Res. No. 169-00-11062r.
RESOLUTION NO.16 9-00-1106 2
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE
CITY MANAGER TO DISBURSE THE SUM NOT TO EXCEED
$154,952.80 TO USA SOFTWARE,INC.FOR THE PURCHASE OF
MOBILE DATA TERMINALS FOR THE POLICE DEPARTMENT.
WHEREAS,thePolice Department currently utilizes USA Software,Inc.asthe
proprietary vendor for records management and GIS mapping;and
WHEREAS,in1999aU.S.Department of Justice COPS Grant was awarded tothe
Departmentforanupgrade of thesystemtoaddmobiledataterminalstopatrolcars;and
WHEREAS,an extensive search has revealed that the most cost effective,productive
planistoutilizeUSASoftware,Inc.toprovidethenecessary infrastructure,software,hardware and
technical support for the project.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1:That theCity manager is authorized to disburse a sum notto exceed the
amount of $154,952.80 to USA Software,Inc.fromthe following accounts:
1998 COPS More Grant $112,500.00
615-1910-521-6430 (Federal Forfeiture)37,500.00
(Required localmatch of COPSMore Grant)
1999 Local Law Enforcement Block Grant 4,952.80
Section 2:Thatthis resolution beeffectiveimmediately after the adoption hereof.
PASSED AND ADOPTED this 5th day of September,2000.
ATTEST:APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
Commission Vote:5-0
Mayor Robaina:Yea
ViceMayor Feliu:Yea
Commissioner Bethel:Yea
Commissioner Russell:Yea
Commissioner Wiscombe:Yea
SOUTH MIAMI POLICE DEPARTMENT
INTER-DEPARTMENT MEMORANDUM
TO:Mayor andCity Commission DATE:August31,2000
FROM:Charles Scurr,s\RE:Agenda Item #
City Manager A [^Commission Meeting 9/5//00
Authorization to Upgrade Police Dept.
Computer Technology with Purchase of
Mobile Data Terminals from USA
Software,Inc.
REQUEST
AuthorizationtoupgradePoliceDepartmentcomputer technology withpurchase of
Mobile Data Terminals from USA Software,Inc.
BACKGROUND AND ANALYSIS
ThePoliceDepartmentcurrentlyutilizes USA Software,Inc.astheproprietaryvendor
forrecordsmanagementand GIS mapping.Lastyear,a U.S.Department of Justice
COPSGrant was awarded totheDepartmentforanupgrade ofthe system toadd mobile
dataterminalstothePolice Department's patrolcars.
An extensive searchandstudy ofthemobilecomputingissuehasrevealedthatthemost
cost effective,productive planistoutilize USA Software,Inc.toprovide the necessary
infrastructure,software,hardwareandtechnicalsupportfortheproject.The total
expenditure of $154,952.80willprovidemountsineach ofthe22patrolvehicleswith
twelve (12)laptopcomputerstobesharedfromshifttoshift.
Productivitywillincreaseaspatrolofficersobtaintheabilitytoquerystateandnational
crimeinformation systems forwanted persons,vehiclesand articles.Theywillalsohave
car-to-car instante-mailcapabilitiesandfieldaccesstothe department's "in-house"
records.
Further expansion ofthe system wouldincludevoicelesscomputeraideddispatchingto
enhance ouralreadyexcellentresponsetimesand field reportwriting.
-2-
Funding for thisprojectwillcome from the following sources:
-1998 COPS More Grant $112,500
-Police Federal Forfeiture Acct #615-1910-521-6430 37,500*
(Requiredlocalmatch ofCOPSMoreGrant)
-1999 Local Law Enforcement Block Grant 4,952.80
*Thiswillrequireatransferfromthe Federal Forfeiture Fund cash balance of
$135,213.11,leavingabalanceafterthis transaction of $97,713.11.
RECOMMENDATION
Approvalis recommended.
CZ7L-J\^njnn
FACSIMILE TRANSMITTAL SHEET
TO:
Assist.Chief Mike Mills
FROM:
Richard Conroy
COMPANY:
South Miami Police Department
DATE:
08/30/00
FAX NUMBER:
(305)663-6353
TOTAL NO.OF PAGES INCLUDING COVER:
4
PHONE NUMBER:
(305)663-6310
SENDER'S REFERENCE NUMBER:
RE:YOUR REFERENCE NUMBER:
UPDATED PROPOSAL
•URGENT X FOR REVIEW•PLEASE COMMENT •PLEASE REPLY•PLEASE RECYCLE
NOTES/COMMENTS:
Updatedproposalattachedperourphonediscussionthisdate.
I will sendaclean hard copy overnight by Federal Express.
