Res. No. 117-00-11010RESOLUTION NO.117-00-11010
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO
GRANTS,AUTHORIZING THE CITY MANAGER TO APPLY
FOR REPROGRAMMING OF A 1997 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG).
WHEREAS,in 1997,theCity of SouthMiamiwas awarded a $28,000 grantfora
Career Counseling Program;and
WHEREAS,duetothe abolishment of the Office of Development and staff
turnover intheCity,the program wasnot implemented,andthe corresponding funding
was not utilized;and
WHEREAS,the Miami-Dade County Office of Community and Economic
Development has expressed a willingness toreviewnew proposals sothattheCity of
South Miami could reprogram the 1997 CDBG of $28,000;and
WHEREAS,the Mayor andCity Commission desire to utilize this opportunity to
positively impactthe City's quality-of-life.
NOW,THEREFORE.BE IT RESOLVED BY MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI:
Section 1.The City Manager shallbe authorized to submit thefour proposals
described andmadepart of the attached Staff Report,entitled "Authorization toapplyfor
reprogramming of 1997 CDBG"inordertoapplyfor reprogramming of the 1997 CDBG.
Section 2.This resolution shall take effect immediately upon approval.
PASSEDANDADOPTEDthis16thdayof May .2000.
ATTEST:
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CITY CLERK
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READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED
MAYOR
Commission Vote:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Bethel:
Commissioner Feliu:
Commissioner Wiscombe:
5-0
Yea
Yea
Yea
Yea
Yea
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CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
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To:Honorable Mayor
andCity Commission
From:Charles D.Scurr
CityManager
REQUEST
Date:Mav 12.2000
Subject:Agenda Item
CommissionMeeting05/16/00
Authorizationtoapplyfor
reprogramming of 1997 CDBG
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OFSOUTH MIAMI,FLORIDA,RELATING TO GRANTS,
AUTHORIZING THE CITY MANAGER TO APPLY FOR
REPROGRAMMING OF A1997 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG).
BACKGROUND AND ANALYSIS
In 1997.the City of South Miami was awarded a CDBG of $28,000 for a career counseling
program.Unfortunately,duetothe abolishment ofthe Office of Development andstaff turnover,
the program was not implemented,and the corresponding funding was not utilized.
Subsequent conversations with the Miami-Dade Office of Community and Economic
Development (OCED)regarding the subject grant resulted in the understanding that the money
could not be utilized.However,on February 24.2000.the City Manager's Office received
correspondence from OCED informing the City that the County was inthe process of
"recapturing"the subject grant.This letter and consultation with thestaffof County
Commissioner Reboredo alerted the City to the possibility that the grant might still be available
tothe City.
On May 1ln.a meeting was held with Rick Glasgow.Director of the Community Development
Division of OCED.Mr.Glasgow expressed a sincere interest in helping the City utilize the 1997
CDBGof $28,000 provided thattheCitycould spend the funds priortotheendofthecurrent
fiscal year.Unfortunately,itwas quickly realized that the City could not expend the entire
CDBG of $28,000 onthecareer counseling program prior totheendof the fiscal year because
sucha program would be administered by an annual contract employee.A contract employee
receives regular paychecks based upon hours and rendered services.To prepay such an employee
wouldbe inappropriate becauseit exposes the Cityto undue risk.Therefore.Mr.Glasgow-
suggestedthattheCitysubmittheoriginal program conceptwithacoupleofotherappropriate
Pa-je 1 of 2
proposals so that he could determine if the funds could be reprogrammed,again provided that the
funds be expended prior to the end of the fiscal year.
Additionally,Mr.Glasgow intimated that there might be funding available in excess of the
original $28,000 award.Therefore,staff prepared the following proposals:
•Attachment A—Career Counseling and Outreach Program
•Attachment B—South Miami Participation in Working Capital Florida
•Attachment C—Infrastructure Improvements (Sidewalks)
•Attachment D—Murray ParkTot-Lot
Each proposal includes a scope,budget and schedule of completion.As previously mentioned,
the City could not spend all of the grant funds on the Career Counseling and Outreach Program
prior to the end of the fiscal year because prepaying a contract employee would not be
appropriate.
The City could,however,spend all available CDBG funds on one of the other three proposals
prior to the end of the fiscal year.Of these three proposals,the South Miami Participation in
Working Capital Florida proposal is especially noteworthy because it would allow the City to
fulfill the objective of the original grant application,career development,by making the dream of
self-employment a reality inthe City's most disadvantaged neighborhood.
In sum,all four of the proposals represent critical projects which are eligible under the CDBG
program,fulfill national objectives and would greatly enhance the quality of life for lowto
moderate income residents of the City of South Miami.In preparing the three new proposals,
staff attempted to address a diverse range of project types,authorized by different CDBG
regulations,so that Mr.Glasgow would be afforded the greatest breadth to approve a project.
