Res. No. 204-00-11097RESOLUTION NO.204-00-11097
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
SIGN A CONTRACT WITH BELL SOUTH FOR THE MAINTENANCE AND
SERVICE FEES OF THE INTERACTIVE PAGERS,AND TO DISBURSE AN
AMOUNTNOTTO EXCEED $11,500.00 TO BELL SOUTH,FORTHE
PURCHASE OF INTERACTIVE PAGERS,FOR CITY HALL AND THE
POLICE DEPARTMENT,CHARGING THE DISBURSEMENT TO ACCOUNT
110.1310.513.6430 TITLED HURRICANE FUND OPERATING
EQUIPMENT.
WHEREAS,the City has increased needs for telecommunications equipment and
services;
WHEREAS,the Interactive Pager will allow the receiving and replying of nation
wide messages,Beeps,and appointment and address book capabilities;
WHEREAS,the Interactive Pagers will be utilized in the Building Department
for Building inspectors,immediate communication of inspection results;
WHEREAS,the Interactive Pagers will be an essential communication tool during
an emergency;
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA:
Section 1.The City Manager be,and hereby is authorized to (a)
disburse an amount not to exceed $11,500.00 to Bellsouth,for the purchase of the
pagers and one time activation fees of the Interactive pagers,(b)enter into a
contract with Bell South for the maintenance and usage fees of all pagers,and (c)
appropriate from the Hurricane Fund Cash Balance funds to the Hurricane Fund
operating equipment account number 110-1310-513-6430.
Section 2.The equipment and one time activation fee will be charged
to account number 110.1310.513.6430-titled Hurricane Fund Operating Equipment.The
monthly maintenance and usage fees will be charged according to issuance of pagers
between the Police Department,account number 001-1910-521-4 630 titled Repair and
Maintenance Services/Comm.Equipment,and City hall account,001-2100-519-4630
titled Repair and Maintenance Service/Comm.Equipment.
Section 3.This resolution shall take effect immediately upon
approval.
PASSED AND ADOPTED this 3rd day of October 2000
ATTEST:
L*eljhu>
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY '
P\^
APPROVED:
MAYOR
COMMISSION VOTE:4-0
Mayor Robaina:recused
Vice Mayor Feliu:Yea
Commissioner Bethel:Yea
Commissioner Russell:Yea
Commissioner Wiscombe:Yea
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
SIGN A CONTRACT WITH BELL SOUTH FOR THE MAINTENANCE AND
SERVICE FEES OF THE INTERACTIVE PAGERS,AND TO DISBURSE AN
AMOUNT NOT TO EXCEED $11,500.00 TO BELL SOUTH,FOR THE
PURCHASE OF INTERACTIVE PAGERS,FOR CITY HALL AND THE
POLICE DEPARTMENT,CHARGING THE DISBURSEMENT TO ACCOUNT
110.1310.513.6430 TITLED HURRICANE FUND OPERATING
EQUIPMENT.
WHEREAS,the City has increased needs for telecommunications equipment and
services;
WHEREAS,the Interactive Pager will allow the receiving and replying of nation
wide messages,Beeps,and appointment and address book capabilities;
WHEREAS,the Interactive Pagers will be utilized in the Building Department
for Building inspectors,immediate communication of inspection results;
WHEREAS,the Interactive Pagers will be an essential communication tool during
an emergency;
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA:
Section 1.The City Manager be,and hereby is authorized to (a)
disburse an amount not to exceed $11,500.00 to Bellsouth,for the purchase of the
pagers and one time activation fees of the Interactive pagers,(b)enter into a
contract with Bell South for the maintenance and usage fees of all pagers,and (c)
appropriate from the Hurricane Fund Cash Balance funds to the Hurricane Fund
operating equipment account number 110-1310-513-6430.
Section 2.The equipment and one time activation fee will be charged
to account number 110.1310.513.6430-titled Hurricane Fund Operating Equipment.The
monthly maintenance and usage fees will be charged according to issuance of pagers
between the Police Department,account number 001-1910-521-4630 titled Repair and
Maintenance Services/Comm.Equipment,and City hall account,001-2100-519-4630
titled Repair and Maintenance Service/Comm.Equipment.
Section 3.
approval.
ATTEST:
This resolution shall take effect immediately upon
PASSED AND ADOPTED this 3rd day of October 2000.
