Res. No. 074-00-109671
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A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO
INTERNET CONNECTION; AUTHORIZING THE CITY MANAGER
TO ENTER INTO AN AGREEMENT WITH AT &T FOR LOCAL
FRAME RELAY/INTERNET SERVICES AND CISCO SYSTEMS
CAPITAL CORPORATION FOR A THREE -YEAR LEASE OF THE
INSTALLATION EQUIPMENT AND SOFTWARE; AND CHARGING
THE MONTHLY T -1 SERVICE PAYMENT TO ACCOUNT NUMBER
001 - 2100 -519 -4632, TITLED MAINTENANCE AND REPAIRS
INTERNET SERVICES; THE EQUIPMENT LEASE PAYMENT TO
ACCOUNT NUMBER 001- 2100 -519 -4450, TITLED LEASE
PURCHASE INTERNET EQUIPMENT; AND A ONE TIME
PAYMENT OF $7,677.24 TO FEDERAL FORFEITURE FUND
ACCOUNT NUMBER 615- 1910 -521 -4632 AS PART OF THE
EQUIPMENT AND SOFTWARE COST.
WHEREAS, in an effort to better inform the citizens of South Miami about the
services and activities of their government, the City. Commission is desirous to establish a
web -site address and internet connection for the City; and
WHEREAS, the City Administration has obtained quotes from three different
companies for the equipment and software needed to complete the internet connection
and establish the web - site; and
WHEREAS, the best quote of thirty five thousand five hundred and ninety eight
dollars and fifty five cents ($38,598.55), for acquisition of the equipment was obtained
from Corporate Systems Group, Inc. (CSG)
WHEREAS, seven thousand six hundred and seventy seven dollars twenty four
cents ($7,677.24) representing cost of equipment and software for the Police Department
will be charged to the Police Federal Forfeiture fund, and the balance will be financed
through Cisco Systems Capital Corporation for a period of thirty six (36) months; and
WHEREAS, the T -1 service (access) will be provided by AT &T at a monthly
charge of two thousand seven hundred and eighty six dollars fifty cents ($2,786.50) for
sixty months; and
WHEREAS, AT &T has proposed to charge a one time fee of one thousand dollars
($1,000.00) to connect the City.
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NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is hereby authorized to enter into a three-year
lease agreement with Cisco Systems Capital Corporation for the acquisition of equipment
and software needed for the internet connection.
Section 2. The monthly payment of the equipment and software lease in an
amount not exceeding twelve hundred dollars ($1,200.00) be charged to account number
001-2100-519-4450, titled Lease Purchase Internet Equipment and Software.
Section 3. The one-time payment of seven thousand six hundred and seventy
seven dollars twenty four cents ($7,677.24) representing the Police Department's cost of
the equipment and software be charged to account number 615-1910-521-4632, titled
Forfeiture Fund Maintenance and Repairs Internet Services.
Section 4. The , one-time installation charge of one thousand dollars
($1,000.00) and monthly T -1 service (access) charge of two thousand seven hundred and
eighty six dollars fifty cents ($2,786.50) be charged to account number 001-2100-519-
4632, titled General Fund Maintenance and Repairs Internet Services.
Section 5. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 21stday of - March ,2000.
ATT T APPROVED:
CITY CLERK MAYOR�
CITY ATTORNEY
Commission Vote:
3-1
Mayor Robaina:
recused
Vice Mayor Feliu:
Nay
Commissioner Bethel:
Yea
Commissioner Russell:
Yea
Commissioner Wiscombe:
Yea
Page 2 of 2
Resolution NO. 74-00-•10967
Y
M
�1
INTER - OFFICE MEMORANDUM
Mayor and City Commission Date: March 7, 2000
From: Charles D. Scurr
City Manager
Agenda Item #
Re: Commission Meeting 3/7/00
Internet Installation, Service and
Maintenance
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, RELATING TO INTERNET CONNECTION;
AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT
WITH AT &T FOR LOCAL FRAME RELAY /INTERNET SERVICES AND
CISCO SYSTEMS CAPITAL CORPORATION FOR A THREE -YEAR LEASE
OF THE INSTALLATION EQUIPMENT AND SOFTWARE; AND
CHARGING THE MONTHLY T -1 SERVICE PAYMENT TO ACCOUNT
NUMBER 001- 2100 -519 -4632, TITLED MAINTENANCE AND REPAIRS
INTERNET SERVICES; THE EQUIPMENT LEASE PAYMENT TO
ACCOUNT NUMBER 001- 2100 - 519 -4450, TITLED LEASE PURCHASE
INTERNET EQUIPMENT; AND A ONE TIME PAYMENT OF $7,677.24 TO
FEDERAL FORFEITURE FUND ACCOUNT NUMBER 615 - 1910 -521 -4632
AS PART OF THE EQUIPMENT AND SOFTWARE COST.
