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Res No 093-15-14432RESOLUTION NO.093-15-14432 A Resolution authorizing the City Manager to purchase six (6)GETAC tablets for the South Miami Police Department funded largely by grants. WHEREAS,the Police Departmentisrequiredto maintain communications andcomputer equipmentin order to enforce the lawsoftheStateofFlorida to providefor the public'ssafety,disasterrelief andhomelandsecurity,thereby making our communitysafer,and WHEREAS,thePolice Department has initiated aprojecttopurchasethelatesttechnology which offersmore mobility and functionality asrecommendedbytheCity's Information Technology,and WHEREAS,the majorityof funding forthis request will comefrom Miami-Dade County Byrne-JAG Grant andFlorida Department ofLawEnforcement Byrne-JAG grant. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section I:TheCityManagerisherebyauthorizedtoexpend $12,557 toHewlett Packard Companiesfor the purchaseofsix(6)GETAC tabletsfortheSouth Miami Police Department,expending $3,227from account #120-3410-521-5205 (Miami DadeCounty Byrne-JAG Grant),$6,642fromaccount #120-3411-521-5205 (Florida Department of Law Enforcement Byrne-JAG Grant)and$2,688fromaccount #001 -1910-521 -5205(Police Department,Computer Equipment). Section 2;Severability:Ifanysection,clause,sentence,or phraseofthisresolutionisforany reasonheld invalid or unconstitutional bya court of competent jurisdiction,thisholdingshallnotaffect the validityof the remaining portions ofthis resolution. Section 3:Thisresolution shall takeeffect immediately uponapproval. PASSED AND APPROVED this 1 6t&ay of June ATTEST: CITY CLERK READ AND APPROVED AS TO FORM, ,2015. APPROVED: COMMISSION VOTE:5"° Mayor Stoddard:Yea ViceMayorHarris:Yea Commissioner Liebman:Yea Commissioner Edmond:Yea Commissioner Welsh:Yea South'Mami THE CITV OFFEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO: From: Date: The Honorable Mayor&Membersof the CityCommission Steven Alexander,CityManager June 16,2015 «? Subject: Background: Expense: Accounts: Attachments: A resolution authorizing the CityManager to purchasesix(6)GETACtablets for the South Miami Police Department funded largely bygrants. ThePolice Department wishestopurchasesix(6)GETACtablets.During the last9 months the Police Department began researching different options forpurchasingtabletsandlaptopsbasedon recommendations from Miami- Dade County InformationTechnology Department (ITD).The CityPolice Department budgeted $145,000 fromFederalForfeituremoniestoassistin fundingthepurchaseof new laptop/tabletsforpoliceofficersandwish to purchase,thefirstsix(6)tablets utilizing the Byrne-JAG grantsand available fundsfromFY 2015 budget. The Police Department over the yearshas encountered several obstacles in initiatinga fully functionalGPStrackingsystemaswell utilizing equipmentto withstand the rigorsof operating inapolicevehicle.Itwas determined byITD that numerousGPSproblems were directlyrelated to the useofadifferent variationsofDelllaptops,therefore,itwas recommended utilizing semi-rugged or rugged computers wouldimprove the longevity over currently utilized laptops. Upon researching the different options available,the Police Department willbe utilizing theGETAC Fl 10 tablets.This tablet is fully solid state andhasa full three (3)yearwarranty.The tablets also come equippedwithabuiltinGPS whichwill resolve the aforementioned issues.The purchase of these tablets willbemadeby utilizing the current Miami Dade County Hewlett Packard contract whichoffersthe most competitivepricing. $12,557 120-3410-521-5205 ($3,227) 120-3411-521-5205 ($6,642) 001-1910-521-5205(2,688) Resolution Resolution 233-13-1405 Resolution 30-14-14124 HP Quote FDLEByrne-JAG Contract MDC Byrne-JAG Contract Miami Dade County Byrne-JAG Grant FY 2015 FDLE Byrne-JAG Grant FY 2015 Police Department,Computer Equipment FY 2015 RESOLUTION NO.022-15-1 4361 A Resolution authorizing theCityManagertoexecutethefiscalyear2015 Edward Byrne Memorial JusticeAssistance Grant (JAG)Agreement for the purchase of four tablet computers forSouth Miami PoliceOfficersin the amount of $6,642.00. WHEREAS,theMayorandCity Commission desire to accomplish the purpose outlinedin the accompanying copy ofthe subgrant application withthe referenced contract number 2015- JAGD-DADE-8-R1-082 ofwhichis incorporated herein by reference;and WHEREAS,theCity of South Miami hasa grant award forthe purchase offourtablet computers for Police Officers inthe amount of $6,642.00 from the Florida Department ofLaw Enforcement from theEdwardByrneMemorial Justice Assistance Grant;and WHEREAS,the Mayor andtheCity Commission wishto accept thegrant agreement with the Florida Department ofLaw Enforcement forthe Edward Byrne Memorial Justice Assistance Grant, NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OFTHE CITY OFSOUTHMIAMI,FLORIDA THAT: Section1:TheCity Manager is hereby authorized to execute thegrant agreement withthe Florida Department of Law Enforcement,Office of Criminal Justice Grants for the Edward Byrne Memorial Justice Assistance Grant forthe purchase of four tablet computers for South Miami Police Officers inthe amount of $6,642.00.The grant agreement is attached tothis resolution. Section 2.Severability.If any section clause,sentence,or phrase ofthis resolution isfor any reason held invalid or unconstitutional bya court of competent jurisdiction,the holding shall notaffectthe validity ofthe remaining portions of this resolution. Section 3.Effective Date.This resolution shall become effective immediately upon adoptionbyvote of theCityCommission. PASSED AND ADOPTED tins 17tI\day o^ebruary2015 READ AhTO APPROVED AS TO FORM IANGUA0E,LEGALITY ANI> [HEREOF; APPROVED:. MW4P MAYGfe COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:Yea Commissioner Liebman:Yea Commissioner Edmond:Yea Commissioner Welsh:Yea South^Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&Members of the City Commission From:Steven Alexander,City Manager Date:February 17,2015 Agenda ItemNo. Subject:A Resolution authorizing the City Manager to execute the fiscal year 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Agreement for the purchase offour tablet computers for South Miami Police Officers in the amount of $6,642. Background:The Florida Department ofLaw Enforcement by and through its OfficeofCriminal Justice Grants awarded the Cityof South Miami $6,642.00 for the project entitled,Byrne Grant Vehicle Burglary. The Cityof South Miami will be allocating the funds to reduce crime and improve public safety by.purchasing four(4)tablet computers for Police Officers. The City will purchase tablets for use by detectives so they can be in contact with computer aided dispatch for faster response times and also have the abilityto access the USA software crime reporting system.Tablet computers will also supplement in-office, outdated computers to ensure that detectives can manage the problem of auto theft and auto burglaryby tracking occurrences and through the use of statistics. Grantor: Grant Amount: Florida Department ofLaw Enforcement (FDLE) $6,642.00 Grant Period:February 1,2015 through June 30,2015 Attachments:Florida Department ofLaw Enforcement FY 2015 Contract for the Byrne Grant Records Improvement Project State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee,Florida 32308 CERTIFICATION OF ACCEPTANCE Thesubgrantea,throughitsauthorizedrepresentative,acknowledgesreceiptandacceptanceofsubgrantaward number 2015-JAGD-DADE-8-R1-082,intheamountof$6,642.00,foraprojectentitled,RECORDSIMPROVEMENT PROJECT,forthe period of02/01/2015through 06/30/2015,inaccordancewiththeBudgetandBudget Narrative containedinthesubgrant application,andsubjecttothe Florida Department ofLawEnforcementConditionsof Agreement andanyspecialconditionsgoverningthissubgrant. inature of Subgrantee's Authorize<Signature of Subgrantee's Authorized Official ped<Mame and Tide of Official 'Typed Date of Acceptance Rule Reference 11D-9.006 OCJG-012 (rev.October 2005) SUBGRANT AWARD CERTIFICATE Subgrantee:City of South Miami Date of Award:\KSolZf)^ Grant Period:From:02/01/2015 TO:06/30/2015 ProjectTitle:RECORDS IMPROVEMENT PROJECT Grant Number 2015-JAGD-DADE-8-R1-082 Federal Funds:$6,642.00 State Agency Match: Local Agency Match:$0.00 TotalProject Cost $6,642.00 CFDA Number 16.738 Award isherebymadeintheamountand for the period shownaboveofa subgrant under Part EofTitleIofthe Omnibus CrimeControland Safe Streets Actof1S68as amended Subpart1ofsuchpart(42U.S.C.3751-3759);the Consolidated Appropriations Act,2008,Public Law 110-161;and Public Law 109-162,Title XI,Department ofJustice Reauthorization,Subtitle B,Improving the Department ofJustice's Grant Programs,Chapter 1,AssistingLaw Enforcement and Criminal JusticeAgencies,Section 1111.Merger ofByrneGrant Program and Local Law EnforcementBlockGrant Program,totheabovementionedsubgranteeandsubjecttoanyattachedorspecial conditions. Thisawardissubjecttoall applicable rules,regulations,and conditions as contained inthe Financial and AdministrativeGuideforGrants,Guideline Manual 71001D,OfficeofJusticePrograms,Common Rule for State and Local Governments and A-87,orOMBCirculars A-110 or A-102,asapplicable,and A-21,intheirentirety.Itisalso subjecttosuch further rules,regulations and policies asmaybe reasonably prescribed bytheStateor Federal Governmentconsistentwiththepurposesand authorization of P.L 90-351,asamended,and P.L.100-690. This grant shall become effective onthe beginning dateofthe grant period provided that within 30days from thedate ofaward,a properly executed Certificate ofAcceptanceofSubgrantAwardis returned totheDepartment <rp> id Official <0Authorized Petrina Tuttle Herring Bureau Chief J/3ol2flr- Date ()Thisawardis subject tospecialconditions(attached). Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct ^^^M^^issiR^HiiBi^l Subgrant Recipient Organization Name:Cityof South Miami County:Dade Chief Official Name:Phillip Stoddard Title:Mayor Address:6130 Southwest 72 Street City:South Miami State:FL Zip:33143 Phone:306-663-6301 Ext: Fax:305-668-2491. Email:Pstoddard@southmiamifl.gov Chief Financial Officer Name:Alfredo Riverol Title:Chief Financial Officer Address:6130 Sunset Drive City:South Miami State:FL Zip:33143 Phone:305-663-6343 Ext: Fax: Email:ariverol@southmiamifl.gov Application Ret #2015-JAGD-1703 Contract 2015-JAGD-DADE-8-R1-082 Rule Reference 11D-9.006 OCJG-005 (rev.April2005) Section#1Page1of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct Implementing Agency Organization Name:South Miami Pdice Department County:Dade Chief Official Name:Rene Landa Title:Chief Address:6130 Sunset Drive City:South Miami State:FL Zip:33143-5093 Phone:305-663-6310 Ext: Fax: Email:rianda@southrniamifi.gov Project Director Name:Jennifer Korth Title:Grants Administrator Address:6130 Sunset Drive City:South Miami State:FL Zip:33143 Phone:305-668-2514 Ext: Fax: Email:jkorth@south miamifLgov Application Ref #2Q15-JAGD-1703 Contract 2015-JAGD-DADE-8-R1-082 RuleReference 11D-9.006 OCJG-006 (rev.April 2005) Section #1 Page 2of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct General Project Information Project Title:RECORDS IMPROVEMENT PROJECT Subgrant Recipient:City of South Miami implementing Agency:SouthMiamiPolice Department Project Start Date:2/1/2015 End Date:6/30/2015 Problem Identification The Sou*Miami Police Department is still in theprocessof converting toapaperlesssystemfor criminal justicereporting.Thedepartmenthasbeenseeking funding tosupportthe purchase of tabletcomputersforpolice officers.Tablets will enable officers towork more efficiently and accuratelywhenpreparing reports.Althoughthedepartmenthas been ableto secure some funding forthe conversion,the police officers are stifl in needofupdated computer equipment for daily operations.Current computing units areoutof warranty,in needof expensive replacement parts,andno functioning properly.Because thePolice Department has nothadthefundsfor updatingmuch needed computing units,grantfundshavebeen identified topurchasethe equipment. Project Summary (Scope of Work) TheSouth Miami PoliceDepartment will utilize FY 2015JAG funds topurchase four(4)tablet computersforpolice officers.Theequipment will makeitpossibleto access necessarydataata higherspeed,therefore increasing productivity.Funding will allow theSouth Miami Police Departmenttocontinueitseffortstoupgradeequipmentusedto manage criminal justice data, while increasing efficiencyand effectiveness.Inaddition,thetabletswillallow the officersto reducethetime needed tostore data andrecordkeeping.Moreover,the departmentcan share information with otherlocallaw enforcement agencies.Inanefforttoimprovethe management andmaintenanceof criminal justicedata,thedepartment will usethis years JAGfundingto purchase four (4)tablet computers to be installedinpolicevehicles. Thisprojectrequestsfederalgrantfundingforalawenforcementor criminal justicetechnology relatedprojectandmaybesubjecttoreviewandapprovalbythe State Information Technology (IT)PointofContact.By utilizing fundsforthis project,the subrecipient and implementing agency agree toconformtoall state and national standards for technologyandinformation sharing systems that connect to,and/orinterface with stateandnational systems,and/orresideonthe state Criminal Justice Network(CJNet).These standards include,but are notlimitedto,the FBI CJISSecurityPolicyandanyrules,regulationsor guidance enactedby the Criminal andJuvenile Justice Information System (CJJIS)Council under F.S.943.06. OnJune 3f 2014theBoardofCounty Commission approvedtheawardofRFP852Computerand Mobile Hardwarecontract with Hewlett-Packard Company (HP)fordesktopcomputers, workstations,laptops,tabletsandnotebooks.TheCityofSouth Miami will be procuring tablet computers through this Miami-Dade County agreement that underwent a bid process. Application Ref#2015-JAGD-17O3 Section#2 Page 1of2 Contract -JAGD-DADE--- RuleReference 11D-9.006 OCJG-005 (rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Section Questions: Question:Doesthe Subgrantee receiveasinglegrantintheamountof$500,000ormorefrom the U.S.Department of Justice? Answer No Question:DoestheImplementing Agency receiveasinglegrantinthe amount of$500,000or more fromtheU.S.Department of Justice? Answer.No Question:Part 1:Inyour business or organization's preceding completed fiscalyear,did your business or organization (the subgrantee)receive (?)80 percent or more of your annual gross revenues inU.S.federal contracts,subcontracts,loans,grants, subgrants,and/orcooperative agreements;and(2)$25,000,000 ormoreinannual gross revenues from U.S.federal contracts,subcontracts,[pans,grants,subgrants, and/or cooperative agreements?If yes,answer "yes"or "no"toPart 2,below. Answer:No Question:Part2:Does the publichave access toinformation about the compensation of the executives in your business or organization (the subgrantee)through periodic reports filed under section 13(a)or15(d)of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986?If answer to Part 1,above,was "no,"answer N/A. Answer N/A Question:Do the Subrecipient and Implementing agencies understand that this isa cost- reimbursement agreement forsatisfactoryperformanceofeligibleactivities.Requests for reimbursement may besubmittedquarterlyormonthlyas designated in the Financial Section of the agreement?Requests for reimbursement willbe processed in conjunctionwith receipt andreviewofprogrammatic performance reportsto determine successful completion ofminimum performance for deliverables as specified in the agreement. Answer:Yes Application Ref #2015-JAGD-1703 Contract -JAGD-DADE--- Rule Reference 11D-9.Q06 OCJG-0Q5(rev.April2005) Section #2Page2of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct i^iWiiilBiliiiW General Performance Info: Performance Reporting Frequency:Quarterly Federal Purpose Area: State Purpose Area: 001-Law enforcement programs A-Accomplishments;Includes any accomplishments during the reportingperiod.Requiredforallprojects. Activity Description Activity:Equipment Purchase Target Group:Law Enforcement Geographic Area:Urban Location Type;PoliceDepartment Objectives and Measures Objective:A1-Reportonprogramaccomplishments Measure:Part 1 Please briefly describewhatyourprogram'saccomplishments will be.Please include any benefits or changes tobe observed as aresultofJAG-fundedactivities, such as programcompletion,or changes inattitudes,skills,knowledge,or conditions.[500-character limit] Goal:TheSouth Miami PoliceDepartmentwill utilize FY 2015 JAGfundstopurchasefour (4)tablet computers forpoliceofficers.The equipment will make itpossibleto access necessary data atahigher speed,therefore increasing productivity. Objective:A2-Reporton usage ofcrimesolutions.gov Website Measure:Parti Will youbeusingthecrimesolutions.gov Website? Goal:No Objective:A3-Report on subgrants from grantees other thanFDLE Measure:Parti Areyoua subrecipient ofaJAGawardfrom another JAG grantee (other than FDLE)?An agency can beaprimaryrecipientofaJAG award fromBJA and a subrecipient ofaJAG award from another JAG award primary recipient Donot consider awards that you receive directly from USDOJ. Goal:No Measure:Part 2 If yes,enter grantee organization or agency name. Application Ref #2015-JAGD-1703 Contract -JAGD-DADE--- RuleReference 11O-9.006 OCJG-005 (rev.April 2005)' Section#3 Page 1of4 Goal:N/A Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct State Purpose Area:E -Equipment Purchases and/or Technology Investments:Includes activities where equipment purchases or technology investments were made that improve efficiency and/or cost savings. Activity Description Activity:Equipment Purchases and/or Technology Investments Target Group:Equipment Purchases and/or Technology Investments Geographic Area:Urban Location Type:Police Department Objectives and Measures Objective:E1-Report onJAGfundingallocatedfor equipment and/or technology investments Measure:Part 1 HowmuchJAGfunding has been allocated for equipment purchases and/or technology investments?Please report indollars($). Goal:6,642.00 Objective:E2-Make equipment purchases and/or technology investments Measure:Part 1 What types of equipment purchases and/or technology investments will be made with JAG funds?In your response,please listall that apply from the following choices: Computer-aided Dispatch (CAD),Computers/Mobile Data Terminals,Computer Software,Emergency Medical Services (EMS),Equipment forPolice Cruisers (including in-car radios and laptops),In-car/On-person Camera Systems. Goal:Computers/Mobile Data Terminals,Computer Software Objective:E3 -Achieve efficiencies or cost savings as a result of equipment purchases and/or technology investments. Measure:Part 1 Describe any efficiencies or cost savings that will be achieved as a result of an equipment purchase and/or technology investment. Goal:The South Miami Police Department will utilizeFY 2015 JAGfundsto purchase four (4)tablet computers forpoliceofficers.The equipment will make it possible to access necessary data ata higher speed,therefore increasing productivity. Application Ref#2015-JAGD-1703 Section#3Page2of4 Contract -JAGD-DADE--- RuleReference 11D-9.006 OCJG-005 (rev.April 2005) Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct MiPiiliiliiiSiiiH Application Ref#2015-JAGD-1703 Contract -JAGD-DADE--- RuleReference 11D-9.006 OCJG-005 (rev.April 2O05) Section #3 Page 3of4 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Section Questions: Question:If "other"was selected for the geographic area,please describe. Answer N/A Question:If "other11 was selected forlocation type,please describe. Answer.N/A Application Ref #2015-JAGD-1703 Contract -JAGD-DADE--- RuleReference 11D-9.006OCJG-005 (rev.April 2005) Section #3 Page 4of4 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct iiSiiiiiffliiHi General Financial Info: Note:All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant:Quarterly Is the subgrantee a state agency?:No FLAIR /Vendor Number:596000431 Budget: Budget Category Federal Match Total Salaries and Benefits $0-00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $0.00 $0.00 $0.00 Operating Capital Outlay $6,642.00 $0.00 $6,642.00 Indirect Costs $0.00 $0.00 $0.00 —Totals-$6,642.00 $0.00 $6,642.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated Income (PGI)? Application Ref #2015-JAGD-1703 Contract -JAGD-DADE--- Rule Reference 11D-9.Q06 OCJG-005 (rev.April 2005) No Section#4 Pagel of3 i I Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct Budget Narrative: OperatingCapital Outlay-$6,642.00 Four(4)Tablet Computers (includinginstallation,cables,mounting hardware,protective cover, adapters,power cord,1 year warranty&shipping/handling,keyboard,dockingstation)in the amount of$2000 each.) Total Amount:$8,000.00 Grant Award:$6,642,00 Costin excess ofgrantaward will bathe responsibility oftheCity. Application Ref #2015-JAGD-1703 Contract 2015-JAGD-DADE-8-R1 - RuleReference 11D-9.D06 OCJG-005 (rev.April 2005) Section #4 Page 2of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Section Questions: Question: Answer: ifsalariesandbenefitsare included inthebudgetasactual costs forstaff inthe Implementing agency,Isthereanet personnel increase,oracontinuednetpersonnel increase from thepreviousByrne program? N/A Question:ifbenefitsaretobe included,arethey reflected inthebudget narrative? Answer:N/A Question:Indicate the Operating Capital Outlay threshold establishedbythesubgranteeor implementing agency,ifitis the sheriffs office. Answer:$1,000 Question:If indirect costis included inthebudget,indicate thebasis for the plan (e.g.percentof salariesand benefits),andprovidedocumentationof the appropriateapprovalofthis plan. Answer:N/A Question:Ifthe budgetincludesservicesbasedonunitcosts,providea definition andcostfor each service as part ofthe budget narrative for contractual services,include thebasis for the unit costs andhowrecentlythe basts was established or updated. Answer:N/A Application Ref #201.5-JAGD-1703 Contract -JAGD-DADE--- Rule Reference 11D-9.Q06 OCJG-005 (rev.April2005) Section#4Page3of3 Florida Department of Law Enforcement Office of Criminal Justice Grants Pest OfficeBox1489 Tallahassee,Rorida 32302-1489 (850)617-1250 oiminaliustia^fae.state.ft.Lis Edward Byrne Memorial Justice Assistance Grant (JAG)Program STANDARD CONDITIONS SFY2015 JAG Standard Conditions Rev.09/2014 Page 1 of 23 [This page intentionally leftblank] SFY2015 JAG Standard Conditions Rev.09/2014 ' Page 2 of 23 Conditions of agreement requiring compliance by units oflocal government (subgrant recipients), implementing agencies,and state agencies upon signed acceptance ofthe subgrant award appear in this section.Upon approval ofthis subgrant,the approved applicationand the following terms of conditions will become binding.Failuretocomplywithprovisionsofthis agreement will result In requiredcorrectiveactionuptoandincludingproject costs beingdisallowedandterminationofthe project,as specified \n item 19 ofthis section. 