(Thus,if money originally allocated for a career counseling program could not be reprogrammed
for a tot-lot per CDBG regulations,perhaps it could be reprogrammed for microenterprise or
sidewalk programs.)
YourCityAdministrationis prepared andcommittedtospendall available CDBG dollars onthe
implementation of the proposals represented in Attachments B-D prior totheend of the fiscal
year.Your approval is recommended.
Attachments
Pane 2 of2
May 12,2000
Rick Glasgow
Director of Community DevelopmentDivision
Office of Community and Economic Development
140 West FlaglerStreet
Suite 1000
Miami,Florida 33130-1561
Re:Recapture of Community Development Block Grant (CDBG)Funds
DearMr.Glasgow:
It was a pleasure meeting with you Thursday,May 11th.regarding how South Miami
could utilizethe 1997 CDBG of $28,000 originally allocated totheCity for a career
counseling program.
Aswediscussed,theCity of SouthMiamiis undergoing a dramatic renaissance.The
recently completed Shops at Sunset Placehasintroducedour Hometown totherest of
Miami-Dade County,the state and beyond,bringing over a million visitors tothe "City of
Pleasant Living".Additionally,theCity has recently established a Community
RedevelopmentAgencytorevitalizeour disadvantaged neighborhoods.Thesetwo
milestoneeventshaveresultedinan unprecedented amount of redevelopmentand interest
in South Miami.
Unlike 1997,we are currently poisedtoexpeditiouslyuse all resources,especially CDBG
funds,to sustain and enhance this important momentum.Wesimply cannot,and must
not,allowopportunitieslikethe1997CDBG of $28,000 tobe squandered.Therefore,
perourdiscussion,pleasefindtheattached proposals,whichserveto utilize theSouth
Miami 1997 CDBG of $28,000:
•Attachment A—Career Counselingand Outreach Program
•Attachment B—South Miami Participation inWorking Capital Florida
•Attachment C—Infrastructure Improvements(Sidewalks)
•Attachment D—Murray Park Tot-Lot Installation
Pa«e I of2
Per your direction,each proposal includes a scope,budget and schedule of completion.
Please note that the Career Counseling and Outreach Program proposal is an augmented
version of the original 1997 CDBG application.The City could spend all available
CDBG funds on the implementation of the proposals represented in Attachments B-D
prior to the end of the fiscal year.Of these three proposals,the South Miami
Participation in Working Capital Florida proposal is especially noteworthy because it
would allow the City to fulfill the objective of the original grant application,career
development,by making the dream of self-employment a reality in the City's most
disadvantaged neighborhood.
In sum,all four of the proposals represent critical projects which are eligible under the
CDBG program,fulfill national objectives and would greatly enhance the quality of life
for low to moderate income residents of the City of South Miami.The City is prepared
and committed to spend all available CDBG dollars on the implementation of the
proposals represented in Attachments B-D prior to the end of the fiscal year.This resolve
is clearly evidenced in the attached Resolution of the Mayor and City Commission,which
authorizes the City to submit the aforementioned proposals.
It really was a sincere pleasure meeting with you.and I thank you for your cooperation
and goodwill.If you have any questions or I can be of any assistance,please do not
hesitate to contact me.Ilook forward to your response.
Very trulyyours,
GregoryJ.Oravec
AssistanttotheCityManager
CharlesD.Scurr,CityManager
Mayor&City Commission
Paae 2 of 2
ATTACHMENT A
(>K 1
CITY OF SOUTH MIAMI
CAREER COUNSELING AND OUTREACH PROGRAM
National Objective Category and Subcategory:Activities Benefitting L/M Income Persons/
L/M Income Limited Clientele
CDBG Eligible Activity:PublicService
Title of Activity and Specific Name of Project:Career Counseling and Outreach Program
Goal:To provide career counseling,job training and/or job placement services to 100 low to
moderate income residents of the target area (the "target residents"),and to inform over 300
target residents of the regional resources available for career counseling,job training and job
placement.
Objective:
1)To provide pre-employment counseling to 100 target residents.
2)To provide job training to those target residents lacking the job skills required in
available job markets.
3)Toassist 100 target residents ofthe target area in locating and applying forjobs within
the area.
4)Toinformover300targetresidents of theregionalresourcesavailableforcareer
counseling,job trainingand job placement.
Amount of Request:$50,000
Total Program Cost:$50,000
CareerCounselingand Outreach Program Page I of2
Action Steps
a.
b.
c.
Contract with individual to provide services.This would be accomplished within 60 days
of execution of contract with OCED—estimated date:October 2000
Disseminate information about the program to target residents and maintain liaison with
areaschoolsservingtargetresidents.November2000
Develop job bank by establishing and maintaining contacts with local businesses to
request notification regarding job openings available within their organization.