BACKGROUND & ANALYSIS
The Internet system will improve the City's internal and external communications.
The internal communication will allow the city personnel to easily send and
receive messages via e -mail, thereby increasing productivity and decreasing the
need for time - consuming meetings. The external communication can
electronically share and retrieve information from other municipalities and State
agencies. Thus, this tool will enable more inclusion, faster organization, and more
productive work output.
Using any standard Web Browser, users can securely access and update not only
their e -mail, but their calendar and contacts as well. Users can also access
Exchange directory information so they can look up users and collaborative
applications.
FDZA�
Within the Internet application E-mail is certainly an advantage. E-mail makes it
possible to send text messages, files and data anywhere in the world, quickly. E-
mail has the ability to transform the way the City does business. It also makes it
possible to maintain a server-based message store so you can download copies of
messages to a client computer.
Check Point Firewall-I will enable to protect the local area network at the City
Hall building and the wide area network (WAN) connecting the three remote
office buildings (after school house, public works and multi-purpose center) from
unauthorized access and intrusion.
Check Point Firewall- I is an underlying patented technology which acts as a "gate
keeper" by monitoring and controlling all Internet traffic passing in and out of the
firewall without compromising speed.
This functionality conceals internal network addresses from the Internet, avoiding
their disclosure as public information. In addition, this feature overcomes Internet
Protocol (IP) addressing limitation, including restricted IP address allocation and
unregistered internal addressing schemes.
This feature protects an organization from security threats by specifying and
enforcing what can go into and out of an organization's network. This also
provides comprehensive access control for more than 150-defined applications,
services and protocols as well as the flexibility to specify and define custom
services.
The provision of an Internet connection will enable the City to eliminate seven
data lines currently in use with an estimated annual savings of approximately
$6,000.00.
Bids for the hardware and software were received from:
• Black Box $41,845.34
• ERT Group $36,139.11
• CSG $35,598.55
Page 4 of 2
Bids for the T- I High Speed Access were received from:
• BellSouth $ 3,041.00 Monthly
$ 7,000.00 Installation
• AT&T $ 2,786.50 Monthly
$ 1.000.00 Installation
It should also be noted that only the AT&T service coincides and is compatible
with the Police Department Mobile Data Terminals.
Funds are available in the three accounts for these expenditures.
RECOMMENDATION
Approval is recommended.
Page 5 of 2
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LRT Group
5703 North Andrews Way
Ft. Lauderdale. F1 33309
Tel. (454) 489 -1008
Fax (954) 489 -1450
Proposal Date: 03109!2000
Proposal 4: HAAX60176
Bill To; Ship To:
CITY OF SOUTH MIAMI CITY OF SOUTH MIAMI :3q67 e ((o •L, I
ACCOUNTS PAYABLE GREMAF REYES
6130 SUNSET DRIVE 6130 SUNSET DRIVE
SOUTH MIAMI FL 33143 SOUTH MIAMI FL 33143
2
CISCO 262010/100 ENET 2WIE SLOTS 1 NM
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41
MOLP•A.EXCHANGE CAL.V5.5.WIN NT. LIC..
1
CISCO PIX 515 RESTRICTED PERP SOFTWARE
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30
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System Quantity: 1 System Totals: 17,264.25
System: MOTOR POOL
1
1750 MODULAR ROUTER BASIC10 1100 3
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CISCO 16001260013600 -4 -WIRE DSU WAN IIF
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System Quantity: 1 System Totals: 34 2.86
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1750 MODULAR ROUTER BASIC101100 3
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GREMAF REYES
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System Quantity: 1 System Totals:
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To: Mr. GrgnnofReyes
City of South Miami
G13O Sunset Dr.
