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Res No 085-15-14424
RESOLUTION NO.085-15-14424 AResolution authorizing theCityManagertowaive one-hundred percent(100%)ofthe not-for-profit rentalfeesfortheuse of opengreenspaceatDanteFascellParkby OrchidMania SouthFlorida. WHEREAS,OrchidManiaSouthFlorida ("OrchidMania"),501(c)(3),hassubmittedaRental Application;and WHEREAS,OrchidMania hasbeenhostingitsannual fundraising event'OrchidsinthePark'atDante Fascell Parkforthepastsixteen (16)years;and WHEREAS,allfundscollectedatthefundraisingeventaredonatedtoProjectCradle,aprogramatthe University ofMiamiLeonardMillerSchoolof Medicinal Department ofPediatricInfectiousDiseaseand Immunology thatprovidesassistancetochildrenaffectedwithHIV/AIDS;and WHEREAS,theapplicanthasrequestedpermissiontoholditseventonMay23and 24,2015 from10:00AMto 5:00 PM;and WHEREAS,theapplicanthasprovidedtheCitywithaninsurancepolicyandendorsementsthatcomplywith the City's standardinsurancerequirements,includingnamingoftheCity of SouthMiamiasanadditionalinsured;and WHEREAS,the applicant hasrequestedawaiverforthecost of opengreen space—to bechargedatthe pavilionrentalrate of$30per hour—in theamount of $420($30.00X7hoursX2days);and WHEREAS,the applicant is requesting thatitnotbeassessedanyrentalfees,ashasbeendoneinthepast sixteen(16)years;and WHEREAS,Section 15B-6 (11)authorizes theCity Commission to waive thefeesandcosts required bythe ordinance. NOW,THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1.TheCityManagerisauthorizedtowaiveone-hundredpercent(100%)of thenot-for-profitrental feesfortheuse of opengreen space—to bechargedatthepavilionrentalrate of $30per hour—at DanteFascellParkby OrchidManiaSouthFlorida.Acopy of therentalapplicationandinsurancepolicyisattached. Section 2.Severability.Ifanysectionclause,sentence,orphrase of thisresolutionisforanyreasonheld invalidorunconstitutionalbyacourt of competentjurisdiction,theholdingshallnotaffectthevalidity of theremaining portions of this resolution. Section 3.Effective Date.Thisresolutionshallbecomeeffectiveimmediatelyuponadoptionbyvote of theCity Commission. PASSED AND ENACTED this 1_2_dayof May ST: READ AND ABPfcOVED AS TO FORM: LANGUAGgp^GALITY/ [THEREOF^ COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Edmond: Commissioner Liebman: Commissioner Welsh: 5-0 Yea Yea Yea Yea Yea South*1 Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Date: Subject: Background: Amount: Account: Attachments: TheHonorableMayor&Members of the CityCommission Steven Alexander,City Manager May19,2015 AgendaItemNo..Mt+*ti A Resolution authorizing the CityManagerto waive one-hundred percent (100%)of the not-for-profit rentalfeesfor the use of open green space atDante FascellParkby OrchidMania South Florida. OrchidMania South Florida ("Orchid Mania"),a501(c)(3),has submitted aRental Applicationtoholditsannualfundraising event 'Orchids in the Park'atDante FascellParkonMay23and24,2015from10:00 a.m.to 5:00p.m.'Orchids in the Park'has been heldatDanteFascellParkfor the past sixteen (16)years. All funds collected at the event willbe donated to Project Cradle,a program at the University of Miami,LeonardM.MillerSchool of Medicine (Department of Pediatrics,Immunology and Infectious Disease)that provides assistance to children infected with HIV/AIDS. The applicant has requested permission to holdits event anda waiver for the cost of opengreen space—to becharged at thepavilionrentalrate of $30per hour—in the amount of $420. Theapplicanthasprovided the Citywithan insurance policyand endorsements that comply with the City'sstandard insurance requirements,includingnaming of the City of South Miamiasan additional insured Not Applicable Not Applicable Resolution Letter from OrchidMania South Florida Certificate of LiabilityInsurance Rental Application Form souire fLOM1H4 Supporting ASDS education and relief programs February 23rd,2015 Via-Email Mr.Quentin Pough Director of Parks &Recreation Cityof South Miami Dear Mr.Pough; First and foremost,thank youfor the opportunity to meet withyou at Dante Fascell Park afew days ago.As I mentioned during our brief meeting,we have been hosting our annual fundraising event 'Orchids in the Park'there,on the Saturday and Sunday ofMemorialDay Weekend for the last 16 years. Asyou have been able to see from the documentation I've provided,OrchidMania South Florida isa registered 501c3 organization that was established in October of 1997.We have been providing funds to Project Cradle,aprogramattheUniversityofMiami Leonard Miller School of Medicinal Department of Pediatric Infectious Disease and Immunology that provides assistance to children affected and infected with HIV/AIDS,through our fundraising event during allthis time. The event DOES NOTinvolvedrinking,music,orfood vendors.We are simplya group of volunteers that bring the plants we've been caringforall year ata greenhouse nearby that is donated for us to use,byFairchild Tropical Botanic Garden,and set them upin the area of the park I showed you during our meeting,tobesoldto the general public. I ask that you please allowusto continue hostingour event at Dante Fascell Park,as we have never caused any problems;the policehave never been calledto the park because ofanykind of disturbance related to the event,once the event is finished,we make sure the area is clean and cleared of any possible rubbish thus eliminating the need for additional workon the part of the Sanitation Department.Furthermore,the Cityof South Miami Parks and Recreations Department does not loose any revenue,since you can rent out (and have always rented)the two existing pavilions during the time our event isheld. If you have any other questions,or need additionalinformation,please donot hesitate to contact me at your earliest convenience. Lookingforwardto your continued support ofour efforts to help the community,I remain, Sincerely, Alexander Lamazares President -OrchidMania South Florida P.O BOX 430251 So.Miami,FL 33243-0251 -(786)408-3897 ACORCf CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 05/13/2015 THIS CERTIRCATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOTAFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND ORALTERTHE COVERAGE AFFORDED BYTHE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOESNOTCONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,ANDTHE CERTIFICATE HOLDER. IMPORTANT:Ifthecertificate holder Is an ADDITIONAL INSURED,thepoltcy(les)mustbe endorsed.IfSUBROGATION IS WAIVED,subject to thetermsandconditionsofthepolicy,certainpoliciesmayrequireanendorsementAstatementonthiscertificatedoesnotconferrightstothe certificateholderInlieuof such endorsements). PRODUCER Alltrust Insurance Group 17038 Collins Avenue Sunny Isles,FL33160 Phone (305)944-0002 INSURED Orchid Mania of South Florida,Inc. 24425 SW 127 Ave Miami Fax (305)949-1010 FL 33032 CONTACT NAME'Leonardo CicareUi/Jorge Medina PHONE FAX (Ate.No):^6^(305)944-0002 address:leo@alltrustfl.corn/jorge@alltriJStfl.com INSURERS)AFFORDING COVERAGE insurer a:MountVernon Rre InsuranceCompany INSURER B: INSURER C: INSURER D: INSURERS: INSURER F: REVISION NUMBER: (305)949-1010 NAJC# COVERAGES CERTIFICATE NUMBER: THISISTOCERTIFYTHATTHEPOLICIESOFINSURANCELISTEDBELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERMOR CONDITION OFANYCONTRACTOROTHER DOCUMENT WITHRESPECTTO WHICH THIS CERTIFICATEMAYBEISSUEDORMAYPERTAIN,THEINSURANCEAFFORDEDBYTHEPOLICIESDESCRIBEDHEREINIS SUBJECT TOALLTHETERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR 3UBR YWD.POLICY NUMBER POLICY EFF (MM/DD/YYYY> POLICY EXP IMM/DD/YYYY)UMITS A GENERAL LIABILITY 0 COMMERCIAL GENERAL LIABILITY ••CLAIMS-MADE 0 OCCUR • n GEN1 AGGREGATE LIMIT APPLIES PER: •POLICY •9»•LOC Y CL2678452 05/23/2015 05/26/2015 EACH OCCURRENCE $1,000,000.00 DAMAGE TO RENTED PREMISES fEa occurrence)$100,000.00 MEDEXP(Any one person)$5,000.00 PERSONAL &ADV INJURY $1,000,000.00 GENERAL AGGREGATE $2,000,000.00 PRODUCTS -COMP/OP AGG $1,000,000.00 $ AUTOMOBILE LIABILITY •ANY AUTO r—i ALL OWNED i—i SCHEDULED U AUTOS U AUTOS Dhiredautos DEBT" •n COMBINED SINGLE LIMIT (Ea acddent)$ BODILYINJURY(Perperson)$ BODILYINJURY(Per accident)$ PROPERTY DAMAGE (Per accident)$ $ •UMBRELLA UAB QOCCUR •EXCESS UAB D CLAIMS-MADE EACH OCCURRENCE $ AGGREGATE $ D DED •RETENTIONS $ WORKERS COMPENSATION AND EMPLOYERS*LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE , OFFICER/MEMBER EXCLUDED?\ (Mandatory InNH)'> If yes,describe under DESCRIPTION OF OPERATIONS below N/A f—1 PERr—|OTH- l_l STATUTE LJ ER EL EACH ACCIDENT $ EL DISEASE -EA EMPLOYE!:$ EL DISEASE -POLICY LIMIT $ DESCRIPTION OFOPERATIONS /LOCATIONS /VEHICLES (Attach ACORD101,Additional Remarks Schedule,if morespaceIs required) SalesofOrchidRowersforanonprofitorganization The Cityof South Miamiis also listed as additional insured CEFmFICATE HOLDER CANC;ellation Cityof South Miami 6130 Sunset Drive South Miami,FL 33143 l SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF.NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ^~\s*w^"iy ACORD25 (2014/01)QF ©1988-2014ACORDCORPORATION.Allrightsreserved. The ACORD name and logo are registered marks ofACORD iami (Rental Application Form THE CITY OF PLEASANT LIVING A Step by Step Guide Step 1:Applicants must download orpickupand complete afacility rental application packet.Application packets include the permit applications,permit policy,rentalfeesandfacilityavailabilityschedule. Application packetsare available at Gibson Bethel Community Center,locatedat5800 SW 66th Street, South Miami,FL 33143 and online at www.southmiamifl.gov. Step2:Return the completed application andanyadditional documentation to GibsonBethelCommunity Center,5800 SW 66th Street,South Miami,FL 33143.Note:Application request mustbe submitted no later than 14 days in advance of the reservation date. Additional documentation require for the followingapplicants: 1.Residents a.Photo LD (driver's license,passport,resident I.D) b.One(1)formofProofofResidency(utility bill,autoregistration,mortgage,lease).Acellphone bill isnot acceptable proof of residency. 2.Non-Residents a.Photo I.D (driver's license,passport,resident I.D) 3.Civic/Non-Profits/Commercial/Private a.Photo I.D (driver's license,passport,resident I.D) b.Tax Certificate 501(c)(3) c.Insurance Organization events taking place onCity property require the event holder to carry liability insurance for their own protection aswellasinsuranceprotectionfor the City.The event producer shall,priortothe event,submit a Certificate ofInsuranceshowing the required insurance limitsof $1,000,000 andin effect coverage;the CityofSouthMiamimustbelistedasan additional insured in the amount of 1,000,000 are required prior to the event. d.Workers compensation insurance (ifapplicable) Step3:A Department representative will contact applicantswithin3-5businessdaystonotifyofpermit approval or denial.Special permits mayrequireapproval beyond the Parksand Recreation Department, incomplete applications will not be processed. Step 4:Applicant pays the refundable deposit andall associated fees at the time of reservation. Step 5:PermitcopyisissuedandadditionalcopyisfiledatGibsonBethelCommunityCenter. Refund/Cancellation Policy:Cancellations made 72hoursinadvanceof scheduled reservation date areeligiblefora refund.No refunds thereafter. Name:Alexander (First)(Ml) Company/Organization:OrchidMania South Florida 501C(3)Tax ID: Address:P.O.Box 430251 South Miami, (Street)(City) Resident:•Yes •No (1 form of ID required) Phone:(Home)(Cell)(305)389-3026 Email:alexlamazares@vahoo.com Driver's License #:State:FL Lamazares (Last) FL 33243-0251 (State)(Zip) Requested Date:Saturday &Sunday -May 23rd and 24th,2015 Typeof Event/Activity:Annual Fundraiser 'Orchids in the Park'Estimated attendance: TimeofEvent:Saturday 10 AM -5 PM &Sunday 10AM-5PM Total Hours:14 Recurring?•yes £3 No Recurring (every)•M Dtu •wQTh •FrQSaDSu Special Notes: Applicant is requesting to use open green space on the east endofpark.Applicantisbeing charged basedon the non profitfee for pavilion. FeeChart (per hour) Resident Non-Resident Non-profit Gibson-Bethel Community Center Education Room •$30 •$40 •$20 Computer Lab •$45 •$60 •$35 Multipurpose Room •$60 •$120 •$55 Gymnasium (half court)•$50 •$100 •$45 Gymnasium(full court)•$100 •$200 •$90 Murray Park OutdoorBasketball (w/o lights)•$20 •$30 •$15 OutdoorBasketball(w/lights)•$30 •$40 •$25 LargeField •$60 •$75 •$50 Small Field •$36 •$50 •$30 MurrayPark Aquatic Center (poolparty) (Rental Application Form 0-35 people (3 hours)•$265 36-64 people (3 hours)•$315 Additional Hour •$50 Marshall Williamson Park Meeting Room •$25 •$50 •$10 (S.M)/$20 Outdoor Tennis •$4 •$8 •$3 Dante Fascell Park Pavilions(1&2)•$35 •$70 E3$30 SandVolleyball •$36 •$50 •$30 Fuchs Park Pavilion •$35 •$70 •$30 SandVolleyball •$36 •$50 •$30 Brewer Park Tennis Court •$4 •$8 •$3 Gazebo •$35 •$70 •$30 Palmer Park Fields 1,2,3,4,5 (w/o lights)_j •$30 •$36 •$25 Fields 1,2,3,4,5 (wlights)•$40 •$50 •$35 Batting Cage •$25 •$35 •$20 Jean Willis Park Pavilion •$35 •$70 •$30 SECURITY DEPOSIT •$110 •$200 E3$ioo Pavilion andgazeborentalsatBrewer Park,Dison Park,Jean Willis Parkand Marshall Williamson Parkmustbe approved byDirectorofParksand Recreation. RentalFeeDue:$0.00 (fee waived per Resolution No.) Security Deposit Due:$100.00 (Security depositchecksmustbepickedupwithin 5 businessdays ofyoureventoritwillbeshreddedforyour privacy/security.) Total Amount Due:$100.00 I have read and agree to the rules,regulations,restrictions and revocation terms. Applicant Signature Date. General Agreement/Release In considerationfortheCity of SouthMiamiParksandRecreationDepartmentprovidingtherequestedfacility. I,,doherby: 1)Accept,assumes and voluntarily incur all risks of any injuries,damages,or harm which might arise from the use of the requested facility due tothe negligence or other fault of the APPLICANT or anyone acting through oron behalf of the APPLICANT. 2)Agree to compensate the City of South Miami ("City")for any repair and/or replacement costs for damages to the requested facilityorequipmentwhileinuse during theabovedateandtime. 3)Agree to indemnify,defend,save and hold CITY,its officers,affiliates,employees,successors and assigns,harmless from any and all damages,claims,liability,losses,claims,demands,suits,fines,judgments orcost and expenses, including reasonable attorney's fees,paralegal fees and investigative costs incidental there to and incurred prior to, during or following any litigation,mediation,arbitration and atall appellate levels,whichmaybe suffered by,or accrued against,charged toor recoverable from theCityof South Miami,its officers,affiliates,employees,successors and assigns,by reason of any causes of actions or claim of any kindor nature,including claims for injury to,or death of any person or persons and for thelossor damage to any property arising out of a negligent error,omission,misconduct,or any gross negligence,intentional actor harmful conduct ofthe APPLICANT,its contractor/subcontractor or any of their officers,directors,agents,representatives,employees,or assigns,or anyone acting through oronbehalfof anyof them, which arises out of orisconcerningtheuse ofthe requested facility bymeoranyoneactingforor through me.I agree to payall losses and expenses of anykindor nature whatsoever,in connection therewith,including the expense or loss of theCITY and/or itsaffectedofficers,affiliates,employees,successors and assigns,including their attorney's fees,inthe defense of anyactioninlaworequitybroughtagainstthem. 4)Agreeand recognize thatneithertheCITYnorits officers,affiliates,employees,successors and assigns shallbeheld liable or responsible foranyclaims,includingthecostsandexpenses of defendingsuchclaimswhichmayresult from or ariseout of actionsor omissions of the APPLICANT,itscontractor/subcontractor,if any,orany of theiragents, representatives,employees,or assigns,or anyone acting through oronbehalf ofthethem,and arising out of or occurring onthe CITYs property.In reviewing,approving or rejecting any submissions or acts ofthe APPLICANT,CITYinno way assumes or shares responsibility or liability fortheactsoromissions of theAPPLICANT,its contractor/subcontractor,if any,orany of theiragents,representatives,employees,orassigns,oranyoneacting through oron behalf of them.The APPLICANT hasthedutytoprovide CITY withadefensewithanattorneyorlawfirm approvedbytheCity of SouthMiami,whichapprovalwillnotbeunreasonablywithheld. 5)Understandandagreetoabidebyallapplicablerulesandregulationsassetforthhereinandattachedtothisform.I further understandthatImaybeaskedtovacatethepremisesandmayforfeit my securitydeposit if I fail toabideby theserulesandregulationsoranyotherreasonablerequestfromCity of SouthMiamistaff. 6)Understandandagreethatrentals,includingpavilion rentals operatebetweensunriseandsunset(excluding rentals at SouthMiamiPark,PalmerParkandtheGibson-BethelCommunityCenter). 7)IcertifythattheaboveinformationiscorrectandthatIhavereadandunderstandtherulesandregulations governing this permit. Permit Rules and Regulations Please initial at each rule indicating youhave read and understand the expectations oftheCity of South Miami. Permits may not be issued forrentals: •Requiring equipmenttobesetupinthe park or facility. •Witha negative impacton traffic orthe public's ability toenjoythe park or facility. •Considered highrisk having a negative impact onthe public's health,safety,and welfare. •Deemed inappropriatebytheParksandRecreationDirector. •Witha negative impact onCity property;for example,destruction oftrees,turf,or other City infrastructure. 1.Facility Permit/Security Deposit ©Reservations maybe requested uptoone year in advance and are based upon availability. •The security deposit and all associated rental fees mustbe paid atthetime of reservation. ©The payment can bemadeinthe form of a personal check,money order or certified check. ©Failure to adequately clean,damage toor loss of park property or violation of park rules,will result inthe loss of allorpart ofthedeposit. 2.Insurance ©Prior totheuse ofthe facility or facility,proofof insurance maybe required withthepolicy naming the City of South Miami asanadditionalinsuredfortheduration ofthe event. ©The coverage fortheCityshallbe primary and non-contributory andwrittenon Florida approved forms byaninsurance company licensedbytheState of Florida tosellinsurance. •Thecompanyshallnotbea surplus lines carrier andthe insurance shallincludecontractliability coverage. 