Res. No. 059-01-11207RESOLUTION NO.59-01-11207
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY
MANAGER TO DISBURSE THE SUM NOT TO EXCEED $5,906.25 TO
LAW ENFORCEMENT SUPPLY INC,FOR THE PURCHASE OF
LAPTOP COMPUTER MOUNTS FOR THE POLICE DEPARTMENT.
WHEREAS,in1999aU.S.Department of Justice COPS Grant was awarded tothe
Departmentfortheupgrade of thesystemtoaddmobiledataterminalstopatrolcars;and
WHEREAS,anextensivesearchhasrevealedthatthemostcosteffective,productiveplan
istoutilizeLawEnforcementSupplyInc.toprovidethenecessaryVehicleMountsforthis
project.
NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section1.ThattheCityManagerisauthorizedtodisburseasumnottoexceedthe
amount of $5,906.25 toLaw Enforcement SupplyInc.,fromthefollowing accounts:
615-1910-521-6430 (Federal Forfeiture)
(Required localmatch of COPS More Grant)
$5,906.25
Section 2.That this resolution beeffectiveimmediately after the adoption hereof.
PASSEDAND ADOPTED this 1st dayof May ,2001.
ATTEST:
7)o-sa%£$';<=JsC
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:5-0
Mayor Robaina:Yea
Vice Mayor Feliu:Yea
Commissioner Russell:Yea
Commissioner Bethel:Yea
Commissioner Wiscombe:Yea
Excellence,Integrity,Inclusion
MEMORANDUM
To:HonorableMayor,ViceMayor
andCity Commission
From:Charles Scurr
City Manager
as**
Date:April 25,2001
Re:Agenda Item G
CommissionMeeting5/1/01
Authorization to Purchase laptop
computermountsforpolice
departmentvehicles
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZINGTHECITYMANAGERTO DISBURSE THESUM
NOTTOEXCEED$5,906.25TOLAW ENFORCEMENT SUPPLYINC.,FOR THE
PURCHASE OF LAPTOP COMPUTER MOUNTS FOR THE POLICE DEPARTMENT.
BACKGROUND AND ANALYSIS
In 1999,theU.S.Department of JusticeCOPSGrantwasawardedtotheDepartmentforan
upgrade of thesystemtoaddmobiledataterminalstothePoliceDepartment'spatrolcars.
Anextensivesearchandstudy of thevehiclemountsrevealedthatthemostcosteffective,
productive planistoutilizeLaw Enforcement Supplytoprovidethenecessarycomputervehicle
mountsfortheproject.Thetotalexpenditureof$5,906.25willprovidetwenty-six(26)laptop
computers mounts forall vehicles inthepolice fleet.Thiswillinclude twenty-three (23)Ford
Crown Victoria,one(1)ChevyTahoeandtwo(2)FordExplorers.
Throughanextensivesearch of available companies,itwasLawEnforcementSupplythat
offeredtheHavisShieldvehiclecomputermountthataddressedcertainsafetyissues.
CommunicationsInternationalInc.,wasourinitialvendorthatwouldprovidethecomputer
mount.Themounts which wereordered,whenonewasinstalledinapolicevehicle,itpresented
anobstructiontothedeployment of thepassengersideairbag.AsearchwasconductedandHavis
Shieldcomputermount,wheninstalleddidnotpresentanobstructiontothepassengerairbag.
Communications International Inc.,credited SouthMiami Police Department $9,594.74 forthe
return of themounts.LawEnforcementSupplyisareseller of HavisShieldandcouldprovideus
withthecomputermounts.Themountswillbepurchasedusingthiscredit.
Fundingforthisprojectwillcomefromthefollowingsource:
615-1910-521-6430(FederalForfeiture)$5,906.25
(Requiredlocalmatch of COPSMoreGrant)
RECOMMENDATION
Approvalisrecommended.
LAW ENFORCEMENT SUPPLY CO.INC.
