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Res. No. 136-01-11284Resolution No.136-01-11284 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE THE TOTAL SUM OF$5,940.00TOJ&M ATHLETIC WEAR, INC.,FOR PURCHASING CHEERLEADING UNIFORMS,AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 2000-5631, "CHEERLEADING". WHEREAS,Article III,Section5,H,of theCityCharter,requiresbidsbeobtained forpurchases of items over $5,000.00;and WHEREAS,EachyeartheParks&Recreation Department hasaCheerleading Programforthe children inthe City of SouthMiami;and WHEREAS,Expenditures are budgeted onayearlybasis,approved by theCity Managerand City Commission;and WHEREAS,The firstorder of 60 uniforms cost $4,950.00,and this amount didnot warranta resolution according totheCharter;and WHEREAS,Thesecondorderfor10extra uniforms equaling$825.00 exceeded the$5,000.00amountby$775.00;and WHEREAS,A resolution was passed on the 24th of July 2001 (Resolution #97-01 - 11245)for$825.00;and WHEREAS,Two purchaseorderswereassigned by theFinanceDepartment;one on7/9/01 (Purchase Order#004597)for$4,950.00,and 8/16/01 (purchaseorder#004673 for $825.00);and WHEREAS,Thesecondorderwasbeing completed,two other uniforms were madeduetothefactthat two otherchildrenhadregisteredforCheerleading;and WHEREAS,This additional purchase ($82.50X2=$165.00)was charged to $4,950.00thefirstorder,andcreatingthisordertogoabovethe$5,000.00;and WHEREAS,This resolutioncovers disbursement of all monies spentonthis vendor,J&M Athletic Wear,Inc.,intheamount of $5,940.00 fortheentireyear,as specified by theFinanceDepartmentDirector;and WHEREAS,The Parks&Recreation Department received threebids: J&M Athletic Wear,Inc.$5,940.00 (82.50 X72 (total uniforms)) Team Cheer $8,254.80 ($114.65 x 72 (total uniforms)) Kings Bay Athletics $9,108.00 ($126.50 X 72 (total uniforms)) WHEREAS,The lowest bidder isJ&M Athletic Wear,Inc;and Page 2 of Res.no.136-01-11284 WHEREAS,Ithasbeenoverfiveyearsthatnewuniformshavebeenpurchased andtheexistingonesareoldand faded.Someofthemhavebeenrippedandaremendedby hand. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.That a purchase order be awarded toJ&M Athletic Wear,Inc.,for the amount of $5,940.00 for cheerleading uniforms.Disbursement of funds will be released from account number 2000-5631, "Cheerleading". Section 2.This resolution shalltake effect immediately upon approval. PASSED AND ADOPTED this 18th day of September 2001. ATTEST: ^dVC> CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY More Chsoleading Uniforms Reso2001 APPRO C£s_^TsZ^^Lj MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mayor Feliu: Commissioner Bethel: Commissioner Wiscombe: Commissioner Russell: 5-0 Yea Yea Yea Yea Yea CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM TO:Mayor &Commission DATE:September 13,2001 FROM:Charles D.Scurr ,SUBJECT:Agenda#_ City Manager ^/fj L^/Commission //V.J6 Meetina////iJ Meeting September 18,2001 J&M Athletic Wear Inc. REQUEST Thepurpose of this memorandum isto recommend theapproval of theattachedresolution to disburse the total sum of $5,940.00 toJ&M Athletic Wear,Inc. BACKGROUND &ANALYSIS Eachyearthesuccess of the Cheerleading Program hasbroughtmoreyounggirlsto participate withtheCity of SouthMiami Parks &Recreation Department's activities.New uniformshavenotbeenpurchasedinover5 years.The existing onesare old and faded. Some of themhaverippedandhavebeen mended byhand.Inconclusion,theexisting uniforms areinan unacceptable condition. J&M Athletic Wear,Inc.,isa company thatisprovidingtheParks&Recreation Department,Cheerleading program with uniforms.We have purchased atotal of 72 uniforms ata cost of $5,940.00. The first order of 60 uniforms cost $4,950.00.This amount did not