Res. No. 173-01-11321RESOLUTION NO.173-01-11321
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY
MANAGER TO DISBURSE THE SUM NOT TO EXCEED $8,084 TO
DELL COMPUTER CORPORATION,FOR THE PURCHASE OF
ADDITIONAL MOBILE DATA TERMINALS FOR THE POLICE
DEPARTMENT.
WHEREAS,thePoliceDepartmentcurrentlyutilizesUSASoftware,Inc.asthe
proprietary vendorforrecords management,mobile reporting,and GIS mapping;and
WHEREAS,in 2001 aU.S.Department of JusticeLocalLawEnforcementBlockGrant
2001 wasawardedtotheDepartmenttoaddmobiledataterminalstopatrolcars;and
WHEREAS,an extensive searchhasrevealedthatthemost cost effective,productive plan
isto utilize Dell ComputerCorporationto provide the necessary mobile terminals forthis project.
NOW,THEREFORE,BEIT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.ThattheCityManagerisauthorizedtodisburseasumnottoexceedthe
amount of $8,084 toDell Computer Corporation fromthefollowing accounts:
106-0000-131 -6520 (Law Enforcement Block Grant)$8,084
Section 2.That this resolution beeffectiveimmediately after the adoption hereof.
PASSED AND ADOPTED this _££day ofNovember f 2001
ATTEST:APPROVED:
CITY CLERK
READ AND APPROVED AS TO FROM:
CITY ATTORNEY
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Russell:
Commissioner Bethel:
Commissioner Wiscombe:
5-0
Yea
Yea
Yea
Yea
Yea
Excellence,Integrity,Inclusion
MEMORANDUM
To:Honorable Mayor,Vice Mayor
andCity Commission
From:Charles Scurr •)
/,City Manager/'//;%*1
Date:November 12.2001
Re:Agenda Item r
Commission Meeting 11/20/2001
Authorization to Upgrade Police Dept.
Computer Technology withPurchase of
Mobile Data Terminal fromDell Computer
Corporation.
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM
NOT TO EXCEED $8,084 TO DELL COMPUTER CORPORATION,FOR THE PURCHASE
OF ADDITIONAL MOBILE DATA TERMINALS FOR THE POLICE DEPARTMENT.
BACKGROUND AND ANALYSIS
ThePolice Department currentlyutilizesUSASoftware,Inc.asthe proprietary vendorforrecord
managementmobile reporting and GIS mapping.In 2001,theU.S.Department of JusticeLocal
Law Enforcement Block Grant was awarded tothe Department foran upgrade of thesystemto
addmobiledataterminalstothePolice Department's patrolcars.
An extensive search and study of themobile computing issuehas revealed that the most cost
effective,productiveplanistoutilizeDellComputerCorporationtoprovidethenecessaryMobile
dataterminalfortheproject.Thetotalexpenditure of $8,084willprovidefour(4)laptop
computers tobesharedfromshifttoshift.
Productivity will increaseaspatrol officers obtaintheabilitytoquerystateandnationalcrime
informationsystemsfor wanted persons,vehiclesandarticles.Theywillalsohavecartocar
instantemailcapabilities,thecapability of writingandsubmittingincidentreportsandfieldaccess
tothe department's "in-house"records.
Throughanextensivesearch of available companies,itwasDellComputerCorporationthat
offeredanadvanced computer forlessthanthe proposed computers fromUSASoftware.Inthe
processthePolice Department wasabletoincreasethenumber of laptopsfromtwelveto
fourteen.
Further expansion of thesystem would includevoiceless computer aided dispatching toenhance
ouralreadyexcellent response timesandfieldreportwriting.
Fundingforthis project will come fromthefollowingsource:
106-0000-131-6520 (Law Enforcement Block Grant)$8,084
Withthispurchase,accountnumber 106-000-131-6520 willshowthisbalance:
Current Balance:$20,732
Purchase Item:8.084
New Balance:$12,648
RECOMMENDATION
Approvalisrecommended.
70036031
DELL
ECom
Date:11/15/01 6:45:08 AM
Page1 of2
QUOTATION
QUOTE #:70036031
Customer #:3167471
Quote Date:11/15/01
Customer Name:CITY OF SOUTH MIAMI
TOTAL QUOTE AMOUNT:$3,084.00
Product Subtotal:$8,084.00
Tax:$0.00
Shipping &Handling:$0.00
Shipping Method:Ground Total Number of System Groups:1
GROUP:1 QUANTITY:4 SYSTEM PRICE:$2,021.00 GROUP TOTAL:$8,084.00
Base Unit:Latitude C610,1.0GHz,Pentium 111,14.1 .XGA.NIC,English (220-9503)
Memory:128MB,1 DIMM.SDRAM forDell Latitude C810/C610/C400 Notebooks.Factory Install (311-2032)
Keyboard:Grey NMB PS2,104,6Pin,3 ButtonKeyboard.For Dell Latitude Notebooks.Tied (310-6103)
Monitor:
GREY Dell 17in E771P,16.0in Viewable Image Size.Color Monitor.for Dell Latitude Notebooks.Tied
(320-3652)
Hard Drive:10GB Hard Drive,9.5MM for DellLatitude C600/C500/C610 Notebooks.Factory Install (340-7942)
Operating System:Windows 2000,Service Pack 1.English forDell Latitude C810Notebooks,Factory Install (420-2314)
Mouse:Grey Logitech PS2,6Pin,2 Button Mouse forDell LatitudeNotebooksJied (310-6570)
Modem:Internal 56K Modem forDell Latitude C610 Notebooks,Factory Install (313-6205)
CD-ROM or DVD-ROM Drive:24X CD-ROM.InternaVExternal,ForDell Latitude C-Series,Notebooks.Factory Install (313-0249)
Documentation Diskette:
C/PORT2,V3,Advanced Port Replictor w/Monitor Stand forDell Latitude C-Series
Notebooks.Factory Install (310-4601)
Option 1:8-Cell Primary Battery forDell Latitude C600/C500/C610 Notebooks.Factory Install(312-0109)
Option 2:
Classic Nylon Carrying Case forDell Latitude C800/C810/C600/C500/C610 Notebooks,Packaged
with System (310-5271)
Service:Next Business Day and CompleteCare Service,Initial Year (902-3920)
Service:Next Business Day and CompleteCare Service,2 Year Extended (902-3922)
Misc:Windows NT/2000.NTFS File System.Factory Install (420-0153)
COMMENTS
250-040-99-1
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70036031 Page2 of2
TOTAL QUOTE AMOUNT:$8,084.00
Product Subtotal:$8,084.00
Tax:$0.00
Shipping &Handling:$0.00
Shipping Method:Ground Total Number of System Groups:1
SALES REP:TERRY W WILLIAMS PHONE:800-981-3355
Email Address:Terry_W_Williams@Dell.com Phone Ext:46911
For your convenience,yoursales representative,quote number andcustomer number have been
included to provide you with faster service when you are ready to place your order.Youmayalso
place your order online at vv\vw.cJei;.coin/t;yoi~
This quoteis subject tothe terms ofthe agreement signed by you and Dell,or absent such
agreement,
is subject totheapplicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S.only and are subject to change.
All product and pricing information is based on latest information available.Subject to change
without
notice or obligation.
LCD panelsin Dell productscontain mercury,pleasedispose properly.
Please contact Dell Financial Services'AssetRecoveryServicesgroupfor EPA compliantdisposal
options at US_DFS_AssetRecovery@dell.com.Minimum quantities may apply.
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