South Miami, F| 33143
Date: January 31, 2000
Fax: (3OS) 886-4591
Voice: (305) 663-6320
Fromm: German Dominguez
Manager Network Solutions
Re: Check Point Firewall, Exchange Server and WAN Equipment
Thank you for giving us the opportunity to quote on the above project.
Quote: 3339E
Checkpoint Firewa|l-1 software is the market leading Microsoft NT based security system that provides
commercial grade security end management features for all of your Internet access needs. The
Checkpoint Firewall-1 software provides the following security components: GUI k8enoQenlant
Console, Access controls, Content security, Authentication, Sateful Inspection of every packet and
session through the firewall, Network Address Translation (NAT), and Auditing. Optional modules:
Encryption (Virtual Private Networking), Router management, High availability and many other add-on
options provided bx Checkpoint's certified DPSECpartners.
Firemall Materials.and Labor:
Check Point Firewall-1 - Management Console and Firewall Module with
Software Subscription and Gold Support for a single security enforcement point
that protects 100 IP addresses.Check Point Software Subscription includes
~
version upgrades, service packs and hot fixes for one year.Check Point Gold
Support includes phone and email support, access to knowledge base, service
U level agreement, ^"e=u'"==d contacts, 4 hour '""p"'== time r^~^~~~^~' U U
U 1 available Mon - Fri from G a.m. -O p.m. U $8,783.9%2 U
Page of 4
To: Mr. GnemafReyes
Citv of South Miami
Quote: 3339E
Qty
Description
Price
Price
Check Point Reporting Module with Software Subscription and Gold Support to
Exchange Server +5 User Licenses
$1,114.10
consolidate and filter log entries from CheckPoint log files, generate textual and
Exchange Server CAL's
$2,866.50
graphical reports, and distribute reports automa ' tically to various targets such as
Arcserve Exchange Option
$689.00
e-mail, web server, printer, etc. Currently, it is available for a Windows NT
Labor to install and configure customer provided server hardware with
Exchange Server software, design and configure and test TCP/IP structure for
wide area network, and configure 50 workstations with Outlook for Interoffice
Internet E-mail access and test will require 45 hours at $95.00 per hour.
$4,275.00
platform only and requires a minimum of VPN/FireWall-1 4.0 SP2 or higher for
the management server as well as the the enforcement point.Check Point
Software Subscription includes version upgrades, service packs and hot fixes
for one year.Check Point Gold Support includes phone and email support,
access to knowledge base, service level agreement, 5 designated contacts, 4
1
hour response time on phone calls, available Mon - Fri from 6 a.m. - 6 p.m.
2,048.31
20
Hours of Labor to install firewall at a rate of $120.00 per hour.
$2,400.00
*Total
$14,232.231
The Microsoft Exchange Server version 5.5 along with Outlook 2000 combination provides interoffice
Internet e-mail, group scheduling, the ability to assign and manage tasks, share and maintain customer
contacts. All the Exchange features are accessible via the web for remote access through Exchange's
Web access option.
Proposed Exchange Server Software and Labor:
oty
Description
Price
1
Exchange Server +5 User Licenses
$1,114.10
45
Exchange Server CAL's
$2,866.50
1
Arcserve Exchange Option
$689.00
Labor to install and configure customer provided server hardware with
Exchange Server software, design and configure and test TCP/IP structure for
wide area network, and configure 50 workstations with Outlook for Interoffice
Internet E-mail access and test will require 45 hours at $95.00 per hour.
$4,275.00
land
Page oof*
To: Mr. Gremaf Reyes
City of South Miami
Quote: 3339E
Proposed Cisco Router Equipment:
Qty
Description
Price
2
Cisco 2610 routers, includes I OBase-T port, 2 WIC slots, I NAM slot.
$3,020.66
2
Cisco 1 port WAN serial port.
$605.52
2
Cisco v.35 Cable
$166.49
4
Cisco I port T1 CSU/DSU.
$3,027.65
2
Cisco 2600 series IP only IOS feature pack.
$23.35
1
Cisco 8 to 16 MB Flash upgrade for the 2610 Router.