CITY CLERK ~77
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Bethel:
Commissioner Russell:
Commissioner Wiscome:
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:Mayor andCity Commission s"\Dale:September 28,2000
/}/}/!fil/1^Agenda Item #From:Charles Scurr /U Ufry^^Re:Comm.Mtg.10/03/2000
City Manager /L\0/lfl^Bellsouth Interactive Pagers
REQUEST
Approval of (a)theacquisition of 50+Interactivepagersandonetimeactivatingfeesinanamountnotto
exceed $11,500.00;(b)enteringintoacontractwithBellsouthforthemaintenanceandusagefeesofall
InteractivePagers;(c)appropriation of fundsfrom Hurricane Fund cash balance account tothe Hurricane
Fund operating equipment account.
BACKGROUND AND ANALYSIS
Keepingupwithcommunicationtechnologyisanessentialfactorinmaintainingagoodlevel of serviceto
our residents.
Thenew Interactive Pagers willplayan important role of communication duringastate of emergency,
whereasnotallemployeeshaveacellulartelephoneandbyhavingthispager,communicationcanbe
obtained.
TheBuildingDepartmentwillbeusingthepagersinanattempttoimproveservicestotheresidentsand
contractors.Eachinspector will haveapagerand will transmittheinspectionresultsimmediatelytothe
officewherethe permit clerkcanenterinthesystemandhavethis information availablewithinminutes.
Police Department will also beabletousethesepagersinamore sophisticated way.Within months,the
Police Department willhavetheoptiontohaveaccesstothe FCIC and NC1C forPolice background
checks,especiallyhelpfulfortheCriminalInvestigations,and undercover officers.
Thesepagersofferthefollowingfeatures:
•SendmessagestoandreceivemessagesfromotherInteractivePagingServicessubscribersand
Internet Email users.
•Send messages toafax machine,telephone,or 1-way and2-waypagerssupportedbyotherservice
providers.
•Receive andreplytotextornumeric messages sent from a telephone.
•Receive and reply totext messages sent from a personal computer using dispatch software,enabling
PC users to remain in contact with mobile subscribers.
•Receiveandreplytotextmessagessentfromyourserviceprovider'swebsite.
•Maintaining an address,telephone,ande-mail address book.
•Outlook,for maintaining appointments,these can be downloaded toyour PC's daily.
•FutureFCICand NCIC for background checks.
Astudy of thecost factor of renting the equipment versusthe purchasing of the equipment showed that
savings of approximately $6,000.00 forthefirstyear if theequipmentispurchased.Moreover,savings of
approximately $12,000.00 ayearinequipmentrentalfeesforthefollowingyears.Thesecalculationsare
based on 50 units.
Inthepurchase of the 50units,fourextraunitsatnocostwillbeincludedinthepackage.Themonthly
nation-widefeefor50,000charactersis $18.73;thisislowerthanourcurrentPagenetnation-widefee of
$19.95 a month.
Thefundstopayforthe monthly feeswillbe divided based on pager issuance between the following
accounts:
PoliceDept.Repairs&Maint.Services/Communications Equip.Account No.001-1910-521-4630,
Non-Departmental,Repairs &Maint.Services/Communications Equip.Account No.001-2100-519-4630.
Thefundstopayforthe purchase and one-time activation feeswillbe charged tothe Hurricane Fund
Operating Equipment Account,Number 110.1310.513.6430.
Current Balance of the Hurricane Fund Cash account is $20,000.00
RECOMMENDATION
I recommend approval.
InteractiveMessengerPagerCostAnalysis
INTERACTIVEMESSENGERPRICING
Prices
nteractiveServiceActivation
StandardOperatorServiceActivation
HandheldRental
UniversalServiceCharge
Lossprotection
15,000characters
25,000characters
50,000characters
PurchaseofUnit
MonthlyTotals
YEARLYTOTALS
Activating&purchaseonetimeonly
PjmtJd^eirTO^
onetimeactivatingfee
x50PAGERSEQUIPMENTFEE
x50PAGERS2NDYEARFEE50,000
x50PAGERS1STYEARFEE50,000
X50PAGERSANNUALRENTALFEE
REGULARPAGERS
Regularpagersmonthlycost
Insurance
localfees
state-wideservices
nation-wideservices
nation-wideservicesAlpha
Lostfees
MonthlyTotals
Prices
1.00
1.90
5.00
19.95
34.95
$75.00
Monthlyrental|MonthlyStateMonthlyNationwide
$100;$"l.007$""loo
$i.9o~r
?$'5.00
1$"19.95
2.90$6.00i$20.95
0»c
r>c
20«00x
12-=
240«00*
240•00x
50*=
12>000«00*
0*00*
o»nn*