Call ifyou have questions (804)379-2156
EasternRegionalOffice
12625 Dannyhill Rd.,Midlothian,VA23113
Phone:(804)379-2156 Fax:(804)794-7586
Agency:South Miami Police Department
Address:6130 Sunset Drive
City:South Miami,FL 33143
4801 S.UniversityDrive,#305
Ft Lauderdale,FL 33328
(954)434-2242
Attention:Assistant Chief Mike Mills
Phone:(305)663-6310
Fax:(305)663-6353
Date:8/30/2000
CrimeFile 2000 Information Management System
Mobile Data System Upgrade to Existing USA Software RMS
Model
PC10
PCM4-1
STI2
Baseswgen
Maint
Maint
Maint
Cll
Cll
Description Cost QTY Total
South Miami Police Dept MPT 12 Mobile Units /22 Mounts
Cerulean Software
Cerulean Packet Cluster Server Software 10 seats
Cerulean Packet Cluster Mobile Software-12 units
Cerulean State Interface Software
Cerulean Single Server Seat Add-on
Cerulean Server Maintenance Yr.1
Cerulean Client Maintenance -Yr.1
Cerulean State Interface Maintenance -Yr.1
USA Software
USA /Cerulean Interface
USA /Cerulean Client Interface
USA Software Project Management
USA System Configuration
USA Travel Expenses
USA Installation,DocumentationandTraining
USASoftwareAnnual Support Agreement
Dell Message Switch
PHI 667MHz;20/48x,IDE.CXD-ROM;9GB
SCSIHardDrive;256KFull Speed Cache
w/integrated 3Com FastXL 10/100Mb/s;
RIMM,128MS,PC600 300MHz memory;
56KInternalmodem;17'Monitor;VideoCard;
Keyboard;3yrnextday parts/labor on-site
warranty
Laptop Computers
MTS Intel Celeron500 MHZ Notebook;2Type
II PCMCIA slots;Internal Floppy;24X CD-ROM
USB Ports;Heat resistant and Brushed silver
case coloring;64MB RAM;6GBHD;
14.1"1024x728 Display;8MBVideo RAM;
SoundCard;Lithium Ion Battery;TouchPad
Pointing Device;CarryCase;AC Adapter;
1yr.Parts and labor warranty
$14,000.00 1 $14,000.00
$995.00 12 $11,940.00
$8,420.00 1 $8,420.00
$1,200.00 2 $2,400.00
$2,520.00 1 $2,520.00
$2,149.20 1 $2,149.20
$1,515.60 1 $1,515.60
$42,944.80
$8,500.00 1 $8,500.00
$200.00 12 $2,400.00
$1,500.00 1 $1,500.00
$1,000.00 1 $1,000.00
$500.00 1 $500.00
$800.00 2 $1,600.00
$1,635.00 1 $1,635.00
$17,135.00
$5,500.00
$2,499.00 12
$5,500.00
$29,988.00
Prepared by.
Richard J.Conroy
08/30/00
DS59
DS Pole Lower
Quad
DS-Clevis
79697
NP-LITE3
NP-notepad3
7110-242
1100055
6000072
KG825UD
PP300
Cll
CU-10
CII-24
CII-4
Cll
CII-5
CII-6
Cerulean
AT&T
AT&T
IVechicle Mounts for Crown Victoria(G/J)
82.50 22VehicleBaseforCrownVlcoria$$1,815.00
DS Pole Assembly Lower $56.25 22 $1,237.50
Quad Motion TS3 Swivel $119.00 22 $2,618.00
Tilt Swivel Attachment for DS $49.50 22 $1,089.00
Charge Guard $79.00 22 $1,738.00
Halogen Lightw/Red cover $74.25 22 $1,633.50
Universal Laptop Mount Ver 3 $171.75 22 $3,778.50
Vibration Isolator $89.25 22 $1,963.50
679.00 12
$15,873.00
Wireless Modems
Air Card 350 $8,148.00
PCM/CIA Card Coax Adapter $39.00 22 858.00
Glass Mount CDPD Antenna $65.00 22 1,430.00
DC Inverter $79.00 22 1,738.00
6,150.00 1
$12,174.00
Technical Services
Project Management $6,150.00
Server Configuration $1,320.00 1 1,320.00
Admin,and ClientTraining $1,872.00 1 1,872.00
Server PCS Install and Configuration $440.00 1 440.00
Mobile Software Install $110.00 12 1,320.00
System Testing and Acceptance $1,100.00 1 1,100.00
245.00
6,150.00
22
1
12,202.00
Install Services
Computer Mount and Modem Install $5,390.00
3rd Party Services
Project Management $6,150.00
CDPD Service One Year $588.00 12 7,056.00
CDPD Activations $
Totals
45.00 12 540.00
13,746.00
$154,952.80
Options
Upgrade Laptop to Pentium III 600 CPU
Additional3yr.Laptop service contract
Notes
1.CDPD requires contract withATT.
2.Maunfacturespricessubjecttochange without notice.
3.Proposalsubjectto final engineeringapproval.
4.RequiresFrameRelay from local carrier.Customerto provide.
5.PC Anywhere mustbe installed onthemessage switch serverfor support.
6.Proposal replaces allprevious proposals and configurations.
225.00
200.00
12
12
2,700.00
2,400.00
Prepared by:
Richard J.Conroy
08/30/00
1Payment Terms &Conditions:
Payment for ail materials and supplies furnished,delivered andacceptedunderthis proposal(excluding
CDPD activations,frame relay and monthly/yearly CDPD unit fees)shall bemade within thirty (30)days
from the date of invoice in accordance with the following schedule:
1.100%of hardware amount upon delivery =$63,535.00
2.30%ofsoftware/servicesuponissuingapurchaseordertoUSA Software.lnc =$27,425.34
3.30%of software/services upon delivery of software =$27,425.34
4.30%of software/services upon installation of software =$27,425.34
**Agency will beinvoicedona pro-rata basisforeachmobile install,ifinstall exceeds 30days.
5.10%of software/services upon final system acceptance =$9,141.78
Preparedby:
Richard J.Conroy
08/30/00