Res. No. 115-01-11263RESOLUTION NO. 115-01-11263
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE
ACCEPTANCE OF AN EXTENSION OF THE CITY'S FY 95
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
CONTRACT UNTIL DECEMBER 31, 2001; AUTHORIZING THE
CITY MANAGER TO EXECUTE APPLICABLE CONTRACTS
AND DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Community Development Block Grant (CDBG) Program serves
to improve communities; and
WHEREAS, the City of South Miami received CDBG funding in fiscal year 95 to
landscape a portion of the CRA, as well as to construct Phase I of the Multipurpose
Center at Murray Park, and to design and construct Traffic Calming efforts on SW 64 °i
Street; and
WHEREAS, the Tree Planting Project was ended several years ago although
funds remained; and
WHEREAS, Miami -Dade County has decided to not recapture the remaining
funds and will allow the City of South Miami to utilize these funds.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI:
Section 1. The City Manager is authorized to accept an extension of this
contract.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 7th day of A„g„gi- 2001.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
ATTORNEY
APPROVED:
MAYOR
Commission Vote: 4 -0
Mayor Robaina: Yea
Vice Mayor Feliu: Out of town
Commissioner Bethel:
Yea
Commissioner Russell:
Yea
Commissioner Wiscombe:
Yea
.........................
.......................... 11 my
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Honorable Mayor Date: August 3, 2001
and City Commission
From: Charles D. Scurr s ,y� Subject: Agenda Item #I-
City Manager ClA Commission Meeting 08/07/01
Extension of FY95 CDBG
contract
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, RELATING TO THE ACCEPTANCE OF AN EXTENSION
OF THE CITY'S FY 95 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
CONTRACT UNTIL DECEMBER 31, 2001; AUTHORIZING THE CITY MANAGER
TO EXECUTE APPLICABLE CONTRACTS AND DOCUMENTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
In FY 95, the City of South Miami received CDBG funding for Traffic Calming efforts along
SW 64`h Street, for construction of Phase I of the Multipurpose Center at Murray Park, and for a
Tree Planting Project. While the construction of Phase I (a.k.a. the Hope Butler Activities
Center) is complete, the Traffic Calming and Tree Planting Projects are not. Earlier this year, the
City Manager's Office was informed that Miami -Dade County's Office of Community and
Economic Development (OCED) was going to recapture approximately $115,000 in remaining
Tree Planting funds, since no activity had taken place on this project in years. Believing that
these funds had been spent, we requested that OCED investigate to see how much actually
remained. The investigation showed that $16,910 remains. In order to expend these funds
before the end of the year and thus not need an additional extension, these funds will be spent in
conjunction with the Traffic Calming Project on SW 64 °i Street, which has a landscaping
component.
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Your approval is recommended.
CDBG FY 1995
Municipality
AMENDMENT FIVE TO FY 1995 COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACT
BETWEEN
MIAMI -DADE COUNTY
AND
THE CITY OF SOUTH MIAMI
This FY 1995 contract amendment is entered into between Miami -Dade County, hereinafter
referred to as the "County" and the City of South Miami, hereinafter referred to as the
"Contractor ", executed on February 1, 1995, is amended as follows:
Effective Date
This Amendment, effective December 31. 1999, increases the contract amount, and alters
the format of the contract and subsequent amendments thereto.
a. This contract shall begin on January 1, 1995. Any costs incurred by the
Contractor prior to this date will not be reimbursed by the County.
b. This contract shall expire on December 31, 2001. Any costs incurred by the
Contractor beyond this date will not be reimbursed by the County.
II. Article XVII, Documents, is amended to read:
2. Progress Reports
a. The Contractor shall submit a status report using the form attached hereto
as Attachment C, "Progress Report," as it may be revised by OCED, which
shall describe the progress made by the Contractor in achieving each of the
objectives and action steps identified in Attachment A, "Scope of
Services."
The Contractor shall submit to OCED a cumulative account of its activities
under this agreement by completing the following portions of the Progress
Report Form:
Section I - Status of Contracted Activities:
The Contractor must report specific information regarding the status of the
contracted activities, including accomplishments and/or delays
encountered during the implementation of the project and an unduplicated
count of clients served during the reporting period (if applicable) for each
ethnic category. Contractors engaged in construction and /or housing
rehabilitation projects shall report on the progress of their activities
including the number of housing units completed and occupied. The
Contractor shall also report demographic information on each head of
household. Each goal and corresponding objective(s), as indicated in the
approved Scope of Services, must be addressed as part of this report.
3. Annual Report (Fourth Quarter Progress Report)- The Contractor shall submit a
cumulative status report (hereinafter referred to as "Annual Report") using the
"Progress Report" specified in Article XVIII, Paragraph 2 above, which shall
describe the progress made by the Contractor in achieving each of the objectives
identified in Attachment A during the previous year. The "Annual Report" must
cover the fiscal year of January 1, 2000, through December 31, 2000, and shall be
received annually by OCED no later than January 10, 2001, of each year this
contract is in affect.
ARTICLE XVIII
Documents
The Contractor shall submit documents to OCED as described below or any other
document in whatever form, manner, or frequency as prescribed by OCED. These will be
used for monitoring progress, performance, and compliance with this contract and for
compliance with applicable County and federal requirements.
Certificates of Insurance - original to be received by OCED within the first month of
this contract period and prior to payments made by the County and as they are
renewed throughout this contract period.
2. Progress Reports
a. The Contractor shall submit a status report using the form attached hereto
as Attachment C, "Progress Report," as it may be revised by OCED, which
shall describe the progress made by the Contractor in achieving each of the
objectives and action steps identified in Attachment A, "Scope of
Services."
The Contractor shall submit to OCED a cumulative account of its activities
under this agreement by completing the following portions of the Progress
Report Form:
Section I - Status of Contracted Activities:
The Contractor must report specific information regarding the status of the
contracted activities, including accomplishments and /or delays
encountered during the implementation of the project and an unduplicated
count of clients served during the reporting period (if applicable) for each
ethnic category. Contractors engaged in construction and /or housing
rehabilitation projects shall report on the progress of their activities
including the number of housing units completed and occupied. The
Contractor shall also report demographic information on each head of
household. Each goal and corresponding objective(s), as indicated in the
approved Scope of Services, must be addressed as part of this report.
2
Section II - Fiscal Information:
The Contractor must report expenditure information based on approved
budgeted line items to reflect all costs incurred during the reporting period.
In addition, the Contractor shall report on Program Income Usage for each
contracted activity.
The Contractor shall ensure that OCED receives each report in triplicate (or
as indicated) no later than April 10, 2001, July 10, 2001, October 10. 2001
and January 11, 2002.
The Contractor shall submit to the County, in a timely manner, any other
information deemed necessary by the County, and its presentation shall
comply with the format specified at the time of the request. Failure to
submit the Progress Reports or other information in a manner satisfactory
to the County by the due date shall render the Contractor in noncompliance
with this Article. The County may require the Contractor to forfeit its claim
to payment requests or the County may invoke the termination provision in
this Agreement by giving five days written notice of such action to be
taken.
Annual Report (Fourth Quarter Progress Report)- The Contractor shall submit a
cumulative status report (hereinafter referred to as "Annual Report") using the
"Progress Report" specified in Article XVIII, Paragraph 2 above, which shall
describe the progress made by the Contractor in achieving each of the objectives
identified in Attachment A during the previous year. The "Annual Report" must
cover the fiscal year of January 1, 2001 through December 31, 2001, and shall be
received annually by OCED no later than January 10 of each year this contract is in
affect.
Ill. The County Agrees:
Subject to the availability of funds, to pay for contracted activities according to the terms
and conditions contained within this amendment in an amount not to exceed $724,000 .
IV. Attachment A is amended as indicated in Attachment A.
V. Attachment B is amended as indicated in Attachment B.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this four (4) page amendment to be
executed by their undersigned officials as duly authorized, this day of 2001.
CONTRACTOR: CITY OF SOUTH MIAMI MIAMI -DADE COUNTY
NAME: Charles D. Scurr
TITLE: City Manager
DATE:
BY:
NAME: Ronette Taylor
TITLE: City Clerk
Witnesses:
BY:
(Signature)
Type or Print Name
BY:
(Signature)
Type or Print Name
Federal ID Number: 59- 6000394
Resolution # R- 1598 -94 & R- 1560 -95
Contractor's Fiscal Year Ending Date: September 30
CORPORATE SEAL:
BY:
NAME: Steve Shiver
TITLE: County Manager
ATTEST
BY:
TITLE: Clerk, Board of County
Commissioners
<r,
17a
CONTRACT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES
rd
Attachment A
CITY OF SOUTH MIAMI
CDBG 1995 - AMENDMENT FIVE
January 1, 1995 - December 31, 2001
TREE PLANTING PROJECT
National Objective: Public Facilities Improvements 570.201(c)
Eligibility: Low /Moderate Income Area 570.208(a)(1)
Goal: To provide for the planting of trees and related landscaping to improve the appearance of
the City of South Miami focus area.
Objective: To improve quality of life for low and moderate income residents through a tree
planting beautification program to include approximately fifty trees in the area
bounded by SW 62nd Street to the North, SW 70th Street to the South, SW 62nd
Avenue to the West and SW 57th Avenue to the East.
Action Steps Completion Date
1. Secure environmental clearance for site August 2001
2. Prepare bid specifications and advertise project to public August 2001
3. Select design firm for tree planting work September 2001
4. Begin tree planting October 2001
5. Complete tree planting December 2001
Attachment A
City of South Miami
January, 1995- December3l, 2001
Traffic Calming Project
Scope of Services
National Objective: Low and Moderate Area Benefit
CDBG Eligible Activity and Regulation Subsection #: Public Facilities and
Improvements (PFI #3): 570,201(c).
Title of Activity: Traffic Calming, and Pedestrian Improvement Project
Goal: IV - To modify the traffic pattern and reduce traffic flow on SW 64th Street.
OBJECTIVE:
Street improvements, including paving, sidewalks, curb and
gutters, drainage system, water distribution system, sewer
collection system, landscaping and street signs. Also, includes
sewer connection for low income properly owners of Phase II -A
(SW 62 Terrace, SW 63 Street and SW 63 Terrace between SW
60 Avenue and SW 62 Avenue; SW 60 Avenue between SW 62
Street and SW 64 Street) and Phase II -B.
ACTION STEPS COMPLETION DATE
Design Drawings
Completed
Approval of Design Drawings
December, 2000
DBD Review Committee Approval
December, 2000
Request to Advertise Approved by CM
December, 2000
Bid Advertisement
January, 2001
Pre -Bid Meeting
January, 2001
Bid Opening
January, 2001
Contract Award by CM
February, 2001
Pre - Construction Meeting
March, 2001
Construction Start
March, 2001
Construction End
September, 2001
Attachment A
City of South Miami
January 1, 1996 — December 31, 2001
Scope of Services
Multipurpose Center - Construction
National Objective: Public Improvements
CDBG Eligible Activity and Regulation Subsection No.: Public Facilities and Improvements
570.208(a)(1)
Title of Activity and Specific Name of Project: Multi - Purpose Center, Developing a viable
community.
Goal: To build a phased multipurpose community center in the City of South Miami target area.
Objective:
To build a multipurpose community center to provide social and recreational activities for
residents of South Miami.
Action Step(s):
Advertise bid package to obtain contractor
Timeline: • First Quarter, 2001
Obtain Davis Bacon wage determination
Timeline: Second Quarter, 2001
Initiate contract with qualified building contractor
Timeline: Second Quarter,
2001
To finalize a building contract with the qualified contractor
Timeline: Second Quarter,
2001
Conduct preconstruction conference
Timeline: Second Quarter,
2001
Commence building phase one and two
Timeline: Third Quarter,
2001
Construction Supervision
Timeline:
Contract Completion Closeout
Timeline:
Third & Fourth Quarter, 2001
Fourth Quarter, 2001
Page 2 of 2
Attachment B
CITY OF SOUTH MIAMI
CDBG 95 CONTRACT AMENDMENT NUMBER FIVE
BUDGET SUMMARY
DESCRIPTION
01 Personnel Services
20 Contractual Services
30 Operating Expenses
40 Commodities
90 Capital Outlay
TOTAL PROJECT
CDBG 95
CDBG 95
CDBG 96
OTHER
TOTAL
TREE
TRAFFIC
MULTI -PURP
FUNDS
FUNDS
PLANTING
CALMING
CENTER
$13,287
$33,000
$0
$100,969
$147,256
$0
$34,000
$2,000
$54,000
$90,000
$329
$1,900
$2,000
$2,500
$6,729
$0
$0
$0
$0
$0
$191,384
$75,100
$371,000
$200,000
$837,484
$205,000 $144,000 $375,000
Page I of 2
$357,469 $1,081,469
Attachment B
CITY OF SOUTH MIAMI
CDBG 95 CONTRACT AMENDMENT NUMBER FIVE
BUDGET SUMMARY
DESCRIPTION
CDBG 95
CDBG 95
CDBG 96
OTHER
TOTAL
TREE
TRAFFIC
MULTI -PURP
FUNDS
FUNDS
PLANTING
CALMING
CENTER
040 10
Employee Regular
$12,343
$30,500
$0
$80,000
$122,843
04012
Social Security
$944
$2,500
$0
$20,969
$24,413
21410
Architectural Sery
$0
$20,800
$2,000
$28,000
$50,800
21411
Engineering Sery
$0
$10,500
$0
$16,000
$26,500
22110
Water & Sewer Sery
$0
$500
$0
$0
$500
25511
Payment to Lessor
$0
$2,200
$0
$10,000
$12,200
31010
Telephone
$0
$110
$0
$200
$310
31020
Outside Agency Tele
$27
$1,280
$0
$1,600
$2,907
3 14 10
Legal Ads and Pub
$302
$510
$2,000
$700
$3,512
91021
Site Preparation
$0
$0
$10,000
$30,000
$40,000
91110
Land Imprvmt
$174,474
$45,100
$0
$20,000
$239,574
99022
Survey Infrastrc
$0
$30,000
$0
$20,000
$50,000
99031
Other Contr Sery
$16,910
$0
$361,000
$130,000
$507,910
TOTAL PROJECT
$205,000
$144,000
$375,000
$357,469
$1,081,469
Page 2 of 2
OFFICE OF COMMUNITY AND ECONOMIC DEVELOPMENT
NAMF
ADDRESS
TELEPHONE
NUMBER
FAX
NUMBER'
PROGRESS REPORT
AGREEMENT AMOUNT
FUNDING SO
CONTRACT PERIOD
REPORTING PERIOD
REPORT NUMBE
INSTRUCTIONS: List all the activities (by title and by assigned activity 9) mentioned in the agreement
identified above.
Name and Title of Person .Author¢ed to
Certih Accuracy of the Report
OFFICE OF CO\I\ICNIT1 -AND ECONOSIIC DES ELOP%IE]T
Signature
Date
PROGRESS REPORT
GENERAL INSTRUCTIONS
NAME Type or print the name of the organization.
