF PAGES ^
(INCLUDING COVER SHEET)
CONFIDENTIALITY
THE INFORMATION CONTAINED IN THIS FACSIMILE MESSAGE IS
INTENDED ONLY FOR THE USE OF THE INDIVIDUALS OR ENTITY NAMED ABOVE.
IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT,OR THE
EMPLOYEE OR AGENT RESPONSIBLE TO DELIVER IT TO THE INTENDED
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BUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED.
IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR,PLEASE
IMMEDIATELY NOTIFY US BY TELEPHONE AND RETURN THE ORIGINAL MESSAGE
TO US AT THE ADDRESS SHOWN VIA U.S.POSTAL SERVICE.
MESSAGE FROM:j ~t
NAME:b&Q Cty&rJ-DATE:\Djf.0)f0I
FAX:(305)663-6353/663-6337 TELEPHONE:(305)VV^&31 I
Inthe event of transmission problems,please contact:
COMMENTS *<fi'A-rflCiteP i.s -rwrr /to (ol u*.*3qo:T u>3
/ffl "tt4^'OflZrUorlKL I'fpyil he SAr\\\J}rt Lv>H |win In
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I a>iC ^-^^uth MlAM,POLICE DEPARTMENT
6130 Sunset Drive•South Miami Florida •(305)663-6301 •
PURCHASEORDER
THECITYOFSOUTHMIAMI.FLORIDA
FINANCEDEPARTMENT
DIVISIONOFPURCHASING
6130SIXSETDRIVE
SOUTHMIAMI,FL33143
PHONE305-663-6339!•IN305-667-7806
TO:•:f•.cial~y.
'•\LROAD•SUITE
EDISON.NJDS8i;
FloridaTaxExemptionNo.23-19-324-896-!\C
FederalIDNumber59-6000-431
SHIPTC=:.••
6.130SUBET:R
PAGE:
P2',:,
DATE:
CHECKAPPROVEDBY.
P.O.APPROVAL.
inancedirector
FINANCEDEPi>^
CITYMANAGER
•