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Res. No. 073-01-11221RESOLUTION NO.73-01-11221 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH TEEN PREGNANCY PREVENTION CENTER,INC.FOR AN ADDITIONAL 12 MONTHS TO PROVIDE COUNSELING,PREVENTION, EDUCATION,REFERRAL SERVICES,PREGNANCY AND CONFIDENTIAL HIV TESTING FOR RESIDENTS THROUGHOUT THE COMMUNITY IN NEED OF THESE SERVICES;IN AN AMOUNT NOT TO EXCEED $30,000.00 FROM ACCOUNT 01.2100.519.8310 SEED FUNDS FY 2001-02 ($15,000.00) AND ACCOUNT 01.2100.519.8310 SEED FUNDS 2002-03 ($15,000.00) WHEREAS,the City recognizes the need to deal with HIV infection and teenage pregnancy;and WHEREAS,the City recognizes the need to raise awareness and provide education;and WHEREAS,City is desirous to continue to provide social and educational services through a community based organization (CBO)to the residents of the City;and NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.The City Manager be,and hereby is authorized to renew the contract with Teen Pregnancy Prevention Center,Inc.to provide these services in an amount not to exceed $30,000.00. Section 2.The contract shall be effective March 15,2001 through March 15,2002. Section 3.This resolution shall take effect immediately upon approval. PASSEDANDADOPTEDthis 15th dayof May ATTEST:APPROVED: ,2001 ^W^ CITY CLERK READ AND APPROVED AS TO FORM JF Oij p^y~ MAYOR COMMISSION VOTE:4-0 Mayor Robaina:Yea ViceMayor Feliu:Yea Commissioner Bethel:Yea Commissioner Russell:Yea Commissioner Wiscombe:Not oresent A** #* TO:Mayorand City Commission DATE:May 15,2001 FROM:Charles D.Scurr/2//j Uj/** City Manager ///ILq ^Re:AGENDA ITEM # (KoM^CONTRACT BETWEEN CITY OF SOUTH MIAMI AND TEENAGE PREGNANCY PREVENTION CENTER, INC. Request A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH TEEN PREGNANCY PREVENTION CENTER,INC.FOR AN ADDITIONAL 12 MONTHS TO PROVIDE COUNSELING,PREVENTION, EDUCATION,REFERRAL SERVICES,PREGNANCY AND CONFIDENTIAL HIV TESTING FOR RESIDENTS THROUGHOUT THE COMMUNITY IN NEED OF THESE SERVICES;IN AN AMOUNTNOTTO EXCEED $30,000.00 FROM ACCOUNT 01.2100.519.8310 SEEDFUNDSFY 2001-02 ($15,000.00) AND ACCOUNT 01.2100.519.8310 SEED FUNDS 2002-03 ($15,000.00) Background and Analysis The Teen Pregnancy Prevention Center(TPPC)beganitstenureinthe campaign toreduce teenagepregnancyandHIVawarenessinDecember1994.Thecenterisaprivatenonprofit organizationthat pinpoints thefamilyand environmental conditions thatplace them atrisk of teenagepregnancyand HIV infection.Theprogramfocusesits efforts in motivating teenyouths toreturntoschool and/or participate intechnical programs withtheopportunityforupward mobility.TheTeenPregnancyPreventionCenterwasfoundedby Kalenthia Nunnallywhohas developedthisprojectbasedonherfirsthandknowledge of theneedsandgapsinserviceswithin the community. TheCityCommissionrecognizestheneedtoprovidingHIVandTeenage Pregnancy education, counseling andawareness.This programwillassistthose individuals thatareinneed of assistanceandguidanceaswellaspracticingpreventativemeasuresinan effort toreducethe spread of HIVwithinour community.Providingtheseservices would beabenefittothe residentsandthe community asa whole. The City has considered the benefits of hiring a city staff person to provide these services versus contracting witha non-profit.It appears advantageous to contract with TPPC.In addition to their proven track record inthe community,they are committing to provide more than one staff person for a minimum of 48 hours per week.The South Miami program will be physically headquartered inthe South Miami Gardens /Miami-Dade HUD Development located at 5953 SW 61st Court. ThisactionrenewsthecontractwithTeen Pregnancy Preventionforanadditionalyear. The City's annual cost would be $30,000.One half will come from Seed Fund Account No.01- 2100-519-8310 forFY 2001-02 andone half fromthesame account intheFY 2001-02 fiscal year.The current fund balance is $15,000. Recommendation Approvalisrecommended. lof6 