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Res. No. 097-00-10990Resolution No.97-00-10990 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO EXTEND A PREVIOUS OPEN PURCHASE ORDER WITH TROPICAL FALLS LANDSCAPE INC.,FOR THE PURCHASE OF A BLOCK OF 100 "SATIN LEAF"TREES TO BE UTILIZED FOR CITY ROAD PLANTINGS AND DISBURSE THE AMOUNT OF $20,000.00 FROM ACCOUNT 250-519.4625,"LANDSCAPE IMPROVEMENTS". WHEREAS,Purchasing trees in blocks of 100 each is best and most cost effective for road plantings;and WHEREAS,This vendor has been utilized previously forroad plantings witha resulting 0 mortality rate andis currently installing trees on our Sunset Median project utilizing high quality materials;and WHEREAS,The Satin Leaf Tree isa native species and thus extremely desirable;and WHEREAS,Wecantagand reserve these trees,thereby ensuring the highest qualityand take advantage of the Spring Planting Cycle. NOW THEREFORE BEIT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.TheCity Manager is authorized to release available fundsforthe purchase of a block of 100Satin Leaf Trees from account number 250-519.4625, "Landscape Improvements"fora purchase order to Tropical Falls Landscaping Incfor $20,000.00. Section 2.This resolution shalltake effect immediately upon approval. PASSED AND ADOPTED this 2nd dayofMay,2000. ATTEST: READ AND APPROVED AS TO FORM: effY ATTORNEY *^ APPROVED: MAYOR COMMISSION V0TF: Majpor Robaina: ViceMayor Feliu: Commissioner Bethel: Commissioner Wiscombe Commissioner Russell; 4-0 Yea Yea Yea Yea Out of room Oi'l Moi)-:j(Or:'j>i •10 YTD 3HT :i0 /O^ll/i/iCO YT'!')CI/.A flOYA?^HHT "10 Wm'UJO^'.'ifl A a wiry.:.i or :tioamam rm iwr ovimfloiitua .ACi^o..r-i .iiaaim ?ituo?. :!f!A":^:CjMA,j ai.JA':i JAO:ci<>>!'t hi'lV/AXQsiQ 'd?.AtvYJ>VU<\W;WO ?.UO!Vil5lcT •10 0<^J^IT "-{A3J VfiT/Vr 00i viO >V'XXW A viO 3?.Ali:>3i>'!:-'iHT XQ-i ..'>T '[O T^UOMA HUT ^>!UH2K]CT/A 29/HT!/*/JS CJAOfl Y'H'.'J >K)'l CCi^LilTU ."?:n/;:;iM3VO>'iciMI :JC!/0?GKAJ".dEd^GI^UcIT/ryoOOA MOST-!0O.O00t0!T.X •jvi.f-'j'ri.t'b T2o*.)jgofi't oris i-:sd ai rSo.fie>0<)\'io a^IooM n',>3j/fl ^m^uioui'l ,8AHil;]HW bar;^.viniuujiq bsoi 70't a (Urn ?.^nilnjsfq bmi v>\vl^-joivssiq bvdfiiL'noo-'i <iuii 7obfts>v jjiflT ^A3./I;.i.H7/ tosjpvi niifbot/i j^ffu£Uto no rooiJ gniii«3«fii vltnyrujo ?.f bop 'yjisi /Jiferiorrt 0-£/wi}j«&'i brm ;;»ieb&);,r;i vfjj-jup fluid ^nixiliru ,M'jff:t?ij/3 <»urii bnfi ae»bsqz tr/ijna £ei y^iT teJ n\i\;C 'jii'T ,^A;lf#H!iW j.:oii'/rf!'j»*if ^niiijxria vdcii^rfj ..assi;Srjorlj ovi^o'i bns ^s?mso -sW .^AjIFTTUV/' .oby'J ^nrhnulM ^Hnqe'.orft'io OL>o<fii;vb.o s^fii bnfi viilnup YT»0 UKA 30YAM HUT Y8 QLWJCtfyfl Tl HO -:]HOvl3>J::iHT WOK :AGf5!0J:J JMAMv;HTU02 -10 Y TO =IHT '10 W<'>lc£IMMO0 orfi Wl fibnyl MkWuvi:^.tsfjbi oJ bwiorTuf:::i t/.ijcocM yjiO orfT .J..IU3!i23.?!i x£6M>R-0cf.Trjxlrnun Jfiuooo/J i'ff<n'i gr^Yi'Tgoj urimfi 00i Vj ;boId /;•'to ^.iifbiuq kP jnl ^nicj.oo?;bnii.-!2iIsT.boiqoff o!;oi/20 swcfbiucj />7\>'i ">Jm.Tr:ovo"iqrn;oq^bnfjJ"" .00.000 Of.ci .Isvoiqqfi noqu •fic/Jiiibsm'rnr bs'l'b oiti ttrjl?.noiluloaoi ?rr!T JLJIMIS-?. .Q00£Pyt;M'!o ycb "nr'Ririj CldTMOGA (MJ\C\3?,?tAt:l ^IVOWIA 5iOYAi7i •ii !•rrs"1 »v r-\\'.-'•:-.^|,u -',-;-,-^'.p!*tf-'•r "'*-'f>'*) f "r.«,^,.>~r,-,-,-;.•-.*•-•t r ;<V"' TA >i>i:uo Y TO :iy!MOi OT 2A ClillVC >^HA CJWA GA.^I Y3i^>"!(">TTA YT JO ^%&%w\ cmr of south miami INTER-OFFICE MEMORANDUM TO:Mayor&Commission DATE:April 21,2000 FROM:Charles D.Scurry A [^SUBJECT:Agenda #(" City Manager/?