Res. No. 065-01-11213RESOLUTION NO.65-01-11213
ARESOLUTIONOFTHEMAYORANDCITYCOMMISSIONOFTHECITY
OF SOUTH MIAMI,FLORIDA,RELATING TO CONTRACTS,AUTHORIZING
THECITYMANAGERTO ISSUE OPEN PURCHASE ORDERS TO VARIOUS
VENDORSTHATHAVEBEENDETERMINEDTOOFFERTHEBESTPRICES
ONGOODSAND/ORSERVICESANDAPPROVINGTHEDISBURSEMENTOF
FUNDSTOPAYFORTHESEGOODS/SERVICESFROM APPROPRIATE
ACCOUNTS AS APPROVED INTHE CURRENT FISCAL YEAR'S BUDGET.
WHEREAS,as part of its centralized purchasing procedures,the City Administration has
implemented an open purchase order system to facilitate acquisition of goods and/or services,and;
WHEREAS,for internal control reasons,the City Manager is recommending that the open
purchase orders be issued to vendors that have been determined to offer the best price and services,and;
WHEREAS,by means of competitive bid solicitation,the City Administration has determined that
the vendors listed in "Attachment A"offer the best prices and product quality on their respective goods
and/or services.
NOW THEREFORE,beit RESOLVED bythe MAYOR ANDCITY COMMISSION ofthe CITY
OF SOUTH MIAMI,FLORIDA that:
Section 1.TheCity Manager is authorized to issue open purchase orders forthelisted amounts to
the vendors listed in Attachment A attached hereto.
Section 2.The disbursement of funds to pay for the open purchase orders will be charged to the
appropriate divisionalaccounts,aslistedin Attachment A attached hereto.
Section3.This resolution will be effective immediately upon approval.
PASSEDANDADOPTEDthis 15tfoay ofMay,2001.
ATTEST:
CITY CLERK
REAP AND APPROVED AS TO FORM:
f
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Bethel:
Commissioner Russell:
Commissioner Wiscombe:
3-0
Yea
Yea
out of room
Yea
Not present
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
T O:Mayor and Commission DATE:May 14,2001
cur//SUBJECT:Agenda Item #O
"(Jaw
FROM:Charles D.Sci
City Manager/Js/jf)PUBLIC WORKS DEPARTMENT -Open Purchase Orders
to Various Vendors
REQUEST
The attached resolution seeksthe approval of open purchase orders ("openPO's)for vendors usedby
several divisions of the Public Works Department.
BACKGROUND
Open PO'sare extremely usefulin helping to expedite the purchasing processby avoiding repeated
solicitation ofpricequotesforeach individual purchase over $200.00.Thesedelayshavean adverse
impact onservicedeliveryinallareasofPublicWorks operations.Furthermore,the administrative effort
andpaperworkrequiredto obtain thesequotesare unnecessary giventheconsistenthistoryoflowbid
pricing exhibited by many repeat vendors.
ANALYSIS
Historically,the vendors listed inthe attached resolution havebeen shown to offer the most competitive
pricesbasedonthelowbidquoteprocedureappliedoverthepast12to 18 months.ThePublicWorks
Departmenthas been satisfied withthequality of the products/services andthe speed of deliveryprovided
bythesevendors.Most of the vendors listed below have been previously approved for open PO's based
ontheir recenthistory of providing the lowest price,high product/service quality.
\continued...
MAYOR AND COMMISSION May 10,2001 PAGE TWO
The followingisa summary of the vendors selectedand the method for selection.Detailed backup is
attached:
Killowatts CSM Low bid
Global Fluid Connectors Sole Source
Genuine Auto Parts DadeCountybid #1070-3/08-TR-CW 2/28/2002
The remaining balancesinthe accounts associated with theopen PO's areasfollows:
1710-519-4670 Building Maintenance Division -Maintenance &Repairs $19,000.00
1760-519-5240 Motor Pool Division -Parts $11,000.00
1760-519-5260 Motor Pool Division -Tires $3,000.00
Theamountsforeach vendor's open POandaccountsarelistedin Attachment A.