$529.84
2
Cisco smartnet onsite 8x5x4 category 5 extended warranty for 2600 routers.
$1,305.00
3
Cisco 1750 router, 10/100 Ethernet port, I vic, 2 WIC slots, IP IOS only.
$3,395.66
3
Cisco smartnet Category 4 next day hardware replacement warranty for 1750's.
$839.99
1
Adtran TSU 100 CSU/DSU. I v.35 interface.
$1,260.62
1
Adtran v.35 interface expansion module.
$293.72
35
Labor to install Internet Router, 4 WAN routers with Frame Relay and TCP/IP then test
will require 30 hours at 120.00 per hour.
$4,200.00
*Total
$ 18,66850
lCost Summary: I
*Plus applicable sales tax.
Page 3 of 4
Description
Price
Proposed Firewall Software and Labor:
$14,232.23
Proposed Cisco Routers and Labor:
$ 18,668.50.
Proposed Exchange Server Software and Labor:
$8,944.60.
1
1 *Total
$41,845.33 1
*Plus applicable sales tax.
Page 3 of 4
To: Mr. GnenlafReyes Quote: 3338E
City of South Miami
PAYMENTTERIVIS:
50% upon acceptance of quote.
50% upon completion of installation.
1. No other materials or labor are included in this quote unless specified.
2. Above prices are ineffect for 1Odays.
3. Above prices do not include hardware replacement or repair.
4. Above prices do not include delivery or shipping charges, if applicable.
5. All work to be performed in strict accordance with all applicable manufacturer specifications.
6. Black Box Network Services will not be responsible for any data loss and/or recovery due to equipment
failure, software or hardware failure, improper customer-provided data backup, and/or any other cause
beyond the control of Black Ben Network Services.
WARRANTIES:
Manufacturers' warranties apply on all hardware and software.
Thank you for your request for quotation. Please contact me should you require additional information.
FIG/Black Box Network Services
German Dominguez
Manager Network Solutions
Page 4m*
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March 21, 2000
City of South Miami
Attention: Mr. Gremaf Reyes
CISCO SYSTEMS
CAPITAL
1000 South McCaslin Blvd.
Superior, CO 80027
Key Municipal Finance, on behalf of and in association with, Cisco Systems Capital Corporation ("CSC"), a wholly
owned subsidiary of Cisco Systems, Inc., is pleased to present the following proposal:
LESSOR:
LESSEE:
11,1[s][11
Cisco Systems Capital Corporation and / or Key Municipal Finance
City of South Miami, Florida
Cisco Systems Products
This is a tax-exempt state and municipal government lease with the title to the equipment
passing to lessee. This is a net lease under which all costs, including insurance, maintenance
and taxes, are paid by Lessee for the term of the lease.
Amount
Rate
I Payments
Factor
Pmts / Year
I Term
30,261.61
7.25%
1 , 937.85
0.030992
12 1
1 36 Months(s)
This proposal shall terminate on April 15, 2000.
APPROVAL: This proposal, until credit approved, serves as a quotation, not a commitment by CSC, Cisco
Systems, Inc. or Key Municipal Finance to provide credit. Final acceptance of this proposal is
subject to credit, collateral and essential use review and approval by Lessor.
The interest rate quoted herein assumes that the interest component of the Payments is exempt
from federal income tax. Lessor will provide a taxable financing proposal if it is determined that
the financing will not qualify for tax-exempt interest rates.
The financing contemplated by this proposal is subject to the execution and delivery of all
appropriate documents (in form and substance satisfactory to Lessor), including without
limitation, to the extent applicable, the Master Lease Agreement, any Schedule, financing
statements, legal opinion or other documents or agreements reasonably required by Lessor.
Thank you for the opportunity to present this proposal. If you have any questions, please contact me at my
number or e-mail address below. If you wish to accept this proposal, please do so by signing below and returning
this proposal to me via FAX or e-mail. Upon receipt of this proposal, we will promptly begin the credit, collateral
and essential use review process.
Sincerely
Meredith Ebersole
Key Municipal Finance, In Association with
Cisco Systems Capital Corporation
(720) 304-1069, 1479 (FAX)
Meredith—W— Ebersole (a-Keybank.com
Accepted by:
City of South Miami, Florida
Date: