Res. No. 023-01-11171RESOLUTION NO.23-01-11171
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE
CITY MANAGER TO ENTER INTO A 48 MONTH LEASE
AGREEMENT WITH MEARS MOTOR LEASING FOR THE
LEASE OF TWELVE 2001 CROWN VICTORIA POLICE PURSUIT,
AND TWO 2001 FORD EXCURSION 4X4 UTILITY VEHICLES
AND THE EXTENDED EXTRA CARE WARRANTIES,FOR AN
AMOUNTNOT TO EXCEED $410,455.00 FOR THE TERM OF
THE LEASE FROM ACCOUNT NUMBER 1910-521-4450
{PURCHASE/LEASE-POLICE VEHICLES)
WHEREAS,these vehicles willallowthePolice Department toquicklyandsafelyrespondto
citizenscallsforservice,maintainpreventivepatrolsandenforce traffic laws;and
WHEREAS,these vehicles willincreasethetake home/assigned vehicle fleetto provide
vehicles to50 ofthe eligible police officers.
WHEREAS,these vehicles willincreasethe number of police vehicles ontheroad,thus
increasing thenumberof policeofficersandtheirvisibility,inturnreducing the opportunity for crime,
and;
WHEREAS,theExcursions meet theemergencyoperations preparedness planswhichsuggest
that agencies have available a portion oftheir fleets as four wheel drive vehicles for use during and
after natural disasters,suchasthefloodingwhichmayoccuraftera hurricane;and
WHEREAS,MearsMotorLeasingwill acquire thevehiclesforthisleaseunder Florida
Sheriffs Association Bid #00-08-0905.
NOW,THEREFORE,BEIT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.TheCity Manager be,and hereby is authorized to disburse the total sum of
$410,455.00 in48 monthly installments toMearsMotorLeasingforthelease
of twelve 2001 Ford Crown Victoria Police Pursuit and two 2001 Ford
ExcursionUtilityvehiclesandtheextendedcarewarranties.TheDisbursement
forthe 2000/2001 fiscal yearwillbe $51,306.72,2001/2002-$102,613.44,
2002/2003 -$102,613.44,2003/2004 -102,613.44 and 2004/2005 -
$51,306.72.Thatthedisbursementbechargedtoaccount number 1910-
521-4450 (Lease/Purchase-Vehicles).Allfuturebudgetswillreflectthe
annual lease amounts.
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Page 2 of Res.No.23-01-11171
Continuation:Lease of 2001 police vehicles
Section 2.The City Manager is authorized to execute such contracts and documents as
are necessary forthe lease of said vehicles.
Section 3.This resolution shall take effect immediately upon approval
PASSED AND ADOPTED this 20th day of February 2001.
ATTEST:
READ AND APPROVED AS TO FORM:
~^G £>
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Bethel:
Commissioner Wiscombe:
Commissioner Russell:
5-0
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
POLICE DEPARTMENT
Inter-Office Memorandum
TO:Ronetta Taylor
City Clerk
FROM:Cokes Watson,Ji£
Chief of Police
DATE:07/06/01
SUBJECT:Resolution #23-01-11171 -Mears Motor Leasing
Resolution #23-0111171,involving the lease agreement with Mears Motor Leasing,
mistakenly includes (2)2001'Ford Excursion 4x4 utility vehicles and the extended
extra care warranties.
These vehicles should have been placed under Federal Forfeiture account #615-
1910-521.44-00,not to exceed $7,200,up to September 30,2001.
CW/cm
Cc:Hakeem Oshikoya
Finance Director
/
SOUTH MIAMI POLICE DEPARTMENT
INTER-OFFICE MEMORANDUM
TO:Mayor and Commission Date:February 7,2001
FROM:Charles Scurr a I *Agenda Item #O
City Msinagei/ff//\(jr Comm Mtg.February 20,2001
Leasing of Police Patrol Vehicles
REQUEST
Approval of the48monthlease of twelveFordCrownVictoriaPolicePursuitvehiclesand
twoFord Excursion UtilityvehiclesfromMearsMotorLeasing,forasumnotto exceed
$410,455.00 for the term of the lease..
BACKGROUND AND ANALYSIS
ThePolice Department procuresanumber of newvehicleseachyearforUniformPolice
patrol.Thenewvehicleshelptomaintaintheworkingorder of thefleet,whichallowsfor
thequickandsaferesponse of thepoliceofficersto citizen's callsforservice.These
vehicleswillbeassignedtoofficerastakehome/assignedvehicles.
TheEmergencyOperationsPreparednessPlansuggestthatthePolice Department havea
portion of it's fleetasfourwheeldrivevehicleswhichcanbeusedduringandinthe
aftermath of a natural disaster.The Excursions willbe used for emergency management
purposes.
MearsMotorLeasingwillacquirethevehiclesundertheFlorida Sheriffs AssociationBid
#00-08-0905.
Fundingforthefirstyear of thelease of $51,306.72isincludedinthe2000/2001budget,
under account number 1910-521-4450,Purchase/Lease -Police Vehicles.This account
will have a balance of $2093.28
RECOMMENDATION
Approvalis recommended
January 26,20001
CapL Dan Salerno
Cityof South Miami Police Department
6130 Sunset Drive
South Miami,FL33143
MEARS
MOTOR
LEASING
Dan:
Meats Motor Leasing will provide the South Miami Police Department the following vehicles on a48 month
dosed-end lease agreement,allowing 20,000 miles per year,per vehicle.The vehicles would be acquired
through the Florida Sheriff's Association Bid Award #00-08-0905.
im\£mwn Victoria 2001 Excursion.
Extended Utility 4x4PolicePackaageModelP-71
Southern Zone Southern Zone
$19,853.00 $28,781.00
642Full Wheel Covers$45.00 XC3 Ltd.SlipRear Axle $250.00
I Cloth Front Bucket 65.00 9957.3Lt.Diesel Engine 4,205.00
Rear Vinyl Seats 574 High Capacity A/C 705.00
RDL Rear Deck $33,941.00
Warninglights 171.00
4SC Ltd.Slip Differential 95.00
51A LeftHand6"Spotlight 170.00
Factory Installed
157RearDoor Locks &20.00
Handles In-cp
948Rear Windows In-op 20.00
177 Silicone Hoses 300.00
53M Radio Noise Suppressor 70.00
61H Ignition Powered Trunk 60.00
button-FactoryInstalled
$20,869.00
5/75 Extended Extra Care Extended Extra Care
Warranty $0.00Deductible S3.885.00 Wananty$0.00 Deductible $1,785.00
48 Months @$496.73 per month,per vehicle
Overmileage -$0.10 per mile,per vehicle
Residual-$3,600 pervehicle
Extra Care Warranty -48@$96.68pervehicle
48 months %$668.60 per month,per vehicle
Overmileage -$0.12 permile,pervehicle
Residual -$13,600per vehicle
Extra Care Warranty -48@ $46.50 per vehicle
VEHICLES •EQUIPMENT •SALES
3905 ElRey Road,Orlando,FL.32808 •Fax 407-578-4924 *Phone 407-298-2982
WWW.MEARSLEASING.COM
MearsMotorLeasing
Atthe end ofthe lease term the South Miami Police Department will have three (3)options:
1.Return the vehicles
2.Extend the leases ata lower rate
3.Purchase the vehicles for the residual value pros a $250.00 disposition fee.
The South Mianri Police Department would be responsible for maintenance and all necessary insurances.
We will need your letter of intent or a purchase order to factory order the vehicles.
David R.Fickard
Senior Account Executive
DP/jt