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Res. No. 055-01-11203RESOLUTION NO.55-°1 ~1 1 203 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO AUTHORIZING THE CITY ADMINISTRATION TO ENTER INTO A CONTRACT WITH MARTIN OUTDOOR MEDIA FOR BUS BENCH ADVERTISING AND,PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,theCityhasissuedarequestfor qualifications/proposals (RFP)forthe provision of bus benches within theCity,and WHEREAS,Martin Outdoor Mediawastheonlyfirmtorespond positively totheRFP,and WHEREAS,Martin Outdoor Mediahasmetalltherequirements of theRFPandhasbeenfound bytheCity Administration tobea reputable companywithgoodreferences from otherSouth Florida municipalities,and WHEREAS,theproposalfromMartinOutdoorMediawasbroughtbeforetheCity's Environmental ReviewandPreservationBoard(ERPB)andfoundtobe aesthetically pleasing and compatible withtheCity of South Miami's neighborhood character; NOW,THEREFORE,BEITRESOLVEDBYTHEMAYORANDCITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section1.TheCity Administration isauthorizedtoenterintoa contract withMartin Outdoor Media forthe provision of Bus Benches. Section 2.This resolution shalltake effect immediately upon approval. PASSED AND ADOPTED this 17th day of April,2001. ATTEST:APPROVED: fe- CITY CLERK (J MAYOR READ AND APPROVED AS TO FORM: K:\Comm Items\2001\4-l7-01\Resolution Bus Benches.doc COMMISSION VOTE: Mayor Robaina: Vice-Mayor Feliu: Commissioner Russell: Commissioner Bethel: Commissioner Wiscombe: 4-0 Yea Yea Out of room Yea Yea Excellence,Integrity,Inclusion MEMORANDUM To:Honorable Mayor,ViceMayor Date:April17,2001 andCity Commission From:Charles Scurr /}/f /L//^Re:Agenda Item. City Manager /If Ufa ^Contract Award -Bus Bench Advertising 10 REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO AUTHORIZING THE CITY ADMINISTRATION TO ENTER INTO A CONTRACT WITH MARTIN OUTDOOR MEDIA FOR BUS BENCH ADVERTISING AND,PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND &ANALYSIS In November 2000,theCity Commission issued RFPNo.BBA-00-001,whichsoughttoretain the services ofabusbench company to provide bus benches withintheCity.Thetermsofthe RFPwere structured inorderto permit bus bench advertising in commercial and multi-family zoning districts,while benches in single-family residential areas would contain no advertising. MartinOutdoorMedia,Inc.wastheonlycompanytopositivelyrespondtothe City's RFP. MartinOutdoorMediahasbeen servicing other cities,suchasNorthMiamiBeachandMiami Springs,with similar bus bench programs.The Administration has checked the company's referencesandhasdeterminedthatthecompanyisreputable. The proposed bus bench design would consist of two concrete supports,painted flat black, connected with wooden 2x4's.The originally proposed design has been significantly modified to better harmonize with theCity's neighborhood character.The proposed design features natural woodcolored2x4'sthatare sealed with marine grade varnishtoguardagainst graffiti. The natural wood color is visually pleasing and blends well with a variety of different neighborhood landscapes.In commercial and multi-family areas,the back of the benches would contain advertising panels.The City will retain right of approval of the advertisements;no ads for inappropriate business willbe permitted. Bus Bench Advertising Commission Meeting:April 17,2001 Page2 of2 The bus bench design was presented to the Environmental Review and Protection Board,who unanimously supported the proposed design.The benches will be fitted with natural wood colored 'Vagrancy dividers"to discourage sleeping or lounging. The City will receive a minimum annual guarantee of $5,000.With the addition of thepercentagerentpayment,the annual payment to the City in the first year of the contract will be in excess of $13,000. The contract is for a five-year period.The contract does contain a 90-day cancellation provision, without cause,atthesole discretion ofthe City. A sample of the bus bench will be on display in the City Hall parking lot prior to the Commission meeting. RECOMMENDATION Itis recommended thatthe attached resolution be adopted. Attachments: Resolution RFP No.BBA-00-001 Martin Outdoor Media application CDS/RGL K:\Comm Items\2001\4-17-01\Bus Benches Comm Memo.doc Proposal to Provide Bus Bench Advertising Services For TheCityofSouth Miami,Florida Submitted To Mr.Charles D.Scurr City Manager For:RFP BBA-00-001 December 21,2000 By Martin Outdoor Madia 225 SoutA 2P{Avohm HoMywood,Horida 33020 