1.All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S.Department of Justice,Office of Justice Programs (OJP)Financial Guide (Financial Guide)(www.oip.usdoi.gov/financialquide/index.html and the Edward Byrne Memorial Justice Assistance Grant (JAG)program guidance (www.bia.gov/ProqramDetails.aspx7Proqram 10=59 )as well as Federal statutes,regulations, policies,guidelinesand requirements and Florida lawsand regulations including butnot limited to: •Florida Administrative Code,Chapter 11D-9,"Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program":www.flrules.org/ •Office of Management and Budget (OMB)Circulars:www.whitehouge.gov/omb/circulars o A-21 (2 CFR 220),"Cost Principles for Educational Institutions" o A-87 (2 CFR 225),"Cost Principles for State,Local and Indian Tribal Governments" o A-102,"Grants and Cooperative Agreements with State and Local Governments" o A-110 (2CFR215),"Uniform Administrative Requirements for Grants and Cooperative Agreements" o A-122 (2 CFR 230),"Cost Principles for Non-Profit Organizations" o A-133,"Audits of States,Local Governments,and Non-Profit Organizations" •Code of Federal Regulations:www.qpo.gov/fdsvs/ o2 CFR 175.15(b),"Award Term for Trafficking in Persons" o28 CFR 38,"Equal Treatment for Faith-Based Organizations" o 28 CFR 66,"U.S.Department of Justice Common Rule for State And Local Governments"(Common Rule) o28CFR83,"Government-Wide Requirements for Drug-Free Workplace (Grants)" o28 CFR 18,22,23,30,35,42,61,and 63 •PublicLaw109-162,Title XI—Department of Justice Reauthorization,Subtitle B—improving the Department of Justice's GrantPrograms,Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies,Sec.1111.Merger of Byrne GrantProgram and Local Law Enforcement Block Grant Program: www.bia.qov/ProqramDetails.aspx?Proqram ID=69. •United States Code:www.qpo.qov/fdsvs/ o42 U.S.C.3711 et seq.,"Omnibus Crime Control and Safe Streets Act of 1968" •State of Florida General Records Schedule GS1-SL for State and Local Government Aflencles:http://dlls.dos.state.fl.us/barm/qenschedules/GS2-2008-Rev2010,pdf •Stateof Florida Statutes 215.971 (Agreementsfundedwith federal or state assistance)and 215.985 (Transparency in government spending) 2.Requirements for Contractors of Subgrant Recipients Thesubgrantrecipient assures the compliance ofall contractors with theapplicable provisions of Title I oftheOmnibusCrimeControlandSafe Streets Actof 1988,as amended (42U.S.C.3711 et seq.at www.qDo.aov/fdsvsA:theprovisionsof the current editionoftheOfficeof Justice Programs Financial Guide (www.oip.usdoi.gov/financialquide/index.htm):andallother applicable federaland state laws,orders,circulars,orregulations. SFY2015 JAG Standard Conditions Page3 erf 23 Rev.09/2014 Allowable Costs a.Allowance for costs incurred under the subgrant shall be determined according tothe general principles and standards for selected cost items set forth inthe Office of Justice Programs Financial Guide,U.S.Department ofJustice Common Rulefor State And Local Governments andfederal OMB Circular A-87,"Cost Principles for State,Localand Indian Tribal Governments/1 orOMB Circular A-21,"Cost Principles for Educational institutions." b.All procedures employed intheuseof federal funds for any procurement shall be according toU.S.DepartmentofJusticeCommonRuleforStateandLocalGovernments,orOMB Circular A-110,or OMB Circular A-102,and Florida lawtobe eligible for reimbursement. Reports a.Project Performance Reports (1)Reporting Time Frames:The subgrant recipient shall submit Quarterly Project •PerformanceReportstothe Florida Department ofLawEnforcement,hereafterknownas the Department,within fifteen (15)daysaftertheendofthe reporting period.In addition, ifthesubgrantaward period isextendedbeyondthe "original0 project period,additional QuarterlyProjectPerformanceReportsshallbesubmitted. Failure tosubmit Quarterly Performance Reports thatare complete,accurate,andtimely mayresultinsanctions,asspecifiedinitem 19,Performanceof Agreement Provisions. (2)ReportContents:PerformanceReports must include aresponseto all objectives included in your subgrant Adetailedresponseis required inthe narrative portion foryes/no performance objectives.The narrative mustalsoreflecton accomplishments forthe quarterandidentifyproblemswith project implementationandaddressactionsbeing takentoresolvethe problems.Additional information maybe required ifnecessaryto comply withfederalreporting requirements. (3)Submission:PerformanceReportsmaybe submitted by the Project Director,Application Manager,or Performance Contacts. b.Financial Reports (1)ProjectExpenditure Reports (a)The subgrant recipientshallhaveachoiceofsubmittingeitheraMonthlyora QuarterlyProjectExpenditureReportto the Department ProjectExpenditure Reportsareduethirty(30)daysaftertheendofthe reporting period,inaddition,if the subgrant awardperiodis extended,additional ProjectExpenditureReportsshall be submitted. (b)Allproject expenditures for reimbursement of subgrant recipient costs shallbe submitted ontheProjectExpenditureReportFormsprescribedandprovidedbythe Officeof Criminal JusticeGrants(OCJG)throughtheSIMON(Subgrant information Management ON-line) (c)AllProject Expenditure Reports shallbe submitted in sufficient detailforproper pre- audit and post-audit. (d)Beforethe "final"ProjectExpenditureReportwillbe processed,thesubgrant recipient must submit to the Department all outstanding project reportsand must. have satisfied all special conditions.Failureto comply with the above provisions shall result in forfeiture of reimbursement. (e)Reports are to be submitted even when no reimbursement is being requested. SFY2015 JAG Standard Conditions Page4 of 23 Rev.09/2014 (f)The report mustbe electronically signedbythesubgrant recipient or implementing agency'sChief Financial Officer ortheChief Financial Officerdesignee. (2)Financial Closeout Audit (a)The Financial CloseoutAudit shall besubmittedtothe Department within forty-five (45)daysofthe subgrant expirationdate. (b)The Financial CloseoutAuditmust be electronically signedbythesubgrantrecipient orimplementing agency's Chief Financial OfficerortheChief Financial Officer designee. (3)Project Generated Income (PGI) (a)Ifapplicable,thesubgrantrecipientshallsubmitQuarterly PGI Earningsand ExpendituresReportstotheDepartment within thirty(30)daysaftertheendofthe reportingperiod covering subgrantproject generated income and expenditures during the previousquarter.If anyPGIremains unspent afterthe subgrant ends,the subgrant recipient must continuesubmittingquarterlyPGIreportsuntilallfundsare expended.(See Item 11,Program Income.) (b)PGIEarningsandExpendituresreports must beelectronicallysignedbythesubgrant recipientorimplementingagency'schief financial officerorthechief financial officer's designee. a Other Reports The subgrant recipientshallreporttotheUniformCrime Report and other reports as may be reasonably required by the Department. 5.Fiscal Control and Fund Accounting Procedures a.Ail expenditures and cost accountingoffundsshall conform totheOfficeofJustice Programs Financial Guide,the Common Rule,andOMBCirculars A-21,A-87,and A-110, or A-102 as applicable,in their entirety. b.The subgrant recipientisrequiredto establish andmaintain adequate accounting systems andfinancialrecordsandtoaccurately account forfundsawardedtothem.As asubgrant recipient,you must havea financial management systeminplacethatisabletorecordand report onthereceipt,obligation,andexpenditureofgrantfunds.An adequate accounting system fora subgrant recipient must be able to accommodate afondand account structure to separately trackreceipts,expenditures,assets,and liabilities forawards,programs,and subgrant recipients. c.All funds .spent onthis project shall bedisbursed according to provisions ofthe project budget as approved by the Department d.All fundsnotspentinaccordance with thisagreementshallbesubjecttorepaymentbythe subgrant recipient 6.Payment Contingent on Appropriation and Available Funds TheStateof Florida's performance and obligation topay under this agreement is contingent upon anannua!appropriation bythe Florida Legislature.Furthermore,the obligation oftheStateof Florida toreimbursesubgrantrecipientsfor incurred costs (s subjectto available federal funds. 7.Obligation of Subgrant Recipient Funds Subgrantfundsshallnotunderanycircumstancesbeobligated prior tothe effective date,or subsequent to the termination date,ofthesubgrantaward period.Onlyproject costs incurred on oraftertheeffectivedate,andonor prior tothe termination dateofthesubgrant recipient's SFY2015 JAG Standard Conditions Page 5of23 Rev.09/2014 project are eligible for reimbursement.Allpaymentsmustbecompleted within thirty (30)daysof the end of the subgrant period. 8.Advance Funding Advance funding maybe provided toa subgrant recipient upona written requestto the Department.The request mustbe electronically signed bythe subgrant recipient or implementing agency's Chief Financial Officer ortheChief Financial Officer designee* 9.Trust Funds a.Theunitof local governmentmustestablishatrustfundinwhichtodepositJAGfunds. The trustfundmayor may notbeaninterestbearingaccount. b.Theaccountmayearninterest,butanyearnedinterestmustbeusedfor program purposes and expended beforethefederalgrant period enddate.Any unexpended interest remainingatthe end ofthefederalgrant period must besubmittedtotheOfficeofCriminal Justice Grants for transmittal to the Bureau of Justice Assistance. 10.Travel and Training The cost of all travelshallbereimbursed according tothesubgrantrecipient'swrittentravel policy.If the subgrantrecipient does nothaveawrittentravel policy,cost ofalltravel will be reimbursed accordingto State of Florida TravelGuidelines§112.061,Fla.Stat Anyforeign travel must obtain prior writtenapproval. 11.Program Income (also known as Project Generated income) a.All incomegeneratedasa direct resultofasubgrant project shallbedeemed program income. b.Any projectthatwillpotentiallyearnPGI must submit anEarningsand Expenditures Report toreporthow much PGI was earned duringeachquarter.Areport must be submitted each quarter even ifno PGI was earnedor expended.PGI Earningsand Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. c.PGI expenditures requirepriorwrittenapprovalfrom the Office of Criminal Justice Grants. Programincome must be used forthepurposesofandundertheconditionsapplicableto the award.If the cost is allowable under the federal grant program,then the cost would be allowableusingprogramincome.PGIbudget requests mustbe signed bythesubgrant recipientor implementing agency's ChiefFinancialOfficeror the Chief Financial Officer designee. d.Program incomeshouldbeusedasearnedandexpendedassoonas possible.Any unexpended PGIremainingat the endofthefederalgrantperiod must besubmittedto OCJG for transmittal to the Bureau of Justice Assistance. 12.Approval of Consultant Contracts TheDepartmentshallreviewandapprovein writing allconsultantcontracts prior toemployment ofaconsultantwhen the consultant'srate exceeds $650(excludingtraveland subsistence costs) per eight-hour day,or$81.25perhour.A detailed justification mustbesubmittedtoand approvedby FDLE .prior to obligation orexpendituresofsuchfunds.Approvalshallbebased uponthecontract'scompliancewithrequirements found inthe Financial Guide,theCommon Ride,andinapplicablestatestatutes.The Department'sapprovalof the subgrantrecipient agreement does notconstituteapprovalofconsultantcontracts.Ifconsultantsarehiredthrough a competitive bidding process (not sole source),the $650 threshold does not apply. 13.Property Accountability a.Thesubgrant recipient agreestouse all non-expendable property for criminal justice purposes during itsuseful life ordisposeofitpursuantto§274,Fla.Stat. SFY2015 JAG Standard Conditions Page6 of 23 Rev.09/2014 b.Thesubgrantrecipientshallestablishandadministera system toprotect,preserve,use, maintain and dispose ofany property furnished toitbytheDepartmentorpurchased pursuant tothisagreement according to federal property managementstandardsset forth in theOfficeofJusticePrograms Financial Guide,U.S.DepartmentofJustice Common Rule for State and Local Governments or the federalOMBCircular A-110 or A-102,as applicable. Thisobligation continues aslongasthesubgrantrecipientretains the property, notwithstanding expiration ofthis agreement. 14.Ownership of Data and Creative Material Ownershipofmaterial,discoveries,inventions,andresultsdeveloped,produced,ordiscovered subordinatetothis agreement isgovernedbythetermsoftheOfficeofJusticePrograms Financial Guide(asamended),and the U.S.DepartmentofJusticeCommonRulefor State and Local Governments,or the federalOMBCircular A-110 or A-102,as applicable. 15.Copyright The awarding agency reserves aroyalty-free non-exclusive,andirrevocable license to reproduce, publish,or otherwise use,and authorize others to use,forfederal government purposes: a.The copyrightin any work developed underanawardorsubaward,and b.Any rightsofcopyrighttowhichasubgrantrecipientorsubrecipient purchases ownership with support funded under this grant agreement. 16.Patents If any program produces patentable items,patentrights,processes,or inventions,in the course ofwork sponsored by the federalawardorsubawardfunds,such facts must bepromptlyandfully reported to the awarding agency. a.Unless there isaprior agreement between the subgrant recipientandthe Department on dispositionof such items,theDepartmentmay determine whether protectionontheinvention or discovery willbe sought b.The Department willalso determine how rightsin the invention or discovery (includingrights under any patents issued)will be allocated and administered in order to protect the public interest consistent with "Government Patent Policy"("President's Memorandum for Heads of Executive Departments andAgencies,"dated August 23,1971,and statement of Government patent policy,as printedin36Federal Register 16839). c.Government regulations have been issued inTitle37CFRPart401by the U.S.Department of Commerce. 17.Publication or Printing of Reports Thesubgrantrecipientshallsubmitforreviewandapprovalonecopyofany curricula,training materials,oranyotherwrittenmaterialsthat will bepublished,including web-based materialsand web sitecontent,throughfundsfromthisgrantatleastthirty(30)days prior tothetargeted disseminationdate.The subgrantee understands and agrees thatany training materials developed ordeliveredwithgrantfundingmustadheretotheOJPTrainingGuiding Principles for Grantees and Subgrantees availableat www.oiD.usdd.aov/fundina/oiPtrainingguidinQprinciples.htm Allmaterials publicizing or resulting fromawardactivitiesshallcontainthe following statements: This projectwassupportedbyAwardNo.awardedbytheBureauofJusticeAssistance, OfficeofJusticePrograms.Theopinions,findings,andconclusionsorrecommendations .expressed inthis publication/program/exhibition are those oftheauthorsanddonotnecessarily reflectthe views of the Department of Justice'7. SFY2015 JAG Standard Conditions Page 7of23 Rev.09/2014 18.Audit a.Subgrant recipients thatexpend $500,000 ormoreinayearin federal awardsshallhavea single or program-specific audit conducted forthatyear.The audit shall be performed in accordance with thefederal OMB Circular A-133 andother applicable federallaw.The contract forthis agreement shallbeidentifiedinthe Schedule ofFederalFinancial Assistance inthe subject audit.The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number,CFDA number, award amount,contract period,funds received and disbursed.When applicable,the subgrant recipient shall submit an annual financial auditthatmeetsthe requirements of §11.45,Fla.Stat.,"Definitions;duties;authorities;reports;rules.";§215:97,Fla.Stat, "Florida Single Audit Act";andRulesofthe Auditor General,Chapter 10.550,"Local Governmental Entity Audits"and Chapter 10.650,"Florida Single Audit Act Audits Nonprofit andFor-Profit Organizations." b.A complete audit report that covers any portion ofthe effective datesofthis agreement must be submitted within 30days after its completion,but nolater than nine.(9)months afterthe audit period.In ordertobe complete,the submitted reportshall include anymanagement letters issued separately and management's written responseto all findings,both audit report .andmanagementletter fincfings.Incomplete audit reports will notbeacceptedbythe Department c.Thesubgrant recipient shallhave all audits completed byan Independent Public Accountant I (IPA).The IPA shall be either aCertifiedPublic Accountant ora Licensed Public Accountant d.The subgrant recipientshalltakeappropriatecorrectiveaction within six(6)monthsofthe issue date oftheauditreportin instances ofnoncompliancewithfederallawsand regulations.i i e.The subgrant recipient shall ensure that audit working papers are made available tothe j Department,orits designee,upon request for a period of three (3)years from the date the j audit report is issued,unless extended in writing by the Department j f.Subgrant recipientsthat expend lessthan$500,000infederalawardsduringafiscalyearare exempt fromtheauditrequirementsofOMBCircular A-133 forthatfiscalyear.Inthis case, writtennotification,whichcanbein the formofthe"CertificationofAudit Exemption1'form, shallbeprovidedto the DepartmentbytheChiefFinancial Officer,or designee,thatthe subgrant recipientis exempt.ThisnoticeshallbeprovidedtotheDepartmentnolaterthan March1 following the endofthefiscalyear. g.Ifthis agreement is closed outwithoutanaudit,the Department reserves the rightto recover any disallowed costs identifiedinanauditcompletedafter such closeout h.A scanned copyof the completed auditreportsoralinktotheelectronicauditreportshould be sent viaemailto criminaBustice@fdle.state.fl.us or mailed to the following address: Florida Department ofLaw Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee,Florida 32302-1489 19.Performance of Agreement Provisions In the event ofdefault,non-compliance or violationof any provisionofthis agreement bythe subgrant recipient,the subgrant recipient'sconsultantsandsuppliers,orboth,theDepartment shall impose sanctions it deems appropriate including withholding payments andcancellation, termination,or suspension of the agreement inwholeorin part Insuch event,the Department shallnotify the subgrant recipientof its decision thirty (30)days in advance oftheeffectivedateof such sanction.The subgrant recipientshallbepaidonlyforthose services satisfactorily performed priorto the effective date of such sanction. SFY2015JAG Standard Conditions Page 8of23 Rev.09/2014 20.Commencement of Project a.Ifa project isnot operational within 60daysofthe original start dateofthe award period,the subgrantrecipient must reportbylettertotheDepartmentthe steps takentoinitiatethe project,the reasons fordelay,andthe expected startdate. b.If aprojectisnot operational within90daysofthe original startdateoftheawardperiod,the subgrantrecipient must submitasecond statement totheDepartmentexplainingthe implementation delay. c.Uponreceipt of theninety(90)dayletter,theDepartmentshall determine ifthe reason for delayisjustifiedorshall,atitsdiscretion,unilaterally terminatethis agreement andre- obligate subgrant fundstootherDepartmentapprovedprojects.The Department,where warranted byextenuatingcircumstances,mayextendthestartingdateoftheprojectpastthe ninety(90)dayperiod,butonlyby formal written adjustment tothis agreement 21.Excusable Delays a.Except with respect todefaultsofconsultants,the subgrant recipientshallnotbein default by reason ofanyfailurein performance ofthis agreement accordingtoits terms (including any failureby the subgrant recipientto make progressinthe execution ofwork hereunder which endangers such performance)if such failure arises out of causes beyond the controland without the faultor negligence of the subgrant recipient.Such causes include,butarenot limitedto,acts ofGodorofthe public enemy,actsofthe government ineitheritssovereign orcontractualcapacity,fires,floods,epidemics,quarantinerestrictions,strikes,freight embargoes,andunusually severe weather,butinevery case,the failure toperformshallbe beyond the control and without the faultor negligence of the subgrant recipient b.If failuretoperformis caused by failureofa consultant toperformor make progress,andif such failure arises outof causes beyond the control of subgrant recipient and consultant,and without faultor negligence of either of them,the subgrant recipient shall not be deemed in default,unless: (1)Supplies or services tobefurnishedbythe consultant were obtainablefromother sources, (2)The Department orderedthe subgrant recipientinwritingtoprocure such supplies or services from other sources,and (3)Thesubgrantrecipientfailedtoreasonablycomplywith such order. c.Uponrequestofthesubgrant recipient,theDepartmentshallascertainthefactsandthe extent of such failure,andiftheDepartment determines that any failuretoperform was occasionedbyoneormoresaidcauses,thedeliveryscheduleshallberevised accordingly. 22.Grant Adjustments a.Subgrantrecipients must submitagrantadjustmentthroughSIMONformajorsubstantive changes suchas changes inprojectactivitiesorscopeoftheproject,targetpopulations, service providers,implementationschedules,project director,anddesignsorresearchplans set forth inthe approved agreement and for anybudgetchangesthataffectacost category that was notincludedinthe original budget,Adjustments arealsorequired when there will beatransferof 10%ormoreofthetotalbudgetbetweenbudgetcategories,orthereisan indirect cost ratecategorychange. b.Subgrant recipients maytransferupto 10%ofthe total budgetbetween current,approved budget categories without prior approval as long asthefundsare transferred toan existing line item. c.Underno circumstances cantransfersoffundsincreasethetotal budgeted award. SFY2015 JAG Standard Conditions Page9of23 Rev.09/2014 d.Requests for changes to the subgrant agreement must be electronically signed by tine subgrant recipient or implementing agency's chief official orthe chief official's designee. 23.Disputes and Appeals a.The Department shall makeits decision in writing when responding toany disputes, disagreements,or questions of fact arising under this agreement and shall distribute its responseto all concerned parties.The subgrant recipient shall proceed diligently with the performance ofthisagreement according tothe Departnhent's decision. b.If the subgrant recipient appealsthe Departments decision,the appeal also shall bemadein writing within twenty:one (21)calendar daystothe Department's clerk (agency clerk).The subgrant recipient*s right to appeal the Department's decision is contained in§120,Fla.Stat., andinprocedures set forth inRule 28-106.104,Florida Administrative Code.Failure to appeal within thistime frame constitutes a waiver of proceedings under §120,Fla.Stat. 24.Conferences and Inspection of Work . Conferencesmaybeheldattherequestofany party tothisagreementAtanytime,a representativeofthe Department,oftheU.S.Department ofJustice,ortheAuditor General ofthe Stateof Florida,havethe right of visiting the project site to monitor,inspectand assess work performed underthis agreement. 25.Access to Records aTheRoridaDepartmentofLawEnforcement,theAuditorGeneralofthe State of Florida,the U.S.Department ofJustice,the U.S;Comptroller General oranyoftheirdulyauthorized representatives,shallhaveaccesstobooks,documents,papersandrecordsofthesubgrant recipient,implementingagencyandcontractorsforthepurposeofauditandexamination according to the Financial Guide and the Common Rule. b.TheDepartment reserves therightto unilaterally terminatethis agreement ifthesubgrant recipient,implementingagency,or contractor refusestoallow public access to all documents, papers,letters,orother materials subjectto provisions of§119,Fla.Stat,unless specifically exempted and/or made confidentialbyoperationof§119,Fla.Stat,and made or received bythe subgrant recipientoritscontractorinconjunctionwiththis agreement. c.The subgrant recipientwillgivetheawarding agency ortheGeneral Accounting Office, throughanyauthorizedrepresentative,access toandthe right to examine allpaperor electronic records related to the financial assistance. 26.Retention of Records The subgrantrecipientshallmaintainallrecordsand documents foraminimum of five(5)yearsfrom thedateofthe final financial statement andbe available forauditand public disclosureuponrequest ofdulyauthorized persons.The subgrantrecipientshallcomplywith State ofRoridaGeneral Records Schedule GS1-SL for State andLocal Government Agencies: httD://diis.dos.state.fl.us/barm/qenschedules/GS2-2Q08-Rev2010.pdf 27.Personnel Changes Upon implementation ofthe project,intheeventthereisachangeinChief Officials for the SubgrantrecipientorImplementing Agency oranycontact information toincludemailingaddress, phonenumber,email ortitlechange,projectstaffmustnotifytheSIMONhelp desk toupdate the organizationalinformationin SIMON.Iftheprojectdirector changes,agrant adjustment must be entered inSIMONto reflect the change. 28.Background Check Whenever a background screening for employment ora background security check l6requiredby lawfor employment,unless otherwiseprovidedbylaw,the provisionsof§435,Fla.Stat,shall apply. SFY2015 JAG Standard Conditions Page10 of 23 Rev.09/2014 a.All positionsinprograms providing careto children,the developmental^disabled,or vulnerable adults for15 hours or moreperweek;all permanent and temporary employee positions of the central abuse hotline;andallpersonsworkingunder contract whohave access to abuse records are deemed tobe persons and positions of special trust or responsibilityandrequireemploymentscreeningpursuantto§435,Fla.Stat,usingthelevel 2 standards set forthin that chapter. b.All employees inpositions designated bylaw as positionsoftrustorresponsibilityshallbe requiredto undergo security background investigations as aconditionof employment and continued employment.Forthe purposes ofthe subsection,security background investigations shall include,butnotbelimitedto,employment history checks,fingerprinting forall purposes and checks inthis subsection,statewide criminal and juvenile records checks throughtheFlorida Department ofLawEnforcement,andfederalcriminal records checks throughtheFederalBureauofInvestigation,andmayincludelocalcriminalrecords checks throughlocallaw enforcement agencies. (1)Anypersonwhoisrequiredtoundergosuchasecuritybackground investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shallbe disqualifiedfor employment insuchpositionor,ifemployed,shallbe dismissed. (2)Such background investigations shallbe conducted atthe expense of the employing agency or employee.When fingerprintingis required,the fingerprints of the employee orapplicantforemploymentshallbetakenbytheemploying agency orbyan authorized law enforcement officer and submitted tothe Department ofLaw Enforcement for processing andforwarding,when requested bytheemploying agency, to the United States Department of Justice for processing.The employing agency shall reimburse the Department ofLawEnforcementforany costs incurred byitin the processing of the fingerprints. 29.Drug Court Projects ADrugCourtProject must complywith§397.334,Fla.Stat,"Treatment-Based DrugCourt Programs." 30.Overtime for Law Enforcement Personnel Priortoobligatingfundsfromthisawardtosupportovertimebylaw enforcement officers,theU.S. DepartmentofJustice encourages consultationwithallallied components ofthecriminaljustice systemintheaffected jurisdiction.Thepurposeofthisconsultationistoanticipateandplanfor systemicimpacts such as increased courtdocketsandtheneedfordetention space. 31.Criminal Intelligence System a.Thesubgrantrecipient agrees thatany information technologysystemfundedorsupported bytheOfficeofJusticeProgramsfunds will complywith28C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,ifthe Office ofJusticeProgramsdeterminesthis regulationtobeapplicable.ShouldtheOfficeofJustice Programs determine28C.F.R.Part 23tobe applicable,the Office ofJustice Programs may,atits discretion,perform audits of thesystem,as per28C.F.R.23.20(g).Shouldanyviolationof28 C.F.R Part23occur,the subgrant recipient maybe fined asper42 U.S.C.3789g(c)-(d).Thesubgrant recipient may not satisfy such afinewith federal funds. b.The subgranteeunderstandsandagreesthatnoawardedfundsmaybeusedto maintain or establish acomputer network unlesssuch network blocks the viewing,downloading,and exchangingof pornography.In doing sothesubgrantee agrees thetheserestrictions will not limit theuseofawardedfundsnecessaryforanyfederal,state,tribal,or local law enforcementagencyoranyother entity carrying out criminal investigations,prosecutions,or adjudication activities. SFY2015 JAG Standard Conditions Page11of23 Rev.09/2014 32.Confidential Funds A signed certification thatthe project director ortheheadofthe Implementing Agencyhasread, understands,and agrees to abide byalloftheconditionsforconfidentialfunds as set forthin the effective edition ofthe Office ofJustice Programs Rnancial Guideis required from all projects that areinvolvedwith confidential funds.Thesigned certification mustbesubmittedatthetimeof grantapplication. 33.Civil Rights Compliance a.Federal laws prohibit recipients of financial assistance from discriminating onthebasisof race,color,national origin,religion,sex,disability,orageinfunded programs or activities.All subgrant recipients,implementingagencies,and contractors mustcomplywithanyapplicable statutorily-imposed nondiscrimination requirements,whichmay include the Omnibus Crime Control andSafeStreetsActof 1968 (42 U.S.C.§3789d);the Victims of Crime Act(42 U.S.C.§10604(e));TheJuvenileJusticeand Delinquency Prevention Actof2002(42U.S.C. §567203));the Civil Rights Actof1964(42U.S.C.§2000d);theRehabilitationActof 1973 (29U.S.C.§794);the Americans with Disabilities Actof 1990(42U.S.C.§12131-34);the Education Amendments of1972(20U.S.C.§§1681,1683,1685-86);theAge Discrimination Actof1975(42U.S.C.§§6101-07);andDepartmentofJustice Non-Discrimination Regulations28CFRPart42;see Ex.Order13279(equal protection ofthelawsforfaith- based andcommunityorganizations). b.FDLE doesnot discriminate onthebasisofrace,color,religion,national origin,sex,disability, orageinthedeliveryofservicesorbenefitsorinemployment.Thesubgrant recipient must notifyprogramparticipantsandbeneficiariesthatit does notdiscriminateonthebasisofrace, color,national origin,religion,sex,disability,andagein the deliveryof services orbenefitsor in employment practices. c.Subgrant recipientsare responsible forensuringthatcontractors,vendors,and agencies to whom they pass-through funds arein compliance withallCivil Rights requirements and that thecontractors,vendors,and agencies areawarethat they may file adiscrimination complaintwiththe subgrant recipient,with FDLE,.or with the Officefor Civil Rightsandhowto do so. d.Equal Employment Opportunity Plans (1)A subgrant recipientor implementing agency must develop anEEOPlanifit has 50or more employees andithasreceivedanysingleawardof$25,000ormorefrom the Department of Justice.The plan must be prepared using the on-line short format www.oiD.usdoi.gov/about/ocr/eeop complv.htm.must be retained by the subgrant recipientor implementing agency,andmustbeavailableforreviewor audit The organization must also submit anEEOCertificationtoFDLE. (2)If thesubgrantrecipientorimplementingagencyisrequiredtoprepareanEEOPlanand hasreceivedanysingleawardof$500,000ormorefrom the DepartmentofJustice,it must submit itsplanto the Department ofJusticeforapproval.A copy of the Department of Justice approvalletter must be submitted toFDLE.The approvalletter expires two years from the date of the letter. (3)Asubgrantrecipientorimplementingagencyis exempt fromtheEEOPlanrequirementif itishasfewerthan50 employees orifitdoesnotreceiveanysingleawardof$25,000or morefromtheDepartmentofJusticeorifitisanonprofitorganization,amedicalor educationalinstitution,oran Indian Tribe.If anorganizationis exempt from theEEO Plan requirement,It must submit anEEOCertificationtoFDLE. (4)Thesubgrantrecipientand implementing agencyacknowledgethat failure tocomplywith EEO Reqiarements within60daysoftheprojectstartdatemayresult In suspensionor termination of funding,until such time as itisin compliance. SFY2015 JAG Standard Conditions Page12 of 23 Rev.09/2014 e.In the event afederalor state court orfederalor state administrative agency makes afinding ofdiscriminationaftera due process hearingon the groundsofrace,color,religion,national origin,sex,ordisabilityagainstarecipientoffunds,therecipient will forward acopyof the findingtoFDLEandtotheOfficeforCivilRights,Officeof Justice Programs. f.In accordance withfederal civil rightslaws,thesubgrantrecipientshallnotretaliate against individualsfortakingactionor participating inactionto secure rightsprotectedby these laws. g.Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in all contracts funded by the subgrant recipient. h.If the subgrant recipient oranyofits employees,contractors,vendors,orprogram beneficiaries hasa discrimination complaint,they may fileacomplaintwith the subgrant recipient withFDLEorwiththe Office forCivil Rights.Discrimination complaints may be submitted toFDLEat Office of the Inspector General,PostOffice Box 1489,Tallahassee, Florida 32302-1489 or online at info®fdle.state.fl.us.Discrimination complaints may also be submittedtotheOfficefor Civil Rights,OfficeofJusticePrograms,U.S.Departmentof Justice,810 7*Street,Northwest,Washington,D.C.20531,orby phone at (202)307-0690. i.The subgrant recipient must have procedures inplacefor responding to discrimination complaints that employees and clients,customers,and program participants file directly with the subgrant recipient. j.Thesubgrantrecipient must havewrittenpoliciesorprocedures in placefornotifyingprogram beneficiarieshowto file complaintsalleging discrimination bythesubgrantee/implementing agency with FDLEor the OCR. k.Any discrimination complaints filedwithFDLE will be reviewed by FDLE's InspectorGeneral andreferredtotheOfficefor Civil Rights,the Florida Commission onHumanRelations,or the EqualEmploymentOpportunityCommission,based onthenatureofthe complaint I.Americans with Disabilities Act Subgrantrecipients must complywiththerequirementsoftheAmericanswith Disabilities Act (ADA),PublicLaw 101-336,whichprohibits discrimination bypublicandprivateentitieson thebasisofdisabilityandrequirescertainaccommodationsbe made withregardto employment (Title I),stateand local governmentservicesand transportation (Title II),public accommodations (Title Hi),and telecommunications (TitleIV). m.RehabilitationActof 1973 (28C.F.R.Part42,SubpartG) If thesubgrantrecipienthas50ormore employees andreceivesDOJfundingof $25,000 or more,the subgrant recipient must takethe following actions: (1)Adoptgrievanceproceduresthat incorporate dueprocessstandardsand provide for the prompt and equitable resolution of complaints alleging a violation ofthe DOJ regulations implementing Section 504oftheRehabilitation Act of 1973,foundat28 C.F.R.Part 42,Subpart G,which prohibit discrimination onthebasisofa disability in employment practicesandthedeliveryofservices. (2)Designate a person to coordinate compliance with the prohibitions against disability discrimination containedin28C.F.R.Part42,SubpartG. (3)Notify participants,beneficiaries,employees,applicants,andothersthatthe subgrantee/implementing agencydoesnot discriminate onthebasisof disability, n.LimitedEnglishProficiency(LEP) In accordance with DepartmentofJustice Guidance pertaining toTitleVIofthe Civil Rights Act of 1964,42 U.S.C.§2000d,recipients offederalfinancial assistance must take reasonable stepsto provide meaningful accessto their programs and activities for persons with LEP.For more information onthe civil rights responsibilities that recipients have in SFY2015 JAG Standard Conditions Page 13 of23 Rev.09/2014 providing languageservicesto LEP individuals,pleaseseethewebsiteatwww.lep.gov. FDLE strongly encourages subgrant recipients tohavea written LEP Language Access Plan. o.Title IX ofthe Education Amendmentsof 1972 (28 C.F.R.Part 54) If the subgrant recipient operates an education program or activity,the subgrant recipient must take the following actions: (1)Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging a violation ofthe DOJ regulations implementing TitleIXofthe Education Amendmentsof 1972,found at28 C.F.R.Part 54,which prohibit discrimination on the basis of sex. (2)Designate a person to coordinate compliance with the prohibitions againstsex discrimination contained in 28 C.F.R.Part 54. (3)Notify applicants for admission and employment,employees,students,parents,and othersthatthe subgrantee/implementing agencydoesnot discriminate onthebasisof sex inits educational programs oractivities. p.Equal Treatment for Faith Based Organizations The subgrant recipient agrees tocomply with theapplicablerequirementsof28C.F.R.Part 38,theDepartmentofJustice regulation governing "Equal Treatmentfor Faith Based Organizations*!(the"EqualTreatment Regulation8).The Equal Treatment Regulation providesinpartthatDepartmentofJusticegrantawardsofdirect funding maynotbeusedto fund any inherently religious activities,suchas worship,religious instruction,or proselytization.Recipientsofdirectgrantsmay still engagein inherently religious activities, but such activitiesmust be separate intimeorplace from the DepartmentofJusticefunded program,and participation in such activities by individualsreceiving services from the grantee ora sub-grantee must be voluntary.TheEqual Treatment Regulationalso makes clearthat organizations participating in programs directly funded by the Department of Justice are not permittedto discriminate in the provision ofservicesonthebasisof a beneficiary's religion. Thesubgranteealso understands and agrees thatawardfundsmaynotbeusedto discriminateagainstor denigrate thereligiousor moral beliefsof students who participate in programsforwhichfinancial assistance isprovided from the award,ortheparentorlegal guardianof such students.Notwithstandinganyotherspecialconditionofthisaward,faith- based organizations may,in some circumstances,consider religion as a basis for employment See www.oiD.aov/about/ocr/eaual fbo.htm. 34.Immigration and Nationality Act Nopublicfunds will intentionallybeawardedtoanycontractorwhoknowinglyemploys unauthorized alienworkers,constitutingaviolationofthe employment provisions contained in8 U.S.C.Section 1324a(e),Section 274A(e)of the Immigration and Nationality Act ("INA0).The Department shallconsider the employment by any contractorof unauthorized aliens aviolationof Section 274A(e)ofthe INA.Suph violationbythe subgrant recipientof the employment provisionscontainedinSection274A(e)ofthe INA shallbegroundsfor unilateral cancellationof this contract by the Department 35.National Environmental Policy Act (NEPA) a.The subgrant recipient agrees to assist FDLEincomplyingwiththeNEPA,the National Historic Preservation Act,andother related federal environmental impact analyses requirements inthe use ofsubgrantfundsbythesubgrant recipient Thisappliestothe following new activities whether ornot they arebeingspecificallyfundedwith these subgrant funds.That is,It applies as longas the activity isbeing conducted bythe subgrant recipient oranythirdpartyand the activity needs to be undertaken Inorderto use these subgrant funds,Accordingly,the subgrantee agrees tofirstdetermineifanyofthefollowingactivities wai be funded by the grant,priortoobligatingfundsforany of these purposes.Ifitis determinedthatanyof the following activitieswill be fundedbythegrant,the grantee agrees to contact FDLE OCJG. SFY2015 JAG Standard Conditions Page 14of23 Rev.09/2014 (1)New construction (2)Minorrenovationorremodelingofapropertyeither(a)listedonoreligibleforlistingon theNationalRegisterof Historic Placesor(b)locatedwithina100-year flood plain;a wetland,orhabitatforendangered species,orapropertylistedonoreligiblefor listing on the National Register of HistoricPlaces; (3)Arenovation,lease,oranyotherproposed use ofabuildingor facility that will either(a) resultinachangeinitsbasic prior use or(b)significantly change itssize;and (4)Implementationofa new programinvolvingthe use of chemicals otherthan chemicals that are(a)purchased as an incidental component of a funded activityand(b) traditionally used,for example,in office,household,recreational,or educational environments. (5)Implementation ofaprogramrelatingto clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. b.The subgrant recipient understands and agrees that complying withNEPA may require the preparationofan Environmental Assessment and/oran Environmental Impact Statement,as directed by the Bureau of Justice Assistance.The subgrant recipient further understands and agrees to the requirements for implementation ofaMitigationPlan,as detailed by the Department of Justice at www.bia.gov/Fundinq/nepa.htinl.for programs relatingto methamphetamine laboratory operations. c.For any of asubgrantrecipient'sexistingprogramsoractivitiesthat will befundedby these subgrants,the subgrantrecipient,upon specific requestfrom the Department andtheU.S. Department of Justice,agrees to cooperate withthe Department ofJustice in anypreparation by Department of Justice ofanationalorprogram environmental assessment ofthatfunded program oractivity. 36.Mitigation of Health,Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories If anawardismadetosupportmethamphetamine laboratory operationsthesubgrant recipient must complywiththiscondition,whichprovidesfor individual site environmental assessment/impact statements as required underthe National EnvironmentalPolicyAct. a.General Requirement Thesubgrantrecipientagreestocomplywith federal,state,and local environmental,healthand safety lawsand regulations applicabletothe Investigation and closureofclandestinemethamphetamine laboratories andtheremovalanddisposalofthe chemicals,equipment andwastesusedinor resulting fromtheoperationofthese laboratories.Thesubgrant recipient alsoagreestocompletea Methamphetamine Mitigation Plan (WIMP)thatincludesthenineprotectivemeasuresor components requiredbyBJAand submit the plantoFDLE'sOfficeofCriminalJusticeGrants. b.Specific Requirements:The subgrant recipient understands andagreesthatany program or initiative involving the identification,seizure,orclosureofclandestine methamphetamine laboratories canresultinadverse health,safetyand environmental impactsto (1)thelaw enforcement andother governmental personnel involved;(2)any residents,occupants, users,and neighbors ofthesiteofaseized clandestine laboratory;(3)theseized laboratory site'simmediateand surrounding environment ofthesite(s)where any remaining chemicals, equipment,andwaste from aseized laboratory's operationsareplacedor come to rest. Therefore,the subgrant recipient further agreesthatinorderto avoid or mitigate the possible adversehealth,safetyand environmental impacts from anyof clandestine methamphetamine operations funded underthis award,it will (1)include the nine,below listed protective measuresor components;(2)provide fortheiradequate funding to include funding,as necessary,beyond that provided bythis award;and (3)implement these protective measures directly throughout the life ofthesubgrant In so doing,the subgrant SFY2015 JAG Standard Conditions Page 15of23 Rev.09/2014 j / recipient understands thatit may implement these protective measures directly through the useofitsownresourcesandstafformaysecurethe qualified servicesofotheragencies, contractororotherqualified third party. (1)Provide medical screening of personnel assigned ortobe assigned bythe subgrant recipienttotheseizureor closure ifof clandestine methamphetamine laboratories; (2)Provide Occupational Safety and Health Administration (OSHA)required initial and refresher training for law enforcement officials and other personnel assigned bythe subgrant recipient to either theseizureor closure of clandestine methamphetamine laboratories; (3)As determined bytheir specific duties,equip personnel assigned tothe project with OSHA required protectivewearandother required safetyequipment; (4)Assign properly trained personnel to prepare a comprehensive contamination report on eachclosed laboratory; (5)Employ qualified disposalcontractorsto remove all chemicals and associated glassware,equipment,andcontaminatedmaterialsand wastes from thesite(s)of each seized clandestine laboratory; (6)Dispose of the chemicals,equipment,and contaminated materialsand wastes removed from the sitesof seized laboratories at properly licenseddisposal facilities or,when allowable,properlylicensed recycling facilities; (7)Monitor the transport,disposal,and recycling components of subparagraphs 5and6 immediately above inorderto ensure propercompliance; (8)Haveinplaceandimplementaninter-agency agreement orotherformof commitment witha responsible State environmental agency thatprovidesforthat agency's (i)timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratoryand (ii)coordinationwiththeresponsibleparty,propertyowner,orothersto ensure that anyresidualcontaminationisremediated,if necessary,andin accordance with existing federaland state requirements;and (9)Haveinplaceand implement awritten agreement with the responsible state orlocal service agencies toproperlyrespondtoanyminor,as definedby state law,atthesite. This agreement must ensureimmediateresponsebyqualifiedpersonnelwhocan(i) respond to the potentialhealth needs ofanyminoratthesite;(ii)take that minorinto protective custody unless the minoriscriminally involved in the meth labactivitiesoris subject toarrestfor other criminalviolations;(HO ensure immediate medical testingfor methamphetamine toxicity;and(iv)arrangeforanyfollow-upmedical tests, examinations,orhealthcare made necessary asaresultof methamphetamine toxicity 37.Non-Procurement,Debarment and Suspension Thesubgrantrecipient agrees tocomplywith Executive Order12549,Debarmentand Suspension and 2CFR180,"OMB GuidelinesTo Agencies On Governmentvwde DebarmentAnd Suspension (Nonprocurement)8 These proceduresrequirethesubgrantrecipienttocertifyitshall notenterinto any lowertiered covered transactionwithaperson who isdebarred,suspended, declaredineligible oris voluntarilyexcludedfrom participating inthiscoveredtransaction,unless authorizedby the Department.If thesubgrantis $100,000 ormore,the subgrant recipientand implementing agency certify that they andtheir principals; a.Arenotpresentlydebarred,suspended,proposedfordebarment,declared ineligible, sentenced toadenialoffederalbenefitsbyastateorfederalcourt,orvoluntarilyexcluded from covered transactionsbyanyfederal department oragency; b.Havenotwithina three-year periodprecedingthisapplication been convictedoforhadacivil SFY2015 JAG Standard Conditions Page 16 of 23 Rev.09/2014 judgmentrenderedagainstthem for commissionof fraud ora criminal offense in connection with obtaining,attemptingto obtain,or performing apublic(federal,state,orlocal)transaction or contract underapublictransaction;violation of federalor state antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsificationordestructionof records, making false statements,orreceiving stolen property; c.Arenotpresentlyindictedfororotherwise criminally or civilly chargedbyagovernmental entity(federal,state,orlocal)with commission ofanyofthe offenses enumerated in paragraph(1)(b)ofthis certification;and d.Have not withina three-year period preceding thisapplicationhad one or more public transactions (federal,state,orlocal)terminated for cause or default 38.Federal Restrictions on Lobbying a.Each subgrant recipient agrees to comply with 28 CFRPart 69,"New Restrictions on Lobbying1'andshallfile the most currenteditionoftheCertificationAndDisclosureForm,if. applicable,witheach submission thatinitiates consideration of such subgrant recipientfor award of federal contract,grant or cooperative agreement of $100,000 or more. b.This certification isamaterialrepresentationoffactuponwhichreliance was placed when this agreement was made.Submission of this certification isa prerequisite to entering into this agreement subject to conditions and penalties imposed by31 USC 1352.Any person whofailstofile the requiredcertificationis subject toacivilpenaltyofnot less than $10,000 and not more than $100,000 for each failureto file. c.As required by31 USC 1352,and implemented at28 CFR 69,for persons entering intoa grantor cooperative agreement over $100,000,as defined at28 CFR 69,the applicant certifies that (1)Nofederalappropriatedfunds have been paidorwillbepaid,byoronbehalfof the undersigned,toanyperson for influencingor attempting to influence anofficeror employee of any agency,aMemberof Congress,an officer or employee of Congress,or an employee ofa Member of Congress in connection with the making ofanyfederal grant,the entering intoofany cooperative agreement,and the extension,continuation, renewal,amendment ormodificationofanyfederalgrantor cooperative agreement; (2)If anyfundsotherthan federal appropriated fundshavebeenpaidor will be paid toany personforinfluencingorattemptingtoinfluenceanofficeror employee ofanyagency,a Member of Congress,anofficeror employee of Congress,oran employee ofaMember ofCongressinconnectionwiththis federal grantorcooperativeagreement,the undersigned shall complete and submit Standard Form -LLL,"Disclosure of Lobbying Activities/'in accordance withits.instructions; (3)The undersignedshallrequirethatthelanguageofthis certification beincludedinthe awarddocumentsforallsubawardsat all tiers (including subgrants,contractsunder grantsandcooperativeagreements,andsubcontracts)andthatallsubgrantrecipients shallcertifyanddisclose accordingly. 