^(J J ^^Commission Meeting May 2,2000 Tropical Falls Landscape,/>W REQUEST The purpose of this memorandum isto recommend the approval of the attached resolution to extend a previous Open Purchase Order forTropicalFalls Landscape,(Resolution #75- 00-10968 on 3/21/2000,Purchase Order #003458),in order to purchase a block of 100 Satin Leaf Trees to be utilizedforCity Road Plantings. BACKGROUND This vendor has done all previous road plantings witha 0-mortality rate,which isa significant achievement.They consistently use the highest quality materials and are currently performing the Sunset Median Planting Project.Tropical Falls through the process of competitive bidding was selected to receive an open purchase order (see above mentioned).The quality of the trees as well as,the transportation and installation of the trees has been exceptional.By increasing the existing open purchase order,it would allow us to expedite this process (for we don't want to lose this rare opportunity to purchase these trees). Purchasing trees in large quantities such as blocks of 100 is the best and most cost effective manner to obtain materials forroadplanting purposes.The Satin Leaf Tree isa native species and thus highly desirable. On our last outing toManuelDiaz Farms we hand picked some Satin Leaf Trees. Commissioner Mary Scott Russell,DougBaker,Ana Garcia and CityArborist Omar Mejias, unanimously believed the type of species as well as,the tremendous quality of the tree would greatly compliment the oaks that have been planted as well as,greatly enhance our canopy,creating added shade and color.The Satin Leaf Tree exhibits shadows of red, yellows,orange,and maroon that can be witnessed year round. I recommend that we move forwardon this matter rapidlyin order to take advantage of the SpringPlanting Cycle.We have the abilitytotag and reserve these trees,thereby ensuring that we receive the highest quality specimens. Available balance in account is $45,000.00. Approval is recommended. u- iMPi'iiiiiiiiii'MPURCHASEORDERPAGE:1 P.O.NO00^43Q THECITYOFSOUTHMIAMI,FLORIDA FINANCEDEPARTMENT DIVISIONOFPURCHASING 6130SUNSETDRTVE SOUTHMIAMI,FL33143 PHONE305-663-6339FAX305-667-7806' to:tropicalfallslandscaping 10201hammmdcksblv ;suite#153^109 'MIAMIrFL33196 SHIPTCEITYOFSOUTHMIAMI;r CENTRALSERVICES.: 6130SUNSETDR,;&? SOUTHMIAMI,,FL33143 .VENDORNO. 86254 FloridaTaxExemptionNo.23-19-324-896-54C FederalIDNumber59-6000-431 ft. DA^4/1^66 ^DELIVERBY.SHIPVIAF.O.B.TERMS• >4/16/00 ".CONFIRMBY "•••••• CONFIRMTO CENTRALSVC-KATHYVAZQUEZ .REQUfSmpNEDBX%&$ PR1293 FREIGHTCONTRACTNO.ACCOUNTNO.PROJECTf^REQ-NP-REQ.DATE » QUANTITY 1B00O-O0Bf •• CHECKAPPROVEDBY. P.O.APPROVAL )01-2050-319.46-25 ITEMNO.ANDDESCRIPTION • JRFMAINTENANCE '<EE3/PLANTS ANTINGOFTREESONSUNSETMEDIAN TO" 3-^-1-^OOo p ECEIVE :. APR142000 • •' CENTRALSERVICES FINANCEDIRECTOR FINANCEDEPT. .. 3332 UNITCOST 1.OOOO 04/ll/OO EXTENDED COST . IS300.00 AL18 • DOO-00 .1 • • CITYMANAGER TO:Mayor &Commission f\ FROM:Charles Scurr^ACityManager//I U**1 CITY OF SOUTH MIAMI DATE:March 14,2000 SUBJECT:Agenda #_ Commission Meeting March 21,2000 Tropical Falls Lansc. REQUEST The purpose of this memorandum is to seek the approval of the attached resolution for an Open Purchase Order for Tropical Falls Landscaping for tree installation on the Sunset Median and for other City Projects. BACKGROUND to?n!°h«a"S La"d*c*P'm9'as evidenced in several projects they executedforus,has provided consistent,high quality work and has utilized outstanding specimens for planting.Additionally,they stand behind their work and products with an effective warranty program. The other quotes we received do not serve as a good basis for comparison „»rf„S!VSr!rea.sons'ie-specimen size,availability,installation notperformed,andmost importantly,warranty issues. The Open Purchase Order Expenditure of $18,000 will be disbursed from baTance is STs 250001"2050"519"4625 "LandscaP|n9 Maintenance".Ava.lab.e hir^pout*i ujIXhRECOMMENDATION Approval is recommended fy^ltAsu^A.J!