November 2000
d.Identify the skills necessary to succeed in the local job market.November 2000
e.Identify the existing training opportunities/institutions providing the types of skill
training necessary for success in the local job market.November 2000
Identify and recruit at least 100 target residents,each of the last three quarters,into the
program.March 2001 June 2001 September 2001
Assist at least 35 target residents,each of the last three quarters,by assessing job skills;
providing instruction on basic job skills and resume preparation;and assisting with
training placement and job placement.March 2001 June 2001 September 2001
Budget
Major Categories
Administration
Operating Expenses
Capital Outlay
Total
Career Counseling and Outreach Program
Amount
$5,000
$40,000
$5,000
$50,000
Paae 2 of 2
ATTACHMENT B
CITY OF SOUTH MIAMI
SOUTH MIAMI PARTICIPATION IN WORKING CAPITAL
FLORIDA
National Objective Category and Subcategory:Activities Benefitting L/M Income Persons/
L/M Income Limited Clientele
CDBG Eligible Activity:Special Economic Development Activities/Microenterprise
Assistance
Title of Activity and Specific Name of Project:South Miami Participation in Working Capital
Florida
Goal:To contract with Partners for Self-Employment,Inc./Working Capital Florida,an
organization endorsed bythe Miami-Dade County OCED,to establish a satellite officeinthe
City of South Miami which provides technical assistance and general support to low to moderate
income residents of the target area (target residents)owning or developing a microenterprise.
Objective:
1)To establish a satellite office.
2)Toidentifyandrecruit 100 target residents intothe program.
3)To provide the financing and business skillsand contacts necessary to begin a
microenterprisetoalltargetresidentscompletingtheprogram(estimated30%attrition
rate).
4)Toprovidemicroloanstoallqualifyingprogramgraduates(estimated50%of graduates).
Amount of Request:$75,000
Total Program Cost:$75,000
SouthMiamiParticipationin Working CapitalFlorida Page I of 2
Action Steps
a.
b.
c.
d.
Contract with Partners for Self-Employment,Inc/Working Capital Florida.This would
be accomplished within 30 days of execution of contract with OCED—estimated date-
August 2000
Establishsatelliteoffice.August2000
Disseminate information about the program to target residents.August 2000
Beginprogram.September2000
Budget
Major Categories
Administration
Operating Expenses
Capital Outlay
Other
Total
Amount
$7,500
$27,500
$10,000
$30,000 (Contribution toDebt Reserve
Account which leverages $100,000
formicroloanstotargetresidents)
$75,000
South Miami Participation in Working Capital Florida Page2 of2
»\
ATTACHMENT C
CITY OF SOUTH MIAMI
PUBLIC INFRASTRUCTURE (SIDEWALKS)
National Objective Category and Subcategory:Activities Benefitting L/M Income Persons/
L/M Income Area Benefit
CDBG Eligible Activity:Public Facilities and Improvements
Title of Activity and Specific Name of Project:Public Infrastructure (Sidewalks)
Goal:To provide an uninterrupted and ADA-compliant sidewalk system on SW 59th Place
from SW 72nd Street toSW 64tfl Street.
Objective:
1)To install sidewalks inthe areas of SW 59th Place,between SW 72nd Street and SW 64lh
Street,which currently donothavesidewalks.
Amount of Request:$50,000
TotalProgramCost:$50,000(estimated)
Public Infrastructure (Sidewalks)Page1 of 2
Action Steps
a.Contract with construction company to install missing sidewalks.Thiswouldbe
accomplished within 30days of execution of contract with OCED—estimated date:
August 2000.
Constructmissingsidewalks.CompletepriortoOctober2000
Budget
Maior Cateeories Amount
Administration $5,000
Construction Costs $40,00
Operating Expenses $5,000
Capital Outlay
Other
Total $50,000
Public Infrastructure (Sidewalks)Pa«»e 2 of 2
ATTACHMENT D
CITY OF SOUTH MIAMI
RECREATION ENHANCEMENTS (TOT-LOT)
National Objective Category and Subcategory:Prevention/Elimination of Slumsor Blight/
Addressing Slums orBlightonanAreaBasis
CDBG Eligible Activity:Public Facilities and Improvements
Title of Activity and Specific Name of Project:MurrayPark Tot-Lot Installation
Goal:To augment current efforts to reconstruct a deteriorated public park located ina slum and
blighted area by installing a new tot-lot facility.
Objective:
1)To construct a tot-lot at Murray Park.
Amount of Request:$55,000
Total Program Cost:$55,000
Recreation Enhancements (Tot-lot)Pace '°f-
Contractwithtot-lotcompany.Thiswouldbeaccomplishedwithin30daysofexecution
ofcontractwithOCED—estimateddate:August2000
Installtot-lot.CompletepriortoOctober2000
Budget
MajorCategories
Administration
ConstructionCosts
OperatingExpenses
CapitalOutlay
Other
Total
RecreationEnhancements(Tot-lot)
Amount
$5.500
$49,500
$55,000
Page2of2