ADDRESS Type or print the address of your organization.
TELEPHONE NUMBER Print the telephone number of your organization.
FAX NUMBER Print the fax number of your organization.
AGREEMENT AMOUNT Print the total amount of OCED funds under this contract
(only the contract covered by this report).
FUNDING SOURCE Indicate the funding source for the contract or the
amendment covered by the report (e.g., CDBG, HOME,
HATF, SHIP, ESG.)
CONTRACT PERIOD Enter the dates when the contract period began and when
the contract period ended.
REPORTING PERIOD Enter the dates when the report period began and when the
report period ended.
REPORT NUMBER There are four reports each year, one each quater. Indicate
the numerical sequence of this report.
CONTRACT ACTIVITIES List the titles of the activities covered by this report.
IDENTIFICATION NUMBER . List the identification number for each of the activity listed
on this report (contact your OCED Planner for this
information).
NAME AND TITLE OF Self explanatory.
PERSON AUTHORIZED
TO CERTIFY ACCURACY
OF THE REPORT
SIGNATURE The signature of the person who certified the accuracy of
the report.
DATE Print the date when your organization submitted the report
to OCED.
Page 2 of 26
SECTIONP STATUS OF CONTRACT ACTIVITIES
ACTIVITY TITLE:
GOAL:
INSTRUCTIONS: List the objectives associated with the activity mentioned above and their achievement to date.
INSTRUCTIONS: In brief terms, list the action steps associated with the activity mentioned above, then complete the chart
using the categories mentioned in each of the columns below (attach additional pages if necessary):
Identification of Variables Enhancing or Preventing
Achievement of Program Objectives and Action Step:
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OFFICE OF CO.MW LAITY AND ECONONIIC DEVELOP>IENT R,,
SECTION I: STATUS OF CONTRACT ACTIVITIES
GENERAL INSTRUCTION Your organization must complete this section for EACH
activity covered in your contract or agreement.
ACTIVITY TITLE List the title of the activity being reported on as it appears
in the Scope of Services of your organization's agreement.
GOAL Describe the goal that the activity will achieve.
TABLE I In BRIEF TERMS, describe each objective associated with
the activity. For each objective, describe in quantifiable
terms- the cumulative achievement.
TABLE II In BRIEF TERMS, describe the action steps of the activity
mentioned above. On the chart, indicate the projected
completion date, projected units of service and actual units
of service for each action step.
TABLE III: In BRIEF TERMS, describe those variables that either
enhanced or prevented the achievement of the proposed
objectives and action steps.
Page 4 of 26
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SECTION II: FISCAL INFORMATION
GENERAL INSTRUCTIONS This portion of the report must include only OCED funds
and expenditures covered by your organization's contract
with OCED. This section of the report covers fiscal
acitivities from the beginning of the contract date through
the cut -off date covered by the report.
BUDGET AND EXPENDITURES
APPROVED BUDGET For each category, list the amount of funds allocated in the
most recent approved OCED budget for your contracted
activity.
PROJECTED List the the project expenditures through the cut -off date of
the report for each of the budget categories.
REIMBURSED List the contract expenditures that OCED has reimbursed to
your organization through the cut -off date of the report.
ACTUAL List ALL the contract expenditures, whether or not they
have been reimbursed by the County, OCED, that your
agency incurred through the cut -off date of the report.
PROJECTED EXPENDITURES List all the expenditures that your organization anticipates
FOR NEXT REPORTING will be incurred in the implementation of the contracted _
PERIOD activities through the end of the next reporting period..
PROJECTED CUMULATIVE List all the expenditures that your organization anticipates
EXPENDITURES BY will be incurred in the implementation of the contracted
THE END OF CONTRACT activities through the end of the contracted period
PERIOD
PROGRAM INCOME USAGE List the identification numbers for EACH income
generating activity in the agreement. Indicate the amounts
used under each budget category.
Page 6 of 26
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SECTION III: MINORITY BUSINESS ENTERPRISE DATA
GENERAL INSTRUCTIONS
ACTIVITY TITLE: Enter the title of the activity being reported as it appears on the
Scope of Services. Use one form for each activity.
ACTIVITY NUMBER: Enter the identification number assigned to the activity. Contact your
OCED Planner for this number.
SPECIFIC INSTRUCTIONS
NAME OF CONTRACTOR/
Enter this information only once on each report for each
SUBCONTRACTOR OR
firm. Receiving funds through your organization's
VENDOK ADDRESS AND
contract with OCED..
TELEPHONE NUMBER:
or ethnic group, then enter the code that seems most appropriate. The
VENDOR ID N: Enter the Employer Number that I.R.S. has assigned to the
Vendor /Subcontractor. Each vendor must have unique identifier.
PRIME CONTRACTOR Enter the Employer Number that I.R.S. has assigned to the
ID #: Prime Contractor as a unique identifier. This information must be provided for
each vendor listed.
