Res No 072-15-14411RESOLUTION NO.072-15-1 4411
A Resolution authorizing the City Manager to execute FY 2015 Health
Foundation of South Florida (HFSF)grant agreement for Complete Streets
Policy in the amount not to exceed $20,000.
WHEREAS,the Mayor andCity Commission desireto accept the grant from HFSF in
an amount not to exceed $20,000;and
WHEREAS,the Agreement will provide funding for Complete Streets Policy project,
which aimsto provide safe access forallusers,including pedestrians,bicyclists,motorists and
transit riders of all ages and abilities foran estimated cost of $60,000;and
WHEREAS,the Agreement servesas match funding tothe Miami-Dade Metropolitan
Planning Organization (MPO)forthe Pedestrian Safety and Mobility Infrastructure
Improvements (Complete Streets Policy)inthe amount notto exceed $40,000;and
WHEREAS,the grant period begins upon the execution of this agreement andshallbe
completedwithintwelve (12)monthsfromthedate of execution,butthisperiodmightbe
extended with the consent of HFSF;and
WHEREAS,the Mayor andCity Commissioners desiretohavetheCity Manager
execute the grant agreement.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section 1:TheCityManagerisherebyauthorizedtoexecutethegrantagreementwith
theHealthFoundation of SouthFlorida (HFSF)fortheCompleteStreetsPolicyprojectinthe
amountnottoexceed$20,000.Thegrantagreementisattachedtothisresolution.
Section2:Thisresolutionshallbe effective immediately aftertheadoption hereof.
Section 3.Severability.If anysectionclause,sentence,orphrase of thisresolutionisfor
anyreasonheldinvalidor unconstitutional byacourtof competent jurisdiction,theholdingshall
notaffectthevalidity of theremainingportions of thisresolution.
Section4.EffectiveDate.This resolution shall become effectiveimmediately upon
adoption byvote of the City Commission.
PASSEDAND ADOPTED this 5th ,day of May ,2015.
Res.No.072-15-14411
ATTEST:
READ ANJMPP^OVED AS TO FORM
LANGU^aE,LEGALE
THERE(
APPROVED:
COMMISSION VOTE:4-0
Mayor Stoddard:Yea
Vice Mayor Harris:Yea
Commissioner Edmond:Yea
Commissioner Liebman:Yea
Commissioner Welsh:absent
WVKAlSoutlfMiami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:The Honorable Mayor&Members of the City Commission
From:Steven Alexander,City Manager
Date:May 5,2015 Agenda ItemNo.
Subject:
Background:
Grant Amount:
Attachments:
AResolutionauthorizingtheCityManagerto execute FY 2015 Health
FoundationofSouthFlorida (HFSF)grant agreement for Complete
Streets Policyin the amount not to exceed $20,000.
The CityofSouth Miami wasawarded funding forthe Complete Streets
Policy project in the amount of$20,000by the HealthFoundationof
SouthFlorida,Thegrantwillprovidefundingfora Complete Streets
Policyupgrade,whichaims to providesafeaccessforallusers,including
pedestrians,bicyclists,motorists and transit riders of ali agesandabilities.
Asa corollary with the goalsof the South Miami Intermodal
Transportation Plan (SMITP),thisproject will create recommended
amendmentstotheexisting Land DevelopmentCode(zoningcode)to
implement smart growth,complete streets policies,and where necessary,
the City'scomprehensiveplan will beupdatedtoaddress these policy
guidelines.The complete street policy measures wouldberequiredof
allnew development and redevelopment projects,where applicable.
Where possible,theCitywouldexaminethe feasibility ofretrofitting
existing facilities andinfrastructure.ThegoalsoftheCityaretoachieve
meaningful physical improvementwhileprovidingeconomicdevelopment
tools and other meansof achieving long-termcommunity sustainability.
This grant will serveasmatch funding to the Miami-Dade Metropolitan
Planning Organization(MPO)forthePedestrianSafetyand Mobility
Infrastructure Improvements (Complete Streets Policy)in the amount
not to exceed $40,000.
The grant period begins upontheexecutionofthis agreement andshall
becompletedwithintwelve (12)monthsfrom the dateofexecution.
$20,000.00
HealthFoundationofSouthFlorida Grant Agreement
HEALTH FOUNDATION OF SOUTH FLORIDA
GRANT AWARD AGREEMENT
BOARD APPROVAL DATE:December 3,2014
GRANT NO.:2031-60
GRANTEE:City of South Miami
AWARD AMOUNT:$20,000
AWARD DURATION:12 months
PROJECT CONTACT:Ms.Jennifer Korth
PROJECT TITLE:Complete Streets Policy
In accordance with the policy of Health Foundation of South Florida,the undersigned,
(either the President/CEO or Executive Director of the above listed Grantee or an agent
with signatory authority),does hereby acknowledge that a Foundation Grant of $20,000
over 12 months has been approved for the above stated project and as further
described in the grant proposal.
The undersigned further agrees that the Grant Award will be used only for the purpose
as stated inthis Agreement,as described in the grant proposal and with no substantial
variance to the approved budget unless prior approval in writing is obtained from the
Foundation.The undersigned certifies that the grantee organization operates under a
tax-exempt status.The undersigned also agrees to return to the Foundation any grant
funds not expended for the purposes of the grant within the grant period.
A.Requirements for approval of Grant Award Agreement:Requirements forthis grant
are listed below.Each requirement must be sent to your liaison via email.Please
make sure each requirement is sent as a separate fileina Microsoft format (i.e.,
Excel or Word).
1.Start/End Date:Provide grant project start date,end date and reporting dates.
Forall projects,start date must be on the first or 15th day of the month.A
progress report is due 30 days following the completion of the firstsix month
period.Two year grant recipients must submit a progress report 30 days following
each 6-month period.A final report is due 30 days following the completion of
the grant period.Please mark all applicable report due dates in the space
provided.
Start date:S/\/&End date:*4lSO/a6lb
First Progress report date:J/l/nDO/S
Second progress report date (for two-year grants only):
Third progress report date,(for two-year grants only):
Final report date:
2.Work Plan:Please revise your Work Plan (outcome objectives,outcome measures
and process objectives)to include responsible parties and "by when"dates.
Email your Work Plan to your liaison as a Word document.
3.Budget:Please finalize your project budget and include a budget narrative.
Email your Budget to your liaison as an Excel document.
4.Letter of Employment Engagement:If applicable,a signed Letter of Employment
Engagement (see Letter of Employment Engagement Sample,attached)for any
staff over 40%FTE hired for the project with grant funds (this does not apply to
currently employed personnel).
5.Job Descriptions:Please provide a job description for each staff person
supported with Health Foundation grants funds.
6.Equipment Policy:If applicable,please demonstrate adherence to Health
Foundation's equipment policy.The equipment policy can be found on our
website,www.hfsf.org,on the Grantee page under the Grants tab.
7.Press Release:Please prepare a draft of a Press Release which describes your
project and acknowledges Health Foundation of South Florida.Email the draft
Press Release to your liaison as a Word document.A media guide to help you in
drafting a release may be accessed on our website,www.hfsf.org,under the
Grants tab.
Upon approval by the Foundation,the release should be disseminated to the
media.The Foundation should also be acknowledged in any subsequent media
releases or in any printed,website or other communication materials related to
the project.Copies of any other publicity as well as copies of any major work
products generated in connection with this grant should be forwarded to the
Foundation.
Please include the following copy in the Press Release:
Health Foundation of South Florida,a nonprofit grant making organization,is dedicated
to improving health in Broward,Miami-Dade and Monroe Counties.By funding
providers and supporting programs to promote health and prevent disease,the
Foundation makes a measurable and sustainable impact in the health of individuals
and families.Since 1993,the Foundation has awarded more than $108 millionin grants
and program support.For more information,please call 305.374.7200 or visit the
website,www.hfsf.org.
8.Conditions and Contingencies:N/A
B.Additional Requirements due throughout the funding period:
1.Evaluation Consultant:You may be required to work with an evaluation
consultant who will be assigned by the Foundation.If required,you willfind
details on the evaluator and the requirements in an attached document.
2.Outreach with Elected Officials:Health Foundation recognizes that only through
collaborative effort can we successfully establish a more health promoting
public policy environment.Asaresult,you may be asked to work with your
Health Foundation liaison to engage and inform selected elected officials on
public policy issues relating your HFSF grant supported project and your
organization as a whole.
3.Reporting:Progress and Final Reports must be submitted electronically via alink
that will be e-mailed to you at the appropriate times.
4.Data Tracking:Please track the Income/Poverty level and the Race/Ethnicity of
your program participants and report the data in the Final Report.
5.Organizational Status Changes:Notify your liaison within two weeks of changes in
organizational status including but not limited to:key personnel such as senior or
project staff,organizational name,tax status,and organizational address.
6.Other Organizational Changes:Notify your liaisonof any organizational changes,
such as new address or contact information to ensure that you maintain proper
communications with the Foundation and receive payments promptly.If a grant
payment has to be reissued,it will be subject toa $35 change fee.
7.Budget Modifications:Notifyyourliaison and submit a budget modification form
if budget changes greater than $3,000 are required during the course of the
project.Please advise your liaisonif the budget change is due to an increase or
decrease in committed funding from other sources.A Request for Budget
Modification Form is available on our website,www.hfsf.ora,on the Grantees
page under the Grants tab.
8.Success Stories:Provide at least two stories of individuals who have benefited
from the grant and have given permission to share their success stories.The
stories should be submitted before the end of your grant.For your convenience
a "Share Your Success"electronic form is available on our website,www.hfsf.org,
under the Grants tab.
ACCEPTED ancT^BtffED bythe President/CEO,Executive Director,or agent with
signatory <
Date:^jldl^
A.Requirements for approval of Grant Award Agreement:Requirements forthis grant
are listed below.Each requirement must be sent to your liaison via email.Please
make sure each requirement is sent as a separate fileina Microsoft format (i.e.,
Excel or Word).
1.Start/End Date:Provide grant project start date,end date and reporting dates.
Forall projects,start date must be on the first or 15th day of the month.A
progress report is due 30 days following the completion of the firstsix month
period.Two year grant recipients must submit a progress report 30 days following
each 6-month period.Afinal report is due 30 days following the completion of
the grant period.Please mark all applicable report due dates in the space
provided.
Start date:5/1/2015 End date:4/30/2016
First Progress report date:9/1/2015
Second progress report date (for two-year grants only):
Third progress report date (for two-year grants only):
Final report date:4/30/2016
City of South Miami Work Plan:Complete Streets
Organization:City of SouthMiami
Project Title:Complete Streets Policy
Goal:Instituting a Complete Streets policy that ensures transportation planners and engineers consistently design and operate the entire
roadway with all users in mind-including bicyclists,public transportation vehicles and riders,and pedestrians ofallagesand abilities,increasing
accesstophysicalactivityopportunitiesforallusers.
Outcome Objectives Outcome Measurements Process Objectives
Measureable Quantifiable
Baseline data information
Specific Target
TimeFramefor Completion
Evidence/Track Outcomes ,
Quality of life issues
Number of persons impacted
How Outcome Objectives willbe attained
1.ByApril 2016,develop a Complete
Streets Design Standard Manual for
the Cityof South Miami.(Baseline:0,
Target:1)
1.1 Complete Streets Design Standard
Manual to serve the entire City of
South Miami population (n=12,088).
(Consultant,03/30/2016)
1.2 Manual excerpts that specifically
highlight the importance of Complete
Streets elements that fosters the
opportunity for incidental physical
activityfor the purpose of improving
the health and well being of the
community.The manual excerpts will
be available to the entire population
(n=12,088)(Consultant 3/30/2016)
1.3 Public involvement records (South
Miami Intermodal TransportationPlan
Outreach Efforts,OneCharrette
Workshop AttendanceSheet,
Summary of demographics and
information provided,Mass Outreach
1.1a Develop and have approved a
Complete Streets Design Standard Manual
Scope of Services.
1.1b.Select a consultant who
demonstrates an ability to meet the
desired goal and objectives of this grant.
1.1c.Execute contract and monitor
Consultant's progress on the project.
1.2a TheCitywill ensure consultants have
a strong understanding of the relationship
between health and .implementing
Complete Streets elements byproviding
them with literature to assist in the
development of the manual context.
1.2b.TheCity will review the manual
outline andprovide guidance onspecific
sections that can appropriately highlight
City of South Miami Work Plan:Complete Streets
Survey Copy,and Public Involvement
Plan Evaluation Metrics)that illustrate
adiverse2.5%percentof the
population (approximately 300
individual)where involved in the
creation of the Complete Streets
Design Standard manual and the
benefits of active transportation were
communicated to the public in the
process.(Planning Department,
3/30/2016)
the relationship between Complete
Streets,active transportation (incidental
physicalactivity),andhealth benefits.
1.3a Develop and evaluate the
effectiveness of a Public Involvement Plan
that will actively engage the community
and inform them of the benefits of
Complete Streets.
1.3b.Gather information from recent
(within the past18 months)outreach
efforts that can inform the Consultants on
the community's vision fora Complete
Streets Design Standard Manual.
1.3c.Conduct at least one (1)public
charrette workshop to include input from
a diverse group of stakeholders suchas
older adults,youth,individuals with
disability,or limited mobility,and
residents from different geographical
areas within the City of South Miami.
1.3d.Employ a combination of
complimentary tactics suchas web and
social media postings,print media,and
community surveys that will highlight the
impacts of Complete Streets on the well
being of the community.
City of South Miami Work Plan:Complete Streets
2.By December 2015,define and create
aLevel of Service (LOS)grading
system for each mode of
transportation (pedestrian,bicyclist,
automobile,transit),and establish
strategies and recommendations to
improve bicycle and pedestrian LOS to
increase by one grade throughout the
City of South Miami's street network
(City Specific LOS System for Each
Transportation Mode (pedestrian,
bicycle,automobile,transit,Baseline:
0;Target:1).
2.1.Creategrading system foreach mode
of transportation (Planning Department,
3/30/2016).
2.1a.Develop and have approved a Scope
of Services that requires consultant to
provide a grading system for each mode
of transportation.
2.1b.Select a consultant who
demonstrates an ability to meet the
desired goaland objectives of thisgrant.
2.1c.Execute contract and monitor
Consultant's progress on the project.
2.2a.Create plan to periodically measure
LOS against grading system
3.ByMarch 2016,receive approval from
the City of South Miami elected
officials on recommendations for
Complete Streets policies and
procedures to be incorporated into
the Comprehensive Development Plan
and Zoning Code.(Policy,Baseline:0,
Target:1;Procedures,Baseline:0,
Target:1)
3.1 Percent of commissioners in support
of proposed development policy changes
that incorporate complete streets
requirements (Planning Department,
3/30/2016).
3.2 Requirements inpolicyto promote
incidental physical activity,suchas wider
sidewalks,bicycle parking,and traffic
calming measures (Planning Department,
3/30/2016).
3.3Requiring these standards aspartof
the land development approval process
(Planning Department,3/30/2016).
3.1.Conduct an outreach and education
campaign with legislators
3.2a.Develop and have approved a Scope
of Services that requires consultant to
providepoliciesthatpromoteincidental
physical activity.
3.2b.Select a consultant who
demonstrates an ability to meet the
desiredgoaland objectives ofthisgrant.
3.2c.Execute contract and monitor
Consultant's progresson the project.
City of South Miami Work Plan:Complete Streets
3.3a.Develop and approve a Scope of
Services that requires consultant to
provide complete streets standards that
arepartof the land development approval
process.
3.3b.Select a consultant who
demonstrates an ability to meet the
desired goaland objectives of this grant.
3.3c.Execute contract and monitor
Consultant's progress on the project.
H #HEALTH
WT%FOUNDATION
nSL "_^of south f lorida
Master Budget or Year one Budget (for1 year programs)
Proposal Budget Form
Organization:
Project Title:
Cityof South Miami
Complete Streets Policy
BUDGETED OPERATING EXPENSES
FUNDING
SOURCE
FUNDING
SOURCE
FUNDING
SOURCE
FUNDING
SOURCE
IN-KIND TOTAL
NAME OF FUNDING SOURCE:
REVENUE &SUPPORT:
EXPENSES:
Salaries:
Position &%by Funding Source
HFSF MPO
$20,000.00 $40,000.00 $60,000.00
Position &%by Funding Source
Position &%by Funding Source
Position &%by Funding Source
Position &%by Funding Source
Benefits &%by Funding Source
Rents &Leases
Utilities
Insurance
Office Supplies &Copying
Medical/Educational /Program Supplies
Laboratory Fees
Travel (Mileage /Other)
Professional Fees
Total Capital Itemsfrom Capital Budget form*
Meetings /Seminars /Workshops (Project Related)
Other (please specify):
$20,000.00 $40,000.00 $60,000.00
Indirect Costs **
TOTAL EXPENSES $20,00o,0o $40,000.00 $60,000.00
Change in Net Assets $$$
'Capital Expenditures over $500 must bedetailedintheCapital Budget form.
**Please refertotheindirect costs policy located onHealth Foundation's website.
***AII In-kind Support must be reflected in the In-kind budget column.
HEALTH
FOUNDATION
of south f lorida
Proposal Capital Budget Form
Organization:City of South Miami
Project Title:Complete Streets Policy
Grant Number:
CAPITAL ITEMS
List All Requested Capital Items
TOTAL
DESCRIPTION
Complete Streets Policy
Data Collection
Civic Engagement
Policy,Procedures,and Design Standards Manual
Analysis and Needs Assessment
Final Report
Complete Street Policy
TOTAL
COST
60,000.00
60,000.00
DATE OF
PURCHASE
5/1/2015
5/1/2015
FUNDING
SOURCE
HFSF*MPO
20,000.00 40,000.00
20,000.00 40,000.00
k90%willbedistributedtothe grantee at execution of agreement.10%willbedistributedwhentheprojecthas been completed.
'Capital Expenditures over $500 must be detailed inthisform.
It shouldbenotedthattheselectedConsultantwillprovidetheservicesdescribedinItems1through6onanegotiatedlumpsumbasis.Individual
itemamountsare informational only,asthey will adjustbasedoncontractnegotiationprocess.Lumpsumfees will beinvoicedmonthlybasedupon
theoverall percentage of services performed.