195k)662-6389 . Marti*Otddoo*Msdla Table of Contents •vF*?j& City of South Miami Presentation Letter Summary of Experience A.Company History B.Principal Information C.Similar Contracts D.Prior Contracts with South Miami E.Press Releases F.References Bus Bench Design Fee Schedule i Submittals ©2000 by Martin Outdoor Media,Inc.All rights reserved. No materials maybe used,reproduced or distributed without written authorization fromMartin Outdoor Media,Inc. BusBenchProposal Table of Contents PresentationLetter Martin Otddoot Msdia Each proposer shallsubmitthe following: 1.A cover letter indicating the Company's interest in providing these services to the City of South Miami. December 21,2000 Mr.Charles D.Scurr City Manager City ofSouthMiami 6130 Sunset Drive South Miami,Florida 33143 Re:BusBenchAdvertising Services fortheCityofSouthMiami,Florida Dear Mr.Scurr: We greatly appreciate the opportunity to submit our Proposal to provide bus bench advertising services fortheCityofSouth Miami.Our Proposal summarizes our experience in successfully conducting similar municipal operations and displays our innovative bus bench design. Martin Outdoor Media currently has contracts toprovidemunicipal advertising services for approximately 225 bus benches inthe Cities of North Miami Beach and Miami Springs.In both Cities,we provide theexact level of service (including trash removal)thatthe City of South Miami hasoutlinedinthe Request for Proposal/Qualifications.Wealsohavea proven track record in advertising sales.Wehave increased the number of advertisements sold from under 10%occupied toover94%occupied inboth Cities thatwe operate.Thisis important,astheCity ofSouthMiami has requested a percentage of gross advertising sales aspartofour financial proposal. Our management teamhasover 11 years experience in dealing with contractual and service issues common to municipal commercial environments.To implement these services,we have assembledateam of MartinOutdoorMediamanagersand staff members.Martin Outdoor Media principals are intimately involved inthedaytoday operations ineach City.This allows us to provide a level of focus thatthe City of South Miami can receive only by our firm.We invite a close examination ofour service history.Itwillshow our vision,competence,and commitment to excellence inallofour endeavors.We pledge to provide our services in continuous concert with the interests of the citizens of South Miami. MartinOutdoorMedia is truly committed tothisprojectand hopes thatthis Proposal meets withyour approval.Wewishto thank youagainforthe opportunity to submit our Proposal. Please do not hesitate to contact us for additional information. Sincerely,Sincerely, "Scott Martin Thomas Comeau President Chief OperatingOfficer CityofSouthMiami Bus Bench Proposal Presentation LetterPage1 Marti*Outdoor Midi* Summary of Experience Each proposer shall submit the following: 2.A brief history of the company. A.Company History Martin Outdoor Media isalocal organization withcorporate headquarters located in Hollywood,Florida.Webegan operations withtheawardofthebusbench advertising contract fortheCity of North Miami Beach in December,1999.Duetothe operational and financial improvements achieved in North Miami Beach,theCityof Miami Springs awarded Martin Outdoor Media theirbusbench advertising contract inJuly,2000. Martin Outdoor Media hasbrought innovation tothedesignand construction ofthebus benches intheCitiesthatwe operate.Our sales and maintenance track record are benchmarks forthe industry.We specialize in providing Citieswithupto 350 bus benchesalevel of focus and service unmatchedintheindustry.Services exactlyas specified inthe RFP/Q suchas trash clean-up,graffiti removal,andbus bench repair are all standard with Martin Outdoor Media.Wewill continue to work diligentlyinthese areas toensurethattheCityof South Miami willbeproudofthisservicetothe community. 3.A listoftheprincipal(s)whowillbeprovidingtheservices,includingresumesor biographies for each person. B.Principal Information Please notethe biographies forScott Martin and Thomas Comeau onthe following pages. As previously mentioned,our management team hasover 11 years experience the management and operation ofbus bench advertising intheDade County area.They are intimately involved inthedaytoday operations ineach City.This allows them to provide a level offocusthattheCityof South Miami can receive onlybyour firm.Each City has the home phone number and cellular phone number of both principals.They are available for contact 24 hours per day and 7 days perweek.This assures the City that emergencies can and willbe addressed bya senior member ofthe Martin Outdoor Media staffand within one hour of notification. City of South Miami Bus Bench Proposal Summary of Experience Page 1 Martin Otddoct Madia Scott J.Martin President Martin Outdoor Media Education •Mr.MartinattendedNova Southeastern University.Hismajorareasofstudywere AdvertisingandMarketing Business Experience Steve Martin and Associates Mr.Martin worked forhisfather's company from 1985 untilthe business wassoldin 1992.He rose from the ranks starting inthe maintenance department and culminating in his being named the operations director in 1990.His responsibilities in operating, maintaining,and generating revenue for bus bench advertising for Steve Martin Associates included: • * Supervision ofthe construction and placement of over 4,000 benches throughout Dade County. Oversight ofthe industry leading ongoing maintenance program forthe 4,000 benches mentioned above. Advertising sales generation for the entire 4,000-bench system where he led the companyin billing dollars. Oversight ofthe entire sales department which included a sales staffof fifteen account executives. Supervision of all the general day-to-day operations ofa large bus-bench advertising company including;payroll,accounts payable,accounts receivable,supply ordering, administration,staffing,and employee/corporate procedures. City of South Miami Bus Bench Proposal Summary of Experience Page 2 Martin Otddooi Madia Martin Outdoor Media Mr.Martinwas named President andmanagingpartnerwhenthe business was incorporated in 1999.Duringthistime,Martin Outdoor Mediahasgrowntoincludethe Cities ofNorthMiamiBeachandMiamiSprings.Hisresponsibilitiesinoperating, maintaining,and generating revenue forbusbenchadvertisingfor Martin Outdoor Media includes: •Supervision of theconstructionandplacementofover225benchesinNorthMiami BeachandMiamiSprings. •Oversight oftheindustryleadingongoing maintenance programforthe225benches mentioned above. •Advertisingsales generation fortheentire225-benchsystem. •Supervision of allthegeneralday-to-dayoperationsofabus-benchadvertising companyincluding;payroll,accountspayable,accounts receivable,supplyordering, administration,staffing,and employee/corporate procedures. Cityof South Miami BusBench Proposal Summary of Experience Page3 Mattin Otddoot Madia Thomas C.Comeau Chief Operating Officer Martin Outdoor Media Education Mr.Comeau has Bachelor of Science in Business Administration degree from the University of Florida.His major areaof study wasin Finance. Business Experience APCOA/Standard Parking Mr Comeau started up and headed the Colorado Region for the second largest parking company in the world.He was responsible for all sales,marketing and operations for the Region with duties covering the typical range of:budgeting,staffing,acquisitions,P&L, client relations,customer service,reporting,etc.During his tenure: •The Region grew from one location to over 50 •P&L grew from a loss of $26,000 per year to a net gain of $500,000 per year •Staffmg grew from 3 full time personnel to over 150. Martin Outdoor Media Mr.Comeau was named Chief Operating Officer and managing partner when the business was incorporated in 1999.During this time,Martin Outdoor Media has grown to include the Cities ofNorth Miami Beach and Miami Springs.His responsibilities m operating,maintaining,and generating revenue for bus bench advertising for Martin Outdoor Media includes: •Supervision of the construction and placement of over 225 benches in North Miami Beach andMiamiSprings. •Oversight of the industry leading ongoing maintenance program for the 225 benches mentioned above. •Advertising sales generation for the entire 225-bench system. .Supervision of all the general day-to-day operations of a bus-bench advertising company including;payroll,accounts payable,accounts receivable,supply ordering, administration,staffing,and employee/corporate procedures. City of South Miami Bus Bench Proposal Summary of Experience Page 4 Martin Otddoot Madia 4.A list of all current similar contracts with other governmental entities. C.Similar Contracts 1.City of North Miami Beach Bus Bench Advertisement Program North Miami Beach,Florida Martin Outdoor Media wasawardedthecontractforthe turnkey operation of this200 bench municipal system onDecember 1,2000.Wewere responsible forthedesign, constructionandinstallation oftheveryattractivemodernstyle of benchesthatarethere now.Sincetakingover operations,Martin Outdoor Media hasbeenabletoincrease advertisementsalesbyanimpressive700%.In addition,the Martin Outdoor Media teamhasbeeninvolvedinanumber of maintenanceandproductimprovementinitiatives (includingtrash clean-up)approvedbytheCity.Thiswasaimedatupgradingthe appearance ofthe bus benches in general and enhancing the level of service provided to the maintenance program.Asmentionedabove,these maintenance enhancements have ledtotheoverallreductionin maintenance relatedcomplaintsbyapproximately135%. 2.City of MiamiSpringsBusBench Advertisement Program MiamiSprings,Florida Martin Outdoor Media wasrecently(June 1,2000)awardedthecontractforthe turnkey operation of this 20 bench municipal system due tothe dismissal ofthe previous operator.MartinOutdoorMedia's fme reputation and experience in operating theCity of NorthMiamiBeach'sbus-bench-advertisingsystemmadethedecisiontoawardthe contracteasierfor Mayor CavalierandCity Council.Again,wewere responsible forthe design,construction and installation ofthevery attractive modern style of benches that arethere now.Since takingover operations,MartinOutdoorMedia hasbeenableto increase advertisement sales(therewerenobenchessoldwhenwetookover,wearenow at90%occupancy).In addition,the MartinOutdoor Media team hasagainbeen involvedinanumberof maintenance andproduct improvement initiatives (again, including trash clean-up)approved bythe City.As mentioned above,these maintenance enhancements haveledtothe overall reduction in maintenance related complaints. 5.A list of anycurrentorpriorcontractswiththeCityofSouthMiamiheldbythe company or any of itsprincipals. D.Prior Contracts with South Miami Neither MartinOutdoorMedia norany of its principals haveeverhadacontractwith theCity of SouthMiami. City of South Miami Bus Bench Proposal Summary of Experience Page 5 Martin Otddoot Madia 6.Copies of any relevant press articles,profiles,etc E.Press Releases There areno relevant press articles,profiles,etc.of Martin Outdoor Media or any of its principals atthistime. 8.A list of references. F.References City of South Miami Reference:Mr.Alfredo Riverol PublicInformationOfficer,City of NorthMiamiBeach 17011N.E.19*Avenue North Miami Beach,Florida 33162-3194 (305)948-2941 Reference:Mr.Jeffery Mishcon Mayor,City of North MiamiBeach 17011N.E.19th Avenue North Miami Beach,Florida 33162-3194 (305)948-2900 Reference:Mr.JimBorgmann AssistantCityManager,City of MiamiSprings 201 Westward Drive Miami Springs,Florida 33166-5259 (305)885-4581 Reference:Mr.Frank R.Spence CityManager,City of MiamiSprings 201 Westward Drive MiamiSprings,Florida 33166-5259 (305)885-4581 Bus Bench Proposal Summary of Experience Page6 B u s B e n c h D e s i g n Martin Outdoor Madia Bus Bench Design Eachproposershall submit the following: 7.Pictures of the Company's bus bench design. Exhibits A,B and C PleasenoteExhibits A,BandConthefollowing pages.Theseexhibitsdemonstratethe innovative new BusBenchDesign that MartinOutdoorMedia isproposingfortheCityof South Miami's advertising program.These benches canbe produced inanycolor scheme specified bytheCity. This style of bench is typically four times as expensive as the style of bench normally seen in South Florida (suchastheones currently in use).Asa result,thesebencheshave standard features that go beyond the normal bus bench design.We have outlined afewof these features below. /.Steel Based Bus Benches Our style ofbenchhasasteel based mono-pole design.The steel-based frames minimize repair and maintenance costs as they are much more durable than concrete.They are boltedintothe concrete sidewalk orsetdownintoswales.Asa result,this style of bench is almost impossible totip over.These frames also give a cleaner look to the bench,more compatible with the themes ofthe City's current beautification effort. II.TrashCans for Each Bench Our style of bench has welded trash receptacles attached to them (as specified in the RFQ/P).The steel cans are welded to the bench to reduce vandalism.Their presence greatly reduces the likelihood of loose debris in the vicinity of each bench as they give riders a place to throw away their garbage.Again,welded trash receptacles compliment the street beautification efforts.Eye appeal inand around bus benches is extremely important to Martin Outdoor Media's advertising objectives. As previously mentioned in this Proposal,it is Martin Outdoor Media Company policy to police the ten-foot by ten-foot area that surrounds each bus bench that we operate.It is also MartinOutdoorMedia policy to empty each trash receptacle three times per week. Again,the reduction of waste in and around bus benches is extremely important to Martin Outdoor Media. City ofSouth Miami Bus Bench Proposal Bus Bench Design Page 1 Martin Outdoor Madia III.Recycled PlasticCross Beams Ourstyle of benchusesrecycledplastic 2x4's ascrossbeamsandvagrancydeterrents. Therecycledplastic2x4sareenvironmentally friendly whichcanbeveryhelpfultoa City'simage.Our recycledplastic2x4sare specifically engineeredtoresistbowingtoa muchgreaterdegreethanwood.Inaddition,the vagrancy deterrentsgreatlyreducethe usebyunwantednon-busriders. IV.Clear Plastic Advertisement Coverings OurstyleofbenchusesaplexiglassshieldtoguardeachadvertisementTheclearplastic advertisementcoveringsminimizerepairand maintenance costsastheygiveusthe abilitytocleangraffitiwithWindexandpaper towels.Weknowhowimportantthisarea istotheMayorandCity of SouthMiami.In addition tobeingmorefinanciallyefficient, these coverings allowouradvertisersandtheCitytohavemoreappealing,lessobstructed advertisements. Exhibit D PleasenoteExhibitDattheend of thissection.Thisexhibitshowsan Engineered Drawing of theinnovativenewstyle of benchthat Martin Outdoor Media isproposingfortheCity of South Miami's bus bench advertising program. Exhibit E Please note Exhibit Eatthe end of this section.This exhibit showsthe style of Covered Bus Bench that Martin Outdoor Media isproposingforthestopsadjacenttotheSeniorCenter.This isasrequiredbytheRequestfor Proposal/Qualifications. Asyoucansee,thisstyle of cover bus bench willallowthecitizenthatusethe Senior Centerto waitfortheapproachingbusbothsafelyandout of thehotSouthFloridasun.Thisstyle of covered busbenchhasbeen engineered to meet theSouthFloridawindload codes. CityofSouthMiami BusBench Proposal BusBenchDesignPage2 MartinOutdoorMadia ExhibitA CityofSouthMiamiBusBenchProposal $*m*» Plastic AdCovers TrashCans Recycled2x4's SteelFrame BusBenchDesignPage3 MartinOutdoorMadia ExhibitB §^mmmmmmmmm^ Before After Before After CityofSouthMiamiBusBenchProposalBusBenchDesignPage4 MartinOutdoorMadia ExhibitB(continned) <--^::--.--•:-':^r,:-•-•-. •..,.;-~-v•••.••.: •'f.1'•'•.-. BeforeAfter CityofSouthMiamiBusBenchProposalBusBenchDesignPage5 II MartinOutdoorMadia ExhibitC leap Fig.IPic.AdCleaningProtocolFig.2Pic.AdChangingProtocol Fis.JPicTrashRemovalProtocolFig.4Pic.2x4ChangingProtocol CityofSouthMiamiBusBenchProposalBusBenchDesignPage6 » »Martin Outdoor Madia Exhibit D EngineeredBusBenchDrawing City ofSouth Miami Bus Bench Proposal Bus Bench Design Page 7 (T ii ii ii II V-un \ .50THXSTLF.B.- 15.000 6I7I10I11I^I13i14,15i16i17 R3.000 ^RECEPTACLEBRACKET flJL 6.500 1B.750 6'SQRTUBING<3/8TKK)X .50THKSTLPLATE / -664100- -15400- "\ 01.000 BASEPLATE 1r TOLERANCECHART UNLESSOTHERWISESPECIFIED DIMENSIONSWEININCHES BASIC OIHCHSIDM wmk DECIMALPLACES _JO_ iSL JBBL -lkl W1024 OVERB4tM .lsl ANGLES±0*30' THIRDANCLEPROJECTION ~19'To" 3.375 3/8VELDNUTS —4.500— HATX 1/2X11/2STLF.B. FINISH NONE DRAWNBY> 1AC CHECKEDBY. 11 DATb X 12 CADORIGINAL DONOT CHANGE MANUALLY 13T TITLE BACKSUPPORT 20.408 W.O.8 LYN-RANDMETALFABRICATIONSCO.,INC. AADABB SCALE 14 TOFIT 15 REV. X SHEETXOFX r 1617 Martin Outdoor Madia Exhibit E Bus Bench Shelter Citv of South Miami BusBenchProposal BusBench Design Page Martin Outdoor Madia Fee Schedule Eachproposershall submit the following: 10.A financial proposal for the percentage rent Guaranteed Rent Martin Outdoor Media ispleasedtoacceptthe guaranteed annualpaymentschedulerequiredby the City of South Miami of$5,000peryearas specified inthe RFP/Q.This payment schedule is outlinedinthetablebelow.Allguaranteedannualpaymentswill,of course,bemadeinadvance. Year Guaranteed Payments per Year 1 $5,000.00 2 $5,000.00 3 $5,000.00 4 $5,000.00 5 $5,000.00 Percentage Rent MartinOutdoorMedia ispleasedtopresentthe following percentage of gross advertising revenue payment schedule fortheCity of South Miami's Bus Bench Advertising Program.This payment schedule isoutlinedinthetable below.All percentage ofgross advertising receipts will bepaid quarterly,in accordance withthe specifications outlined inthe RFP/Q. Year Percentage of Gross Receipts Estimated Yearly Payment to the City 1 6%$8,564.00 2 6%$8,564.00 3 6%$8,564.00 4 7%$10,451.20 5 7%$10,451.20 Totalestimatedyearly payments totheCity(guaranteedpayments Plus estimatedgross percentage of revenue payments) Year Estimated Yearly Payment to the City 1 $13,564.00 2 $13,564.00 3 $13,564.00 4 $15,451.20 5 $15,451.20 City of SouthMiami BusBenchProposal FeeSchedulePage1 Martin Outdoor Madia Submittals Each proposer shallsubmitthe following: 9.An original signed copy ofthe RFP wherein the contractor acknowledges and warrants that he/she hasreadandagreeswithallofthetermsand conditions containedherein. 11.An executed ADA Statement. 12.A Sworn Public Entity Crime Form. Original Copy of theRFP Please note a signed copy ofthis document attheendof this section. Executed ADA Statement Please note a signed and notarized copy of this document at the end of this section. Sworn Public Entity Crime Form Please note a signed and notarized copy of this document at the end of this section. City ofSouth Miami Bus Bench Proposal Submittals Page 1 Excellence,Integrity,Inclusion City of South Miami Request for Qualifications/Proposals Bus Bench Advertising RFP BBA-00-001 November 20,2000 GENERAL INFORMATION The City of South Miami seeks to retain the services ofa Bus Bench Company ("the Company")to provide bus benches within the City limits.The City sits strategically along US 1 between the City of Coral Gables and the City of Pinecrest and Kendall. TheCitywillallowbus bench advertising alongcertain roads and in certain zoning districts.TheCity will require the selected company to provide non-advertising or public service advertising bus benches in certain zoning districts.The City will also require the provision of two covered bus benches adjacent to the senior citizens center. The selected company must provide a "turnkey"service.This should include,ata minimum,installation,maintenance,advertising,trashpickupandgraffiti removal.The Citywillheavilyweightthe quality ofserviceprovidedbythe selected company. SERVICES REQUIRED General 1.-Provide a turnkey operation for all bus benches within the City.This includes,ata minimum,installation,maintenance,advertising,trashpickupandgraffitiremoval. 2.Bus benches with advertising shall be permitted in the following zoning districts:RT- 6;RT-9;RM-18;RM-24;RO;LO;MO;NR:SR;GR;TODD;H;and PUD. 4. No commercial advertising shall be permitted in the following zonine districts:RS-1- RS-2;RS-3;RS-4;RS-5;PI;and PR.Special exceptions in these "districts may be granted by the City Manager.Any questions shall be determined by the Citv Manager or designee.The Company shall provide bus benches without advertising or,at the discretion of the City,bus benches with community service advertising in these districts.The Company shall be responsible for all aspects of the turnkey service for these locations. The Company agrees to follow generally accepted community standards and not to display objectionable advertising copy.The Company agrees that the findings of the City Attorney or designee shall be final on any matters requiring interpretation. Financial Considerations 5.The Company shall provide to the City a minimum guarantee of S5.000 annually, payableontheannualstartdate of the contract. 6.The Company shall provide a negotiated percentage of gross revenues,to be negotiated.Percentage rent shall be payable on a quarterly basis. Other Considerations 7.The ability of the Company to perform the required services at the hiehest levels of quality. 8.The track record of the Company and the principals ofthe Company. 9.References. General Terms and Conditions 10.The Company shall report to the City Manager,or assigned designee. 11.The Company is an independent contractor under this agreement. 12.The Company states and affirms that neither the Company nor any of it's principles have been convicted ofa public entity crime nor placed on a convicted or restricted bidders list. 13.The Company states and affirms that it will abide by the provisions of the Americans with Disabilities Act. 14.The City reserves the right to delete or modify the services and scope of work under this contract at any time,with or without cause.If the eligible zoning districts changes the payment from the contractor shall be changed by a commensurate amount. 15.The City can cancel this contract,without cause,with 90 days notice.The City can cancelthiscontract,withcause,with30dayswrittennotice,duringwhichtimethe Company can seek to remedy the cause,the decision of the City Manager shall be final. 16.Jointventuresareallowed.Participation by disadvantaged,minorityand female owned businesses is encouraged. 17.The Company shall provide the following minimum insurance coverage,naming the Cityasanadditionalinsured:• •General Liability:$1,000,000.00 18.Performance Bond -The Company shall provide theCitywitha performance Bond in the amount of $25,000.00. 