CONCLUSION
Open PO's areusedextensivelybygovernmentatalllevelsbecausetheysignificantlyenhanceoperating
efficiencyandthequality of service delivery.Approvalisrecommended.
Motor Pool Division
VENDOR NAME
Global Fluid Connectors
Genuine Auto Parts
Building Maintenance Division
VENDOR NAME
Kilowatts
AMOUNT
$5,500.00
$6,000.00
AMOUNT
$6,500.00
ACCOUNT NO.
1760-519-5260
1760-519-5240
ACCOUNT NO.
1710-519-5210
ATTACHMENT A
PURCHASEORDER
THECITYOFSOUTHMIAMI,FLORIDA
FINANCEDEPARTMENT
DIVISIONOFPURCHASING
6130SUNSETDRIVE
SOUTHMIAMI,Ft33143
PHONE30^663-6339FAX305^67-7806
to.'genuineTartscov;.;
atlanta,ga30368
SHIPTaCITYOFsouth'mj:apu
CENTRALSERVICES
6130SUNSETDR
SOUTHMIAMI-vF!..3?>3h
VENDORNO.
63
DEUVERBY
CV30/03
FloridaTaxExemptionNa23-19-324-896-54C
FederalIDNumber59-6000-431
SHIPVIAF.O.B.
CONFIRMBYCONFIRMTO
£14TRALSVC-KATHYVAZQUE2
TERMS
REQUISITIONEDBY
ORLANDOMAP'l1NEZ
FREIGHTCONTRACTNO.ACCOUNTNO.PROJECTREQ.NO.REG;DATE
QUANTITY
CHECKAPPROVEDBY.
P.O.APPROVAL.
EA
001-i760-519.52-4-0
ITEMNO.ANDDESCRIPTION
-
OPENPURCHASEORDERSGPOPUBLIC
WORKSDEPT-
FORAUTOMOTIVEPARTS&ACCESSORIES
PERDADECOUNTYBID107Q-3/OE-TR~Ci
,?/F.9/c'.OOc.
pRCEKVEf)
^•VNOV272000\J
CENTRALSERVICES
NANCEDIRECTOR M5,
3962
UNITCOST
0000
OTAL
/*
XIi/£i/0'
EXTENDED
COST
*30O-OQ
<,5O0.OO
.
£CnVMANAGER
U 02-99 10.54 FAX 3U5 «JSS 2251 QUALITY SERVICE guotu'am -
DOS]769-1788
November 2nd 1999.
Ms.KathyVazquez,
Purchasing Department
Cityof South Miami
6130 Sunset Drive
South Miami,Fl 33143
GLOBAL CARIBE,INC^
13170 NAV.43RJ)AVE.OPA-LOCKA*FL 33054
Dear Ms.Vazquez:
The purpose of this letter is to review the profile of our organization in the marketplace and
to outline the service weareabletooffertheCityof South Miami.
Global Caribe,Inc.isa Florida Corporation in business since 1975 and doing business as
Global Industrial Products and Global Fluid Connectors.We area State of Florida certified
Minority Business Enterprise as identified in the attached State of Florida certificate.
Global Industrial Products and Glohaljgluid ConnectQfsJGlobal)is the full line Parker
Hannifin Corp.distributor for South Florida.In addition to our 13,600 square foot
warehouse in the northwest area of Miami,"we operate four ParkerStore franchises wliich
have exclusive territory privilege from Parker foran area from Ft Lauderdale to Key Largo.
Our stores are located in strategic location inthat territory toofferour customer emergency
and over the counter service to handle their needs.
•
AsaParkerHannifinfullline distributor,_wc presendy do business withseveral tax
supporteTagenciesln the State of Florida,including the cities of Hialeah,Coral Gables,
Opa-Locka and North Miami among others,(see attached copies of blanket orders)as well as
Florida Power &Light,Miami-Dade County Public Schools,the Florida Department of
Transportation,TheSouthFloridaWater Management District,etc.
I hope this information will assist ydu in procuring a blanket purchase order for the City of
SouthMiami's needs for hydraulic and pneumatic fluid connectors.Please donot hesitate to
contact our office ifyou need any additional information.
