Res. No. 009-01-11157RESOLUTION NO.9-01-11157
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY
MANAGER TO DISBURSE THE SUM NOT TO EXCEED $25,746 TO
DELL COMPUTER CORPORATION,FOR THE PURCHASE OF MOBIL
DATA TERMINALS FOR THE POLICE DEPARTMENT.
WHEREAS,the Police Department currently utilizes USA Software,Inc.asthe
proprietary vendor for records management and GIS mapping;and
WHEREAS,in1999aU.S.Department of Justice COPS Grant was awarded tothe
Department forthe upgrade of the system toadd mobile data terminals to patrol cars;and
WHEREAS,an extensive searchhasrevealedthatthe most cost effective,productive
plan isto utilize Dell Computer Corporation to provide the necessary mobile terminals forthis
project.
NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.That the City Manager is authorized to disburse a sum not to exceed the
amount of $25,746 toDell Computer Corporation fromthe following accounts:
615-1910-521-6430 (Federal Forfeiture)$25,746
(Required local match of COPS More Grant)
Section 2.That this resolution be effective immediately after the adoption hereof.
PASSED AND ADOPTED this9thday of January ,2001.
ATTEST:APPROVED:
CITY CLERK 77 MAYOR
>/4£&&.^-2%U<hz/
COMMISSION VOTE:5-0
READAND APPROVED ASTOFORM:Mayor Robaina:Yea
>.•Vice Mayor Feliu:Yea
/6.(2z^//s.A Commissioner Russell:Yea
CITY ATTORNEY Commissioner Bethel:Yea
Commissioner Wiscombe:Yea
Excellence,Integrity,Inclusion
MEMORANDUM
To:Honorable Mayor,Vice Mayor
andCity Commission
From:Charles Scurr
City Manager
Date:January 2,2001
Re:Agenda Item
Commission Meeting 1/9/01
Authorization to Upgrade PoliceDept.
ComputerTechnology with Purchase of
MobileData Terminal fromDell Computer
Corporation.
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT
TO EXCEED $25,746 TO DELL COMPUTER CORPORATION,FOR THE PURCHASE OF
MOBIL DATA TERMINALS FOR THE POLICE DEPARTMENT.
BACKGROUND AND ANALYSIS
ThePoliceDepartmentcurrentlyutilizesUSASoftware,Inc.astheproprietaryvendorforrecord
managementand GIS mapping.In1999,theU.S.Department of JusticeCOPSGrantwas
awarded tothe Department foranupgrade of thesystemtoadd mobile data terminals tothe
Police Department's patrol cars.
An extensive searchandstudy of themobilecomputingissuehasrevealedthatthemostcost
effective,productiveplanistoutilizeDellComputerCorporationtoprovidethenecessary
Mobiledataterminalforthe project Thetotalexpenditure of $25,746will provide fourteen(14)
laptopcomputerstobesharedfromshifttoshift.
Productivity will increase as patrol officers obtain theabilitytoquerystateand national crime
information systems for wanted persons,vehicles and articles.They will also have cartocar
instant email capabilities,the capability of writing and submitting incident reports and field
access tothe department's "in-house"records.
Throughanextensivesearch of availablecompanies,itwasDell Computer Corporationthat
offeredan advanced computer forlessthanthe proposed computers from USA Software.Inthe
processthePoliceDepartmentwasabletoincreasethenumber of laptopsfromtwelveto
fourteen.
Further expansion of thesystemwouldinclude voiceless computer aided dispatching to enhance
ouralready excellent responsetimesandfieldreportwriting.
Fundingforthisprojectwillcomeformthefollowingsource:
615-1910-521-6430 (Federal Forfeiture)$25,746
(Required local match of COPSMoreGrant)
RECOMMENDATION
Approvalisrecommended.
Excellence,Integrity,Inclusion
MEMORANDUM
To:Honorable Mayor,Vice Mayor
andCity Commission
From:Charles Scurr
City Manager
Date:January 2,2001
Re:Agenda Item i*
Commission Meeting 1/9/01
Authorization toUpgradePoliceDept.
Computer Technology withPurchaseof
Mobile Data Terminal from Dell Computer
Corporation.
REQUEST
ARESOLUTIONOFTHEMAYORANDCITYCOMMISSIONOFTHECITYOFSOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM NOT
TO EXCEED $25,746 TO DELL COMPUTER CORPORATION,FORTHE PURCHASE OF
MOBIL DATA TERMINALS FOR THE POLICE DEPARTMENT.
BACKGROUND AND ANALYSIS
The Police Department currently utilizes USA Software,Inc.as the proprietary vendor for record
management and GIS mapping.In 1999,the U.S.Department of Justice COPS Grant was
awarded to the Department for an upgrade of the system to add mobile data terminals to the
Police Department's patrolcars.