RACE/ETHNIC GROUP:
Enter the numeric code (I through 6) that identifies the
racialIethnic background of the owner(s) and controller(s) of 51°/ of the
business. If 51 %of the business is not controlled by any single racial
or ethnic group, then enter the code that seems most appropriate. The
codes arc listed at the bottom of the form.
TYPE OF TRADE:
Enter the numeric code that best describes the
contractor 's /subconbtmcior's/vendor's services. The codes are mentioned in
the front of this page.
AMOUNT OF
Enter the total amount expended for goods, services,
CONTRACT/
supplies,- and/or construction costs for each vendor, contract
SUBCONTRACT
and subcontract. In cases where commodities or
OR PURCHASE:
equipment purchases comprise the majority of the expenditures for the
period, then combine all expenses for the reported period.
TOTAL:
Enter the total amount of dollar expended on goods ,services, supplies,
and/or construction for all contracts, subcontracts, and purchases that
occurred during the reporting period.
AFRICAN AMERICANS CHART
NUMBER OF CONTRACTORS,
Enter the number of African American firths that transacted
SUBCONTRACTORS, OR
business with yow- organization during the reporting period.
VENDORS
This information must be reported for organizations with at least
51 %African American ownership or control..
TOTAL DOLLARS AWARDED:
Enter the total dollars paid to African American firms during the reporting
period
PFRCENTAGE OF TOTAL
Enter the percentage of total dollars received by African
ACTIVITY.
American firms from funds expended by vour urganizauon during the
reponing period.
Page 8 of 26
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ACTIVITY SUMMARY. ECONOMIC DEVELOPMENT
GENERAL INSTRUCTIONS
ACTIVITY TITLE: Enter the title of the activity being reported as it appears on
the Scope of Services. Use one form for each activity.
ACTIVITY NUMBER: Enter the identification number assigned to the activity.
Contact your OCED Planner for this number.
CDC NAME AND ADDRESS: List the names and addresses of the Community
Development Corporations assisted during the reporting
period.
TYPE OF ASSISTANCE In BRIEF terms, describe the type of assistance provided
PROVIDED:
PERIOD OF ASSISTANCE: Enter the dates when the assistance began and when the
assistance ended.
JOB CREATION AND RETENTION CHART
INSTRUCTIONS: 1) Enter the names of the businesses assisted during the
reporting period. Enter the expected and actual
number of jobs created. Indicate the expected number
and actual number of jobs that were created for low or
moderate- inccome persons.
2) Enter the expected and actual number of jobs retained.
Indicate the expected number and the actual number of
jobs that were retained by low /moderate- income
persons.
Page 10 of 26
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ACTIVITYSUMMARY- COMMERCIAL AND INDUSTRIAL
GENERAL INSTRUCTIONS
ACTIVITY TITLE: Enter the title of the activity being reported as it appears on the Scope
of Services.
Use one form for each activity.
ACTIVITY NUMBER: Enter the identification number assigned to the activity. Contact your
OCED Plattner
for this number.
BUSINESS NAME AND ADDRESS: List the name and address of each business assisted during the
reporting
period.
ASSISTANCE PERIOD: Enter the dates when the assistance began and when the assistance
ended.
SQUARE FOOTAGE: Enter the square footage of the particular development
JOB STATUS: 1) For EACH business assisted during the reporting period,
enter the expected and actual number ofjobs created
for low -and moderate - income persons.
2) For EACH business assisted during the reporting period,
enter the expected and actual number ofjobs retained for
low -and moderate - income persons.
Page 12 of 26
ACTT VITY SUMMARY.' TECHNICAL ASSISTANCE
CDBGNONPROFIT ORGANIZATION CAPACITYBUILDING
PROJECT TITLE:
GPR ACTIVITY NUMBER:
rNSTRUCTIONS: Complete the chart using the categories mentioned in the columns below:
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HOUSING DEVELOPMENT AND REHABILITATION
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ACTIVITY SUMMAR Y.- TECHNICAL ASSISTANCE
GENERAL INSTRUCTIONS
ACTIVITY TITLE.
Enter the title of the activity being reported as it appears on the
Scope of Services. Use one form for each activity.
ACTIVITY NUMBER:
Enter the identification number assigned to the activity . Contact your
OCED Planner for this number.
CDC NAME AND ADDRESS:
List the names and addresses of the Community Development Corporations
assisted during the reporting period.
TYPE OF ASSISTANCE PROVIDED:
In BRIEF terms, describe the type of assistance provided.
PERIOD OF ASSISTANCE:
Enter the dates when the assistance began and when the assistance ended.
HOUSING DEVELOPMENT
AND REHABILITATION
1) Enter the names of the Community Development Corporations assisted
during the reporting period. Enter the expected and actual number of
new housing units developed. Indicate the total number of units
that were developed for low/ moderate income persons.
2) Enter the expected and actual number of housing units rehabilitated.
Indicate the total number of units that were rehabilitated for low/
moderate- income persons.
pag, 14 of 26
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SECTION IV: NEIGHBORHOOD EMPLOYMENT OPPORTUNITIES DATA
GENERAL INSTRUCTIONS
ACTIVITY TITLE: Enter the title of the activity being reported as it
appears on the Scope of Services. Use one form for
each activity.