warrant a resolution. The City's Charterstatesthatanyitemscosting$5,000.00ormore,needs approval from City Commission.The above mentioned wasless then $5,000.00. Thesecondorderfor10extrauniformsequaled$825.00.This figure broughtthetotal amount of expenseswiththiscompany,abovethe$5,000.00mark.The purchase of $825.00 exceeded the $5,000.00 amount by $775.00.A resolution was passed on the 24th day of July2001,(Resolution #97-01-11245),forthe above-mentioned amount of $825.00. Asthesecondorderwasbeingcompleted,twoother uniforms weremadeduetothefact thattwootherchildrenhadregisteredforCheerleading.Theamountforthetwoadded uniforms ($82.50 X2=$165.00),was charged tothe $4,950.00 purchase;bringingthetotal to$5,115.00. Two purchase orderswere established through the Finance Department,oneon 7/9/01 (purchase ordernumber004597)for $4,950.00,andanotheron 8/16/01 (purchase order number 004673)for $825.00. Withthisresolution,disbursement of all moniesspentonthisvendor,J&M Athletic Wear, Inc.,intheamount of $5,940.00 for theentire year,asspecifiedbythe Finance Department Director,would be released by the City Manager,through the authority of the M^yor and City Commission. As previously noted under Resolution #97-01-11245,passed on the 24th of July 2001,the followingthreebidswerereceived.The totalcost amounts reflect atotal of 72 uniforms ordered: J&MAthleticWear,Inc.$5,940.00 ($82.50 X72) TeamCheer $8,254.80 ($114.65X72) KingsBay Athletics $9,108.00($126.50X72) The lowest bidder isJ&M Athletic Wear,Inc. Fundswillbedisbursedfromaccountnumber 001-2000-572.5631,"Cheerleading' Available funds $6,226.00. RECOMMENDATION Approval is recommended. Cnrnmrnim Other Chcrrttadmg Unfonm 3001 '+lT5 66) J&M ATHLETIC WEAR,INC. 4471 NW 36 ST. SUITE 253 MIAMI FL.33166 (305)218-9885 BILL TO CITY OF SOUTH MIAMI P.O.NO.TERMS ITEM CHEEP UNIFORM DESCRIPTION IFPREPAY5%DISCOUNT QMs^~^ Title START DATE QTY 70 7/^/2 ©e*/ DATE10-24-0fr DUE DATE PRICE AMOUNT S^COOrSO- Sub-Total S5600.00 Tax Shipping Total SSGWitiQ -' Deposit Balance NO CANCELLATION AFTER 48 HOURS OF THE ORDER BEING IN PROCESS DUE TO MATERIALS.TRIMMINGS.LETTERS AND OTHER UNFORSEEN EVENTS INVOLVED IN MANUFACTURING.SOMETIMES DUE DATES ARE DELAYED BECAUSE OF DELAYS OUTOF OUR CONTROL ALL OUR WORK IS UNCONDITIONALLY GUARANTEED.ALL CUSTOMERS HAVE 14 DAYS TO MAKE ANT REPAIRS OR EXCHANGES ONCE ORDER IS DELIVERED WE WILL REPLACE OR REPAIR ANY GARMENT IMMEDIATELY UPON REOUEST WITHIN THOSE 14 WORKING DAYS ONLY NO EXCEPTIONS P^?^T!:/TAJlTl^.H5r?/S5XFN^^FIVE P™r™T DEPOSIT OR PURCHASE ORDERISRECEIVED.BALANCE DUE ON DAY OF DELIVERY.PERSON WHOSE SIGNATURE APPEARS ABOVE IS RESPONSIBLE FOR PAYMENT.NO MERCHANDISE WIT T BE DELIVERED WITHOUT FINAL PAYMENT.NO EXCEPTIONS vC Brand Name Cheer and Dance Teamwear &Accessories 1 131 MAIN STREET *GSNESEQ,NY 14454 *(800)350-1562 (715)243-0841 '(719)243-5268 (FAX)'VAW/.TEAMCHSER.COM Facsimile To:Jbrrid-cr-MfiAr^From:jjjfe j^_ fcx:Q^S-UU^-iaU Pages'-I _—.\.-j;cc; a Urgent a For Review G Please Comment D Please Reply •Please Recycle ?on Message:X V-A/'^Vs Top -fosW a*K 30Sfl 53.^S" "/"3.,75" d&ptrA'i^i O'-s ipro<4uct oreU/udL wii^trmj-arc «~ -5*<LaU/'*>a",/1 (Block er-Was TTajSTor/e^s cp?er 'IK T^-jf /^7-&<x> KINGS BAY ATHLETICS 14465 S.Di *"-• MIAMI,FLORI <fr (305)235 "'o ].°° -¥(<>7~<a 9'a<.'£L •Sif/SX.MOM £7Z7~Pue«f6. i SOLO Ev CASH j C.O.D.!CHARGE jON ACCT.:MDSE.RETD.PAID OUT QTY ~v DESCRIPTION Vrli£r ana V uii-in D PRICE!AMO, Aotfat Mute jfc/fs-\jM i OMif cidhfad CAS/Otf q/WX t5»m?(L Chi'M^e i ;i |i 60;/zz&SS tap saiJ*?7#\335000 am00 3COC\O0 935.00 50]•/&£&)i&p eccJn fa.£%> "0 ft?u&5 istezAi -eccJ)w.ctf 50 IZS8 TAX RECEIVES =( TOTAL B PRODUCT 610 26173 All claims and returned goods mustbe accompanied by this bill.