39.State Restrictions on Lobbying In addition tothe provisions contained in Item 38,above,the expenditure offunds for the purpose oflobbyingthelegislatureorastateagencyis prohibited underthiscontract 40.Additional Restrictions on Lobbying Thesubgrant recipient understandsandagreesthatitcannot use any federal funds,either directly or indirectly,in support ofthe enactment,repeal,modification or adoption ofany law, regulation or policy,atany level of government,without theexpress prior written approval ofthe Office of Justice Programs. SFY2015 JAG Standard Conditions Page 17of23 Rev.09/2014 41."Pay-to-Stay" Funds from this award may not be used to operate a "pay-to-stay"program in any local jail. Furthermore,no funds may be given to local jails that operate apay-to-stay"programs."Local jail,"as referenced inthis condition,meansan adult facility or detention center owned and/or operated by city,county,or municipality.It does not include juvenile detention centers."Pay-to- stay*programs as referenced In this condition,means a program bywhich extraordinary services, amenities and/or accommodations,not otherwise available to the general inmate population,may be provided,based upon as offender's apparent ability to pay,such that disparate conditions of confinement are created for thesameor similar offenders within a jurisdiction. 42.The Coastal Barrier Resources Act Thesubgrantrecipient will comply and assure thecomplianceofallcontractorswiththe provisions ofthe Coastal Barrier Resources Act (P.L.97-348)dated October 19,1982 (16 USC 3501etseq.)which prohibitstheexpenditureofmostnewfederalfunds within theunitsof the CoastalBarrierResourcesSystem. 43.Enhancement of Security Iffundsareusedfor enhancing security,the subgrant recipient agreesto: a.Haveanadequateprocessto assess the impact ofany enhancement ofa school security measure thatis undertaken ontheincidenceofcrimeinthe geographic area wherethe enhancement is undertaken. b.Conductsuchan assessment withrespectto each suchenhancement;and,submittothe Departmentthe aforementioned assessment initsFinal Program Report 44.Environmental Protection Agency's (EPA)list of Violating Facilities Thesubgrant recipient assures thatthe facilities underits ownership,lease or supervision which shallbe utilized inthe accomplishment ofthe Program Purposearenotlistedonthe EPA's listof Violating Facilities andthatit will notify theDepartmentofthereceiptofany communication from theDirectoroftheEPAOfficeofFederal Activities indicatingthatafacilitytobeusedin the projectis under consideration forlistingbytheEPA. 45.Flood Disaster Protection Act The subgrant recipient will complywithSection102(a)of the Flood Disaster ProtectionActof 1973,PublicLaw93-234,87 Stat 975,requiring that the purchase offloodinsurance in communitieswhere such insuranceIsavailableasaconditionofthereceiptofanyfederal financial assistance forconstructionoracquisition purposes for use inany area that has been identified as an area havingspecialflood hazards. 46.National Historic Preservation Act It will assist the Department (if necessary)inassuringcompliance with section 106oftheNational Historic Preservation Act of 1966(16U.S.C.§470),Ex.Order 11593 (identification and protectionofhistoricproperties),theArcheological and Historical Preservation Actof 1974 (16 U.S.C.§469a-1et seq.),andtheNational Environmental PolicyActof 1969 (42U.S.C.§4321). 47.Human Research Subjects Subgrant recipient agrees tocomplywiththerequirementsof28C.F.R.part46andallOfficeof Justice Programs policiesand procedures regardingtheprotectionof human research subjects, includingobtainmentofInstitutionalReviewBoardapproval,if appropriate,and subject informed consent. 48.Global Standards Package In order to promote information sharing and enable interoperability among disparate systems across the justiceandpublicsafetycommunity,OJPrequiresthe grantee tocomplywithDOJ's Global Justice InformationSharing Initiative (DOJ'sGlobal)guidelines and recommendationsfor this particular grant Grantee shallconformtotheGlobal Standards Package (GSP)andall SFY2015JAG Standard Conditions Page 18of23 Rev.09/2014 constituent elements,where applicable,asdescribedat:www.it.oip.gov/qspqrantcondition. Granteeshalldocumentplannedapproachesto information sharinganddescribecomplianceto the GSPandappropriateprivacypolicythatprotectssharedinformation,orprovide detailed justificationforwhyanalternativeapproachis recommended. 49.Reporting,Data Collection and Evaluation The subgrantrecipient agrees tocomplywith all reporting,datacollectionandevaluation requirements,asprescribedbytheBureauofJustice Assistance intheprogramguidancefor the Justice Assistance Grant (JAG).Compliancewith these requirements will bemonitoredby FDLE. 50.Privacy Certification The subgrant recipient agreestocomply with all confidentiality requirementsof42U.S.C.section 3789gand28C.F.R.Part22thatareapplicableto collection,use,andrevelationofdataor information.Subgrant recipient further agrees,asaconditionofgrant approval,to submit a Privacy Certificate thatisinaccordwith requirements of28C.F.R.Part22 and,inparticular, section 22.23., 51.State Information Technology Point of Contact The subgrant recipient agrees to ensure that the State Information Technology Pointof Contact receives writtennotificationregarding any information technology project funded by this grant during the obligation and expenditures period.Thisistofacilitate communication among local and state governmental entitiesregardingvariousinformation technology projectsbeing conducted with these grantfunds.In addition,the subgrant recipient agrees tomaintainan administrative file documenting the meeting of this requirement.Foralist of State Information Technology Points of Contact,goto wwwJtoip.qov/defaultaspx?area=policvAndPractice&paqe=1046 52.Interstate Connectivity Toavoidduplicatingexistingnetworksor IT systems inanyinitiativesfundedby the Bureauof Justice Assistance forlaw enforcement informationsharing systems whichinvolve interstate connectivity between jurisdictions,such systems shallemploy,tothe extent possible,existing networks as the communication backbone to achieve interstateconnectivity,unless the subgrant recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirementwouldnotbecosteffectiveorwouldimpairthe functionality ofanexistingor proposed IT system. 53.Supplanting the subgrant recipient agrees that funds received under this award will not be used to supplant state orlocalfunds,butwillbe used to increase the amounts of such funds that would,In the absence of federal funds,be made available forlaw enforcement activities. 54.Conflict of Interest The subgrant recipient and implementing agency will establish safeguards to prohibit employees from using theirpositionsforapurposethatconstitutesorpresentsthe appearance ofpersonalor organizationalconflictofinterest,orpersonalgain. 55.Uniform Relocation Assistance andRealProperty Acquisitions Act The subgrant recipientwillcomplywiththe requirements of the Uniform Relocation Assistance andRealPropertyAcquisitionsActof1970(42 U.S.C.§4601etseq.),which,governthe treatmentofpersons displaced asaresultof federal and federally-assisted programs. 56.Limitationson Government EmployeesFinancedby Federal Assistance Thesubgrantrecipientwillcomplywithrequirementsof5U.S.C.§§1501-08and§§.7324-28, which limit certain political activities ofStateor local governmentemployeeswhose principal employment isinconnectionwithanactivityfinancedinwholeor in partbyfederalassistance. SFY2015 JAG Standard Conditions Page 19of23 Rev.09/2014 57.Additional Required Certifications Employees Working Solely ona Single FederalAward For any position that works 100%ofits time on a single federal award,the employee must certify that 100%ofhisorher time wasspent working onthat federal award.This requirement applies toboth foil timeandparttime positions regardless ofthe percentage ofthe position's salarythat is charged tothe grant.The certification must be signed byboththe employee andthe employee's direct supervisor having firsthand knowledge of the work performed bythe employee.Theforms mustbe submitted semi-annually andmaynotbe signed prior totheendof the reporting period.Certifications mustbe provided to cover the entire grant period. Sole Source If the project requires apurchaseofservicesor equipment from asolesource,thesubgrant recipient mustcompletetheSoleSource Justification forServicesand Equipment Form.This formmustbesubmitteduponapplicationifapplicableandpre-approvalmustbeobtained.Ifthe costisbelow$100,000,the form mustbekepton file for review at monitoring.If thesubgranteeis a state agencyandthecostisatleast $150,000,thentheagencymustsubmit a.copy ofthe approval from theDepartmentofManagementServices(F.S.287.057(5)). ADP Justification The subgrant recipientmustcompleteanAutomatedDataProcessing (ADP)equipmentand Softwareand Criminal Justice Information and Communication SystemsRequestfor Approval form ifthepurchaseofany ADP equipmentistobemade.This form mustbe submitted upon application if applicable and pre-approval must be obtained. Confidential Funds Certificate For an projectsinvolvedwithconfidentialfundsthe subgrant recipientmustsubmitaconfidential funds certificate.This certificate certifiestheProject Director hasread,understands,and agrees to abide by the provisionin Chapter 8of the Officeof Justice Programs Financial Guide.This formmustbesubmitteduponapplicationifapplicable. SoleSource,ADPJustification,Privacy Certification forms,andConfidentialFundscertifications, must besignedbythe subgrant recipientorimplementing agency chief official oranindividual withformal,written signature authorityfor the chief official. 58.Timesheets Timesheets must bekeptforall project staff whose hours will be charged totheproject.The timesheets mustbe signed bythe supervisor andclearlyindicatehours spent onprojectactivities, 59.Additional Documentation of Personnel for Department of Financial Services In accordance with Section 215.971,Florida Statutes,the Florida Department of Financial Services may requiredocumentationvalidation that personnel services wereperformedon project-related activities in accordance withthe contract agreement. 60.Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct The subgrant recipientmustpromptlyrefertotheFlorida Department ofLawEnforcement,Office ofCriminal Justice Grants anycredibleevidencethata principal,employee,agent,contractor, subcontractor,or other person has either 1)submitteda false claimfor grant funds under the False Claims Act;or2)committedacriminalor civil violationoflaws pertaining tofraud,conflictof interest,bribery,gratuity,orsimilar misconduct involvinggrantfunds. 61.Task Force Training Requirement The subgrant recipient agrees thatwithin 120 daysofaward,each member ofalaw enforcement task force funded with these funds who isa task force commander,agency executive,task force officer,or other task force member ofequivalentrank,will complete required online(internet- based)task forcetraining.Thetrainingisprovided free of charge onlinethrough BJA's Center for Task Force Integrity and Leadership fwww.ctfli.oroV All current andnew task force members'are requiredtocompletethistraining once duringthelifeoftheaward,or once everyfour years if multiple awards include this requirement Thistraining addresses task force effectiveness aswell SFY2015JAG Standard Conditions Page 20of23 Rev.09/2014 asotherkey issues including privacy and civil liberties/rights,taskforceperformance measurement,personnelselection,and task forceoversightandaccountability.When FDLE awardfundsto support a task force,the subgrantrecipient must compileandmaintaina task forcepersonnelrosteralongwithcoursecompletioncertificates.AdditionalinformationIs available regarding thisrequired training and access methods via BJA's websiteandtheCenter for Task Force Integrity and Leadership (www.ctfli.oraV 62.FundstoAssociationofCommunityOrganizationsforReformNow (ACORN)Unallowable Subgrantrecipient understands and agrees thatitcannot use anyfederalfunds,eitherdirectlyor indirectly,In supportofanycontractorsubawardtoeithertheAssociationof Community OrganizationsforReformNow(ACORN)oritssubsidiaries,withoutthe express prior written approval of OJP. 63.High Risk Subgrant Recipients The subgrant recipient agrees tocomplywithanyadditional requirements that may be imposed during the grant performance periodif the U.S.<Department of Justice determines that the subgrantrecipientisahigh-riskgrantee.Cf.28C.F.R.parts66,70. 64.Text Messaging While Driving Pursuantto Executive Order13513,"FederalLeadershiponReducing Text MessagingWhile Driving,"74 Fed.Reg.51225 (October1,2009),and §316.305,F.S.,the subgrant recipient is encouraged toadoptand enforce policiesbanning employees fromtext messaging whiledriving any vehicle during the course ofperformingworkfundedbythis subgrant andto establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. 65.System for Award Management (SAM) The subgrant recipient must maintain current information in SAM untilit submits the finalfinancial reportrequiredunderthisawardor receives the final payment,whichever islater.This requires thatthesubgrantrecipientreviewandupdatethe information atleastannuallyafterthe initial registration,andmorefrequentlyifrequiredby changes initsinformationor another awardterm. 66.Maximum Allowable Salary Noportion of these federalgrantfundsshallbe used towards anypartof the annual cash compensationofany employee ofthesubgrant recipient whose totalannualcashcompensation exceeds 110%ofthemaximumsalarypayabletoa member oftheFederal government's Senior ExecutiveServiceatan agency witha Certified SES Performance Appraisal System forthatyear. (The salary table for SES employees is available at htto://www.oDm.qov/oca/pavrates/index.asD. Asubgrantrecipient may compensate an employee atahigherrate,provided the amountin excess of this compensation limitation is paidwithnon-federalfunds.).This limitation on compensation ratesallowableunderthisawardmaybewaivedonanindividualbasisatthe discretion oftheOJP official indicatedinthe program announcement underwhichthisawardis made. 67.DNA Testing of Evidentiary MaterialsandUpload of DNA Profiles to a Database If JAG program funds will beused for DNAtestingof evidentiary materials,any resulting eligible DNA profiles mustbe uploaded tothe Combined DNA Index System (CODIS),bya government DNA lab with accessto CODIS.No profiles generated with JAG funding maybe entered into any othernon-governmentalDNAdatabasewithout prior express written approval from BJA.For more information,refertothe NIJ FY2012DNABacklogReduction Program,available at https://www.ncirs.gov/pdffiles1/nii/sl001062.pdf in addition,funds maynotbeused for purchase of DNA equipment andsupplieswhenthe resulting DNA profiles fromsuchtechnologyarenotacceptedforentryintoCODIS(the National DNA Databaseoperated bythe FBI). SFY2015 JAG Standard Conditions Page 21of23 Rev.09/2014 68.Interoperable Communications Guidance Subgrant recipients thatare using funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants,including provisions on technical standardsthatensureandenhance Interoperable communications. Emergency communications activities include thepurchaseof Interoperable Communications Equipment andtechnologiessuchas voice-over-internet protocol bridging or gateway devices,or equipment to support the build outof wireless broadband networks inthe700 MHz public safety band under the Federal Communications Commission (FCC)Waiver Order.SAFECOM guidance canbe found at www.5afecomproQramaQv/librarv/lists/librarv/DispForm.aspx?ID=334. Subgrant recipients Grantees interested in developing a public safety broadband network inthe 700MHzbandintheirjurisdictions must adhereto the technical standards set forth in the FCC Waiver Order,orany succeeding FCC orders,rules,or regulations pertaining to broadband operations inthe700MHz public safetyband.Thesubgrant recipient shallalsoensureprojects supporttheStatewide Communication Interoperability Plan (SCIP)andare fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC).Ifany future regulatory requirement (from the FCC orother governmental entity)results ina material technical or financial changein theproject,the recipientshouldsubmitassociateddocumentation,andothermaterial,as applicable,forreviewbytheSWICtoensure coordination.Subgrant recipients mustprovidea listing of all communications equipment purchased withgrant award funding (plus thequantity purchasedof each item)to FDLE onceitemsare procured during any periodic programmatic progress reports. 69.Ballistic-Resistant and Stab Resistant Body Armor Subgrant recipientsthatwishto purchase armorwithJAGfunds must certify thatlaw enforcement agencies receiving vests haveawritten"mandatorywear"policyineffect.This policymustbeinplaceforatleast all uniformedofficersbeforefundingcanbe used bythe agency for body armor.There arenorequirementsregardingthenatureofthepolicyotherthanit beingamandatorywearpolicyfor all uniformedofficerswhileonduty.FAQsrelatedto the mandatory wear policy and certifications canbefoundat www»bia.qov/Fundinq/JAGFAQ.pdf. JAGfundsmaybe used topurchasearmorforanagency,butmaynotbeusedasthe50% match for purposes of the Bulletproof Vest Partnership(BVP)program. BodyarmorpurchasedwithJAGfundsmaybepurchasedatanythreatlevel,make,ormodel fromany distributor ormanufacturer,as longasthe vests have been tested andfoundto comply with applicable NationalInstitute of Justice ballisticor stab standards and arelisted on the NIJ Compliant Body Armor ModelList(http://nij.gov).inaddition,body armor purchased must be American-made.The latest NIJ standard information can be found at: www.nil.aov/topics/technoloav/bQdv-armor/safetv-initiative.htm. 70.BJA or FDLE Sponsored Events The subgrant redpient agrees toparticipateinBJA-orFDLE-sponsoredtraining events,technical assistance events,or conference held by FDLEorBJAortheir designees,upon FDLE's or BJA's request. 71.Expenses Related to Conferences,Meetings,Trainings,and Other Events The subgrant recipient agrees to comply withallapplicablelaws,regulations,policies,and guidance (including specific cost limits,prior approval and reportingrequirements,where applicable)governingthe use of federalfundsfor expenses relatedto conferences,meetings, trainings,andother events,including the provision offoodand/or beverages atsuch events,and costs of attendance at such events,informationonpertinentlaws,regulations,policies,and guidance is available at http://oip.qov/financialauide/PostawardReauirements/chapter15paqe1 .htm 72.Environmental Requirements and Energy For subgrants in excess of $100,000,the subgrantrecipient must comply withallapplicable standards,orders,orrequirements issued under section 306oftheClean Air Act(42U.S.C. SFY2015 JAG Standard Conditions Page 22 of 23 Rev.09/2014 1857(h)),section508oftheCleanWaterAct(33U.S.C.1368),Executive Order 11738,and EnvironmentalProtection Agency regulations(40CFRpart 15). The subgrant recipient must comply with mandatory standards and policies relating toenergy efficiency which are contained inthestate energy conservation plan issuedin compliance with theEnergy Policy and Conservation Act(Pub.L.94-163,89 Stat871),ifany. 73.Other Federal Funds Thesubgranteeagreesthatifit currently hasanopen award of federal fundsorifitreceivesan award of federal funds other than this award,and those awards have been,are being,orareto be used,inwholeorinpart,foroneormoreoftheidenticalcostitemsforwhichfundsarebeing providedunderthisaward,thesubgrantee will promptly notify,in writing thegrantmanagerforthis award,and,ifso requested byOCJG seek abudget modification or change ofproject scope grant adjustment notice(GAN)toeliminateany inappropriate duplication offunding. 74.Monitoring Theredpientagreestocomplywith FDLFs grant monitoring guidelines,protocols,and procedures,andtocooperate with FDLEonallgrant monitoring requests,including requests relatedto desk reviews,enhanced programmatic desk reviews,and/orsitevisits.The recipient agreestoprovide FDLE alldocumentation necessary tocomplete monitoring of the award. Further,therecipientagreestoabideby reasonable deadlines set by FDLE for providing requested documents.Failure to cooperate withFDLEgrantmonitoringactivities may resultin sanctions affectingtherecipient'saward,including,butnotlimitedto:withholdingand/orother restrictionson the recipient's access tofundsreferralto the Officeof the inspector General for auditreview,designationoftherecipientasaFDLEHighRiskgrantee,orterminationofan award(s). 75.Unmanned Aerial Vehicles The recipient agrees thatawardedfundsmaynot be expended on unmanned aircraft,unmanned aircraft systems,oraerial vehicles (US,UAS,orUAV)unless the BJADirector certifies that extraordinary and exigent circumstances exist,making them essential to the maintenance of public safety andgoodorder.Additionally,any funding approved forthis purpose would be subject to additionalreporting,which would be stipulatedbyFDLEpostaward. SFY2015 JAG StandardConditions Page23of23 Rev.09/20i4 CERTIFICATION FORM CompliancewiththeEqual Employment OpportunityPlan (EEOP)Requirements Please read carefully the Instructions (see below)and then complete Section Aor Section B or Section C,notail three. Recipient's Name:City ofsouthMiami Address:6130 Sunset Drive I DUNS Number:Q24B28976 Grant Title:Records Improvement I GrantNumber:2015-JAGD-1703 |AwardAmount:6,6^00 Name and Title ofContact Person:Jennifer Korth Section B—Declaration Claiming Exemption from theEEOPSubmission Requirement andCertifying That an EEOP Is on File for Review Ifa recipient agencyhasfiftyormore employees andisreceivingasingleawardor subaward of$25,000or more,butlessthan$500,000,then the recipient agency doesnot have tosubmitan EEOP totheOCRfor review aslongasit certifies thefollowing (42 C.F.R.