19.The contract maynotbe assigned without the specific written authorization of the City. 20.The City has a Lobbyist Ordinance which all proposers are advised to properly complywith. 21.The bidder shall comply withTitleVIof the Civil Rights Act of 1964,Section 504of theRehabilitationAct of 1973,TitleI of theAmericanswith Disabilities Actof 1990. and applicable City Ordinances andthatno person onthe ground ofrace,creed,color, national origin,sex,age political affiliations beliefs,disability orsexual preference be subject to discrimination under any program or activity which the bidder has agreed <to undertake byandthroughthe covenants and provisions oftheproposal. 22.The bidder agrees to abide byall ethics and lobbyist provisions ofthe City 23.The bidder shallkeepand maintain financial,invoice and employment records pertaining tothe contractual obligations between the parties fora period ofnot less than 3 years andto make these records available totheCityand any authorized representatives of theCity. 24.The bidder shall comply with all rules,regulations and laws ofthe City of South Miami,Miami-Dade County,the State of Florida and the United States nowin force or hereafter tobeadopted. RFP DOCUMENTS REQUIRED Each proposer shall submit 10 copies of the following: 1.A cover letter indicating the Company's interest in providing these services to the CityofSouth Miami. 2.A brief history of the Company. 3.A list of the principal(s)who will be providing the services,including resumes or biographiesforeachperson. 4.Alistofall current similar contracts withother governmental entities. 5.A list of any current or prior contracts with the City of South Miami held by the Company or any ofit's principals. 6.Copies of any relevant press articles,profiles,etc. 7.Pictures oftheCompany'sbusbench design. 8.A list of references. 9.An original signed copy of the RFP wherein the contractor acknowledges and warrants the he/she has read and agrees with allof the terms and conditions contained herein. 10.Afinancialproposalfor percentage rent. 11.Executed ADA Statement. 12.Sworn Public Entitv Crime Form. TIMETABLE AND PROCESS AllRFP'smustbe returned totheCityClerk's Office,City of South Miami,6130 Sunset Drive,South Miami,Florida 33143.no later than 3:00 PM on Thursday December 21, 2000. A mandatory pre-bid conference will be held on Monday December 4,2000 at 10:00 AM atCityHall. The RFP's willbeevaluatedonthefollowingcriteria: 1.The experience and knowledge ofthe Company. # t 2 The ability of the Contractor to provide all of the services specified in the RFP. 3 The quality of service provided and the track record ofthe Company. 4.The financial return tothe City. For the Company DateNa!me&TitleC^.O *O //-4U ' Date or i MartinOutdoor Madia Disability Nondiscrimination Affadavit (Resolution R-385-95)Section 1 (1J C) I,being duly first swom,statethatthis firm,corporation,or organization isin compliance with and agrees to continue to comply with,and assure that any subcontractor,orthird party contractor underthiscontractcomplieswithallapplicablerequirements of thelawslistedbelowincluding, butnotlimitedto,thoseprovisions pertaining toemploymentprovisions,provisionof programs and services,transportation,communications,access to facilities,renovations,andnew construction. TheAmericans with Disability Act of 1990(ADA),Pub.L.101-336,104 Stat 327,42 U.S.C Sections 225and 611 includingTitleI,Employment;TitleII,PublicServices;TitleIII,Public AccommodationsandServicesOperatedbyPrivateEntities;TitleIV,Telecommunications;and TitleV,Miscellaneous Provisions. The Rehabilitation Act of 1973,29 U.S.C.Section 794 The Federal Transit Act,as amended 49 U.S.C.Section 1612 TheFair Housing Act,as amended,42U.S.C.Section 3601-3631 State of Florida.County of Mianu-Oade Signed bef( Thomas Comeau City of South Miami <ZZJ*^ BusBenchProposal >X"P%James E Gonzalez * >-a &6fil *i°*ary Pub,ic'State of Florida•^*Jj?Commission No.CC 628548 '.oFfyP My Commission Exp.3/10/2001 '''Ct^^tl*N<"aty*"**&Bondin8Co.', SubmittalsPage2 I) SV>OR>STATEMENT PURSUANT TO SECTION 2S".!33 (3)(ai. FLORJTM STATUTES.ON PUBLIC ENTITY CRIMES TEIC FORM MUST BE SJG.NTD AND SWORN TO EN TEE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AlTBORlZED TO ADMINISTER OATHS 1 Tbi:r-o™"="^""is submitted to PoUT'/i 11 11 *i 1*11 hv Thomas CormtUK.Clutr up:-h\nn«Qrr-ffi' (priDt individuals name and title)(J (printName of entity wbmirting swore statement) and if applicable its Federal Employer identification Number (FTIN)is ki'^lntV^If the entity has no FT EN,include tbe Social Security Number ofthe individual signing this sworn statement: 2I understand that a 'public entity crime"as defined id paragraph 287.133 (l)(gV Florid?S^ytyie;. means a violation of any state or federal izv,by a person with respect to and directly related to tbe transactions of busioess'witt an)public emit}or wilt an agency or political subdivision ofaoj other state or with tbe United SLates,including,but not limited to,any bid or contract for goods or services to be provided to public enriry or agency or political subdivision of any other state or of (he United States and involving antitrust,'fraud,theft,bribery,collusion,racketeering,conspiracy or material misinterpretation. 3I understand that "comicied"or "conviction"as defined in Paragraph 287.133 (l)(b),Florida St*ru(», means a finding of guilt or a conviction ofa public entiry crime,with or without an adjudication of guilt, in an\federal or state trial court of record relating to charges brought b>indictment or information after *July 1,1989,as a result of a jury verdict,nonjury trial,or entry of »Pl«of P"1*or col° contendere. A.I understand (hat an "affiliate"as defined in paragraph 287.133(l)(g).florid*StatPttS,raemsz 1.A predecessor or successor ofa person coovicted of a public entity crime;or 2 An entity under the control of any natural person who b active Id the management of the «&*«»<) who has been convicted of apublic entity crime.The term m^^m^^^^^^xexecutivespartners,shareholders,employees,members,and agents who are active in tbe managementof«tm Ute Tie ownership bj one person of shares constituting a controlling interest m potherpersonoapooUngofeoulpLnlorincomeamongpersonswhennotforfairmarketvalueunderanEn?.Vngth anient,sba?l be aprima facie case that one person commit another pe^pe«nw™knowingh enters into aJoint venture with aperson who has been convicted of apublic entity enme in Florida during (he preceding 36 months shall be considered an affiliate. <i ..niurt»„d that a"oerson-as defined in'Paragraph 287.133(1X0,FfMitfa Statutes.,means any naturalLr^onTr ent tVoreaoES «n?e 1 l.«of any state or of the United States within the legal power toent^nto abinding"on^ct and which bids or applies to bid on contracts for (he provision of goods orItS«**"which otherwise transacts or applies ^sact ^»«^^entity The term "person-includes those officers,eiecnuves,partners,sbareno.flers,empio.ees. members,and agents who are active in management of an entity. I * a P-«d oc information and belief,the statement *bicb 1 have marked belo«is true in rrla.ioo to the entity submitting this s*orn statemenL (Please indicate *bicb statement applies.) >^Neither the entitv submirtiog this sworn statement,nor any of its officers,d.reciors.executives. DTr^Trs shareholders,employees,members,or agents *bo arc active in tbe Banigeineot of the entity.SoranVafniiate of the entity has been charged with and convicted of apublic enory come subsequent to July 1,1989. Tbe entitv submitting this sworn statement,or one or more of its officers,directors,executives. TTnTTrs,shareholders,employees,members,or agents wbo are active in tbe management of the entity,ou affil ate of (be entitv,or an affiliate of the entiry has been charged with and convicted of .publiceoi"crime subsequent to July 1,1989.A^(please indicate which additional rutement applies). Tbe entitv submining this sworn statement,or one or more of its officers,directors,executives. TTrTnTrs shareholders,employees,members,or agents who are active in the management of the ent tynoanvaffiliateoftheentitvhasbeenchargedwithandconvictedofapublicenntyenmesubsequenttoJulMmHoover,there has been asubsequent priding before aBearing Officer of the State of Florida Division of Administrative Hearings and the Final Order entered by the HeanogOfflcero^termi^d tnat it was not in the public interest to place the entity submitting tins sworn statement on tbe convicted vendor list,(attach a copy of tbe final order). SgE *THE INFORMATION CONTAINED IN THIS FORM. Sworn to and subscribed before me this^<£./ Personally known ORProduced identification. (Type of identification) ,James E.Gonzalez £ ^Notary Public.State ofFlorida $^~cwJ$Commi«ionNo.CC628548 ><J^W^MyCommissionExp.3/10/2001 V *&**% *9 (Signature) day of /£~— NotaryPublic-State Mvcommission expires *&££&£ name of notary