^B<-)4\'L<-h 1 J- \) .fj tstf -$<J-lv/Mf/^^^h,- 9APICAL FALLS LANDSCAPING &MAINTENA NCE INC, 201 HAMMOCKS BLV 153 -109 MIA -FL 33196 3H€ (305,595-6526 Fax (305)596 -9463 CITY OF SOUTH MIAMI ~ATT:DOUG BAKER .'_.02I •?'?•?02:Q3Pf!- JOB PROPOSAL Date 3-13-00 Take by 200 Phone N Job name Sunset project medians Jobiocation South Miami Parks job phone iCustomeri Terms pay upon completion Workday Contract xx :Other •V "MATERIAL ITEM UNIT AMOUNT WORK DESCRIPTION j Peltifourum 18-24'installed pink fabs'l 8-24'installed" Jacaranda 18-24'installed Alexander Palms 18-24*installed —••••-~*— 500.00 450^00 456.60'* 300.00 4500.00 2250.00 1356.60" All trees installed with mulch and soil needed. AH trees will be brai:ed. — ~ 9000.00 0.00 0.00 0.00 MISCELLANEOUS CHARGES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 i j i 0.00 TOTAL 0.00 0.00 LABOR -Irs Rate Amount 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .. \Xs •- 0.00 6.66" 0.00 —•••- 0.00 TOTAL 0.00 COST SUMMARY V-0.00 "o"oo TOTAL LABOR TOTAL MATERIALS 17100.00 17100.00 TOTAL MISCELLANEOUS DRK ORDER BY TAX SUB TOTAL THTAL —J 'STOMER SIGNATURE EEZT2&2BI So u t h M i a m i Fl o r i d a 33 1 4 3 •F J f S V & F (3 0 5 ) 6 6 3 - 6 3 1 9 a & <£ , .< ~ . i t 4 V « / m3 t \ t X i t ^/ * « - • ? 3 $ r " . , 0 , t< \ / / C \ t - t &* 1 ' ^I ' - ' d c d & / ^ / ) { ir i i - ^ f& > £ 7^ ! ft c k l i i i C J l 0 • f> A ^ / c a , T X ^ / ^ , / ^ / - X 5 ^ f > £3 £ : V / ^ & ' £ . c j f <V 3 • I ' " 0 1 V . , ^ .v ^ -\ v i U FROM :SYL'.'hM NURSERY PHONE NO.:305 235 4513 City of South Miami Parks&Recreation Department 61 SO Sunset Drive South Miami,Florida 33 N3 (305)663-6319 36****4*13 \//*3S^7 Pf/j&irtjws/yfih^fa.'**><:»#•<., tf "p..in "T7\b:\^\6,*K«••l i ^"--~:;z'r- <r .-»'_•? //<oJ>rd fahn* tg 30 ^/~JrA;(r rt*r &"'^r rv-y />'.'*£I*zj tj^s+iGkiter ?#S 669/X<^c Nar.Q3 2000 08:41PM Pi b <5U.La "Xtt frf&Mb TH4T THC56 ^-•'fAAtrial t>o€i>aJ^"ev\?& (uZPrCM TH^se SPfC^.R^HT 5'/\!Ova)0^Tft<e"Y^/Wig ^1^AIj^cn 1^ "05/96/2000 11 3052531331 MELROSE MUF3EF"PAGE 01 JohnC.Frit2 NURSERY,INC. Fm 1923 Se*w4e*4 Our Equipment Is Designed to Meet Any Problem DESIGNS •LAWNS•HEDGES•TREES 26100 S.W.112th Avenue •Homestead,Florida 33032 Phone:(305)258-3411 •Fax:(305)25&-1381 Mar 6,2000 City ofSouth Miami ^jfc v Parks &Recreation Dept.»-; 6B0 Sunset Drive "l South Miami,Fl.a.33143 s C ' •..£' Att Mr.Doug Baker ///^ Dear Mr.Baker: We are herewith submitting proposal to install landscape items requested in your fax of March 3,2000. An itemized breakdown of requested plant material and its installed costs are as follows: 9 Pettophoprum-YeUow Poinciana H^-16^o.a.jg 275.00 $2475.00 3 Jacarand^l2'o.aJg 200.00 TiTT™600,00 5PinkTabebmTt6'-18,o>.a.@350.00 1750.00 4 SabdPatau ISMS'©130.00 520.00 30 Alexander Palms single 16'-18'o.a.@ 250.00 7500.00 Total cost for items aslistedabove $12,845.00 Please note thatwe have adjusted sizes of various requested plant materials since some of the hems which yourequestedarenot avaibble.Therefore,we have quoted material of the largest sizes available for these items. Ourproposalwould include delivery and installation of above plant material,allnecessary planting soil,guyingand bracing and initial wateringin. Our proposal would not include removal of existing dead trees,if required,removal of asphalt pavement or sidewalks,ifrequired. j