§42305): I, certifythat which hasfiftyormoreemployees and isreceivingasingleawardorsubawardfor$25,000ormore,butlessthan $500,000,has formulated anEEOPin accordance with28CFRpt.42,subpt E.I further certifythatwithinthelast twenty-four months,theproperauthorityhas formulated andsignedintoeffectthe EEOP and,asrequiredby applicable federallaw,itis available forreviewbythepublic,employees,the appropriate state planning agency,andtheOfficefor Civil Rights,Office ofJusticePrograms,U.S.DepartmentofJustice.TheEEOPisonfileatthefollowingoffice: ';;[organization], [address]. Print orTypeNameandTitle Signature OMB ApprovalNo.1121-0340 ExpirationDate:05/31/14 [responsible official]* [recipient], Date Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct In witness whereof,the partiesaffirm they eachhavereadandagreeto the conditions set forthinthis agreement,have readandunderstandthe agreement initsentiretyand have executed this agreement bytheirdutyauthorizedofficersonthedate,monthandyear set out below. Corrections on this page,including Strikeovers, whlteout,etc.are not acceptable. Signature:*J^TtiirfrQ*^ PetrinaT,Herring,Bureau ChiefTypedNameandTitle: Date:I feofeflKT Typed Name of Subgrant Recipient;J^H Q-T ^MlVi |\)uftM,i Signature:fUfUU^ Typed Name and Title:V(.PMip ^1(1^,l\f\flUfly j WK M Date:C Ija**lQ \< t<M^ Typed Name < Signature: Typed Name anj^He:(Mfa4 Oft*Uwbi Date:/iWm^Ol^ itinfijen&:^floK Mflmi PoiiU Oyfrbw-M Application Ref #2015-JAGD-1703 Contract -JAGD-DADE--- RuleReference 11D-9.006 OCJG-005(rev.April 2005) Section #6Page1 of1 RESOLUTION NO.021-15-14360 AResolutionauthorizingtheCityManagertoexecutethe fiscal year2015 Edward Byrne MemorialJusticeAssistanceGrant(JAG)Agreement forthe purchase of two tablet computers for South MiamiPolice Officers in the amount of $3,227.00. WHEREAS,theMayor and CityCommission desire to accomplish the purpose outlinedin the accompanying copy of the subgrant application withthe referenced contract number 2015- JAGC-DADE-5-R3-214 of whichis incorporated hereinby reference;and WHEREAS,,theCity of SouthMiamihasa grant award forthe purchase of twotablet computers for Police Officersintheamount of $3,227.00 from the Florida Department of Law EnforcementfromtheEdwardByrneMemorial Justice Assistance Grant;and WHEREAS,theMayorandtheCityCommissionwishtoacceptthe grant agreement with the Florida Department of LawEnforcementforthe Edward ByrneMemorialJusticeAssistance Grant. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:TheCityManagerisherebyauthorizedtoexecutethe grant agreementwiththe FloridaDepartment of Law Enforcement,Office of CriminalJusticeGrantsfor the EdwardByrne MemorialJusticeAssistanceGrantforthe purchase of twotabletcomputersforSouthMiamiPolice Officers intheamount of $3,227.00.Thegrantagreementisattachedto this resolution. Section 2.Severability.If anysection clause,sentence,orphrase of thisresolutionisfor anyreasonheldinvalidorunconstitutional by acourt of competentjurisdiction,theholdingshall not affect the validity of the remaining portions of thisresolution. Section 3.Effective Date.Thisresolutionshallbecome effective immediately upon adoption by vote of theCity Commission. PASSEDAND ADOPTED this 17 th day QfFebruary2015. ATTEST; READ AND APPROVED AS TO FORM LANOUAe^TL^SALITY AI IEREOR MAYOR COMMISSION VOTE:5-0 MayorStoddard:Yea ViceMayor Harris:Yea Commissioner Liebman:Yea Commissioner Edmond:Yea Commissioner Welsh:Yea (7) SoutW1 Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTEROFFICE MEMORANDUM To:The Honorable Mayor&Members oftheCityCommission From:Steven Alexander,City Manager Date:February 17,2015 Agenda Item No.8 Subject:A Resolution authorizing the City Manager to execute the fiscal year 2015 EdwardByrneMemorial Justice Assistance Grant (JAG) Agreement for the purchase oftwo tablet computers for South Miami Police Officers in the amount of $3,227. Background:The Florida Department ofLaw Enforcement byandthroughits Office of Criminal Justice Grants awarded the City of South Miami $3,227.00 fortheprojectentitled,ByrneGrantVehicleBurglary. The Cityof South Miami will be allocating the funds to reduce crime and improvepublic safety by purchasing two(2)tablet computers for Police Officers. The City will purchase tablets for use by detectives so they can be in contact with computer aided dispatch for faster response times and also have the abilityto access the USA software crime reporting system.Tablet computers will also supplement in-office, outdated computers to ensure that detectives can manage the problem of auto theft and auto burglary,bytracking occurrences and through the use of statistics. Grantor:Florida Department ofLaw Enforcement (FDLE) Grant Amount:$3,227.00 Grant Period:October 1,2014through September 30,2015 Attachments:Florida Department of Law Enforcement FY 2015 Contract for the Byrne Grant Vehicle Burglary State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee,Florida 32308 *CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee,through its authorized representative,acknowledges receipt and acceptance of subgrant award number 2015-JAGC-DADE-5-R3-214,intheamountof$3,227.00,for a project entitled,Rl -RECORDS IMPROVEMENT PROJECT -SOUTH MIAMI,for the period of 10/01/2014 through 09/30/2015,tobe implemented in accordance with the approved subgrant application,and subject tothe Florida Department of Law Enforcement's Standard Conditions andany special conditions governing thissubgrant (SignatureofSubgrantee'sAuthorized Official) Oyp0ti Name and Title ofOfficial)f Crh of Mfa liadHi Namefaf Subgrantee)(Nam?of Subgrantee) (Date of Acceptance) Rule Reference 11D-9.006 OCJG-012 (rev.June 2012)j ii SUBGRANT AWARD CERTIFICATE Subgrantee:CityofSouth Miami Date ofAward:lf7/#|20tC" Grant Period:From:10/01/2014 TO:09/30/2015 Project Title:Ri-RECORDS IMPROVEMENT PROJECT -SOUTH MIAMI Grant Number.2015-JAGC-DADE-5-R3-214 Federal Funds:$3,227.00 State Agency Match: Local Agency Match:$0.00 TotalProjectCost:$3,227.00 CFDA Number 16.738 Awardisherebymade In theamountandfortheperiodshownaboveofasubgrantunderPartEofTitle I ofthe Omnibus CrimeControland Safe Streets Actof 1968 as amended Subpart1ofsuchpart(42U.S.C,3751-3759);the Consolidated Appropriations Act,2008,PublicLaw 110-161;andPublicLaw 109-162,Title XI,Department of Justice Reauthorization,Subtitle B,Improving the DepartmentofJustice'sGrantPrograms,Chapter 1,Assisting Law Enforcement and Criminal Justice Agencies,Section 1111.MergerofByrneGrantProgramandLocalLaw Enforcement BlockGrantProgram,to the above mentioned subgrantee andsubjecttoanyattachedorspecial conditions. Thisawardis subject toallapplicablerules,regulations,andconditionsascontainedinthe Financial and AdministrativeGuide for Grants,Guideline Manual 7100 ID,OfficeofJusticePrograms,CommonRuleforStateand Local Governments andA-87,orOMBCirculars A-110 or A-102,asapplicable;and A-21,intheirentirety.Itisalso subjecttosuch further rules,regulationsandpoliciesas may bereasonablyprescribedbytheStateorFederal Governmentconsistentwiththepurposesand authorization of P.L 90-351,as amended,andP.L.100-690. Thisgrantshallbecomeeffectiveonthebeginningdateofthegrant period providedthat within 30daysfromthedate ofaward,aproperly executed Certificateof Acceptance ofSubgrantAwardisreturnedtothe Department Authorized Official 3 Petrina Tuttle Herring Bureau Chief Date ()Thisawardissubjecttospecial conditions (attached). Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant-County-wide IfililirlM Subgrant Recipient Organization Name:CityofSouth Miami County:Dade Chief Official Name:Phillip Stoddard Title:Mayor Address:6130 Southwest 72 Street City:South Miami State:FL Zip:33143 Phone:305-663-6301 Ext: Fax:305-668-2491 Email:Pstoddard@southmiamifl.gov Chief Financial Officer Name:Alfredo Riverol Title:Chief Financial Officer Address:6130 Sunset Drive City:South Miami State:FL Zip:33143 Phone:305-663-6343 Ext: Fax: Email:arJverol@southmiamifl.gov Application Ret #2015-JAGC-2588 Contract 2015-JAGC-DADE-5-R3-214 Rule Reference 11 D-9.006 OCJG-005 (rev.October 2005) Section#1 Page 1of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant-County-wide lipEiiM Implementing Agency Organization Name:South Miami PoliceDepartment County:Dade Chief Official Name:Rene Landa Title:Chief Address:6130 Sunset Drive City:South Miami State:FL Zip:33143-5093 Phone:305-663-6310 Ext: Fax: Email:rlanda@soutiimiamifl.gov Project Director Name:Jennifer Korth Title:Grants Administrator Address:6130 Sunset Drive City:South Miami State:FL Zip:33143 Phone:305-668-2514 Ext: Fax: Email:jkorth@southmiamifl.gov Application Ref#2015-JAGC-2588 Contract 2015-JAGC-DADE-5-R3-214 RuleReference 11D-&.006 OCJG-005 (rev.October2005) Section #1Page2of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant-County-wide |gf|ip>i^ General Project Information Project Title: Subgrant Recipient: Implementing Agency: Project Start Date: Problem Identification The South Miami Police Department is still inthe process ofconverting toa paperless systemfor criminal justice reporting.The department hasbeen seeking funding to support the purchase of tabletcomputersfor police officers.Tablets will enable officers to work more efficiently and accuratelywhen preparing reports.Although thedepartmenthasbeenableto secure some funding forthe conversion,the police officers are still in needof updated computer equipment for daily operations.Current computing units areoutof warranty,inneedof expensive replacement parts,andno functioning properly.BecausethePoliceDepartmenthasnothadthefundsfor updating muchneeded computing units,grantfundshavebeen identified topurchasethe equipment Project Summary (Scope of Work) TheSouth Miami PoliceDepartment will utilize FY 2015 JAG fundsto purchase two(2)tablet computersforpolice officers.Theequipment will makeitpossibleto access necessary dataata higherspeed,thereforeincreasing productivity.Funding will allow theSouth Miami Police Departmenttocontinueitseffortstoupgradeequipmentusedtomanage criminal justicedata, whileincreasing efficiency andeffectiveness.In addition,the tablets will allowtheofficersto reducethetimeneededtostoredataandrecord keeping.Moreover,thedepartmentcanshare information withotherlocallawenforcementagencies.In aneffortto improve themanagement andmaintenanceof criminal justicedata,thedepartmentwill usethisyearsJAG ftinding to purchase two(2)tablet computers tobeinstalledinpolicevehicles. Thisproject requests federal grant fundingforalawenforcementor criminal justicetechnology related projectand may be subject toreview and approvalby the State InformationTechnology (IT)PointofContact.By utilizing fundsforthis project,thesubrecipientand implementing agency agree to conform toall state and national standards for technology andinformation sharing systems that connect to,and/or interface with stateand national systems,and/or reside onthe state Criminal Justice Network(CJNet).These standards include,but are not limited to,the FBI CJIS SecurityPolicyandanyrules,regulationsorguidance enacted bythe Criminal andJuvenile Justice Information System (CJJIS)Council under F.S.943.06. On June 3,2014 theBoardofCountyCommissionapprovedtheawardofRFP852Computerand Mobile Hardware contractwithHewlett-PackardCompany(HP)fordesktop computers, workstations,laptops,tablets and notebooks.The CityofSouth Miami will beprocuringtablet computers through this Miami-Dade County agreement that underwent abid process. Rl -RECORDS IMPROVEMENT PROJECT -SOUTH MIAMI Cityof South Miami South MiamiPolice Department 10/1/2014 End Date:9/30/2015 Application Ref #2015-JAGC-2588 Contract 2015^JAGC-DADE-5-R3- Rule Reference 11D-9.006 OCJG-005 (rev.October2005) Section #2Page1of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide Section Questions: Question:Doesthe Subgrantee receive a single grant in the amount of $500,000 ormore from the U .S.Department of Justice? Answer:No Question:Doesthe Implementing Agency receive asingle grant in theamountof $500,000 or more from the U.S.Department of Justice? Answer:No Question:Part 1:In yourbusinessororganizations preceding completed fiscal year,didyour businessor organization (thesubgrantee)receive (1)80percentormoreofyour annual gross revenues inU.S.federal contracts,subcontracts,loans,grants, subgrants,and/or cooperativeagreements;and(2)$25,000,000ormoreinannual gross revenues fromU.S.federalcontracts,subcontracts,loans,grants,subgrants, and/or cooperative agreements?If yes,answer "yes"or"no"toPart2,below. Answer:No Question:Part2:Does the public have access toinformationabout the compensation ofthe executives inyour business ororganization(the subgrantee)throughperiodicreports filed under section 13(a)or15(d)ofthe Securities ExchangeActof1934(15U.S.C. 78m(a),78o(d))orsection 6104 oftheInternal Revenue Code of 1986?If answer to Part 1,above,was "no,"answer N/A. Answer.N/A Question:Do the Subrecipient and Implementing agencies understand that this isa cost- reimbursement agreement forsatisfactoryperformanceofeligibleactivities? Requests forreimbursementmaybesubmitted quarterly ormonthlyasdesignatedin theFinancial Section of the agreement.Requests for reimbursement will be processed inconjunctionwithreceiptandreviewofprogrammaticperformance reportsto determine successful completionofminimum performance fordeliverables as specified in the agreement. Answer:Yes Application Ref #2015-JAGC-2588 Contract 2Q15-JAGC-DADE-5-R3- Rule Reference 11D-0.008 OCJG-005 (rev.October 2005) Section #2 Page 2 of 2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant-County-wide General Performance Info: PerformanceReportingFrequency:Quarterly FederalPurposeArea:001 -Law Enforcement Programs State Purpose Area:A-Accomplishments:Includesanyaccomplishmentsduring the reportingperiod. Activity Description Activity:Equipment Purchase Target Group:Law Enforcement Geographic Area:Urban Location Type:Police Department —Objectives and Measures Objective:A1 -Report on program accomplishments Measure:Part 1 Please briefly describe whatyour program's accomplishments will be.Please include any benefits or changes to be observed as a result of JAG-funded activities, such as programcompletion,or changes inattitudes,skills,knowledge,or conditions,[500-character limit] Goal:The South MiamiPolice Department willutilizeFY 2015 JAGfundsto purchase two (2)tablet computers for police officers.The equipment will makeitpossibletoaccess necessary data atahigher speed,therefore increasing productivity. Objective;A2-Report on usage of crimesolutions.gov Website Measure:Part 1 Will you be using the crimesolutions.gov website? Goal:No Objective:A3-Reporton subgrants from grantees otherthanFDLE Measure:Part 2 If yes,enter grantee organization or agency name. Goal:N/A Measure:Part 1 Are youa subrecipient ofa JAG award from anotherJAGgrantee(otherthan FDLE)?An agency canbea primary recipient ofaJAG award from BJAand a subrecipientofaJAGaward from another JAG award primary recipient.Donot consider awards thatyoureceivedirectlyfrom USDOJ. Application Ref #2015-JAGC-2688 Contract 2015^JAGC-DADE-5-R3- Rule Reference 11O-9.006 OCJG-005 (rev.October 2005) Section #3 Pagel of4 Goal: Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide State Purpose Area:E-Equipment Purchases and/or Technology Investments:Includes activities where equipment purchases or technology investments were made that improveefficiency and/or cost savings. :Activity Description Activity:Equipment Purchases and/or Technology Investments Target Group:Equipment Purchases and/or Technology Investments Geographic Area:Urban Location Type:Police Department Objectives and Measures Objective:E1-Report onJAGfunding allocated for equipment and/or technobgy investments Measure:Part 1 HowmuchJAGfundinghasbeenallocatedforequipmentand/or technology investments?Please reportindollars($) Goal:$3,227 Objective:E2-Make equipment purchases and/or technology investments Measure:Part 1 Whattypesofequipment purchases and/ortechnologyinvestments will bemade with JAGfunds?In your response,please listallthatapplyfromthe following choices: Computer-aided Dispatch (CAD), Computers/Mobile Data Terminals, Computer Software, EmergencyMedicalServices(EMS), EquipmentforPoliceCruisers (including in-car radios andlaptops), In-car/On-person Camera Systems, Less-lethalWeapons,Impact Weapons(batons,beanbagshotgunrounds,etc.), Chemical Weapons (CSgas,pepper spray),EnergyDevices (tasers) Lethal Weapons (firearms); License Plate Readers; Mobile AccessEquipment(forexample,aircardsfor Verizon,Sprint,AT&T,etc.); Radios, SecuritySystems(stationorevidence room), Tactical Vests/Body Armor, Undercover Surveillance Equipment (microphones,video), Vehicles, VideoObservation(station,community,pole cams), Other.Donot select otherifyouritemfitsintoanyofthe categories above. Application Ref#2015-JAGC-2588 Section #3Page2of4 Contract 2015-JAGC-DADE-5-R3- Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Goal: Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-County-wide If other,state "other"and specify. Computers/MobileDataTerminals,ComputerSoftware Objective:E3-Achieveefficienciesorcostsavingsasaresultofequipmentpurchasesand/or technology investments Measure: Goal: Parti Describeany efficiencies or cost savings thatwillbe achieved as aresultofan equipment purchase and/or technology investment TheSouth Miami PoliceDepartment will utilizeFY 2015 JAGfundstopurchasetwo (2)laptop computers forpoliceofficers.The equipment will make itpossibleto access necessary dataatahigher speed,therefore increasingproductivity. Application Ref #2015-JAGC-2588 Contract 2015-JAGC-DADE-5-R3- Rule Reference 11D-9.006 OCJG-005 (rev.October 2005) Section #3Page3of4 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide HjBBcSJi Section Questions: Question:If"other"was selected for the geographicarea,please describe. Answer:N/A Question:If "other"was selected forlocation type,please describe. Answer:N/A Application Ref #2015-JAGC-2588 Contract 2015-JAGC-DADE-5-R3- Rute Reference11D-9.00B OCJG-005(rev.October2005) Section #3 Page 4of4 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant-County-wide General Financial Info: Note:All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant Quarterly Is the subgrantee a state agency?:No FLAIR /Vendor Number:596000431 Budget: Budget Category Federal Match total Salaries and Benefits $0.00 $0.00 $0.00 .Contractual Services $0.00 $0.00 $0.00 Expenses $0.00 $0.00 $0.00 OperatingCapital Outlay $3,227.00 $0.00 $3,227.00 Indirect Costs $0.00 $0.00 $0.00 -Totals -•$3,227.00 $0.00 $3,227.00 Percentage 100.0 0.0 10O.0 Project Generated Income: Will the project earn project generated income (PGI)? Application Ref #2015-JAGC-2588 Contract 2015-JAGC-DADE-5-R3- Rule Reference 11 D-9.006 OCJG-005 (rev.October 2005) No Section #4 Page 1of3 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide ! Budget Narrative: Two(2)TabletComputers (jncluding installation,cables,mountinghardware,protectivecover, adapters,powercord,1 year warranty&shipping/handling,keyboard,dockingstation)in the amount of $2000 each. Total Amount:$4,000 Grant Award:$3,227 Cost in excess of grant award will be the responsibility of the City. Application Ref #2015-JAGC-2588 Contract 2015-JAGC-DADE-5-R3- RuleReference 11D-9.006 OCJG-005(rev.October2005) Section #4 Page 2of3 Application for Funding Assistance Florida Department of Law Enforcement JusticeAssistance Grant -County-wide Section Questions: Question:If salaries and benefits are included in the budget as actual costs for staffin the implementing agency,is there anet personnel increase,ora continued net personnel increase from theprevious Byrne program? Answer N/A Question: Answer Question: Answer: Question: Answer: Question: If benefitsaretobe included,are they reflected inthebudget narrative? N/A Indicate the Operating Capital Outlay threshold establishedbythesubgranteeor implementing agency,ifitis th6 sheriffs office. $1,00Q If indirect costis included inthe budget,indicate thebasis for the plan (e.g.percentof salariesandbenefits),and provide documentationofthe appropriate approval ofthis plan. N/A If thebudgetincludesservicesbasedonunitcosts,providea definition andcostfor each service aspart of the budget narrativefor contractual services.Include the basis fortheunit costs andhowrecentlythebasiswas established orupdated. Answer:N/A Application Ref #2015-JAGC-2588 Contract 2015-JAGC-DADE-5-R3- Rute Reference 11D-9.006 OCJG-005 (rev.October2005) Section #4 Page 3of3 !! Florida Department of Law Enforcement Office of Criminal Justice Grants Post OffiteBox1489 Tallahassee,Florida 32302-1489 (850)617-1250 grlmlnaHusttce@fdle.state.fl.us Edward Byrne Memorial Justice Assistance Grant (JAG)Program STANDARD CONDITIONS SFY2015 JAG Standard Conditions Rev.09/2014 . Page1 of 23 This page intentionally leftblank] SFY2015 JAG Standard Conditions Page2 of 23 ; Rev,09/2014 ! Conditions ofagreement requiring compliance by units of local government (subgrant recipients), implementing agencies,andstate agencies upon signed acceptance ofthe subgrant award appear in this section.Upon approval ofthis subgrant,the approved application andthe following termsof conditions will become binding.Failure tocomply with provisions ofthisagreement will result In required corrective action upto and including project costs being disallowed and termination ofthe project,as specified initem 19 ofthissection. 1.All Subgrant Recipients must comply with the financial andadministrativerequirements set forthin the current edition of the U.S.Department of Justice,Office of Justice Programs (OJP)Financial Guide (Financial Guide)<www.oiD.usdoi.aov/financialquide/lndex.htm^and the EdwardByrne Memorial Justice Assistance Grant(JAG)program guidance (www.bia.pov/ProaramDetails.asDx?Proaram 1P=59 )as well as Federat statutes,regulations, policies,guidelines and requirements andFloridalawsand regulations including but not limited to: •Florida Administrative Code,Chapter 11D-9,"Edward Byrne Memorial State andLocal Law Enforcement Assistance FormulaGrantProgram":www.flrules.oro/ •Office of Management and Budget (OMB)Circulars:www.whltehouse.oov/omb/circuiars o A-21 (2 CFR 220),"Cost Principles for Edupational institutions" oA-87(2CFR 225),"Cost Principles for State,Local and Indian Tribal Governments" o A-102,"Grants and Cooperative Agreements with State and Local Governments" o A-110 (2CFR 215),"Uniform Administrative Requirements forGrantsand Cooperative Agreements" o A-122 (2CFR 230),"Cost Principles forNon-Profit Organizations" o A-133,"Audits of States,Local Governments,and Non-Profit Organizations" •Code of Federal Regulations:www.qpo.gov/fdsvs/ o2CFR 175.15(b),"Award Term for Trafficking In Persons" o 28 CFR 38,"Equal Treatment for Faith-Based Organizatlons" o28 CFR 66,"U.S.Department of Justice Common Rule for State And Local Governments"(Common Rule) o28CFR 83,"Government-Wide Requirements forDrug-Free Workplace (Grants)" o28 CFR 18,22,23,30,35,42,61,and 63 •Public Law 109-162,Title XI—Department of Justice Reauthorization,Subtitle B—Improving the Department of Justice's Grant Programs,Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies,Sec.1111.Merger of Byrne Grant Program andLocalLaw Enforcement Block Grant Program: www.bla.qov/ProaramDetails.aspx7Proqram ID=59. •United States Code:www.gpo.gov/fdsvs/ o 42 U.S.C.3711 et seq.,"Omnibus Crime Control and Safe Streets Act of 1968" •State of Florida General Records Schedule GS1-SL for State arid Local Government Aqencles:http://dlis.dos.state.fl.us/barm/Qenschedules/GS2-2008-Rev2010.pdf •State of Florida Statutes 215.971 (Agreements fundedwithfederalor state assistance)and 215.985 (Transparency in government spending) 2.Requirements for Contractors of Subgrant Recipients Thesubgrant recipient assuresthecomplianceofall contractors withthe applicable provisions of Title I of theOmnibusCrimeControland Safe Streets Actof1968,as amended (42U.S.C.3711 et seq.at www.apo.Qov/fdsvsA:the provisionsofthecurrenteditionof the OfficeofJustice Programs Financial Guide (www.oip.usdoi.aov/flnancialauide/lndex.htmV andallother applicable federalandstatetaws,orders,circulars,orregulations. SFY2015 JAG Standard Conditions Page 3 of 23 Rev.09/2014 3.Allowable Costs a.Allowance for costs incurred under the subgrant shall be determined according tothe general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide,U.S.DepartmentofJusticeCommonRule for StateAnd Local Governments and federal OMB Circular A-87,"Cost Principles for State,Local and Indian Tribal Governments,"orOMB Circular A-21,"Cost Principles for Educational Institutions." b.All procedures employed in the useof federal funds for any procurement shall be according toU.S.DepartmentofJusticeCommonRule for Stateand Local Governments,or OMB Circular A-110,or OMB Circular A-102,and Rorida law tobe eligible for reimbursement 4.Reports aProject Performance Reports (1)Reporting Time Frames:The subgrant recipient shall submit Quarterly Project PerformanceReportstothe Florida Department ofLawEnforcement,hereafterknownas the Department,within fifteen (15)days after theendofthe reporting period.In addition, ifthesubgrantaward period isextendedbeyondthe "original"project period,additional QuarterlyProjectPerformance Reports shallbesubmitted. Failure tosubmit Quarterly Performance Reportsthatarecomplete,accurate,andtimely may resultin sanctions,as specified initem 19t Performance of Agreement Provisions. (2)ReportContents:PerformanceReportsmustincludea response toallobjectivesincluded inyoursubgrant.Adetailedresponseis required In the narrative portion foryes/no performance objectives.The narrativemustalsoreflecton accomplishments forthe quarterandidentifyproblemswith project implementation andaddressactionsbeing takentoresolvethe problems.Additional Information maybe required if necessary to complywithfederal reporting requirements. (3)Submission:Performance Reports may be submitted by the Project Director,Application Manager,or Performance Contacts. b.Financial Reports (1)Project Expenditure Reports (a)The subgrant recipientshallhaveachoiceofsubmittingeitheraMonthlyora QuarterlyProjectExpenditureReporttotheDepartment.ProjectExpenditure Reportsare due thirty(30)days after the end of the reportingperiod.In addition,if the subgrant awardperiodis extended,additionalProject Expenditure Reports shall be submitted. (b)Allproject expenditures for reimbursement of subgrant recipient costs shall be submittedontheProjectExpenditureReportFormsprescribedand provided bythe OfficeofCriminalJusticeGrants(OCJG)throughtheSIMON (Subgrant Information Management ON-line) (c)AllProjectExpenditure Reports shallbe submitted insufficientdetailforproperpre- audit and post-audit. (d)Before the "final"ProjectExpenditureReportwillbe processed,thesubgrant recipient must submit to the Departmentall outstanding project reportsand must have satisfied allspecialconditions.Failuretocomplywiththe above provisions shall result in forfeiture of reimbursement (e)Reportsaretobe submitted evenwhenno reimbursement isbeing 'requested SFY2015 JAG Standard Conditions Page 4 of 23 Rev.09/2014 (f)the report mustbe electronically signed bythe subgrant recipient or anplementing. agency'sChief Financial Officer ortheChief Financial Officerdesignee. (2)Financial Closeout Audit (a)The Financial Closeout Auditshallbe submitted to the Department withinforty-five (45)days of the subgrant expiration date. (b)The Financial CloseoutAuditmustbe electronically signedbythe.subgrant recipient orimplementingagency'sChief Financial OfficerortheChief Financial Officer designee. (3)Project Generated Income (PGI) (a)Ifapplicable,thesubgrantrecipientshallsubmitQuarterlyPGIEarningsand ExpendituresReportstotheDepartment within thirty(30)daysaftertheendofthe .reportingperiodcoveringsubgrantproject generated income and expenditures duringthepreviousquarter.If any PGIremains unspent after the subgrant ends,the subgrantrecipientmustcontinuesubmittingquarterlyPGIreports until allfundsare expended.