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Res. No. 183-00-11076RESOLUTION NO.183-00-110 76 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO AUTHORIZING THECITY ADMINISTRATION TO DISBURSE A SUM NOT TO EXCEED AN ANNUAL PAYMENT OF THIRTY-ONE THOUSAND FOUR HUNDRED SEVENTY FOUR DOLLARS FOR A THREE YEAR LEASE PURCHASE OF CERTAIN HOLIDAY DECORATIONS FOR THE DOWNTOWN AREA AND AUTHORIZE DISBURSEMENT FROM ACCOUNT NUMBER 01-2100-519-8310,ENTITLED NON-DEPARTMENTAL ACCOUNT-SEED MONEY AND,PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,forpurchaseinexcessof$5,000,requiresCityCommissionapproval,and, WHEREAS,theCity Commission desiresto participate intheholidaydecorationofthe downtown area,and, WHEREAS,theCityCommissionrecognizesthatpromotingthedowntownareabenefitstheCity as a whole,and, WHEREAS,the recommended vendor TruGreen Interior PlantCare has existing contracts withthe Miami DadeCountyGeneralServices Department (PO#ABCW0000358)andtheCityofCoalGables (PO#54603)for holiday decorations,and, WHEREAS,theCityCommissionwishestopromotetheholidayspirit. NOW,THEREFORE,BEITRESOLVEDBYTHEMAYORANDCITY COMMISSION OFTHECITY OF SOUTH MIAMI,FLORIDA: Section 1.TheCity Administration isauthorizedtodisburseasumnotto exceed $31,474 tothe firm ofTruGreenInteriorPlantCarefortheyearlypaymentforathreeyearleasepurchaseagreementof certain holiday decoration,proposal attached. Section 2.Thedisbursement shall bechargetoaccount Number 01-2100-519-8310,entitled "Non- Departmental-Seed money". Section 3.This resolution shalltake effect immediately upon approval. PASSED AND ADOPTED this 5*day of September,2000. ATTEST:APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: ^C /^<$a/w CITY ATTORNEY k\comm items\2000\09-05-00 MAYOR COMMISSION VOTE: Mayor Robaina: Vice-Mayor Feliu: Commissioner Russell: Commissioner Bethel: Commissioner Wiscombe: 5-0 Yea Yea Yea Yea CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM To:Mayor and Citv Commission From:Charles D.Scurr City Manager Date:09-01-2000 Agenda Item # Re:Comm.Mtg.09/05/00 LeasePurchase of Holiday Decoration for the downtown area REQUEST: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI.FLORIDA.RELATING TO AUTHORIZING THE CITY ADMINISTRATION TO DISBURSE A SUM NOT TO EXCEED AN ANNUAL PAYMENT OF THIRTY-ONE THOUSAND FOUR HUNDRED SEVENTY FOUR DOLLARS FOR A THREE YEAR LEASE PURCHASE OF CERTAIN HOLIDAY DECORATIONS FOR THE DOWNTOWN AREA AND AUTHORIZE DISBURSEMENT FROM ACCOUNT NUMBER 01-2100-519-8310.ENTITLED NON-DEPARTMENTAL ACCOUNT-SEED MONEY AND.PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND: Thisrequestispart of thecontinuingeffortbytheCitytohelppromotethedowntown.Theholiday seasonisthemost important periodfortheretail business.Itis important thattheCity paiticipates and contributes to help promote and create a holiday spirit that benefits the whole City.The proposed decorations will include tree lighting onboth sides of Sunset Drive,except for the frontage along Sunset Place:two 18 feethigh tower trees withlightsand decorations attwo ends of Sunset Drive:twosets of skylines across SunsetDriveand decorations andbowson7 decorative lampson Dorn Avenue. The annual payment of $31,474 forthelease purchase is based ona three-year lease andwill include delivery,setup.maintenance during the season,takedownandstorage.The recommended vendor has existing contracts withtheMiamiDadeCounty General Services Department (PO#ABCW 0000358)andtheCity of Coal Gables (PO#54603)forholiday decorations.The purchase willbe chargedto account number 01-2100-519-8310:Non Departmental Account seed money.The available balance on the account is $41,000. RECOMMENDATION:Approval. Attachments: Proposed Resolution Price Quote from TrueGreen Interior PlantCare TRUGREEN TruGreen Interior PlantCare DIVWVIILLI1 13901 SAV.142 Ave Interior PlantCare,c u _.SSasSTX.iTy ot South Miami Fax:305-235.1902 8/31/2000 U^Tree Lighting South side of Sunset to include 8Royal Palms wrapped with miniature white lights (trunks wrapped starting at 8'from ground,fronds to be lit),10 Black Olives on South Side of Sunset to have foliage lit with clear twinkle C-7 lights and 15 medium to small trees with clear miniature lights On the North Side of Sunset to include 2 Mahogany trees and 4Black Olives to have foliage lit with clear twinkle L-7 lights,3single ado palms,6 double ado palms and 5small trees with clear miniature lights. TotalLeasePrice$19,224.00 \s ^£4 2-18'Tower Trees with clear C-7 lights,decorations,ribbon and bows.One on comer of US1 and Sunset,oneoncornerofRedRoadandSunset Total Lease Price $8.800.00 v \fo 2-14'Tower Trees with clear C-7 lights,decorations,ribbon and bows.One on corner ofUS 1and Sunset,oneoncornerofRedRoadandSunset •Total Lonco Price $j.600.00' ^«£14 -24"Sprays with decorations and bows -to go on 7small decorative lamp posts on 59*Avenue. Total Lease Price S 1.050.00 V^ W 1-Rooftop Display (approximate size 8*wide.12'long.14'high)to include 6 large gift boxes with bows 3 large toy props.2 Christmas Trees (1-10'&1-12')with white lights and bows.Display will be uplit with spot lights,(tobe placed wherecitywould like) ?<*ri-fcett«#-Priur-~S-8t8Wt©9» 7^2-Skylines (as pictured)to go on existing City banner poles. Total LeasePrice$2.400.00 \^ V*>1-17r Tree of Lights (to be placed on rooftop where city would like) Total Lease Piiie 5 1.2J0.0» Prices are yearly lease prices for 3 years 2000,2001,2002 All lease prices include delivery,set up,maintenance during season and take down. Pleaseincludeanyapplicablesalestax. Any theft or damage incurred will be charged to customer Lighting outages that we have no control over i.e.vandalism,theft,severe weather,electrical surges or unpruned palm fronds will be charged to the customer. If lights are not working properly,we will make every effort to repair them within 72 hours upon notice of the problem. Electrical requirements for lighting and trees as proposed,must be met 10 days prior to installation date 1ruOreen Interior Plantcarc will repair,at no charge,any outages that may occur from improper installationor normal usage. ♦