Res. No. 172-01-11320RESOLUTION NO.172-01-11320
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY
MANAGER TO DISBURSE THE SUM NOT TO EXCEED $20,000 TO
USA SOFTWARE INC.,FOR THE PURCHASE OF ADDITIONAL
MOBILE DATA TERMINAL SOFTWARE FOR THE POLICE
DEPARTMENT.
WHEREAS,the Police Department currently utilizes USA Software,Inc.as the
proprietary vendor for records management,mobile reporting,and GIS mapping;and
WHEREAS,in 2001 a U.S.Department of Justice Local Law Enforcement Block Grant
2001 was awarded tothe Department to add mobile data terminals to patrol cars;and
WHEREAS,an extensive search has revealed thatthe most cost effective,productive plan
is to utilize USA Software Inc.to provide the necessary infrastructure,software,hardware and
technical support forthisproject.
NOW,THEREFORE,BEIT ORDAINED BYTHE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.Thatthe City Manager is authorized to disburse a sum notto exceed the
amount of $20,000 to USA Software Inc.,fromthe following accounts:
106-0000-131 -6520(LawEnforcementBlockGrant)$20,000
Section 2.Thatthisresolutionbeeffectiveimmediatelyaftertheadoptionhereof.
PASSED AND ADOPTED this_20day of November
ATTEST:APPROVED:
CITY CLERK
READ AND APPROVED AS TO FROM:
CITY ATTORNEY
MAYOR
COMMISSION VOTE:
MayorRobaina:
Vice Mayor Feliu:
Commissioner Russell:
Commissioner Bethel:
Commissioner Wiscombe:
2001
5-0
Yea
Yea
Yea
Yea
Yea
Excellence,Integrity,Inclusion
MEMORANDUM
To:Honorable Mayor,Vice Mayor Date:November 14,2001
andCity Commission
,—\
From:Charles Scurr
City Manager /;,]/,/\/*/yi
j a Re:Agenda Item
I /</-*Commission
±
Commission Meeting 11/20/2001
Authorization to Upgrade PoliceDept.
Computer Technology with Purchase of
Mobile Data Terminal from USA Software
Inc.
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM
NOTTO EXCEED $20,000 TOUSASOFTWAREINC.,FOR THE PURCHASE OF
ADDITIONAL MOBILE DATA TERMINAL SOFTWARE FOR THE POLICE
DEPARTMENT.
BACKGROUND AND ANALYSIS
The Police Department currently utilizes USA Software,Inc.asthe proprietary vendor for record
management,mobile reporting,and GIS mapping.In 2001,the U.S.Department of Justice Local
Law Enforcement Block Grant was awarded to the Department for an upgrade of the system to
add mobile data terminals tothePoliceDepartment'spatrolcars.
An extensive search andstudyofthe mobile computing issue has revealed thatthemostcost
effective,productive plan isto utilize USA Software Inc.to provide the necessary infrastructure,
software,hardware and technical support for the project.The total expenditure of $20,000 will
provide five (5)software licenses and equipment for five (5)laptop computers tobe shared from
shift to shift.
Productivity will increase as patrol officers obtain the ability to query state and national crime
information systems for wanted persons,vehicles and articles.They will also have cartocar
instant email capabilities,the capability of writing and submitting incident reports and field access
tothe department's "in-house"records.
Furtherexpansion of thesystemwouldincludevoicelesscomputeraideddispatchingtoenhance
ouralreadyexcellent response timesandfield report writing.
Fundingforthisprojectwillcomefromthefollowingsource:
106-0000-131 -6520 (Law Enforcement Block Grant)$20,000
Withthispurchaseaccountnumber 106-0000-131-6520 will showthisplace:
Current balance:$40,732
Purchase item:20.000
New Balance:$20,732
RECOMMENDATION
Approvalisrecommended.
USft Software.Inc.
Agency:South Miami Police D«partment
Address:S130 Sunset Drive
City:South Miami,FL33143
3843792156
9900 3tifli
Cooper
(954)436-
ig Road,Suite 305
Fl33024
911
Ciy
Attention:
Phone:(3
Fax:
Date:11/1
3rian Edney
)5)663-6384
4/01
p.@2
Crime File 2000 Information Management System
MobileData System UpgradetoExistingUSASoftwareRMS
''Model'
PCS1
PCM4-1
ST I
Maint
Maint
Maint
USA MDT
USA-PM
USA-Maint
11000555
••"'."-"'.'.De'scri'ptidrt"
South Miami Police Dept.MPT Single Unit Add-on
Cerulean Software
Cerulean Packet Cluster Server Software1 seat
Cerulean PacketCluster Mobile feoftware-1 unit
Cerulean State Interface Software-1 seat
Cerulean Server Maintenance Yr 1 -1 Seat
Cerulean Client Maintenance -Yr.1-1 Seat
Cerulean State Interface Maintenance -Yr.1
[USA Software"
USA /Cerulean Client Interface j
USA Software Project Management
USA Software Annual Support Agreement
Hardware
AirCard 350
Notes:
1 Pricequotevalidfor90days.
2 Terms are 50%down with order,net on delivery.
C >sf QTY;,i ;;iTotal
1,200.00 5 $6,000 00
995.00 5 $4,975.00
110 CO 5 $550.00
220.00 5 $1,100.00
180 00 5 $900.00
20.00 5 $100.00
$13,825.00
67500 5
$3,000.00
$3,375.00
3,375.00
Total=~$20,00000~