Sincerely,
,t...i <.-.f.c\f,<-•
'|tv.;<f_fv_
'resident .
.11•«;.»9in.54F.U•»u5tf)»2251QULmSEKW.E^«»tn:2»»m-
MaryB.Hook*
VeronicaAnderson
FloridaDepartmentofLaborandEmploymentSecurity
MinorityBusinessAdvocacyandAssistanceOffice
August24,1999
MarioE.Hernandez
GlobalIrtdustrialProducts(GlobalCarib*Inc.)
13170NW43rdAvenue,;y
Opa-Locka,Fl33054
DewMr.Hernandez:
YourapplicationforStatewideandInter-LocalMinorityBusinessEnterprise(MBE)wrtificationis
herebyapprovedandeffectiveforaperiodofoneyearfromJujv#,1999thruJul*25,200g.Tlic
certificationofthebusiness,whichisdesignatedasHispanicAmericanisapplicablewhenbusinessis
conductedconsistentwiththisspccialry(s).f
xFasteners,cuttingtooli,shopsuppliesandhydrualichoses,fittingaudother
maintenancerelatedproducts
Yoursubmittalofbidstosupplyotherproductsorservicesoutsideofthisspecialty(s)willresultinthe
contractingentitynotgettingcreditforMBEparticipationinthatbusinesstransaction.
YouareencouragedtobecomeanactivebidderintheparticipatingprogramsoftheStatewideand
InterlocalAgreement.Youmustremember,however,thatthedisparitystudiesotmostMBE/DBE
programsdeterminetherelevantmarketareasinwhichcertifiedbusinessesmustbedomiciled,(beethe
attacheddirectorylistofparticipatingentitiesandtheirrelevantmarketareas).Youmustalsobe
awarethatsomeofthepartJcinaH™JBffljghavecertiiicarionejlgjfeffiiy.crftcrfcuniquetothweoj.
thereciprocalcertificationnetworkbecausethevhavebeenimposediB***"•disparitystudies.A*.
aresult,somenrogramofqeeffmnvmakvn»tosubmitadditionaldocumentationbeforeyouart
eligibletobidasacertifiedMBEwiththatJurisdictionororzaoitajjoiL
TheLawsofFloridarequirethattheMinorityBusinessAdvocacyandAssistanceOfficebeadvisedof
anyandallchangesinthecompany'sstatusoccurringwithinfourteen(14)daysofthetransferorchange
takingplace.Thislawisapplicablethroughouttheeffectivecertificationdates.
QuestionsconcerningyourMBE/DBEcertificationmaybedirectedtothisofficeat(350)487-09!5.
Sincerely,.
WesleyHall
DeputyDirector
•
WH/lm
•'
The"Heix*nanBuiidirg.Suite100•2012CaaitaiCircleS.K.«T>llofv»sec.F«fi»„32391-2152•Wen*#50:'4«?.G915•For.:»850)97?63:
•WwbSiteHtp'j/mhoaoftjitr.state'••us
Hti2991U;S1t\\105<:»*22SI-tll'ALIlaSERVICEnan1'iiii.
FloridaPov»ei&litfUCempaar.24S6PartWestBM.WestPajwBaack.fl33417
Aptf2.1999
GlobalFltidConnectors
Mr.SalHernandez
13170Northwest43Avenue
Opa-Locka.Florida33054
SubjectOutstandingon-timeDeliveryPerformance
DearSal,9
Congratulations!DistributionMaterialsManagementispleasedtorecognizeGlobalFluidConnectorsfor
outsortingcn-tiroedeSveryperformanceduring1998.GlobalFluidConnectorsisoneofonly23companiestnat
achievedthisaccomplishment.
Itisapleasuretocontinuetodevelopourmutuallybeneficialrelationship.Theperformanceofyourcompany
enablesFloridaPower&Lighttomeettheneedsofourcustomers,andalscreduceinventorylevels.
FloridaPower&LightrecognizesthatittakesatBamofdedicatedemployeestoaccomplishsuchafeaLPlease
passalongourthankstoeveryoneinvolved.