(See Item 11t ProgramIncome,) (b)PGIEarningsand Expenditures reports must beelectronically signed by the subgrant recipientorimplementing agency's chief financial officerorthe chief financial officer's c.Other Reports Thesubgrantrecipientshallreportto the Uniform Crime Reportandotherreportsasmaybe reasonably requiredby the Department. 5.Fiscal Control and Fund Accounting Procedures a.All expenditures andcostaccountingoffundsshallconformto the OfficeofJustice Programs Financial Guide,the Common Rule,and OMBCirculars A-21,A-87f and A-110, or A-102 asapplicable,intheirentirety. b.Thesubgrantrecipientisrequiredtoestablishandmaintain adequate accounting systems and financial recordsandtoaccuratelyaccountforfundsawardedtothem.Asasubgrant recipient,you must havea financial management system in place thatisabletorecordand reportonthereceipt,obligation,andexpenditureofgrantfunds.An adequate accounting system fora subgrant recipient must beableto accommodate afundand account structure to separately trackreceipts,expenditures,assets,and liabilities forawards,programs,and subgrant recipients. c.AH funds spent onthisprojectshallbedisbursed according toprovisionsofthe project budget as approved by the Department. d.Allfundsnotspentinaccordancewiththisagreementshallbesubjecttorepaymentbythe subgrant recipient. 6.Payment Contingent on Appropriation and Available Funds TheStateof Florida's performance and obligation topayunderthisagreementis contingent upon anannualappropriationbythe Florida Legislature.Furthermore,theobligationoftheStateof Florida to ireimburse subgrant recipients for incurred costsissubjectto available federal funds. 7.Obligation of Subgrant Recipient Funds Subgrantfundsshallnotunder any circumstances beobligated prior totheeffectivedate,or subsequent totheterminationdate,ofthesubgrantaward period.Onlyproject costs incurred on or after theeffective date,andonor prior tothe termination dateofthe subgrant recipient's SFY2015 JAG StandardConditions Page 5of23 Rev.09/2014 ! i ! i ! project are eligible for reimbursement All payments mustbe completed within thirty (30)daysof theendofthe subgrant period. 8.Advance Funding Advance funding maybe provided toa subgrant recipient upon a written requesttothe Department The request must be electronically signed bythe subgrant recipient or implementing agency's Chief Financial Officer ortheChief Financial Officer designee. 9.Trust Funds a.The unit of local government must estabOsh atrustfundin which,to deposit JAGfunds. The trust fuhd mayormaynotbean interest bearing account. b.Theaccountmayearn interest,butanyearnedinterestmustbeusedfor program purposes andexpendedbeforethe federal grant period enddate.Anyunexpendedinterest remainingat the endofthefederalgrantperiod must be submittedtotheOfficeof Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 10.Travel and Training Thecostofalltravelshallbereimbursedaccordingtothesubgrantrecipient'swrittentravel policy.If thesubgrantrecipientdoesnothavea written travel policy,costof all travelwillbe reimbursed according toStateof Florida Travel Guidelines §112.061,Fla.Stat.Any foreign travel must obtainpriorwrittenapproval. 11.ProgramIncome(also known asProjectGeneratedIncome) a.Allincomegeneratedasadirectresultofasubgrantprojectshallbe deemed program income. b.Anyprojectthat will potentially earn PGI mustsubmitanEarningsandExpendituresReport toreporthowmuch PGI wasearned during each quarter.Areport must besubmittedeach quarterevenifnoPGIwasearnedor expended.PGI EarningsandExpendituresreports must beelectronicallysignedbythe subgrant recipientor implementing agency's Chief FinancialOfficeror the Chief Financial Officer designee. c.PGI expenditures requirepriorwrittenapprovalfrom the OfficeofCriminal Justice Grants. Program income must be used forthe purposes ofandunder the.conditions applicableto the award,if the cost isallowableunderthefederalgrantprogram,thenthe cost would be allowable using programincome.PGI budget requests must be signed by the subgrant recipientor implementing agency's ChiefFinancialOfficeror the Chief Financial Officer designee. d.Program income shouldbe used asearnedand expended as soon as possible.Any unexpended PGI remainingattheendof the federal grantperiod must besubmitted,to OCJG for transmittal to the Bureau of Justice Assistance. |12.Approval ofConsultant Contracts j The Department shall review and approve in writing all consultant contracts prior to employment j ofaconsultant when theconsultant'srate exceeds $650(excludingtraveland subsistence costs) per eight-hour day,or $8125 per hour.A detailed justification must be submitted to and j approvedbyFDLE prior to obligation orexpendituresofsuchfunds.Approvalshallbe based j upon the contract'scompliancewithrequirementsfoundinthe Financial Guide,theCommon i Rule,andinapplicable state statutes.The Department'sapproval of thesubgrantrecipient agreement does notconstituteapprovalofconsultantcontracts.If consultants arehiredthrough acompetitivebidding process (not sole source),the $650 threshold does notapply. 13.Property Accountability a.The subgrant recipientagreestouse all non-expendable propertyfor criminal justice purposes duringitsusefullifeor dispose ofitpursuantto§274,Fla.Stat. SFY2015 JAG Standard Conditions Page6 of 23 Rev.09/2014 b.The subgrant recipientshallestablishandadministera system toprotect,preserve,use, maintain anddisposeofany property furnished toitbytheDepartmentorpurchased pursuant tothisagreement according to federal property management standards set forth in theOfficeofJusticePrograms Financial Guide,U.S.DepartmentofJusticeCommonRule for State and Local Governments or the federalOMBCircular A-110 or A-102,as applicable. Thisobligationcontinuesaslongasthesubgrantrecipientretainsthe property, notwithstandingexpirationofthis agreement. 14.Ownership of Data and Creative Material Ownership of material,discoveries,inventions,andresultsdeveloped,produced,ordiscovered subordinatetothis agreement isgoverned by thetermsof the OfficeofJusticePrograms Financial Guide(asamended),andtheU.S.Departmentof Justice CommonRulefor State and Local Governments,or the federal OMBCircular A-110 or A-102,as applicable. 15.Copyright The awarding agency reserves aroyalty-freenon-exclusive,andirrevocable license toreproduce, publish,or otherwise use,and authorize others to use,forfederal government purposes: a.The copyright inanywork developed underanawardor subaward,and b.Anyrightsofcopyrighttowhichasubgrantrecipientorsubrecipient purchases ownership with support funded under thisgrant agreement. 16.Patents If anyprogramproduces patentable items,patentrights,processes,orinventions,in the course ofwork sponsored bythefederalawardor subaward funds,such facts must be promptlyandfully reportedto the awarding agency. a.Unless there isaprior agreement between the subgrant recipient and the Department on dispositionof such items,the Department may determine whether protectionon the invention or discovery willbe sought. b.The Department will also determine howrightsin the inventionordiscovery(includingrights under any patents issued)willbeallocatedand administered inorderto protect the public interest consistent with "Government PatentPolicy"("President's Memorandum forHeadsof Executive Departments andAgencies,"dated August 23,1971,and statement of Government patentpolicy,asprintedin36FederalRegister16839). c.Government regulations have been issued inTitle37CFRPart401by the U.S.Department of Commerce. 17.Publication or Printing of Reports Thesubgrant recipient shallsubmit for reviewand approval onecopyofany curricula,training materials,oranyotherwrittenmaterialsthatwillbepublished,including web-based materialsand websitecontent,throughfunds from thisgrantatleastthirty(30)days prior tothetargeted dissemination,date.Thesubgranteeunderstandsand agrees thatany training materials developedordeliveredwithgrant funding must adheretotheOJP Training Guiding Principles for Granteesand Subg rantees availableat www.oip.usdoi.aov/fundina/oiptraininaQuidinqprinciDles.htm Allmaterials publicizing orresultingfromawardactivitiesshallcontainthe following statements: "ThisprojectwassupportedbyAwardNo.awardedbytheBureauofJusticeAssistance, OfficeofJustice Programs.Theopinions,findings,andconclusionsorrecommendations expressed inthis publication/program/exhibition arethoseoftheauthorsanddonotnecessarily reflect the views of the Department of Justice0. SFY2015 JAG Standard Conditions Page 7of23 Rev.09/2014 18.Audit a.Subgrantrecipientsthatexpend $500,000 ormoreinayearin federal awardsshallhavea singleor program-specific audit conducted forthat year.Theaudit shall be performed in accordancewiththe federal OMB Circular A-133 andother applicable federal law.The contractforthis agreement shallbeidentifiedinthe Schedule ofFederalFinancial Assistance inthesubjectauditThecontract shall be identified as federal fundspassedthroughthe Florida DepartmentofLawEnforcementandincludethecontractnumber,CFDAnumber, award amount,contract period,fundsreceivedanddisbursed.When applicable,the subgrantrecipientshallsubmitanannual financial auditthat meets therequirementsof §11.45,Fla.Stat.,"Definitions;duties;authorities;reports;rules.";§215.97,Ra.Stat, "Florida SingleAudit Act";andRulesofthe Auditor General,Chapter10.550,"Local Governmental Entity.Audits"and Chapter 10.650,"Florida SingleAuditActAudits Nonprofit andFor-Profit Organizations." b.A complete auditreportthat covers anyportionoftheeffective dates ofthis agreement must besubmittedwithin30daysafteritscompletion,butnolaterthannine(9)months afterthe auditperiod.In ordertobecomplete,the submitted reportshallincludeany management letters issued separatelyandmanagement'swrittenresponsetoall findings,bothaudit report and management letterfindings.Incompleteauditreportswillnotbe accepted bythe Department. c.Thesubgrantrecipientshall have allaudits completed byan Independent PublicAccountant (IPA).The IPA shall be either aCertifiedPublic Accountant ora Licensed Public Accountant. d.The subgrant recipientshall take appropriatecorrectiveactionwithinsix(6)months ofthe issue dateof the auditreportin instances of noncompliance withfederal laws and regulations. e.The subgrant recipientshall ensure thatauditworking papers are made availabletothe Department,orits designee,upon request foraperiodof three (3)years from the datethe auditreportis issued,unless extended inwritingby the Department. f.Subgrantrecipientsthat expend lessthan$500,000infederalawardsduringafiscalyearare exempt from the audit requirements ofOMBCircular A-133 forthatfiscalyear.Inthis case, written notification,which can bein the form of the "Certification of Audit Exemption"form, shallbeprovidedto the Departmentby the Chief Financial Officer,or designee,thatthe subgrantrecipientis exempt Thisnoticeshallbeprovidedto the Departmentnolaterthan March1following the end of the fiscalyear. g.If this agreement isclosedoutwithoutanaudit,the Department reserves the righttorecover anydisallowed costs identifiedinanaudit completed after such closeout. h.A scanned copyofthe completed auditreportsoralinktotheelectronicauditreportshould be sent-via emailto criminaliustice(5>fdle.state.fl.us ormailedto the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee,Florida 32302-1489 19.Performance of Agreement Provisions In the event ofdefault,non-comprianceorviolationofanyprovision of this agreement by the subgrant recipient,the subgrant recipient's consultants and suppliers,or both,the Department shall imposesanctionsit deems appropriate including withholding paymentsand cancellation, termination,or suspension oftheagreementinwholeorinpartInsuchevent,the Department shall notifythesubgrantrecipientofits decision thirty (30)daysinadvanceoftheeffectivedateof suchsanction.Thesubgrant recipient shall be paidonlyforthoseservices satisfactorily performed priorto the effective date of such sanction. SFY2015 JAG Standard Conditions Page8of23 Rev.09/2014 20.Commencement of Project a.If a project isnot operational within 60daysofthe original startdateofthe award period,the subgrant recipient must report by letter tothe Department thestepstakento initiate the project,the reasons fordelay,andthe expected startdate. b.ifa project isnot operational within 90daysofthe original start dateofthe award period,the subgrant recipient mustsubmitasecondstatementtothe Department explaining the implementation delay. c.Uponreceiptoftheninety (90)day letter,theDepartmentshalldetermineifthereasonfor delayisjustifiedorshall,at its discretion,unilaterally terminatethis agreement andre- obligatesubgrantfundstootherDepartmentapproved projects.TheDepartment,where warranted byextenuatingcircumstances,mayextendthe starting dateofthe project pastthe ninety(90)dayperiod,butonlybyformalwritten adjustment tothis agreement 21.Excusable Delays a.Exceptwith respect todefaultsofconsultants,thesubgrantrecipientshallnotbeindefaultby reasonofany failure inperformanceofthisagreement according toitsterms (including any faftlure bythe subgrant recipientto make progress in the execution of work hereunder which endangers suchperformance)if such failurearisesoutof causes beyond thecontroland without the faultor negligence of the subgrant recipient Such causes include,butare not limitedto,acts of Godorofthepublic enemy,actsof the government in either its sovereign orcontractual capacity,fires,floods,epidemics,quarantine restrictions,strikes,freight embargoes,andunusually severe weather,butin every case,thefailuretoperformshallbe beyond the controlandwithoutthefaultornegligenceof the subgrantrecipient. b.Iffailuretoperformis caused byfailureofa consultant toperformor make progress,andif suchfailurearisesoutof causes beyond the controlofsubgrantrecipientandconsultant,and withoutfaultor negligence of eithef of them,the subgrant recipientshallnot be deemed in default,unless: (1)Supplies or services to be furnishedby the consultant were obtainable fromother sources, (2)The Departmentorderedthesubgrantrecipientin writing toprocuresuchsuppliesor services from other sources,and (3)The subgrantrecipient failed toreasonablycomplywithsuchorder. c.Upon request ofthesubgrantrecipient,the Department shallascertain the factsand the extent of such failure,andif the Department determines thatanyfailuretoperform was occasionedbyoneormoresaid causes,thedelivery schedule shallberevised accordingly. 22.Grant Adjustments a.Subgrantrecipients must submitagrant adjustment throughSIMONformajorsubstantive changessuchaschangesin project activities orscopeofthe project,target populations, serviceproviders,implementation schedules,project director,and designs orresearchplans set forth intheapprovedagreementandforanybudgetchangesthataffectacostcategory thatwasnotincludedinthe original budget,Adjustments arealsorequiredwhenthere will beatransferof10%ormoreofthetotalbudgetbetweenbudgetcategories,orthereisan indirect costratecategorychange. b.Subgrantrecipientsmaytransferupto 10%ofthetotalbudget between current,approved budgetcategorieswithout prior approval aslongasthefundsaretransferredtoanexisting line item. c.Underno circumstances cantransfersoffundsincreasethetotal budgeted award. SFY2015 JAG StandardConditions Page9of23 Rev.09/2014 d.Requests for changes tothe subgrant agreement must be electronically signedbythe subgrant recipient or implementing agency's chief official orthe chief official's designee. 23.Disputes and Appeals a.The Department shall make its decision in writing when responding toany disputes, disagreements,or questions of fact arising under this agreement and shall distribute its response to all concerned parties.The subgrant recipient shall proceed diligently with the performance ofthisagreement according tothe Department's decision. b.If the subgrant recipient appeals the Department's decision,the appeal also shall bemadein writing within twenty-one (21)calendar days tothe Department's clerk (agency clerk).The subgrant recipient's right to appeal the Department's decision is contained in §120,Fla.Stat, andinproceduresset forth inRule28-106.104,Florida Administrative Code.Failure to appeal within thistime frame constitutes a waiver of proceedings under §120,Fla.Stat 24.Conferences and Inspection of Work Conferences maybe held atthe request ofany party tothis agreement.Atany time,a representativeoftheDepartment,oftheU.S.DepartmentofJustice,ortheAuditorGeneralofthe Stateof Florida,havethe right of visiting the project siteto monitor,inspect andassess work performed under this agreement 25.Access to Records a.The Florida Department ofLaw Enforcement,the Auditor GeneraloftheStateof Florida,the U.S.Department of Justice,the U.S.Comptroller General oranyoftheirduly authorized representatives,shall haveaccesstobooks,documents,papersand records ofthe subgrant recipient,implementing agencyand contractors forthepurposeof audit and examination according to the Financial Guide andthe Common Rule. b.The Department reservesthe right to unilaterally terminate thisagreementifthe subgrant recipient implementing agency,or contractor refusesto allow public accesstoalldocuments, papers,letters,orother materials subjectto provisions of§1.19,Fla.Stat,unless specifically exempted and/ormadeconfidentialbyoperationof§119,Fla.Stat.,and made orreceived bythesubgrant recpient orits contractor in conjunction withthisagreement. c.Thesubgrantrecipientwillgivetheawardingagencyor the GeneralAccountingOffice, throughanyauthorizedrepresentative,access toandtherightto examine allpaperor electronic records related to the.financial assistance. 26.Retention of Records The subgrantrecipientshallmaintainallrecordsand documents foraminimumof five (5)yearsfrom thedateofthefinal financial statement andbeavailableforauditandpublicdisclosureuponrequest ofdulyauthorizedpersons.The subgrantrecipientshallcomplywithStateof Florida General Records Schedule GS1-SL for State and Local .Government Agencies: http.7/dlis.dos.state.fi.us/barm/aenschedules/GS2-20Q8-Rev2010.pdf 27.Personnel Changes Upon implementation of the project,\r\the event there isa change inChiefOfficialsfor the SubgrantrecipientorImplementing Agency oranycontact information toincludemailingaddress, phone number,emailortitle change,project staff must notifytheSIMONhelp desk toupdatethe organizationalinformationinSIMON.If theprojectdirector changes,agrant adjustment must be entered in SIMON to reflect the change. 28.Background Check .Whenever abackgroundscreeningforemploymentorabackgroundsecurity check is required by lawfor employment,unlessotherwise provided bylaw,theprovisionsof§435,Fla Stat shall apply. SFY2015 JAG Standard Conditions Page10 of 23 Rev.09/2014 a All positionsin programs providing careto children,the developmental^disabled,or vulnerableadultsfor15hoursormoreper week;all permanent andtemporary employee positionsofthecentral abuse hotline;and all personsworkingundercontractwhohave access to abuse records are deemed to be persons and positions of special trust or responsibility andrequireemploymentscreeningpursuantto§435,Fla.Stat.,using the level 2 standards set forthinthat chapter. b.All employees inpositionsdesignatedbylawaspositionsoftrustorresponsibilityshallbe required toundergosecuritybackgroundinvestigationsasaconditionof employment and continued employment For the purposes of the subsection,security background investigationsshallinclude,butnotbe limited to,employment history checks,fingerprinting forall purposes and checks inthis subsection,statewide criminalandjuvenile records checks through the Florida Department ofLaw Enforcement,andfederalcriminal records checks through the FederalBureauof Investigation,andmayincludelocalcriminalrecords checks throughlocallaw enforcement agencies. (1)Anypersonwhoisrequiredtoundergosuchasecuritybackgroundinvestigationand whorefusestocooperateinsuchinvestigationor refuses tosubmit fingerprints shallbe disqualifiedfor employment insuchpositionor,if employed,shall be dismissed. (2)Such background investigationsshall be conducted at the expense of the employing agency or employee.When fingerprintingisrequired,the fingerprintsof the employee orapplicantfor employment shallbetakenbytheemploying agency orbyan authorized law enforcement officer and submitted to the Department of Law Enforcement forprocessingand forwarding,when requested by the employing agency, to the United States Department of Justice for processing.The employing agency shall reimbursetheDepartmentofLaw Enforcement forany costs incurredbyitinthe processing of the fingerprints. 29.Drug Court Projects ADrugCourtProject must comply with§397.334,Fla.Stat,"Treatment-Based DrugCourt Programs." 30.Overtime for Law Enforcement Personnel Priortoobligatingfundsfromthisawardtosupport overtime bylaw enforcement officers,theU.S. DepartmentofJustice encourages consultation with allallied components ofthe criminal justice system in the affected jurisdiction.Thepurposeofthisconsultationistoanticipateandplanfor systemic impacts such as increased court dockets and the need for detention space. 31.Criminal Intelligence System a.The subgrant recipient agrees thatanyinformation technology system fundedorsupported bytheOfficeofJusticeProgramsfunds will complywith28C.F.R.Part23,Criminal Intelligence Systems OperatingPolicies,if the Office of Justice Programs determines this regulation tobe applicable.ShouldtheOfficeofJusticeProgramsdetermine28C.F.R.Part 23tobeapplicable,theOfficeofJusticeProgramsmay,atitsdiscretion,performauditsof the system,asper28C.F.R.23.20(g).Shouldanyviolationof28C.F.R.Part23occur,the subgrantrecipientmaybefinedasper42U.S.C.3789g(c)-(d).Thesubgrantrecipientmay not satisfy such afinewith federal funds. b.The subgrantee understands and agrees thatnoawardedfundsmay be used tomaintainor establish a computer network unless such network blocks the viewing,downloading,and exchangingof pornography.In doingsothesubgranteeagreesthe these restrictions will not limit the use ofawardedfunds necessary foranyfederal,state,tribal,orlocallaw enforcementagencyoranyotherentity carrying out criminal investigations,prosecutions,or adjudication activities. SFY2015 JAG StandardConditions Page11of23 Rev.09/2014 32.Confidential Funds Asigned certification thatthe project director ortheheadofthe Implementing Agencyhasread, understands,and agrees to abide byallof the conditionsforconfidentialfundsas set forthin the effective edition ofthe Office ofJustice Programs Financial Guide is required from all projectsthat are involved with confidential funds.Thesigned certification mustbe submitted atthetimeof grantapplication. 33.Civil Rights Compliance a.Federal laws prohibit recipients of financial assistance from discriminating onthebasisof race,color,national origin,religion,sex,disability,orageinfunded programs or activities.All subgrant recipients,implementing agencies,and contractors mustcomply with any applicable statutorfly-imposed nondiscrimination requirements,whichmayincludetheOmnibusCrime Control and Safe Streets Actof 1968 (42 U.S.C.§3789d);the Victims of Crime Act (42 U.S.C.§10604(e));TheJuvenileJusticeand Delinquency Prevention Actof2002(42U.S.C. §5672(b));the Civil Rights Actof1964 (42 U.S.C.§2000d);the Rehabilitation Actof 1973 (29 U.S.C.§7 94);theAmericanswith Disabilities Actof 1990 (42U.S.C.§12131-34);the Education Amendmentsof1972 (20 U.S.C.§§1681,1683,1685-86);theAge Discrimination Actof1975(42U.S.C,§§6101-07);andDepartmentofJustice Non-Discrimination Regulations28CFRPart42;see Ex.Order13279(equalprotectionofthelawsforfaith- basedandcommunityorganizations), b.FDLE doesnot discriminate onthebasisofrace,color,religion,national origin,sex,disability, orageinthedeliveryofservicesorbenefitsorinemployment.Thesubgrant recipient must notifyprogram participants andbeneficiariesthatit does notdiscriminateonthebasisofrace, color,national origin,religion,sex,disability,andageinthedeliveryofservicesorbenefitsor in employment practices. c.Subgrant recipients are responsible forensuringthatcontractors,vendors,and agencies to whom they pass-throughfundsareincompliancewithallCivilRightsrequirementsandthat the contractors,vendors,andagenciesareawarethat they may file a discrimination complaintwith the subgrant recipient,withFDLE,orwith the OfficeforCivilRightsand how to do so. d.Equal Employment Opportunity Plans (1)Asubgrantrecipientorimplementingagency must developanEEOPlanifithas50or more employees andit has receivedanysingleawardof$25,000ormorefromthe Department of Justice.The plan mustbe prepared usingtheon-lineshort form at www.oip.usdQi.aov/about/ocr/eeop comolv.htm.must be retainedbythesubgrant recipientorimplementingagency,andmustbeavailable,forreviewor audit The organization must also submit anEEOCertificationtoFDLE. (2)Ifthesubgrantrecipientorimplementing agency isrequiredtoprepareanEEOPlanand hasreceivedanysingleawardof $500,000 ormorefrom the DepartmentofJustice,it mustsubmitits plan tothe Department ofJusticefor approval.Acopyofthe.Department ofJusticeapprovalletter must besubmittedtoFDLE.The approvalletterexpirestwo years from thedateofthe letter. (3)Asubgrantrecipientorimplementingagencyis exempt fromtheEEOPlanrequirementif itishasfewerthan50 employees orifit does notreceiveanysingleawardof$25,000or more from the Department of Justice orif it isa nonprofit organization,a medical or educational institution,oran Indian Tribe.If anorganizationis exempt from Jhe EEO Plan requirement,it must submit anEEOCertificationtoFDLE. (4)The subgrant recipientandimplementing agency acknowledge thatfailuretocomply with EEO Requirements within60daysoftheprojectstartdate may resultin suspension or terminationoffunding,untilsuch time asitisin compliance. SFY2015 JAG Standard Conditions Page12 of 23 Rev.09/2014 e.in the event afederalor state courtorfederalor state administrative agency makes afinding of discrimination afteradueprocess hearing onthegroundsofrace,color,religion,national origin,sex,or disability againsta recipient offunds,therecipient will forward a copy ofthe finding to FDLE andtotheOfficefor Civil Rights,OfficeofJusticePrograms. f.In accordance withfederal civil rightslaws,thesubgrantrecipientshallnotretaliateagainst individuals for takingactionor participating in action tosecure rights protectedby these laws. .g\Subgrantrecipients must include comprehensive Civil Rights/Nondiscrimination Provisions in all contracts funded by the subgrant recipient. h.If the subgrant recipientoranyofits employees,contractors,vendors,orprogram beneficiarieshasa discrimination complaint,theymayfileacomplaintwiththe subgrant recipient,withFDLEorwiththeOfficeforCivilRights.Discrimination complaints may be submitted toFDLEatOfficeof the InspectorGeneral,PostOfficeBox1489,Tallahassee, Florida 32302-1489 or online at info@fdle.state.fl.us.Discrimination complaints may also be submitted tothe Office forCivilRights,Officeof Justice Programs,U.S.Department of Justice,810 7th Street,Northwest,Washington,D.C.20531,orby phone at (202)307-0690. LThesubgrantrecipient must haveproceduresinplaceforrespondingto discrimination complaintsthat employees andclients,customers,andprogramparticipantsfiledirectlywith the subgrant recipient j.The subgrant recipient must have writtenpoliciesor procedures in place fornotifyingprogram beneficiarieshowto file complaintsalleging discrimination bythesubgrantee/implementing agency with FDLEor the OCR. k.Any discrimination complaints filedwithFDLEwill be reviewed by FDLE's Inspector General and referred to the Office forCivil Rights,the Florida Commission on Human Relations,or the Equal Employment Opportunity Commission,based on the nature of the complaint. I.Americans with Disabilities Act Subgrant recipients must complywiththe requirements ofthe Americans with Disabilities Act (ADA),PublicLaw 101-336,whichprohibits discrimination bypublicandprivateentitieson the basis ofdisabilityandrequires certain,accommodations be made withregardto employment (Title I),stateandlocalgovernment services andtransportation(Title II),public accommodations (Title III),andtelecommunications(Title IV). m.RehabilitationActof 1973 (28C.F.R.Part 42,SubpartG) If the subgrant recipient has 50ormore employees and receives DOJfunding of $25,000or more,the subgrantrecipient must takethe following actions: (1)Adoptgrievanceproceduresthat incorporate due process standardsandprovide for thepromptandequitableresolutionofcomplaintsallegingaviolationof the DOJ regulationsimplementingSection504oftheRehabilitation Act of1973,foundat28 C.F.R.Part42,SubpartG,which prohibit discrimination on the basisofa disability in employment practices and the deliveryof services. (2)Designateapersonto coordinate compliancewiththe prohibitions against disability discrimination containedin28C.F.R.Part42,Subpart G. (3)Notify participants,beneficiaries,employees,applicants,andothersthatthe subgrantee/implementing agency does notdiscriminateonthebasisof disability. n.LimitedEnglishProficiency(LEP) In accordancewithDepartmentofJusticeGuidance pertaining toTitleVIofthe Civil Rights Actof 1964,42 U.S.C.§2000d,recipientsoffederal financial assistance must take reasonablestepstoprovidemeaningful access totheirprogramsandactivitiesforpersons withLEP.For more informationon the civilrights responsibilities thatrecipientshavein SFY2015 JAG Standard Conditions Page13of23 Rev.09/2014 providing languageservicesto LEP individuals,pleaseseethewebsiteat www.lep.aov. FDLE strongly encourages subgrant recipients tohavea written LEP Language Access Plan. o.Title IX ofthe Education Amendments of 1972 (28 C.F.R.Part54) If the subgrant recipient operatesan education program or activity,the subgrant recipient musttakethe following actions: (1)Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging a violation ofthe DOJ regulations implementing Title IX ofthe Education Amendments of 1972,found at28 C.F.R.Part54,which prohibit discrimination on the basis of sex. (2)Designate apersonto coordinate compliance with the prohibitions againstsex discrimination contained in 28 C.F.R.Part 54. (3)Notify applicants for admission and employment employees,students,parents,and othersthatthesubgrantee/implementingagencydoesnot discriminate onthe basis of sex inits educational programs oractivities. p.EqualTreatmentforFaithBasedOrganizations Thesubgrant recipient agrees to comply with the applicable requirements of28C.F.R.Part 38,theDepartmentofJustice regulation governing "Equal Treatmentfor Faith Based Organizations"(the "Equal Treatment Regulation").The Equal Treatment Regulation provides inpartthatDepartmentofJusticegrantawardsofdirect funding maynotbeusedto fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct grantsmay still engagein inherently religious activities, butsuch activities mustbeseparateintimeorplace from the Department ofJustice funded program,and participationinsuchactivitiesby individuals receiving services fromthe grantee ora sub-grantee mustbe voluntary..TheEqualTreatment Regulation alsomakesclearthat organizations participating inprograms directly fundedbytheDepartmentofJusticearenot permitted to discriminate inthe provision ofservicesonthebasisofa beneficiary's religion. Thesubgranteealsounderstandsandagreesthatawardfundsmaynotbeusedto discriminate againstordenigratethe religious or moral beliefs ofstudentswho participate in programsfor which financial assistanceis provided from theaward,ortheparentorlegal guardian ofsuchstudents.Notwithstanding anyotherspecial condition ofthis award,faith- basedorganizationsmay,insomecircumstances,consider religion as abasisfor employment.See www.oip.aov/about/ocr/equal fbo.htm. 34.Immigration and Nationality Act No public funds will intentionally beawardedtoanycontractorwho knowingly employs unauthorized alien workers,constituting a violation ofthe employment provisions contained in8 U.S.C.Section1324a(e),Section 274A(e)ofthe Immigration and Nationality Act ("INA").The Departmentshall consider theemploymentbyanycontractorofunauthorizedaliensa violation of Section 274A(e)ofthe INA.Such violation bythesubgrant recipient ofthe employment provisions containedinSection 274A(e)ofthe INA shallbegroundsfor unilateral cancellation of thiscontractby the Department. 35.National Environmental Policy Act (NEPA) a.The subgrant recipient agrees to assist FDLE m complying withtheNEPA,theNational Historic PreservationAct,andotherrelatedfederalenvironmentalimpactanalyses requirements intheuseofsubgrantfundsbythesubgrant recipient.This applies tothe following new activities whetherornottheyarebeing specifically funded with these subgrant funds.Thatis,Itapplies as longasthe activity isbeing conducted bythe subgrant recipient oranythirdparty and the activity needs tobe undertaken inorderto use these subgrant ! funds,Accordingly,the subgrantee agrees to first determine if any of the following activities ! will be funded by the grant,prior to obligating funds for any of these purposes.If it is \ determinedthatanyofthe following activities will befundedbythegrant,thegrantee agrees to contact FDLE OCJG. i SFY2015 JAG Standard Conditions Page14of23 i Rev.09/2014 j i (1)New construction (2)Minor renovationorremodelingofapropertyeither(a)listedonor eligible forlistingon theNational Register ofHistoric Places or(b)locatedwithina 100-year floodplain;a wetland,orhabitatforendangeredspecies,ora property listedonor eligible for listing on theNational Register ofHistoric Places; (3)Arenovation,lease,oranyother proposed useofabuildingor facility that will either (a) result ina change inits basic prioruseor(b)significantlychange itssize;and (4)Implementationofanewprogram involving the use of chemicals otherthan chemicals that are (a)purchased as anincidental component ofafunded activity and(b) traditionally used,forexample,inoffice,household,recreational,oreducational environments. (5)Implementationofaprogramrelatingto clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. b.The subgrant recipient understands and agrees thatcomplyingwithNEPAmay require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directedbytheBureauof Justice Assistance.The subgrant recipientfurther understands and agrees to the requirements forimplementationofa Mitigation Plan,as detailed bythe Department of Justice -at www.bfa.aov/Fundina/nepa.html.for programs relatingto methamphetamine laboratory operations. c.Foranyofa subgrant recipient'sexistingprogramsoractivities that will befundedby these subgrants,the subgrant recipient,upon specific request from the Department and the U.S. DepartmentofJustice,agrees to cooperate withthe Department of Justice inanypreparation byDepartmentofJusticeofanationalorprogramenvironmental assessment ofthatfunded program or activity. 36.Mitigation of Health,Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories If anawardismadetosupport methamphetamine laboratory operations the subgrant recipient must comply withthiscondition,which provides forindividualsite environmental assessment/impact statements as requiredundertheNationalEnvironmentalPolicyAct a.General Requirement The subgrant recipient agrees tocomplywithfederal,state,and local environmental,healthandsafetylawsandregulations applicable totheinvestigationand closureof clandestine methamphetamine laboratoriesand the removalanddisposalofthe chemicals,equipment,and wastes usedinorresultingfromthe operation*ofthese laboratories.Thesubgrantrecipientalso agrees tocompleteaMethamphetamine Mitigation Plan (MMP)thatincludesthenineprotective measures or components requiredbyBJAand submit the planto FDLE's OfficeofCriminal Justice Grants. b.SpecificRequirements:Thesubgrantrecipientunderstandsand agrees thatanyprogramor initiative involving theidentification,seizure,or closure of clandestine methamphetamine laboratories canresultin adverse health,safety and environmental impactsto(1)thelaw enforcementandothergovernmentalpersonnel involved;(2)anyresidents,occupants, users,andneighborsofthesiteofaseizedclandestine laboratory;(3)theseized laboratory site's immediate and surrounding environment ofthesite(s)whereany remaining chemicals, equipment,and waste froma seized laboratory'soperationsare placed orcometorest. Therefore,thesubgrantrecipientfurther agrees thatinordertoavoidor mitigate thepossible adverse health,safety and environmental impacts fromanyof clandestine methamphetamine operations funded under thisaward,itwill(1)include the nine,below listedprotective measures orcomponents;(2)providefortheir adequate fundingtoinclude funding,as necessary,beyondthatprovidedbythisaward;and(3)implement these protective measures directlythroughout the lifeofthesubgrant.In sodoing,thesubgrant SFY2015 JAG Standard Conditions Page15of23 Rev.09/2014 recipient understandsthatitmayimplementthese protective measures directly throughthe useofitsown resources andstafformaysecurethe qualified servicesofotheragencies, contractororother qualified third party.- (1)Provide medical screening of personnel assignedortobeassignedbythesubgrant recipienttotheseizureorclosureifofclandestine methamphetamine laboratories; (2)Provide Occupational Safetyand Health Administration (OSHA)required initial and refresher training forlawenforcement officials andotherpersonnelassignedbythe subgrant recipient toeithertheseizureorclosureofclandestine methamphetamine laboratories; (3)Asdeterminedbytheirspecificduties,equippersonnelassignedtotheproject with OSHA required protective wearandotherrequiredsafety equipment; (4)Assign property trained personnel to prepare acomprehensive contamination reporton each closed laboratory; (5)Employ qualified disposal contractorsto remove ail chemicals and associated glassware,equipment,andcontaminatedmaterialsand wastes fromthesite(s)ofeach seized clandestine laboratory; (6)Disposeof the chemicals,equipment,andcontaminatedmaterialsand wastes removed fromthesitesof seized laboratories at properly licenseddisposal facilities or,when allowable,properly licensed recycling facilities; (7)Monitor thetransport,disposal,and recycling components ofsubparagraphs5and6 immediately above inorderto ensure propercompliance; (8)Haveinplaceandimplementaninter-agency agreement orotherformof commitment witharesponsible State environmentalagencythatprovidesforthat agency's (i)timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratoryand (ii)coordinationwith the responsibleparty,propertyowner,orothersto ensure thatanyresidualcontaminationisremediated,if necessary,andin accordance withexistingfederaland state requirements;and (9)Haveinplaceandimplementawritten agreement withtheresponsible state or local service agencies toproperlyrespondtoanyminor,asdefinedby state law,atthesite. This agreement must ensure immediate response byqualified personnel who can (1) respondto the potentialhealth needs ofanyminoratthesite;(ii)take thatminorinto protective custody unless theminoris criminally involvedin the meth labactivitiesoris subject toarrestforother criminal violations;(iii)ensure immediate medicaltestingfor methamphetamine toxicity;and(iv)arrangeforany follow-up medical tests, examinations,or health care made necessary as aresult of methamphetamine toxicity 1 37.Non-Procurement,Debarment and Suspension | The subgrant recpent agreesto comply with Executive Order 12549,Debarment and j Suspension and 2 CFR 180,"OMB Guidelines To Agencies On Governmentwide Debarment And j Suspension <Nonprocurement)B These procedures require the subgrant recipient to certify it shall j notenterintoanylowertieredcoveredtransactionwithapersonwhoisdebarred,suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction,unless j authorizedbythe Department Ifthesubgrantis $100,000 ormore,thesubgrantrecipientand implementing agency certifythattheyandtheir principals: a.Arenotpresently debarred,suspended,proposed for debarment,declared ineligible, sentenced toadenialoffederalbenefitsbyastateorfederal court,or voluntarily excluded from covered transactions by any federal department or agency; b.Havenotwithina three-year periodprecedingthisapplication been convictedoforhada civil 5FY2015 JAG Standard Conditions :Page 16 of 23 Rev.09/2014 judgmentrenderedagainstthemfor commission of fraud ora criminal offenseinconnection with obtaining,attempting toobtain,or performing a public (federal,state,or local)transaction orcontract under apublictransaction;violation of federalor state antitrust statutes or. commissionof embezzlement,theft,forgery,bribery,falsification or destruction ofrecords, makingfalse statements,orreceivingstolenproperty; c.Arenotpresently indicted fororotherwise criminally or civilly chargedbyagovernmental entity (federal,state,or local)with commissionofanyoftheoffenses enumerated in paragraph (1)(b)ofthis certification;and d.Havenotwithinathree-year period preceding this applicationhadoneormore public transactions(federal,state,orlocal)terminatedfor cause ordefault. 38.Federal Restrictions on Lobbying a.Eachsubgrant recipient agreestocomplywith28CFRPart 69,"New Restrictions on Lobbying"andshall file the most current edition ofthe Certification And Disclosure Form,if applicable,witheach submission that initiates considerationofsuchsubgrantrecipient for awardoffederalcontract,grant,orcooperative agreement of $100,000 ormore. b.This certification isamaterialrepresentationoffactuponwhichreliancewasplacedwhen this agreement was made.Submission ofthiscertificationisa prerequisite to entering into thisagreementsubjectto conditions andpenaltiesimposedby31USC1352.Anyperson who fails tofiletherequiredcertificationis subject toacivil penalty ofnotlessthan $10,000 and not more than $100,000 for each failuretofile. c.Asrequiredby31USC 1352,andimplementedat28CFR69,forpersonsenteringintoa grantorcooperative agreement over $100,000,asdefinedat28CFR69,the applicant certifies that (1)Nofederalappropriatedfundshave been paidorwill be paid,byoronbehalf of the undersigned,toany person forinfluencingor attempting toinfluenceanofficeror employee of any agency,aMemberofCongress,anofficeror employee ofCongress,or an employee ofaMemberofCongressinconnectionwiththemakingofany federal . grant,the enteringinto of any cooperative agreement,and the extension,continuation, renewal,amendment,or modification ofanyfederalgrantorcooperativeagreement; (2)ifany funds otherthanfederal appropriated funds have been paidor will bepaidtoany personforinfluencingorattemptingtoinfluenceanofficeror employee ofanyagency,a MemberofCongress,anofficeroremployeeofCongress,or art employeeofaMember ofCongressinconnection with thisfederalgrantorcooperativeagreement,the undersigned shall completeandsubmitStandardForm-LLL,"Disclosure of Lobbying Activities,"in accordance withits instructions; (3)The undersigned shall require that the language of this certification be included in the j award documents forallsubawardsatalltiers(includingsubgrants,contractsunder grantsand cooperative agreements,and subcontracts)and thatallsubgrantrecipients shallcertifyanddisclose accordingly. I 39.State Restrictions on Lobbying | in addition totheprovisionscontainedin Item 38,above,theexpenditureoffundsforthepurpose i of lobbying the legislature orastate agency Is prohibited under this contract j 40.Additional Restrictions on Lobbying Thesubgrantrecipient understands and agrees thatitcannot use any federal funds,either directly or indirectly,insupportoftheenactment,repeal,modificationoradoptionofany law, regulation orpolicy,atanylevel of government,withoutthe express prior written approval ofthe Officeof Justice Programs. SFY2015 JAG Standard Conditions "Page 17 of 23 Rev.09/2014 i 41."Pay-to-Stay" Funds from thisawardmaynotbeusedtooperatea "pay-to-stay"program inanylocal jail. Furthermore,nofundsmaybegivento local jailsthatoperate "pay-to-stay"programs."Local jafl,n asreferencedinthis condition,meansanadult facility ordetentioncenterownedand/or operatedby city,county,or municipality.It doesnot include juvenile detention centers."Pay-to- stay"programsasreferencedinthis condition,meansaprogrambywhich extraordinary services, amenities and/or accommodations,not otherwise availabletothegeneralinmate population,may be provided,based upon as offender'sapparent ability topay,suchthatdisparateconditionsof confinementarecreatedforthe same orsimilaroffenders within a jurisdiction. 42.The Coastal Barrier Resources Act Thesubgrantrecipient will comply and assure the compliance ofallcontractorswiththe provisions oftheCoastalBarrierResourcesAct(P.L.97-348)datedOctober 19,1982 (16USC 3501 etseq.)which prohibits the expenditure ofmostnewfederal funds within theunitsofthe Coastal Barrier Resources System. 43.Enhancement of Security if funds are used for enhancing security,the subgrant recipient agrees to: a.Havean adequate process to assess theimpactofany enhancement ofaschoolsecurity measure that is undertaken onthe incidence ofcrimein the geographic area where the enhancement is undertaken. b.Conduct such an assessment with respect to each such enhancement;and,submit to the Department the aforementioned assessment initsFinalProgramReport. 44.Environmental Protection Agency's (EPA)list of Violating Facilities The subgrant recipient assures thatthefacilities under itsownership,lease orsupervisionwhich shallbeutilizedin the accomplishment ofthe Program Purpose are notlistedon the EPA'slistof •Violating Facilitiesandthatit will notifythe Department ofthereceiptofanycommunicationfrom theDirectorof the EPAOfficeofFederalActivitiesindicatingthata facility tobe used in the projectisunder consideration forlistingbythe EPA. 45.Flood Disaster Protection Act The subgrant recipient wifl complywithSection102(a)of the Flood Disaster ProtectionActof 1973,PublicLaw93-234,87 Stat 975,requiringthat the purchase of floodinsurancein communities where such insurance is available as aconditionof the receipt ofany federal financial assistance for construction oracquisition purposes for use inany area that has been identified as an area having special flood hazards. 46.National Historic Preservation Act It will assist theDepartment(if necessary)in assuring compliance with section 106 ofthe National Historic PreservationActof1966(16U.S.C.§470),Ex.Order11593 (identification and protection of historic properties),the Archeological and Historical Preservation Actof 1974 (16 U.S.C.§469 a-1 etseq.),andthe National Environmental Policy Actof1969(42U.S.C.§4321). 47.Human Research Subjects Subgrant recipient agrees to comply with therequirementsof28C.F.R.part46aridall Office of JusticePrograms policies andproceduresregardingthe protection ofhumanresearchsubjects, including obtainmentof Institutional Review Board approval,if appropriate,andsubject informed consent 48.Global Standards Package In ordertopromote information sharingand enable interoperability among disparate systems acrossthejusticeand public safety community,OJPrequiresthegranteetocomply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global)guidelinesand recommendations for this particular grant Granteeshall conform tothe Global StandardsPackage (GSP)andall SFY2Q15 JAG Standard Conditions Page 18of 23 Rev.09/2014 i constituent elements,whereapplicable,asdescribed at www.itoip.gov/asp arantcondition. Granteeshalldocumentplannedapproachesto information sharinganddescribecomplianceto theGSPand appropriate privacy policy thatprotectsshared information,orprovidedetailed justification forwhyanalternativeapproachis recommended. 49.Reporting,Data Collection and Evaluation The subgrant recipient agreesto comply withall reporting,data collection andevaluation requirements,as prescribed by the BureauofJusticeAssistancein the program guidanceforthe Justice Assistance Grant(JAG).Compliancewith these requirements willbemonitoredbyFDLE. 50.Privacy Certification The subgrantrecipient agrees tocomplywithall confidentiality requirementsof42U.S.C.section 3789gand28C.F.R.Part22thatareapplicabletocollection,use,andrevelationofdataor information.Subgrantrecipientfurtheragrees,asaconditionofgrantapproval,tosubmita PrivacyCertificatethatisin accord with requirements of28C.F.R.Part22and,in particular, section 22.23. 61.State Information Technology Point of Contact The subgrantrecipient agrees to ensure that the StateInformation Technology PointofContact receiveswritten notification,regardinganyinformation technology projectfundedbythisgrant during the obligationand expenditures period.Thisistofacilitate communication amonglocal and state governmental entities regardingvarious information technology projects being conductedwith these grantfunds.In addition,theSubgrantrecipient agrees tomaintainan administrative file documenting the meeting of this requirement.Foralistof State Information Technology Points of Contact,goto www.it.oip.aov/defaultaspx?area=policvAndPractice&paQes1046 52.Interstate Connectivity Toavoidduplicatingexistingnetworksor IT systems inanyinitiativesfundedbytheBureauof Justice Assistance forlaw enforcement informationsharing systems whichinvolveinterstate connectivity between jurisdictions,such systems shall employ,tothe extent possible,existing networksas the communication backbone to achieve interstateconnectivity,unless thesubgrant recipient can demonstrate to the satisfactionofthe Bureau of Justice Assistance thatthis requirementwouldnotbe cost effectiveorwouldimpair the functionalityofanexistingor proposed IT system. 53.Supplanting The subgrant recipient agreesthatfundsreceivedunderthisaward will notbeusedto supplant state orlocalfunds,butwill be used to increase the amounts of such fundsthatwould,in the absence of federalfunds,be made availableforlaw enforcement activities. 54.Conflict of Interest Thesubgrantrecipientandimplementing agency will establishsafeguardsto prohibit employees fromusingtheirpositionsforapurposethatconstitutesor presents the appearanceof personal or organizational conflictofinterest,or personal gain. 55.Uniform Relocation Assistance and RealProperty Acquisitions Act Thesubgrantrecipient will comply withtherequirementsof the Uniform RelocationAssistance andReal Property Acquisitions Actof1970(42 U.S.C.§4601etseq.),which govern the treatmentofpersons displaced asa result of federal and federally-assisted programs. 56.Limitations on Government Employees FinancedbyFederal Assistance Thesubgrant recipient will complywithrequirementsof5U.S.C.§§1501-08and§§7324-28, which limit certain political activitiesofStateor local governmentemployeeswhose principal employmentisinconnectionwithan activity financedinwholeorinpartby federal assistance. SFY2015 JAG Standard Conditions Page 19of23 Rev.09/2014 57.Additional Required Certifications Employees Working Solely ona Single Federal Award For any position that works 100%of its time ona single federal award,the employee must certify that 100%ofhisorher time wasspent working onthat federal award.This requirement applies to both full timeandpart time positions regardless ofthe percentage ofthe position's salarythat is charged tothegrant.The certification mustbe signed byboththeemployeeandthe employee's direct supervisor having firsthand knowledge ofthe work performed bythe employee.The forms mustbe submitted semi-annually andmaynotbe signed priortotheendof the reporting period.Certifications mustbe provided tocovertheentiregrant period. Sole Source If theprojectrequiresapurchaseofservicesor equipment from asolesource,thesubgrant recipient mustcompletetheSoleSource Justification forSen/icesandEquipmentForm.This form mustbesubmittedupon application ifapplicableandpre-approvalmustbeobtained.Ifthe costIsbelow $100,000,the form mustbekepton file for review at monitoring.Ifthesubgranteeis astate agency andthecostis at least$150,000,thenthe agency mustsubmitacopyofthe approvalfromtheDepartmentofManagementServices(F.S.287.057(5)). ADP Justification The subgrant recipientmust complete anAutomatedData Processing (ADP)equipment and SoftwareandCriminalJustice Information andCommunication Systems Request forApproval formifthe purchase ofanyADP equipment istobe made.Thisformmustbesubmittedupon applicationifapplicableandpre-approvalmustbeobtained. Confidential Funds Certificate Forall projects involvedwithconfidentialfunds the subgrant recipientmustsubmita confidential fundscertificate.ThiscertificatecertifiestheProjectDirectorhasread,understands,and agrees toabidebytheprovisionin Chgpter 8oftheOfficeofJustice Programs FinancialGuide.This formmust be submitteduponapplicationifapplicable. Sole Source,ADPJustification,PrivacyCertificationforms,andConfidential Funds certifications, mustbe signed by the subgrant redpientorimplementing agency chief official oran individual withformal,written signature authorityforthechief official. 58.Timesheets Timesheets must be keptfor all projectstaffwhosehours will bechargedto the projectThe timesheets must besignedbythesupervisorandclearlyindicatehours spent onprojectactivities. .59.Additional Documentation of Personnel for Department of Financial Services In accordance with Section 215.971,Florida Statutes,the Florida Department ofFinancial Servicesmayrequiredocumentationvalidationthatpersonnel services wereperformedon project-related activities in accordance with the contract agreement. 60.Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct The subgrant recipfentmustpromptlyrefertotheFloridaDepartmentofLawEnforcement,Office of Criminal Justice Grantsanycredible evidence that a principal,employee,agent contractor, subcontractor,or other person has either1)submittedafalseclaimforgrantfundsunderthe FalseClaims Act;or2)committed a criminal or civil violation oflaws pertaining to fraud,conflict of interest,bribery,gratuity,orsimilarmisconduct involving grantfunds. 61.Task Force Training Requirement The subgrant recipient agrees that within 120daysofaward,each memberofalawenforcement task force funded with these funds whoisa task force commander,agency executive,task force officer,orothertaskforcememberofequivalentrank,will complete required online(internet- based)task forcetraining.The training isprovidedfreeofchargeonlinethroughBJA'sCenterfor TaskForce Integrity andLeadership (www.ctfli.oro).All currentandnewtaskforce members are required tocompletethis training once during the life oftheaward,oronceevery four yearsif multiple awardsincludethisrequirementThistraining addresses taskforceeffectivenessaswell SFY2015 JAG Standard Conditions ::Page 20 of 23 Rev.09/2014 as other keyissues including privacy and civil liberties/rights,taskforce performance measurement,personnel selection,and task force oversight and accountability.When FDLE award fundsto support atask force,the subgrant recipient must compile and maintain atask force personnel roster along withcourse completion certificates.Additional information is available regarding this required training andaccessmethodsvia BJA's websiteandtheCenter forTaskForce Integrity andLeadership (www.ctfli.org). 62.Fundsto Association of Community OrganizationsforReformNow (ACORN)Unallowable Subgrant recipient understandsandagreesthatitcannotuseany federal funds,either directly or indirectly,in support ofanycontractor subaward toeithertheAssociationofCommunity Organizations for Reform Now (ACORN)orits subsidiaries,withoutthe express prior written approvalofOJP. 63.High Risk Subgrant Recipients Thesubgrant recipient agrees tocomplywithany additional requirementsthatmaybeimposed during thegrantperformanceperiodif tie U.S.DepartmentofJusticedeterminesthatthe subgrantrecipientisahigh-riskgrantee.Cf.28 C.F.R parts 66,70. 64.Text Messaging While Driving PursuanttoExecutiveOrder 13513,"FederalLeadershipon Reducing Text MessagingWhile Driving,"74Fed.Reg.51225 (October 1,2009),and§316.305,F.S.,thesubgrant recipient is encouragedtoadoptandenforce policies banningemployees from text messaging while driving any vehicle,during the course of performing workfundedbythissubgrantandtoestablish workplace safety policies andconduct education,awareness,andotheroutreachtodecrease crashes caused bydistracteddrivers. 65.System for Award Management (SAM) The subgrant recipient must maintaincurrent information inSAMuntilit submits the final financial report requiredunderthisawardorreceivesthe final payment,whicheverislater.Thisrequires thatthe subgrant recipient review and update the informationat least annually after the initial registration,andmore frequently if required bychangesin its information oranother award term. 66.Maximum Allowable Salary Noportionof these federalgrantfundsshallbe used towards anypartof the annual cash compensation ofany employee ofthesubgrantrecipient whose totalannual cash compensation exceeds 110%ofthe maximum salarypayabletoa member oftheFederal government's Senior ExecutiveServiceatan agency withaCertified SES PerformanceAppraisal System for thatyear. (The salary tablefor SES employees isavailableat http://www.opm.aov/oca/pavrates/index.asp. Asubgrantrecipientmay compensate an employee atahigherrate,providedtheamountin excess ofthiscompensation limitation ispaidwithnon-federalfunds.).This limitation on compensation ratesallowable under thisawardmaybe waived onanindividualbasisat the discretion of theOJPofficialindicatedin the program announcement underwhichthisawardis made. 67.DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database If JAGprogramfunds will be used forDNAtestingof evidentiary materials,any resultingeligible DNAprofiles must beuploadedtotheCombinedDNA Index System (CODIS),byagovernment DNAlabwith access toCODIS.NoprofilesgeneratedwithJAGfundingmay be enteredintoany othernon-governmentalDNA database without prior express writtenapprovalfromBJA.For moreinformation,referto the NIJ FY 2012 DNABacklog Reduction Program,availableat httP6://www.ncirs.aov/pdffiles1/nii/slQ01 Q62.pdf In addition,fundsmaynot be used for purchase ofDNA equipment and supplies when the resultingDNAprofilesfromsuchtechnologyarenot accepted forentryintoCODIS(the National DNA Database operated by the FBI). SFY2015 JAG Standard Conditions Page21 of 23 Rev.09/2014 68.interoperable Communications Guidance Subgrant recipients thatareusing funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants,including provisions on technical standardsthatensureandenhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies suchas voice-over-internet protocol bridging or gateway devices,or equipment to support the build outof wireless broadband networks in the 700 MHz public safety band underthe Federal Communications Commission (FCC)Waiver Order.SAFECOM guidance can be found at www.safecomproqnam.aov/iibrarv/lists/librarv/DispForm.aspx?lD=334. Subgrant recipients Grantees interested in developing a public safety broadband network inthe 700 MHz bandintheir jurisdictions must adhere tothetechnicalstandards set forth intheFCC Waiver Order,oranysucceeding FCC orders,rules,or regulations pertaining to broadband operations in the700 MHz public safety band.The subgrant recipient shall alsoensure projects support the Statewide Communication Interoperability Plan (SCIP)andare fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC).If any future regulatory requirement (from the FCC or other governmental entity)results in a material technical or financial changein the project,the recipient should submit associated documentation,andother material,as applicable,forreviewbytheSWICtoensure coordination.Subgrant recipients must provide a listing of ail communications equipment purchased with grant award funding (plus the quantity purchasedofeachitem)to FDLE once items are procured during anyperiodic programmatic progress reports. 69.Ballistic-Resistant and Stab Resistant BodyArmor SubgrantrecipientsthatwishtopurchasearmorwithJAGfunds must certify that(aw enforcement agencies receiving vests havea written "mandatory wear1'poficy jneffect.This policy must beinplaceforatleast all uniformedofficersbefore funding canbeusedby the agencyforbody armor.Thereareno requirements regarding thenatureofthe policy otherthanit being amandatorywearpolicy for all uniformed officers whileonduty.FAQs related tothe mandatorywearpolicyandcertificationscanbefoundatwww.bia.gov/Fundinq/JAGFAQ.pdf. JAGfundsmaybeusedtopurchasearmorforanagency,butmaynotbeusedasthe50% matchforpurposesofthe Bulletproof Vest Partnership (BVP)program. BodyarmorpurchasedwithJAGfundsmaybepurchasedatanythreatlevel,make,ormodel from any distributor or manufacturer,aslongasthevestshave been testedandfoundtocomply with applicable National Institute ofJusticeballisticor stab standards andarelistedonthe NIJ CompliantBodyArmorModelList (http://nij.gov).Inaddition,bodyarmor purchased mustbe American-made.The latest NU standard information can be found at: www.niLaov/topics/fechnoloav/bodv-armor/safetv-initiative.htm. 70.BJA orFDLE Sponsored Events The subgrant recipient agrees to participate inBJA-orFDLE-sponsoredtrainingevents;technical assistance events,or conference heldbyFDLEor BJA ortheir designees,upon FDLE's or BJA's request. 71.Expenses Related to Conferences,Meetings,Trainings,and Other Events The subgrantrecipient agrees tocomplywithallapplicablelaws,regulations,policies,and guidance (including specific cost limits,prior approval and reporting requirements,where applicable)governingthe use of federal fundsfor expenses relatedto conferences,meetings, trainings,and other events,includingtheprovisionoffoodand/or beverages atsuchevents,and costs of attendance at such events.Informationonpertinentlaws,regulations,policies,and guidance is available at http://oip.aov/financialauide/PostawardReauirements/chapter15oaoe1 .htm 72.Environmental Requirements and Energy For subgrants in excess of $100,000,the subgrantrecipient must complywithallapplicable standards,orders,or requirements issued under section 306 of the CleanAir Act (42 U.S.C. SFY2015 JAG Standard Conditions :Page 22 of 23 Rev.09/2014 1857(h)),section 508ofthe Clean WaterAct(33 U.S.C.1368),Executive Order 11738,and Environmental Protection Agency regulations(40CFRpart15). The subgrant recipient must comply with mandatory standards and policies relating toenergy efficiency which are contained inthestateenergy conservation plan issuedin compliance with the Energy Policy and Conservation Act (Pub.L 94-163,89 iStat B71),if any. 73.Other Federal Funds The subgranteeagreesthatifit currently hasanopenswardof federal fundsorifitreceivesan award of federal funds other than this award,and those awards have been,are being,or are to be used,inwholeorin part,foroneor more of the identical costitemsforwhichfundsarebeing provided underthisaward,thesubgrantee will promptly notify,in writing thegrant manager forthis award,and,ifsorequestedbyOCJGseekabudget modification orchangeofproject scope grant adjustmentnotice (GAN)to eliminate any inappropriate duplication of funding. 74.Monitoring Therecipientagreestocomplywith FDLE's grant monitoring guidelines,protocols,and procedures,andtocooperatewith FDLE onallgrant monitoring requests,including requests relatedto desk reviews,enhanced programmatic desk reviews,and /or sitevisits.Therecipient agrees toprovide FDLE alldocumentation necessary to complete monitoringof the award. Further,the recipient agreestoabidebyreasonabledeadlinessetby FDLE for providing requesteddocuments.Failure tocooperatewith FDLE grant monitoring activitiesmayresultin sanctionsaffectingtherecipient'saward,including,butnot limited to:withholdingand/orother restrictions ontherecipient's access tofunds referral totheOfficeoftheInspectorGeneralfor auditreview,designation of the recipientasaFDLEHigh Risk grantee,orterminationofan award(s). 75.Unmanned Aerial Vehicles Therecipientagreesthatawardedfundsmaynotbe expended onunmanned aircraft,unmanned aircraft systems,oraerial vehicles (US,UAS,orUAV)unless theBJADirectorcertifiesthat extraordinaryand exigent circumstances exist,making them essential to the maintenance ofpublic safetyandgood order.Additionally,any funding approvedforthispurposewouldbesubjectto additionalreporting,whichwouldbestipulatedbyFDLEpostaward. SFY2015 JAG StandardConditions Page23of23 Rev.09/2014 :^n. CERTIFICATION FORM Compliance withthe Equal Employment Opportunity Plan (EEOP)Requirements Please readcarefully the Instructions (see below)andthen complete Section Aor Section Bor Section C,notallthree. Recipient's Name:city of South Miami |puns Number:024628976 Address:6130 Sunset Drive Grant Title:Records Improvement Name and TMe of Contact Person:Jennifer Kortn |GrantNumber:2015-j agc-2588 |AwardAmount 3,227.00^ Telephone Number:786-282-0315 |E-Mail AddrCSS:fkorth@southmlamIfl.gov SectionB—DeclarationClaimingExemptionfromtheEEOPSubmission Requirement andCertifying That an EEOP b on File for Review (fa recipient agency hasMy or more employees andis receiving a single awardor subaward of$25,000or more,butless than $500,000,then the recipient agency doesnothave to submit an EEOP to the OCR for review as long asit certifies diefollowing (42C.RR.§42,305): I, certifythat•_ which hasfiftyormoreemployeesandisreceivingasingleawardorsubawardfor$25,000ormore,butlessthan $500,000,has formulated anEEOPin accordance with28CFRpt.42,subpt.E.Ifurther certify that within thelast twenty-four months,theproperauthorityhas formulated andsignedintoeffecttheEEOPand,asrequiredby applicable federal law>itisavailableforreviewbythe public,employees,the appropriate stateplanningagency,andtheOfficefor CivilRights,OfficeofJusticePrograms,U.S.Department of Justice.TheEEOPisonfileatthefollowing office: •'[organization], [address]. Print orTypeNameandTitle Signature OMBApprovalNo.1121-0340 ExpirationDate;05/31/14 [responsible official], [recipient]. Date Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -County-wide In witness whereof,thepartiesaffirmthey each have readand agree totheconditions set forthinthis agreement,have readand understand the agreement initsentiretyand have executed this agreement bytheirduty authorized officers on the date,month and year set out below. Corrections on this page,Including Strlkeovers, whiteout,etc.are not acceptable. Signature: Typed Name and Title: PeWnaT,Herring,Barsreau Chief Date:ffi&h-eiir- Typed Name of Subgrant Recipient Signature: Typed Name and Title:Pf.Pklip ^Jdiftrj f ^i^JQf ^j_lfoi Mwif Date: Typed Nam^flm^erpi Aftejicy:£oi4Vy Hlt^Mi Yo\\U Ihftfiftmtot Signature: Typed Name^afld>rtie: Date:/Z/fiH-Qlf(faff fyn/UlnJA Application Ref #2015-JAGC-2588 Contract 2015-JAGC-DADE-5-R3- RuleReference 11D-9.0Q6 OCJG-005 (rev.October2005) Section #6 Page 1of1 i i llfgj^sm/ioTr Quote valid until 1«-Jun-15 1000940 QUOTE:HtoM:#-*#-£:?^WilliMyraRodriguez/Third Party Solutions Hewlett Packard Companies WWW B n 10810 Farnum Drive Omaha.HE 68164 605-349-9504 mvra.ale.rodriauezfE&hp.com mmgmmmmmmm&smmsssmmmmsmmmm CapL John Barzoia Admfctrath/e Division Commander SouthMiamiPolice Department-G36513 6130 Sunset Drive,South Miami,FL33143 FEMVTP-A^^'^^^^^Seaelfei^fl^eco^^l^^S Hewlett Packard Companies 10810 Farnam Drive Omaha,NE 68154 JBarzolafilsouthmiamifl.ccm Phone:(305)663.6313 PCN Strategies Location ID:10147150mmtmmmmmmmwmmfflmmmmmmtmmm Contract 852 mvraa!e.rodriauez®hp.com 250-WSCA-10-ACS FWA118 Tax Information A917990 F110-11.6M Intel I5-4300U 1.9GHz Processor,3MBCache,4GB DDR3RAM,128GBSSD,800 NITsLumiBondTouchscreen Display,Dualbatteries,5MP rearcamera,web camera,802.11AC Wireless,Bluetooth,4GLTE{Verizon/AT&T),Trl Pass-thru (WWAN/WLAN/GPS),GPS,461F Ready,-21C,IP65,WIN7 64-bitPro,3YearB2B All orders subject tosales tax If youarerequestingexemption,pleaseprovideacopyofyourSales&UseTaxExemptioncertification Special Instructions,Terms and Conditions,Comments PUBLIC SECTOR CUSTOMERS RECEIVE FREE GROUND FREIGHT.ALL GETAC EQUIPMENT IS NON-RETURNABLE. $2,094.39 $12,56633 Total $12*56633 -Unless the customer has another valid agreement withHPthis quotation is governed byHPs Standard Single Order Terms and Conditions.A copy of these terms can be foundon-line mttp://welcome.hp.conVcoiintry/us/en/orivacyflermsofsale.html)orcanbe requested fromvour Customer Service or Sales Representatives.All orders must reference thisHP quotation for acceptance.Noother terms orconditionsshallapply.__ Thisquotation Is governedbyHewlett-PackarrfsTerms andConditionsofSaleandService(ExhibitE16).Non-HPbrandedproductsreceivewarrantycoverageasprovidedbytherelevantthirdpartysupplier. All sales are contingent upon credt review After products are shipped,orders can not be canceled and no returns can be accepted. Pagel Qty. Contract Information:852 #250-WSCA-10-ACS MFG Part Number FWA118 HP Part Number A917990 Product/Services Description FllO -11.6"Intel J5-4300U 1.9GHz Processor,3MB Cache,4GB DDR3RAM, 128GB SSD,800 N ITsLu m iBo ndTou chscreen Display,Dual batteries, 5MP rearcamera,web camera,802.11AC Wireless,Bluetooth, 4GLTE{Verizon/AT&T),Tri Pass-thru (WWAN/WLAN/GPS), GPS,461FReady,-21C, 1P65,WIN7 64-bitPro,3 YearB2B Unit Cost Extended Cost