An extensive search and study ofthe mobile computing issue has revealed thatthemostcost
effective,productive plan isto utilize Dell Computer Corporation to provide the necessary
Mobile data terminal forthe project.The total expenditure of $25,746 will provide fourteen (14)
laptop computers tobeshared from shiftto shift.
Productivity will increase as patrol officers obtain the ability to query state and national crime
information systems for wanted persons,vehicles and articles.They will also have cartocar
instant email capabilities,the capability of writing and submitting incident reports and field
accesstothe department's "in-house"records.
Through an extensive search of available companies,itwasDell Computer Corporation that
offered an advanced computer forlessthanthe proposed computers from USA Software.Inthe
process the Police Department was able to increase the number of laptops from twelve to
fourteen.
Further expansion of the system would include voiceless computer aided dispatching to enhance
our already excellent response timesand field report writing.
Funding forthisprojectwillcome form the following source:
615-1910-521-6430 (Federal Forfeiture)$25,746
(Required localmatchof COPS More Grant)
RECOMMENDATION
Approvalisrecommended.
51539079
DELL
ECom
Date:12/12/00 4:57:53 PM
QUOTATION
QUOTE #:51539079
Customer #:3167471
Quote Date:12/12/00
Customer Name:CITY OF SOUTH MIAMI
Page 1 of 2
TOTAL QUOTE AMOUNT:$36,780.00
Product Subtotal:$36,780.00
Tax:$0.00
Shipping &Handling:$0.00
Shipping Method:3rd Day Total Number of System Groups:1
GROUP:1 QUANTITY:20
Base Unit:
Base Unit:
Memory:
Hard Drive:
Operating System:
Modem:
CD-ROM or DVD-ROM Drive:
Option 1:
Service:
Service:
Misc:
FLORIDA CONTRACTS
260-040-99-1
SYSTEM PRICE:$1,839.00 GROUP TOTAL:$36,780.00
Latitude CPxJ660GT,Pentlum III14.1",TFT,US(220-3621)
DellPlus Routing SKU.Factorylnstall (365-0267)
128MB.1 DIMM,SDRAM,For Dell LatitudeCS/CPt/CPx/LS/C600/C800Notebooks,Factory Install (311-1724)
6GB Hard Drlve,9.6MM,For DellLatitude CPIR/CPxNotebooks,Factory Install (340-7926)
Windows'98,Second Edition.CD.English For Dell LatltudeCPtS/CPxJ Notebooks.Factorylnstall (420-6641)
66K PCMCIA,V.90,Cabled Modem.PSIQN.for Dell LatitudeC-Series Notebooks.Factorylnstall (313-0612)
24XCD-ROM.Intemal/External,For Dell LatitudeCP-Serles/C600/C800Notebooks.Factory Install (313-0249)
LI-ION Spare Battery For DellLatitude CP-Serles Notebooks.Factory Install (312-0008)
Next Business DayandCompleteCareService,InitlalYear (902-3920)
NextBusinessDayand CompleteCare Service,2YearExtended (902-3922)
Windows NT/2000.NTFS FlleSystem.Factory Install (420-0163)
DellPlus,lnformation.Print,Label,A8set Tag.Medium,Number42,Factory Install (362-0262)
DellPlus,700048,lnformation,Validator,QrderReady.Factorylnstall (362-0487)
DellPlus.lntegration Service.OR-System Label.Latitude (366-2301)
COMMENTS
TOTAL QUOTE AMOUNT:$36,780.00
Product Subtotal:$36,780.00
Tax:$0.00
Shipping &Handling:$0.00
Shipping Method:3rd Day Total Number of System Groups:1
file://C:\Windows\TEMP\Quote 51539079.HTML 1/2/01
51539079 Page 2 of 2
SALES REP:TERRY W WILLIAMS PHONE:800-981-3355
Email Address:Terry_W_Williams@Dell.com Phone Ext:44623
For your convenience,yoursales representative,quote number and customer number havebeen
included to provide youwith faster servicewhenyouare ready to place your order.Youmayalso
placeyourorder online at www.deH.com/quote
This quote is subject tothe terms ofthe agreement signed by you and Dell,or absent such agreement,
issubjecttotheapplicable Dell termsandconditionsagreement.
Pricesand tax rates arevalidin the U.S.only andare subject to change.
All product and pricing information is based on latest information available.Subject to change without
notice or obligation.
LCD panelsin Dell productscontain mercury,pleasedispose properly.
Please contact DellFinancial Services'Asset Recovery Services groupforEPA compliant disposal
options at US DFS_AssetRecovery@dell.com.Minimum quantities may apply.
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