ACTIVITY NUMBER: Enter the identification number assigned to the
activity. Contact your OCED Planner for this
number.
LOCATION: Enter the specific location where the activity is being
performed.
NUMBER OF FEMALE Enter the number of female - headed households HEADED
HOUSEHOLDS assisted during the reporting period.
EMPLOYMENT DEMOGRAPHICS CHART
INSTRUCTIONS: Indicate the number of persons employed through the
implementation of the contracted activity during the
reporting period. This information must be based on the
individual's income level, gender, and echniciry.
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ACTIVITY SUMMARY: PUBLIC SERVICES
GENERAL INSTRUCTIONS
ACTIVITY TITLE:
Enter the title of the activity being reported as it appears on the
Scope of Services. Use one form for each activity.
ACTIVITY NUMBER:
Enter the identification number assigned to the activity. Contact your
OCED Planner for this number.
LOCATION:
Enter the specific location where the activity is being performed.
NUMBER OF FEMALE
Enter the number of female- headed households assisted during the
HEADED HOUSEHOLDS
reporting period.
PERSONS SERVED
INSTRUCTIONS:
Indicate the number of persons served during the reposing period according to
their income level, gender, and ethnicity.
page 18 of 26
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ACTIVITY SUAIMAR Y.- HOUSING
GENERAL INSTRUCTIONS
ACTIVITY TITLE:
ACTIVITY NUMBER:
LOCATION:
NUMBER OF FEMALE
HEADED HOUSEHOLDS
HOUSING DEVELOPMENT CHART
INSTRUCTIONS:
Enter the title of the activity being reported as it appears on the your approval
Scope of Services- Use one form for each activity .
Entef the idrntifiwtion number assigned to the activity. Contact your
OCED Planner for this number.
Enter the specific location where the activity is being performed.
Enter the number of female- headed households assisted during the
reporting period..
1) Indicate the number of units and the amount of funds used for rehabilitated
or new housing units using the following categories: units financed, units
under construction, units completed, and units soldloccupied during the
reporting period.
2) Indicate the number units and the amount of funds used for single and
multi - family housing development units using the follovring categories:
units financed, units under construction, units completed, and units sold/
occupied during the reporting period.
OCCUPANCY CHARACTERISTICS CHART
INSTRUCTIONS: Indicate the number of persons receiving housing services during the
reporting period according to their income level, gender, and ethnicity.
Page 20 of 26
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ACTIVITY SUMMARY: BUSINESS FINANCING
GENERAL INSTRUCTIONS
ACTIVITY TITLE: Enter the title of the activity being reported as it appears on approved
Scope of Services. Use one form for each activity .
ACTIVITY NUMBER: Enter the identification number assigned to the activity. Contact your
OCED Planner for this number.
BUSINESS NAME AND ADDRESS: List the name and the address of each business assisted during the reporting
period.
ASSISTANCE PER-IOD: Enter the dates when the assistance began and when the assistance ended
FUNDING: In the appropriate column, indicate for each business the amount of funding
received from OCED, from other public funding sources, and from private
sources. Indicate the total of these funding sources in the column marked
TOTAL.
JOB STATUS: I) For EACH business assisted during the reporting period, enter the expected
and actual number of jobs created for low /moderate- income persons.
2) For EACH business assisted during the reporting period, enter the expected
and actual number ofjobs retained for low /moderate- income persons.
Page 22 of 26
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EARNED INCOME
PART C. REVOLVING LOAN
GENERAL INSTRUCTIONS
1) )Revolving Loan program income must be
reported separate from other types of
program income.
2) )This portion of the report should only
contain OCED contracts Revolving Loan Fund
income
3) )This income must be reported cumulatively for the
contract period for as long as the Contractor
is holding program income, loan
receivables, or both .
4) )Indicate under PAYMENTS ON LOANS the
payments made by borrower or principal and interest
and the income from the resale of loans.
5) )Indicate under INVESTMENT INCOME the
income earned from the deposits or investment of
RLF cash receipts in a bank or other type of
financial institution.
PART D: NON -RLF EARNINGS
GENERAL INSTRUCTIONS
I ) )Report income received under the current contract
period.
2) )For Non-F FL income from prior contracts,
your organization must report on the prior
period the eamings and the balance at the
conclusion of the preceding contract; DO NOT
include any other Non -RFL amounts from prior
contracts anywhere else on this report.
3) )For Non -RLF income from prior contracts, your
organization must report on a separate earned
income-report any amount that your organization
may be holding or received during the current
period if there has been an interruption in the
contractual relationship with OCED
Page 24 of 26
ACTIUITYSIIMMARY• COMMERCIAL REVITALIZATION
PROJECT TITLE:
GPR ACTIVITY NUMBER:
., -- - -' - -
-
page 15 of =
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OFF I CF. OF( OSIV I'�111 ��D EC O�O�I IC DFX F I.OPNIFNT
ACTIVITY SUMMAR K COMMERCIAL REVITALIZATION
GENERAL INSTRUCTIONS
ACTIVITY TITLE: Enter the title of the activity being reported as it appears on
the Scope of Services. Use one form for each activity.
ACTIVITY NUMBER: Enter the identification number assigned to the activity.
Contact your OCED Planner for this number.
BUSINESS NAME AND
List the name and address of each business assisted during
ADDRESS:
the reporting period.
ASSISTANCE PERIOD:
Enter the dates when the assistance began and when the
assistance ended.
FUNDING:
In the appropriate column, indicate for each business the
amount of funding received from OCED, from other public
funding sources, and from private sources. Indicate the total
of these funding sources.in the column marked TOTAL.
Page 26 of 26
U.S. HUD SECTION 3 REPORT
Economic Opportunities for Low & Very Low- Income Persons in Connection with Assisted Projects
AGENCY
AGENCY ADDRESS:
PROJECT NAME
CONTRACT AMOUNT: S
PERIOD REPORTED: QTR 1 2 3 4
(CIRCLE ONE,
REPORT REVTEWEDIAPPROVED BY: TELEPHONE N:
(SIGNANI2E)
PART ONE - EMPLOYMENT & TRAINING - To be completed for each project and submitted quarterly to
OCED by April 15, July 15, October 15 and January 15,
PAR TWO - SUBCONTRACTS AWARDED - for goods and services associated with this project.
A
B
D
1'PE OF CONTRACT
Total b
G
A
B
C
D
E
F
RACIALBTHNIC CODES
JOB CATEGORY
Total New
Total New
% Of New
Total
Employee
Total
Employee
%of
Employee
Awarded
2
3
hne Afrcan
Native Hispan,c Asian-Pasif¢
Ha
Hires
(Total of
Hires
who are
Hires that
Trainee
Trainee
Trainee
t
White
African
Native
4
Hispanic
5
Asian
Column G,
Sections 3
are Section
Hours
Hours
Hours
Amer.
Amer.
Amer.
Amer.
or
1 -5)
Residents
3 Residents
Worked
worked
Worked by
�ON- CONSTRUCTIONI
Pacii,-
(B /A)
by Section 3
Section 3
Ame
Residents
Residents
(E /D)
ROFESSIONAL
ECHNICIAN
FFICE/
LERICA L
ONSTRUCTION
Y TRADE
LIST)
BADE:
BADE:
RA D E:
RODE:
RADE:
THER:
OTAL:
PAR TWO - SUBCONTRACTS AWARDED - for goods and services associated with this project.
Office of Community and Economic De,elopment
G i
DN
Page 1 of =
A
B
D
1'PE OF CONTRACT
Total b
Total
NUMBER OF SECTION 3 BUSINESSES RECEIVIN
Amount of
I Amount of
ONTRACTS BY RACVAL/ETHNIC tDENTIFICATI
Contracts
Contracts
t 2
3 4 5
Awarded
Awarded to
hne Afrcan
Native Hispan,c Asian-Pasif¢
Ha
Secion 3
I
Ame can
en<an
American American
b
Bvsmesscs
L4merican
rCONSTRCCTION
�ON- CONSTRUCTIONI
Office of Community and Economic De,elopment
G i
DN
Page 1 of =
U.S. HUD SECTION 3 REPORT
PART THREE - SUMMARY- Indicates the efforts made to direct the employment and other economic
opportunities generated by HUD financial assistance• for housing and community development programs, to the
greatest extent feasible, toward low - and very low- income persons, particularly those who are recipients of
government assistance for housing. (Check all that apply.)
• Attempted to recruit low- income residents through: local advertising media, signs prominently displayed at
the project sit, contracts with community organizations and public or private agencies operating within the
metropolitan area (or metropolitan country) in which the Section 3 covered program or project is located, or
similar
• Participated in a HUD program or other program which promotes the training or employment of Section 3
Residents.
• Participated in a HUD program or other program which promotes the award of contracts to business concems
which meet the definition of Section 3 business concerns.
• Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered
project is located.
O Other, describe below.
Page 2 of 2
Office of CommumtN and Ecunwmc De,eiopment
)MIAMI -DARE OFFICE OF COMMUNITY DEVELOPMENT
INFORMATION FOR ENVIRONMENTAL REVIEW FORM
Funding Source (circle) and Year:
CDBG; HOME; HOPE 3; HOMELESS; HOPWA FY 199,
Name of Subrecipient/Agency:
Name of Proposed Activity:
Location (Folio Number and Address) of Proposed Activity:
Name, address, and phone and fax numbers of loan/grant recipient:
Detailed description of project (include wort: program and /or scope of service and if this is a
rehabilitation project, attach itemized budget).
Part I.
Will the activity result in the following?
Yes No
Change in use
Sub - surface alteration (i.e. excavations)
New construction
Renovation or dcmolition
Site improvements (utilities, sidewalk landscaping, storm drainage,
parking areas, dr*=es, etc.)
Displacement of persons, households or business
Increase in population working or living on site
Land acquisition
Activity in 100 -year floodplain
Page 2 of 5
Yes No
A new nonresidential use generating at least 1,375,000 gallons of
water or 687,500 gallons of sewage per day.
Use requiring operating permit (i.e. for hazardous waste,
pretreatment of sewage, etc.)