Sincerely,
TZyU?4
TerryVogel.C.P.M.
Manager.MaterialsManagement
CTV.sam
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PHONE(305)460.5104
TAXEXEMPTf23-02-324903-54C
[PURCHASECR3E*^i
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GLOBALINDUSTRIALPRODUCTS
13170N.W.43RDAVENUE
0PALOCKA,FL33054
YEN:0535000
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ACCOUNT3PAYABLE
POBOX1.4.1549
CORALGABLES.FL33114-I5V-
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FASTENERSANDRELATEDSUPPLIESAS
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!TOEXCEED$500.00.
!ORDERTORUNTHROUGH9/30/99.
*
ANNUALRENEWAL
PAGE1OF1
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560168AVE^0
KiALEArt,FL33013
GLOBALINDUSTRIAL,PROO.
13170NW43AVENUE
OPALOCKA,FL33054
VN*:-.12763.
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'noIr.VOC*3WILLatpa»:
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OPEN
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MAILINVOICESTO:
CITYOFHIALEAH
ACCOUNTINGDEPARTMENT
P.O.BOX110040
HIALEAH.FLORIDA330H
^Oj^ce
MAXIMUM
TOTAL
COST
1102 99 10:34 FAX 5u5 GS>2251 glALITY SERVICE i£itmi?'iiH-T
South Florida Water Management District
3301 Gun Club fyad.Wc«t Palm Reaxh;Honda J3406 •(561)686-8800 •FL WATS I -800-432-2045
TDD (561)697-2574
ADM 28 08
May 1,1997
Sal Hernandez
Global Caribe.Inc.
d/b/a Global Industrial Products
13170 NW 43 Avenue
Opa-Locka,FL 33054 ••
Dear Mr Hernandez:
The South Florida Wafer Management District,has certifiedyour firm as a Minc-nty/Woman Business
Enterprise (M/WBE).Thiscertification is valid for thr—(3)years and may be applied when business
is conducted in the following area(s)*
f
Fasteners,Hydraulic Hoses &Fittings,Specialty Welding Electrodes,Industrial Belts,Primary
Wire and Wire Terminals
REGISTERED VENDOR NO.26604
MINORITY STATUS:Hispanic-American
<(:(...•
This certification issubjecttoperiodic review toverifyyourfirm's continued eligibility.Renewal is
required every thr—(3)yearsand should be requested within45 days prior to the above expiration
date.In addition,transactions thai occur during this certification period which effect the minority status
ofyourfirm should be notedand submitted to the District asan update toyour records.FAILURE TO
REPORT CHANGES THATAFFECTTHE OWNERSHIP AND CONTROL OF YOUR FIRMMAY RESULT
IN DECERTIFICATION.
•h
Certification isnotaguaranteethatyour firm will receivework,noran assurance thatyou will belisted
in the Districts vendor database.YOU MUST BE A REGISTERED VENDOR WITH THE DISTRICT IN
ORDER TO RECEIVE NOTICESOF CONTRACTING OPPORTUNITIES THAT BECOME AVAILABLE
Youare encouraged to become anactive participant inthe District's procurement process.If voudo not
have a registered vendor number.Please complete the attached Vendor Information Form CVIF).
and return at vour earliest convenience.The Office of Supplier Diversity &Outreach and the Division
ofProcurementandContract Administration can assist youin this regard.Please feelfreetocontact this
office for assistance.
Candice
Business Operations Analyst
Office of Supplier Diversity&Outreach
Executive Office
G«*rninj>BurrJ;
Frank Williamson,Jr.,Chairman
Eugene K.Petri*,Vice Chairman
Mitchell VV.Berber
Vera M.Carter
William E.Graham
William Hammond
Richard A.Machtk
Michael D.Minrrn
M'rriam Singer
Samiw!E.F«Mjte LH,Executive Directtr
Michael Slaytcr.,Deputy Fjceumve Director
MaiBng ArJdresa:P.O.Box 24680,W«Palm Beach,FL 33416-1680
'