Res. No. 116-00-11009Resolution No.116-00-11009
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
EXTEND AN OPEN PURCHASE ORDER FOR PLACENCIA NURSERY FOR
AN ADDITIONAL $6,000.00 AND TO CHARGE THE PARKS &RECREATION
DEPARTMENT ACCOUNT NUMBER 001-2050-519.4625,"LANDSCAPE
MAINTENANCE,LANDSCAPE IMPROVEMENTS",FOR ADDITIONAL
FOLIAGE AND MATERIALS TO COMPLETE SUNSET MEDIAN PROJECT,
AND OTHER CITY-WIDE LANDSCAPING PROJECTS.
WHEREAS,pursuant to Article III,Section 5,H,of the City Charter requires bids
be obtained for services andor purchases of items over $1,000.00;and
WHEREAS,On February 15th,2000 a resolution was approved and passed (#38-00-
10931),anda purchase order was awarded to Placencia Nursery for $8,000.00 forfoliage
and planting materials;and
WHEREAS,Due to several on-going City-wide planting projects,theParks&
Recreation Department hasaskedforanadditional extension tothe established purchase
order;and
WHEREAS,Increasingthepurchaseorderfrom$8,000.00to 14,000.00 (a$6,000.00
increase);wouldassistinthe purchasing and completion of the remaining City-wide
planting projects;and
WHEREAS,ThepurchaseswouldassisttheParks&Recreation Departmentin
completing awaiting planting projects located by 62 Ave and 70th Street,62 Avenue and 64th
Street and 79th Street and 68 Street with various planting materials.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.That an additional $6,000 would be approved and added tothe passed
resolution (2/15/2000,Resolution #38-00-10931),for $8,000.00,increasing thetotalto
$14,000.00,and charging the increase amount to account number 001-2050-519.4625,
"Landscape Maintenance,Landscape Improvements".
Section 2.This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 16th day of May,2000.
ATTEST:APPROVED:
<fc*£g£>
CITY CLERK
REA VPPJRO1 >}D AS,TO FORM:
t5tITY ATTORNEY
MicrosoftWord-Added placencia purchaseorderamount2000
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vine Mayor Feliu:
Commissioner Wiscombe
Commissioner Bethel:
Commissioner Russell:
5-0
Yea
Yea
Yea
Yea
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FROM:
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CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
(*e>i-sbm.^
Mayor &Commission
Charles D.Scurr
City Manager
DATE:May 15,2000
SUBJECT:Agenda #
Commission
Meeting
May 16,2000
AddedFoliage
13
REQUEST
The attached resolution seeks theapprovalforanadditional $6,000.00 to
be added to Placencia Nursery,Resolution#38-00-10931,that was
approved and passed on February 15th,2000,for planting materials and
foliage for City-wide planting projects andthe Sunset Median Project.
BACKGROUND
In acontinuouseffortto enhance andimprove all ourparks,and
surrounding areas of the Cityof South Miami,the attached resolution
seeks approvalto release funds from account number 001-2050-519.4625,
"Landscape Maintenance-Landscape Improvements"to complete on-going
planting projects by increasing the approved resolution (#38-00-10931)by
$6,000.00.
Several plantingprojectsarecurrentlybeing completed andan extension
ofthepreviousresolution(#38-00-10921),would assist the Parks &
RecreationDepartment with the ability to purchase more planting materials
andfoliagesothat,projectsmaybe completed ata reasonable allotted
time frame.
Due tosometrees being damaged by previous stormsandnot surviving
transplanting,the Landscape Division hasdecidedtoremoveandreplace
these trees that have failed to live.Some areas where the trees would be
replanted are62Avenueand 70th Street,62Avenueand 64th Streetand
79th Street and 68th Street.Species that would be purchased are
Christmas Palms,Gumbo-Limbo's and Pink Tabs.
Disbursement would be made from account number 001-2050-519.4625
Landscape Maintenance-Landscape Improvements",for $6 000 00 added
to resolution (#38-00-10931).
Available balance in the account is $33,000.00.
recommend approval.
Addedmonies placencia nurseryfor foliage 2000
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Mayor &Commission DATE:February 7,2000,
FROM:Charles Scurr /~)SUBJECT:Agenda#L_
City Manager^j]f Commission Meeting
6*'February 15,2000
Open Purchase Order
^^^Placencia Nursery
CM>
REQUEST
The attached resolution seeks the approval of an Open Purchase Order for
Placencia Nursery,Inc.in theamountof $8,000.00.
BACKGROUND
The use of open purchase orders helps to expedite the purchasing process
which often involves delays associated with the solicitation of price quotes for
each individual purchase over $200.00.These delays have an adverse impact
on programming.Additionally,the administrative effort and paperwork
required to obtain these quotes are unnecessary given the consistent history
or low bid pricing exhibited by many repeat vendors.
The vendor listed in the attached resolution has offered the most competitive
prices based onthe low price quote procedure applied overan extended
period of time.Aside from cost considerations,the Parks &Recreation
uepartment has been extremely satisfied with the quality of the
products/services,efficiency and customer service provided by this vendor.
t rfeC^nt*uld request <see attached Price Quotations)confirms the findingsstatedintheprecedingparagraphs.
I?o ?ls0bcursement of $8,000.00 will be made from account Number 001-2050-
519-4625 'Landscape Maintenance-Landscape Improvements".Availablebalanceis$80,000.00.«v*ii««jie
RECOMMENDATION
Approval is recommended
Resolution No.38-00-10931
ARESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
ISSUE AN OPEN PURCHASE ORDER IN THE AMOUNT OF S8.000 00 FOR
PLACENCIA NURSERY CHARGING THE DISBURSEMENT TO ACCOUNT
NUMBER 001 -2050 -519 -4625 "LANDSCAPE MAINTENANCE -
LANDSCAPE IMPROVEMENTS".
WHEREAS,Article III,Section 5,H,of the City Charter,requires bids be obtained for
purchases ofitemsover$1,000.00;and
WHEREAS,Three bids were received from the following vendors:
Placencia Nursery $1,295.00
Rene's Landscaping $1,500.00
Amaro Nursery &Landscaping,Inc $1,999.50
WHEREAS,The use of open purchase orders helps to expedite the purchasing process
which often involves delays associated with the solicitation of price quotes for purchases over
S_00.00,and the administrative effort and paperwork required to obtain these quotes are
unnecessary given the consistent history or low bid pricimi exhibited bv manv repeat vendors-
and ~"
WHEREAS,The recent price quotations cited above confirm the fact that the vendor
listed in the attached resolution continues to offer the most competitive prices and a level of
quality and service with which the Parks and Recreation Department has been extremelv
satisfied.
NOW TFTEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Sectl0n K That the City Manager,be,and is herebv authorized to disburse from
account number 001-2050-519-4625,"Landscape Maintenance-Landscape
Improvement-the sum of $8,000.00 and that an open purchase order be awarded to
Placencia Nurserv.
Section 2 This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 15th day of February 2000
ATTEST>
CITY
''READ AND APPROVED AS TO FORM:
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S^/(g>/gU;/r
ATTORNEY ^
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MA
COMMISSIONVOTE:
Mayor'"Robaina:
Vice Mayor Feliu:
Commissioner Wiscombe
Commissioner Bethel:
Commissioner Russell:
4-0
Yea
Yea
Yea
Yea
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