MIAMI INTERNATIONAL COMMERCE CENTER
MIAMI,FL.33126
305-629-8984
SOUTH MIAMI POLICE DEPARTMENT
6130 SUNSET DRIVE
SOUTH MIAMI
Attn:BRIAN EDNEY
FL 33143
DATE OF QUOTE:04/17/2001
***************
*QUOTE *
*No.MAA1077*
***************
THIS QUOTE IS VALID FOR 30 DAYS
UNLESS AN EXTENSION IS AUTHORIZED
PLEASE FIND OUR QUOTE AS FOLLOWS
HAVIS SHIELDS COMPUTER MOUNTS
STATE OF FLORIDA D.O.T.CONTRACT #P0281,VALID THRU 9/30/2001 PRICING
FORD CROWN VIC TCB-1/3090-3
CHEV TAHOE TCB-23/3090-3
FORD EXPLORER TCB-6/3090-3
TWO WEEK DELIVERY.
DELIVERED PRICE.
$225.00 EACH
$243.75 EACH
$243.75 EACH
THANK YOU FOR YOUR.CONTINUING BUSINESS
THIS QUOTE IS AUTHORIZED BY
GEORGE THORNE
The TCB Series (telescoping computer bases)feati
rotating swivelarmswhichallowthe computer tobe
positioned toward the driver orpassengersideof
thevehicle.U.S.PatentNo.Des.429,251.
Most applications useexistingvehicleseat mour
bolts for easy installation.
See computermounts for TCB Series onpage10.
C-TCB-1
Telescoping computer base for
1995-2001 Chevrolet Caprice.
Lumina.and Ford Crown Victoria.
C-TCB-LOCK
closed
extendi
*w
Models C-TCB-13,15,16,
18,and 20 are for special'
applications only.
C-TCB-3
0&11.Telescoping computer base for 1995-
1999 Chevrolet Tahoe and Yukon.
14.5"closed
27"fully extended
C-TCB-6
Telescoping computer base for
1995-2001 Ford Explorer.
L<.I 1.•.ri
OMMUNICATIONS
INTERNATIONAL,INC.
Indian River County.FL -Corporate Location
44M USHighway 1,Vera 3*«ch.PL 929S7
Sai~9l«-«M ToUFra*:)-866-279-1244
Bravard County.FL
407-630-9685
Volu.U County:FL
904-761-0669
Cottar County.FL
941-430-3862
Name USASoftware(SouthMiamiPD)
Address.4801SouthUniversityDrive,Suite 305
City,State-Port Lauderdale.FL
Zip.33328
HaflVWOOd.FL
854-667-4349
Attention'
Phone
Fax
Data.April 24,2001
Tampa.FL
613-867-1686
Rich Conroy
(804)379-2156
Lvnehbwa.VA
604.645-3170
Ittl*..<&'*.'j*i|il''';J:'L*S,Vl.yi'jlc»Jwuth Mufti .T«*<l
1 22 GAMBER
1
1
Restocking Feeforreturn of Gamber johnBon mounts
and Gamber Johnson mount accessories
$3.524.64
2 22 CREDIT Credit for Relum of Gamber Johnson Mounts $(14.099 58}
3 4 LABOR Computer Mount Installation !
i
1
S 980 00
S (9.594.74)
Proposal*KB1082
JBy accepting this proposal,South Miami PDdecjdes to purchase mountson their own and from
an alternative sourceotherUSASoftwareorCommunications Intl.Inc (Cll).
2 South Miami PD and the mount vendor they cho^ae will be solely responsible for airbag esmphance,
comfort of passengers,and any other Issues that!may arl6e from mounts
3 CH will still providetabortoinstall mounts Cll has alreadybeenawardedtoinstall22 mounts
if South Miami PO accepts this proposal.CM will install 28 mounts Cll will only Install each
mount once.IfSouth Miami PD is dissatisfed with the final product -far any reason and further removal,
installation,or an/other labor is reau&sted or required,thenSouth Miami will bo billed directly byCll for
time and material.'
i
4 If South Miami PD is unsatisfied with new mounts purchased from new vendor,they agree not to
withhold eny payment to USA ScftWe and USA Software agrees notto withhold payments toCll
Not*
furchiw Ordur To
Presentedby
Title
Puces m effect for
Cll FAX
Accepted By
COMML'WCATtONS INTL.INC
A-<^
Kelly Bretas
ProjectManager
30 DAYS
501-567-2292
TO:
FROM:
SOUTH MIAMI POLICE DEPARTMENT
INTER-DEPARTMENT MEMORANDUM
Mayor and City Commission DATE:August 31,2000
Charles Scurr,
City Manager
RE:Agenda Item #.f *^-
Commission Meeting 9/5//00
Authorization to Upgrade Police Dept.