AGREEMENT RENEWAL This Agreement Renewal,made this day of,2000,by and between City of South Miami,a political subdivision ofthe State of Florida (hereinafter referred toas "City"), locatedat6130 Sunset Drive,Miami,Florida,33143,andTeen Pregnancy Prevention Center,Inc.officeslocatedat5920Southwest67St,SouthMiami,Forida,33143, (hereinafter referred toas "Provider"),state conditions and covenants for the rendering if Socialand Human Services,hereinafter referredtoas "Services"fortheCity. WHEREAS,theProviderwilldevelopand provide services of valuetotheCity; WHEREAS,theProviderhasdemonstrateditsabilitytoprovidingthesetypes of services;and NOW,THEREFORE,inconsideration of themutualcovenantsrecordedherein,the partiesagreeasfollows: I.Scope of Services The provider agrees torender services in accordance withthe Scope of Services incorporated hereinand attached hereto as Attachment A.Theproviderwill implement the Scope of Services as described in Attachment Aina manner thatis satisfactorytotheCity.TheCitypriortoexecutionmustapproveanyrevisionsor amendments. II.Effective Term Bothpartiesagreethattheeffectiveterm of thisAgreementshallbefromMarch 15, 2001 to March 15,2002. IV.Amount Payable Themaximumamountpayableforservicesrenderedshallnotexceed$30,000, payableinequalmonthlypayments of $2,500.00.Paymentshallbemadepayable one month in advance V.Indemnification by Provider Providershall indemnify andholdharmlesstheCityanditsofficersfromanyandall liability,lossesordamages,including attorney's feesandcost of defensewhichmay occur asa result of claims,demands,suits,causes of action or proceeding of any kindorresultingfromtheperformance of thisAgreement.Providershallpayall claimsandlossesin connection withandshallinvestigateanddefendallclaims,suits oraction of anyinornatureinthename of theCity,includingappellate proceedings andshallpaycosts,judgements andattorneysfees.Providerunderstandsthatand 2 of 6 insuranceprotectionrequiredbythisAgreementshallinnowaylimitthe responsibilitytoindemnify,holdharmlessanddefendtheCityanditsofficers. VI.Insurance /Licenses The Provider shall furnish the City with Certificates of Insurance indicating that insurance coverage hasbeen obtained whichmeetsthe requirements as outlined below: 1.Worker's Compensationinsuranceforallemployees of theprovider. 2.Public Liability Insurance ona comprehensive basisinan amount notless that$300,00.00combinedsinglelimitperoccurrenceforbodilyinjury andpropertydamage.TheCityofMiamimustbeshownasanadditional insured with respect tothiscoverage. 3.Automobile LiabilityInsurancecoveringallowned,non-owned andhired vehicles used in connection with the work,inan amount not less than $300,000combinedsinglelimitperoccurrenceforbodilyinjuryand property damage.For providers usingvansor mini-vans withseating capacities of fifteen (15)passengers ormore,thelimit of liabilityrequired for automobile Liability insurance if $500,000. Thecompanymustberatednolessthat"B"astomanagementandnolessthan Class "V"astofinancialstrengthorthecompanymustholdavalidFlorida Certificate of Authority.Certificates of Insurance shallindicatethatnomodification orchangeinsuranceshallbemadewithoutthirty(30)dayswrittennoticein advance to the certificate holder. The Provider isshallberequiredtoobtainanyandallrequiredlicensesand certificates.Failure todo provide suchlicensesor certificates may result in immediate termination of this Agreement. Allemployeesandsubcontractedpersonnelmustpassbackgroundcheckpriorto workingdirectlyor indirectly fortheCity. VIII.Civil Rights TheProvideragreestoabidebylawswhichprohibitdiscrimination of anykind. IX.Notices Itisunderstoodandagreedbetweenthepartiesthatwrittennoticeaddressedtothe Departmentandmailedordeliveredtotheaddressappearingonpageone(1)of the Agreementshallconstitutesufficientnoticetoeitherparty. 3 of 6 X.Autonomy Both parties agreethatthis Agreement recognizes the autonomy ofand stipulates or implies no affiliation between the contracting parties.Itis expressly understood and intended that the Provider isonlya recipient of funding support andis not anagent or instrumentality of theCity. XI.Termination by Either Party Both parties agreethatthis Agreement maybe terminated byeitherparty hereto by writtennoticetotheotherparty of suchintenttoterminateatleastthirty(30)days priortothe effective dateofsuch termination.TheCity Manager is authorized to terminatethisAgreementonbehalf of theCityatanytimehedeemsnecessary. XII.Payment Procedures Providershallsubmitmonthlyinvoicesintheamount of $2,500.00,payableone monthin advance.Accompanying the invoice shallbeadetaileddescription of Provideractivitiesduringtheprecedingmonth,includingbutnotlimitedto:actual hoursofoperationandstaffingandcases processed duringthereportingperiod. ThisinformationshallbeprovidedtotheHumanResourcesDirector,whoshall serve as Contract Manager. City of SouthMiami TeenPregnancyPrevention Date Date Witness Witness 4 of 3 ATTACHMENT A-2 HOURS OF OPERATION/DUTIES TO BE PERFORMED TeenPregnancy Prevention Center,Inc.hours of operationwillbe: Monday-Friday,10:00 a.m.-6:00p.m. Saturday -Sunday,11:00 a.m.-3:00p.m. ♦ChangesorrevisionstohoursmustbepreapprovedbytheCityManager. Volunteer Staff A staff of fullandparttimeemployees,professionalandparaprofessionalvolunteers whichwill consist of thefollowingwillprovideservices: Educators Counselors Social Workers Physicians Teen Buddies Peer Educators Duties/Responsibilities: TeenPregnancy Prevention Centerwillberesponsibletoservicenolessthanfifty (50)individuals weeklythatareinneed of testing,counseling,education,prevention andassistanceinrelationtoHIVandTeenage Pregnancy. Thecenterwillberesponsibleto provide testingfor Pregnancy andHIVonaregular basistopreadolescentandteensthatliveinthetargeted community.Thegoalisto provide assistanceandensureusageofservicesarebeing maximized. Thecenterwillberesponsibletoprovidecasemanagementtoallthoseindividualsin need of assistanceaswellas providing referral programandfollowup. #4 Attachment "A" Project Description Teen Pregnancy Prevention Ceriter isa Grassroots Community Service Center which targets preadolescent andteenswho live inthe targeted community.This project isan evening after school weekend support program,with an operational schedule of 10:00 a.m.to6:00p.m. Monday through Friday,and 11:00 a.m.until 3:00 pm on Saturday and Sundays,including specified holidays.Thecenter provides prevention education,Pregnancy andHIVtestingand counseling,comprehensive Peer/Individual counseling.Abstinence,SexandHIV/AIDS education. These services are provided by a network of full/part time staff,professional,and paraprofessional volunteers consisting of educators,counselors,Social Workers,Physicians,Teen Buddies,and Peer Educators. Scope of Deliverables Pregnancy/HIV testing andCounseling TPPC provides urine pregnancy testing (Quikview),and HIV testing (Orasure).These test are performed by trained testing counselors certified by the Stateof Florida Dept.Of Health. Individual Counseling This services has been designed to focus on the individual and collective problems a client might have. Teen Peer Counseling This service has been designed to provide a vehicle whereby male and female participants can discuss their feelings about abstinence,early pressures of childhood sexual activity,teen pregnancy,and HIV/AIDS with someone theirown age. Health Education This service has been designed to raise the functional knowledge and understanding of Abstinence,Birth control,STI's HIV/AIDS,nutrition,and genetic diseases. Cases Management TPPC's case management service involves the assessment of the client's needs,and developing a (Buddy support system).The development ofa comprehensive family service plan that focuses on providing a vehicle whereby a much larger percentage ofthe targeted population infected with the HIV virus will be linked to services,and receive propercare and treatment andother needed services.