A sanitary landfill or hazardous waste disposal site
Tree removal or relocation
Street improvements
The impounding of more than 10 acre feet of water (e.g. digging a
lake or diverting or deepening of a body of water).
Part II.
Site Information
A. Land use (please describe)
• Existing -
• Proposed
B. If activity includes new construction, renovation or rehabilitation, photographs must be
provided of each side (front, rear and sides) of the structure(s) proposed for assistance and
the buildings on the abutting lots. The photographs shall be identified by address. In
addition, provide for each existing structure on the site, the following information:
• Existing structure(s) on site
yes no
• Estimated age of structure(s)
C. Other Site Information
Yes No
Flood insurance
Public water
Public sewer
Children or child under 7 years of age residing on
site (including day care facility) or relocating to it
Hazardous waste disposal facility
Storage of hazardous materials
Abandoned structure(s)
page s of 5
D. If the proposed activit} includes a new structure(s) or site improvements on a site of one (1)
acre or more a site plan must be provided Proiect(s) will not be environmentalh review ed
without a site Plan.
E. If the proposed activity' includes rehabilitation or renovation of structure(s), indicate the
approximate value of the improvement.
0 to 39.9 percent of the market value of the structure(s)
40 to 49.9 percent of the market value of the structures)
50 to 74.9 percent of the market value of the str-ucture(s)
75 percent or more of the market value of the structure(s)
Page 4 of 5
F. If the proposed activity involves the transfer of any property, necv construction or a
securing of it loan for a nonresidential parcel, provide a Phase I Environmental Audit
determining the likely presence of either a release or threatened release of a hazardous
substance. An audit is a review of a site and adjacent properties and involves preparing a
history of ownership, land use and zoning for the last 50 years; researching environmental
records for information on hazardous waste sites, hazardous facilities, solid Waste/landfill
facilities and underground storage tanks (available through the Department of
Environmental Regulations and Management (DERM), Florida Department of
Enviriomental Protection (FDEP) and U.S. Environmental Protection Agency (EPA)); and
inspecting the site for physical evidence of contamination such as damaged vegetation or
stains in the soil.
Yes No
If yes, .a cop)' of the Phase I Environmental Audit must be submitted.
G. Environmental Health Information
• If a residential site, and the activity includes or involves rehabilitation, has it been
inspected for defective paint surfaces?
Yes No
If YES, please submit the results.
• Has any child under the age of seven at the site been tested for elevated levels of lead in
the body'
Yage 01 t
H. Other Attachments
1. Maps - show location of property in the County and/or City and a streedplat map Rith the
location or lot clearly pointed out.
2. For bousinglbuilding rebabiltation projects only, a budget describing the major
components of the rehabilitation program planned, and a photograph of the property.
3. For historic proprieties, include:
Photographs of the property, and a description of an }' adjacent historic properties that may
be affected by your activity.
I certify to the accuracy of the above information.
Name Title Date
Name of Organization or Corporation
If you have any questions or comments in regards to this form, please contact Pat Moore of
Miami -Dade Department of Planning, Development and Regulation at 375 -2805, or A.B.
Mumford of the Office of Community Development, at 375 -3433.
Unless othervs ise indicated, this completed form and attachments should be forwarded to:
Community Development Division Director
Office of Community and Economic Development
140 West Flagler Street, Suite 1000
Miami, Florida 33130
�5e'.WC: -on <D O'J�...,. C•�' n w o nu.c,
6/1/92
CERTIFICATION REGARDING LOBBYING
Certification for Contracts Grants Loans and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and behalf, that:
Attachment E
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the malting of any Federal grant, the malting of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan or cooperative agreement.
2, if any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and submit Standard Form - LLL,
''Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in
the award documents for all subwards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
4. This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into Submission of this certification is
a prerequisite for malting or entering into this transaction imposed by section 1352, title
31, U. S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
IM
(Signature of Luthorized representative)
(print naJof firm and authorized
DATE: 51a3
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PROJECT NAME
PROJECT NUMBER
PROJECT COST
CONTRACTOR
BOARD OF COUNTY COMM15S10NERS
WS 3Cd GRL•A I !
\ MIAMI -DADE
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34- PLYWOOC
• BOARD OF COUNTY COMMISSIONERS NAMES TO APPEAR IN ALPHABETICAL ORDER
AS LISTED ON F{RST SHEET OF CONTRACT DOCUMENTS.
• LETTERS SHALL BE BLACK ON WHITE BACKGROUND.
• THE NAMES AND NUMBERS OF THE PROJECT AND PROJECT COST SHALL BE PLACED
IN THE APPROPRIATE SPACES.
• THE NUMBER OF SIGNS REQUIRED FOR THIS PROJECT IS
• THE SIGN(S) SHALL BE PLACED 15 SH —NNN ON THIS TYPICAL PROJECT SIGN
PLACEMENT DIAGRAM OR AS DIRECTED BY THE ENGINEER
• COUNTY COLORS ARE PMS368 AND PROCESS BLUE PLACEMENT IS INDICATED ABOVE
Spccial Pro\isions
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