Computer Technology with Purchase of
Mobile Data Terminate from USA
Software,Inc.
REQUEST
Authorization to upgrade Police Department computer technology with purchase of
Mobile Data Terminals from USA Software,Inc.
]WTOPPTf>in ANr>ANALYSIS
The Police Department currently utilizes USA Software,Inc.as the proprie^aoJ vendor
or records management and GIS mapping.Last y^Uoft^S?«ddinobueCOPSGrantwasawardedtotheDepartmentforanupgradeofthesystem
data terminals to the Police Department's patrol cars.
pensive searchandstu^
cost effective,productive plan is to utilize USA Software Inc.to |pro iinfrastructure,software,hardware and technical »^^£^u ies withexpenditureof$154,952.80 will provide mounts in each of the .2 patrol
twelve (12)laptop computers to be shared from shift to shift.
Productivity will mcrease^^^
crime informationsystemsforwantedperw^car-to:car instant e-mail capabilities and field access to the department
records.
Furtherexpansionofthesystemwould^
enhance our already excellent response times and field report writing.
<A-
/
RESOLUTION NO.169-00-11062
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OFSOUTH MIAMI,FLORIDA,AUTHORIZING THE
•CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED
$154,952.80 TO USA SOFTWARE,INC.FORTHE PURCHASE OF
MOBILE DATA TERMINALS FOR THE POLICE DEPARTMENT.
WHEREAS,the Police Department currently utilizes USA Software.Inc.as the
proprietary'vendor for records management and GIS mapping:and
WHEREAS,in 1999 aU.S.Department of Justice COPS Grant was awarded tothe
Department for an upgrade of the system to add mobile data terminals to patrol cars;and
WHEREAS,an extensive search has revealed that themostcosteffective,productive
plan is to utilize USA Software.Inc.to provide the necessary infrastructure,software,hardware and
technical support for the project.
NOW.THEREFORE.BEIT RESOLVED BY THE MAYOR AND CITY
COMMISSION OFTHE CITY OF SOUTH MIAMI.FLORIDA:
Section 1:ThattheCitymanagerisauthorizedtodisburseasumnottoexceedthe
amount of $154,952.80toUSA Software.Inc.fromthe following accounts:
1998 COPS More Grant -—SI 12.500.00
615-1910-521-6430 (Federal Forfeiture)-.37,500.00
(Required local match of COPSMoreGrant)
1999 Local Law Enforcement Block Grant 4.952.80
Section 2:That this resolution be effective immediateK after the adoption hereof.
PASSED AND ADOPTED this5 th da\of September.2000.
ATTEST:
CITY CLERK V
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
—'£f<.&-
MAYOR
Commission Vote:
Mayor Robaina:
Vice Mayor Feliu:
Commi ssioner Bethel:
Commissioner Russell:
Commissioner Wiscombe
5-0
Yea
Yea
Yea
Yea
Yea
-2-
Funding for this project will come from the following sources:
-1998 COPS More Grant $1JJ,500
-PoliccFederal Forfeiture Acct #615-1910-521-6430 37,500
(Required local match ofCOPS More Grant)
-1999 Local Law Enforcement Block Grant 4,952.80
♦This will require a transfer from the Federal Forfeiture Fund cash balance of
$135,2?3.11,leaving abalance after this transaction of $97,713.11.
ErrOMMENDATION
Approval is recommended.