3.Activity ©Any unusualequipmentand/oractivity,asmaybedefinedbytheCityinitssoleandabsolute discretion, mustbe approved bythe Director of Parks and Recreation andnotedonthefacility reservation form. •All equipment mustbe delivered and removed within the rental period -no storage areas are available. ©Alldeliveryvehiclesmust remain in designated parking areas.Excessiveamplifiedmusicorother loud noises,as determined bytheCityinitssole and absolute discretion,which disturb otherpark patrons or adjacent property owners are prohibited.Rides of anykind including pony rides,mechanical and inflatable rides,pettingzoos,etc.are not permitted inanyCity park. ©Use of rentals,includingpavilion rentals mustbe completed bysunset.Use of rentals at Palmer Park and the Gibson-Bethel Community Center mustbe completed by 10:00 PM. 4.Conduct •Permittee musttakeall necessary stepsto control all oftheir guests/participants/spectators.Any person(s) violatingany of theRulesand Regulations contained herein,anyCity ordinances orother laws,orwho are,intheopinion of the Parks and Recreation Department,constituting apublic nuisance,potential hazard tothe public or park property,or exhibiting disorderly conduct,maybeexpelled from the facility by Parks and Recreation Department staffor Police Department withoutarefundforthe remainder ofthe permit period. ©Allvehiclesmustremaininthe designated parking lots. ©The consumption of alcoholic beverages and gambling of any form is prohibited inallCity parks. 5.Set up/Decoration •Decorations maybe attached withMASKINGTAPE ONLY.Theuse of staples,nails,tacks,etc.is prohibited.The rental period should include sufficient timeforset-up of facility,conducting the event, and cleanup ofthe facility tothe satisfaction ofthe Parks and Recreation Department. •All facilities/furniture/equipment mustbe returned toits original condition and be placed inits original position if moved.Any cleanup performed bytheCitywillbedeductedfromthedeposit and/or billedto the Permitee. 6.FoodService •Cooking of foodmustbedonein prescribed areas only.Nofoodordrinkswillbe allowed inthe GymnasiumattheCommunity Center.TheCity of SouthMiami,Miami-DadeCountyandtheState of Florida may require permits/licenses when food istobe sold.Itisthe responsibility of the permittee to contact these agencies forthis information and to obtain all required permits. 7.SpecialRequirements •Occupancy Limits-30peopleper pavilion at Dante Fascell Park;30peopleat Fuchs Park and80 people intheMultipurposeRoom. •Additional trash receptacles,cleanup crews,portable toilets,off-duty police officers,or other special conditionsmayberequireddependingonthe facility,number of attendees,nature of eventorother miscellaneous conditions as determined bytheCityinitssoleand absolute discretion and/or inthe public interest.Thesaleof merchandise ofany kind is prohibited unless otherwise noted onthe application form. 8.Pets ©With the exception of service animals,animals/pets arenot permitted into or upon City parks and facilities unless otherwise requiredbylaw. 9.CancellationsandRefunds ©Cancellationsmade72hoursinadvanceofscheduledreservationdateareeligiblefora refund.No refunds thereafter. Restrictions/Revocation ©The Director of ParksandRecreationreservestherighttoapproveordenyanyapplicationonacase- by-casebasis,including butnot limited to,limited capacity ofparkor facility,impacton surrounding neighborhood,orsuchapplicationisnotconsistentwiththeParksandRecreationVision,Mission and/or Values. ©Permitsare revocable,without noticeatanytimebythe Parks and Recreation Directoror their designee fora violation of thepermitconditions,any park rule,ordinance,Federalor Statelawor if the Director of Parksand Recreation determines the permitted useisathreatto the health,safety,or welfare of thepublic. ©Should a lapse inthegeneralliabilityinsurance policy occur,theCity reserves therightto revoke the user's permit. ApplicantSignature:Date: Method of Pavment: ForOfficeUseOnly Date:Application Received bv: