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Res. No. 199-00-11092
RESOLUTIONNO 199-00-11092 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO AUTHORIZING A WORK ORDER FOR A TOTAL AMOUNT OF $25,000 TO KIMLEY HORN AND ASSOCIATES,INC.,FOR A DOWNTOWN TRAFFIC STUDY AND AUTHORIZE THE FINANCE DEPARTMENT TO SET UP A RECEIVABLE ACCOUNT FOR $25,000,AMOUNT TO BE REIMBURSED BY THE SHOPS OF SUNSET. WHEREAS,theCityCommissiondesirestohaveatrafficstudyforthedowntownarea, and WHEREAS,the developer forTheShops of Sunsetisrequiredto contribute $25,000 towardapost occupancy traffic study,and WHEREAS,Kimley Horn Associates,Inc.,isone of the pre-selected Traffic Engineering Services Consultants,and NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section1:ThattheCityCommissionapprovedthefunding of $25,000fortheworktobe performed under thisworkorder. Section2:ThattheattachedproposalforWorkOrderforProfessionalServicesbemadeapart of the resolution. Section3:ThattheFinanceDepartmentisauthorizedtosetupareceivableaccountfor$25,000 andinvoiceThe Shops of Sunset forthesaidamount. PASSED AND ADOPTED this 3rd day of October _,2000. ATTEST:APPROVED: **<Jl6C*J /U&0>4*& MAYOR Commission Vote:4-0 M:Mayor Robaina:Yea Vice Mayor Feliu:Yea Commissioner Russell:Yea Commissioner Bethel:Yea Commissioner Wiscombe:out of room \juu2Si2. CITY CLERK READ AND APPROVED AS TO i'ORM: CITY ATTORNEY CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM To:Mayor and City Commission From:Charles D.Scurr City Manager /?/fj \rjA^ (JJ>> Date:September 29,2000 Agenda Item # CommMtg.10-03- Re:Authorization to issue a work order to Kimley Horn Ine.for Downtown Traffic Study ' REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO AUTHORIZING A WORK ORDER FOR A TOTAL AMOUNT OF $25,000 TO KIMLEY HORN AND ASSOCIATES,INC.,FOR A DOWNTOWN TRAFFIC STUDY AND AUTHORIZE THE FINANCE DEPARTMENT TO SET UP A RECEIVABLE ACCOUNT FOR $25,000,AMOUNT TO BE REIMBURSED BY THE SFIOPS OF SUNSET. BACKGROUND: The attached resolution seeks approval toallowtheCity Manager to disburse asum of $25,000 to Kimley Horn&Associates,Inc.,for services related tothe performance of a traffic study for the Central Business District and the residential area directly south of it.We believe that this residential areais probably most impacted bythe downtown traffic.Basedonthe Development Order and subsequent agreements the developer fortheShops of Sunset is required to reimburse theCity$25,000towardsapostoccupancytrafficstudyfordowntownandthe surrounding area. TheCityfeelsthatitis critical toretaina traffic consultant to collect additional new data,review andbuildupon previous traffic studies,andto develop mitigating and traffic calming recommendations. Kimley Hornisone of the pre-selected firms authorized bytheCity Commission to provide traffic consulting services.TheCityseeksapprovaltosetupa reimbursable account for $25,000 and invoice the developer of The Sunset Place for $25,000. RECOMMENDATION: Approval. Attachment: Proposed Resolution caa Kimtey-Horn and Associates,Inc. September 15,2000 SuRow 5100 N.W.33rdAwnua Ft LaudenJak.Florida 33308 Mr.Subrata Basu,A1A,AICP Assistant City Manager /Planning Director CityofSouthMiami 6130 Sunset Drive South Miami,Florida 3315 5 Re:TrafficEngineeringStudy South Miami,Florida Task Order #2 Dear Mr.Basu: As you requested,we have prepared a proposed scope of services to address traffic issues inthe City.This project will be accomplished under our General Traffic Engineering Services agreement with the City of South Miami.Contract language inthat agreement will apply to this project. The study area forthe proposed traffic analysis is bounded ontheeastby SW 57*Avenue (fUd Road),on the west by SW 62nd Avenue,on the south by SW 80thStreetandonthe north by Dixie Highway.Following isourscopeandfee proposal. SCOPE OF SERVICES Task 1 -Traffic Analysis We will compile existing traffic volume data from previous traffic studies, Miami-Dade County traffic volume maps,andrecenttraffic counts takenbythe City of South Miami to determine traffic patterns,classification and speed withinthestudyarea.The segment analysis willbe conducted usingthe FDOT Level of ServiceManualandwillbeusedto determine existing LOSon roadways withinthestudyarea. Highway Capacity Software (HCS)or SIGNAL97 software will be used to perform the intersection capacity analyses for those intersections identified below to conduct operational analysis. The 85*percentile speed will be determined for 3 residential streets.The speed data will be provided by the City.We will also determine the number and TEL 854 739 2233 FAX 954 739 2247 can Kimtev-Horn **•Su*mu BIIU'SePtetabw 15«2000'p*se 2 and Associates,Inc. percent ofvehicles exceeding the existing speed limit.This information,along with traffic volume data,will be used to develop a traffic-calming plan,which will be aimed at minimizing and/or redirecting cutthrougli traffic back onto the thoroughfarestreets. Task II -Identifyand Evaluate Potential ImprovementsandTraffic Calming Options The results from Task I will be used to identify potential modifications tothe street system in South Miami.These modifications will beof two types: •Traffic calming for selected residential streets. ©Operations enhancements for selected locations and streets. Traffic and travel speeds on the selected residential streets will be studied anda series of traffic calming options determined for the selected areas.These operational modification options could range from minor traffic impacts such as entry signage and graphics to more drastic measures such as traffic diverters at locations described below,as directed bytheCity. Study Elements Within the study areathe following list describes the study elements tobe evaluated for each specific location.Traffic calming strategies will be considered forlocal streets within thestudyarea. «Sunset DriveatSW 58m Avenue •Evaluate intersection trafficflow(east/west)tominimize intersection blockage and improve effective useofsignal green time(north/south). •Evaluatecurrentsignalcoordination. •Evaluate proper use of existing bus bay. •Red Road and SW 74»Street •Evaluate signal phasing (split phasing),timing,and geometry to improve operations. •Red Road andSW73rd Street •Evaluate impact of right turns and left turns onthe intersection operation. •SW 6ist Avenue -From SW 76*h street to SW 74*Street •Evaluate trafficmixand consider effectiveness of segregating commercial trafficfrom residential traffic.Develop geometric EflHWW Kimley-Horn *•SMbrara Basu-Septenbcr!5*2000,Paee * •HrJj and Associates,Inc. alternatives for traffic chanalization,one way,diverters or any othermethodfortrafficsegregation. .SW 5gth Avenue-From SW74thStreettoSW77 Terrace •Evaluate traffic conditions. Base Mapping Kimley-Horn will utilize existing 1999 aerial photography (as used onthe USl Landscaping Project)for base mapping of the project study area.The deliverable of mistaskwillbeabasemapuponwhichmasterplanswillbe developed. Task IH -Meetings •Wewill attend upto3 meetings (two people)ata milestone point inthe studyasrequestedbytheCity. •KHAwill coordinate upto3 public involvementmeetings(two people). KHAwill prepare the meeting exhibits and handouts.TheCitywillbe responsible for the citizen notification,meeting site coordination,and arrangements for the meeting room. o Wewill provide five (5)copies ofa draft report for review bythe City. Upon receipt of comments,if any,we will produce twelve (12)copies ofthe finalreport. Task IV -Additional Services Wewill provide,as requested and authorized by you,additional services that require analyses beyond those described in Tasks I through III.These services may include butnotbe limited to: 1)Requests for additional traffic engineering analysis 2)Additionaltraffic data collection 3)UrbanPlanning 4)GeneralCivilengineering 5)Environmental analysis and engineering 6)Planningandzoning assistance 7)Surveying 8)Highwayand bridge design 9)Forensic (expertwitness)services 10)Construction administration and observation 11)Additionalmeetings Feesforthese additional services,if any,willbe negotiated uponrequestbythe City. OAfv*ftoftKcuift MUAtMkop*WO*y\St*t*WOAI.dK c Kimley-Horn and Associates,Inc. Mr.SubwttaBasu.September 15.2000,Page4 SCHEDULE We will provide our services as expeditiously as possible to meet the schedule developed with you for the various elements of the project. FEE AND BILLING We will accomplish the services outlined in the above scope for the lump sum fees indicated below: Task I,II-Analyses &Issues Task III-Meetings Total Tasks I-III $18,750 $6,250 $25,000 Fees will be billed monthly based upon the percentage complete.Billing will be dueandpayablewithin25days. If you concur in the foregoing and wish to direct us to proceed with the aforementionedservicesunderourGeneralTrafficEngineeringServices Agreement,please execute this copy of Task Order #2 in the space provided and returntome.Feesandtimes stated inthistaskorderarevalidforthirty(30) daysafterthe date hereon. We appreciate this opportunity to submit a proposal.Please contact meif you haveany questions. Very Truly Yours, KIMLEY-HQ53M AND ASSOCIATED,INC. FreddieVargas,P. Proj^t Managi B.DouglasCramer,P.E Senior Vice (Asident feWfTpaXSoiidi MUtUUfcOpe W0«VSeO|i«WOil.CKK CMB1H1 Kimley-Horn Hi L..i and Associates,Inc. Agreedtothis City of SouthMiami By: Attest: (PrintorTypeName) Mr.SuUsu Buu.September 15,2000,Page 5 day of__,2000. ,(Print or Type Name) O.V«w*»tt«ubMitai»top«wO*i«a»«wo»t eoo