*
Agency:South Miami Police Department
4<Wre*«:6130 Sunset Drive
City:South Miami,FL 33143
4601 3.University
R.Lauderdale.FL
(064)434-2242
Attention:
Phone:(305)
Fax:(305)
Date:12/21*0
t rive,#305
2 332 1
Asstafcnt
163
i6
3>3
3-131
Chief Mike Mills
10
353
Crfme File 2000 Information Management System
Mobifa Data Systam Upgrada to Existing USA Softwara Ams
j—rapoei
South Miami Police Oept MDT 14 Mobile Units /221 iounto
PC10
PCM4-1
ST10
STUP1L
pcupjn
Maint
Maint
Maint
Cll
1100051
600007;
KG825UD
PP300
30
.30
ICerulean Software
Cerulean PacketCluster Server Software 10 seats
Cerulean PacketCluster Mobile Software-14 units
Cerulean state Interface Software
Cerulean State Interface Upgrade Software
CeruleanSingleServer Seat Add-on
Cerulean Server Maintenance Yr.l
CeruleanClient Maintenance •Yr.1
Cerulean State Interface Maintenance -Yr.l
1USA Software
USA/Cerulean interface
USA /Cerulean Client Interface
USA Software Project Management
USASystem Configuration
USATravelExpenses
USA Installation,Documentation and Training
USA Software Annual Support Agreement
JDeH Metsaqe Switch
PHI 667MHz;20/48x,IDE.CXD-ROM:9GB
SCSI Hard Drive;256K Full Speed Cache
w/integrated3ComFastXL 10/lOOMb/s;
RIMM.128MS,PC600 300MHz memory;
5SK Internal modem;17"Monitor;Video Card;
Keyboard;3yr fl^id day parts/labor on-site
IVechicle Mounts for Crown Victoria (G/J)
DS59VehicleBaseforCrownVicoria
DS Pol$Lower DS PoleAssemblyLower
QuadiQuad Motion TS3Swivel
DS-Cleyis ,TiltSwivel Attachment forDS796971•Charge Guard
NP-UTE3 Halogen Light w/Redcover
NP-note|pad3 Universal Laptop Mount Ver 3
7110--242 Vibration Isolator
fwirelea*Modems
Air Card 350
PCM/CIA CardCoaxAdapter
Glass Mount CDPD Antenna
DC Inverter
D
S
S
$
$
$
$
$
$
14.000.00
995.00
i 1,200.00
110.00
.200.00
2.520.00
£520.00
.556.00
.500.00
200.00
.500.00
$K000.00
1
14
1
1
1
2
1
$5
500.00
800.00
1=695.00
500.00
82.50
56.25
119.00
4950
79.00
74.25
171.75
89.25
22
22
22
22
22
22
22
22
J79.00 14
39.00 22
65.00 22
79.00 22
V/Tofel
$14,000.00
$13,930.00
$8,200.00
$220.00
$2,400.00
$2,520.00
$2,520.00
$1,556.00
$45,346.00
$8,500.00
$2,800.00
$1,500.00
$1,000.00
$500.00
$1,600.00
$1,695.00
$17,595.00
$5,500.00
$1.81500
$1,237.50
$2,618.00
$1,089.00
$1,738.00
$1.633 50
$3,778.50
$1,963.50
115,873.00
9.506.00
858.00
1.430.00
1.738.00
\13,532.00
Revised:12/21/00
Cll
CIMJ!
CU-2-
CIW
CU
Cll-5
CII-6
Ceruli an
AT&T
AT&T
[Technical Services
Project Management
Server Configuration
Admin,andClientTraining
ServerPCS Install and Configuration
Mobile Software Install
System Test
{Install Services
ComputerMountandModemInstall
13rd Party Services
ProjectManagement
CDPD Service One Year
CDPD Activations
Totals I
(Notes
1.CDPD requirescontractwithATT.
2.Maunfactures prices subject to change without notice.
Proposal subjectto final engineering approval.
Requires Frame Relay from local carrier.Customer to provide
PC Anywhere mustbe installed onthe message switch s<rver for support.
Proposal replaces all previous proposals and conflguratio i
Customer to provide 14 laptop computers meeting Cerule in specifications
IPayment Terms &Conditions:
Payment for all materials and supplies furnished,delivered
CDPD activations,frame relay and monthly/yearly CDPD unl
from the date of Invoice in accordance with the following schedule
1.100%ofhardwareamountupondelivery «$34,905.00
2.30%of software/services upon Issuing a purchase order
3.30%ofsoftware/servicesupon delivery of software =$28.
4.30%of software/services upon installation ofsoftware =
"Agency willbe invoiced ona pro-rata basisfor each
6 10%ofsoftware/servicesupon final systemacceptance=
4.588.91
1.320.00
1.872.00
440.00
110.00
1.100.00
245.00 22
3.150.00
588.00
45.00
1
14
14
aid accepted undfar this
fees)shall be mjadelwlthin
4.688.91
1.320.00
1.872.00
440.00
1.540.00
1.100.00
10,860.91
6,390.00
6.150.00
8,23200
630.00
1S.012.00
M29.108.91
proposal (excluding
inthirty(30)days
"*hc.=USA Software,!
£61.17
.261.17
install,if install exceeds 30days.
$9,420.40
$28,261.17
$26
mo rile
Revised.12/21/00