Res. No. 133-00=11026RESOLUTION NO.133-00-11026
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THECITYOFSOUTHMIAMI,FLORIDA,AUTHORIZINGTHE
CITYMANAGERTO DISBURSE THESUMOF$6,202.50TOIRA
SHAPIRO ANDCO.FOR THE CONSTRUCTION AND
INSTALLATION OFA PODIUM AND A DAIS AT THE CITY
COMMISSION AND CHARGE THESE DISBURSEMENTS TO
ACCOUNT NO.1760-519-3450 "BUILDING MAINTENANCE -
CONTRACTUAL"
WHEREAS,City Hall's commission chambers is the most visible and prominent area of
all city buildings,and;
WHEREAS,the chambers'dais and podium areisa state of disrepair,and;
WHEREAS,a quote for the fabrication and installation ofa dais and podium has
beenobtainedfromalocalfurnituremanufacturerwithaMiami-DadeSchoolscontract.
NOW THEREFORE,beit RESOLVED bythe MAYOR ANDCITY COMMISION of
the CITY OF SOUTH MIAMI,FLORIDA:
Section1.TheCityManagerisherebyauthorizedtodisbursethesumof
$6,202.50 toIra Shapiro and Co.(Miami-Dade contract no.1072-1/00)forthe fabrication
and installation of a podium anddais.
Section 2.This resolution shall be effective immediately upon approval.
PASSEDANDADOPTEDthis 13th day of June,2000.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
'*A-
APPROVED:
MAYOR
C0MMISSI0.N VOTE:5-0
Mayor Robaina:Yea
Vice Mayor Feliu:Yea
Commissioner Wiscombe:Yea
Commissioner Bethel:Yea
Commissioner Russell :Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
-~^-jz o
TO:MayorandCommission DATE:June 13,2000
FROM:Charles D.Scurry /(RE:Agenda Item #
REQUEST
City Manager///^/J ctfJrt Approval of purchase of dais and podium
fortheCity Commission Chambers
The attached resolution seeks approval ofa $6,202.50 expenditure for a new podium,
conference table,mediacenteranddaisfortheCity Commission Chambers.
BACKGROUND
The Commission Chambers dais,conference table,media center and podium are the most
prominent and visible pieces of furniture in the city.As the centerpieces ofthe chambers,
the dais and podium are seen not only by the Chamber's audience but also visited up
closebypresenters,awardrecipients,andtheChannel5televisionaudience.Inaddition
to the City Commission meetings the Chambers are used multiple times daily for
conferencesandmeetingsoftheCity'smanyBoardsand Committees.
The furniture in the Chambers has been in need of renovation or replacement for a
number of years.As a result of years of use and increased activities over the past three
years,the condition of these structures has deteriorated.The surfaces are chipped and
scraped in various places,and many of the dais sections not visible tothe public (the rear)
are significantly deteriorated.In short,these important pieces of furniture are at the point
where action needs to be taken.
Inan effort tobeas cost conscious as possible,relaminating the existing furniture was
considered.The lowest responsible quote for this work was $3,500.00.Additionally,
relaminatingdidnotaddressthedeterioration of the"back"of thefurnitureandwould
only bea short term Band-Aid.
The City also solicited a quote from the company that has provided the furniture forthe
City Hall lobby and Commission office.This quote,from the certified Miami-Dade
County Schools furniture provider,Shapiro &Co..came inat $6,202.50.Thisis for
entirely new furniture at the quality,durability and finish ofourother furniture.Thenew
furniture design will also have the added advantages such as improved functionality and
aesthetics.
Based onthis analysis,the purchase of new furniture isa far superior option.
Several additional items should be noted:
•Thefurniturecolorwillbealightneutralwoodcolor,similartothatinstalled
inthe Miami-Dade County Commission Chambers.This type ofcolor will
provideoptimalcolorand lighting from a television perspective.
•The new furniture can be relocated toa different location in the future.
•The audience seating is also in need of replacement.However,the expense
forthisisinexcessof$25,000andfundingisnot available.
•Weare analyzing replacement ofthe chairs used atthe dais.The existing
chairshavealso deteriorated duetoageandareinneedof replacement.
•Ifapprovedatthismeeting,thefurniturecanbeinstalledoverthesummer.
Funding for this disbursement will come from Account No.1710.519.3450 "Building
Maintenance -Contractual".The resulting balance for this account willbe
approximately SI,500.00.
RECOMMENDATION
Approval of this expenditure isrecommended.
Attachments
Ira Shapiro &Co.
1083 E.24th Street
Hialeah,Florida 33013-4323
305-835-6616 phone
305-835-0561 fax
Bill To:Ship To:
Estimate
Number:E1978
Date:June 09,2000
Cityof South Miami
6130 Sunset Drive
South Miami,FL 33143
City Commission Dais
PO Number Terms Sales Rep
1%10/Net30 Ray Shapiro
Product ID Description
Dais as perdrawing:3 sections -120784"X30"dX29"h-
204"/198"X 30"d X 29"h -1567114"X 30"d X 29"h -11 C/D
w/locks -
#1120-12W |Confrence Table 144"X60"X29"h
|Podium 30"w X24"d X40/42"h
i
jDesk 30"X60"X29"h w/12"X12"X60"Organizer -Open
|ped.for Electronic Equip.
;Miami/Dade FurnitureContract1072-1/00-OTRDiscount
50%-
:Laminatew/Matching"Clarus"molding
i Vendor -SM #1708
Ship Via
O.T.
Quantity Price
1.00 8,600.00
1.001 1,925.00
1.00 J 650.00
1.001 1,230.00
!
1.00'(6,202.50)
ax
Sub-Total
State Tax 0.00%on 0.00
Total
Amount
8,600.00
1.925.00
650.00
1,230.00
(6,202.50)
$6,202.50
0.00
$6,202.50
I
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a fit
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