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_Ha1 2 3 g 10 11 12 13 City of South Miami Regular City Commission Minutes June 2, 2015 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) C. ROLL CALL The following members of the City Mayor Harris, Commissioner Welsh, Com : Mayor Stoddard, Vice Edmond. 14 Also in attendance were: City Ma 15 Pepe, Esq., City Clerk Maria M. Mpnp'1rj 28 29 D. MOMENT OF SILENCE E. PLEDGE OF F. G. b) The Tnl'""HT MUST HAVE BEEN proclamation was postponed until the next regular 30 meeting. ~~ c) Dr. Carl Lewis: "The Million Orchids Project" ill Pastor Rodney James of Mt. Olive Baptist Church to be sworn in as Police Chaplain H. APPROVAL OF MINUTES CITY COMMISSION MINUTES June 2, 2015 1 ~ Minutes of May 19, 2015 3 4 The Minutes of May 19, 2015 were unanimously approved as presented, ~ L CITY MANAGER'S REPORT (See attached) CITY ATTORNEY'S REPORT a) Attorney-Client Session (6:00 13 14 Summary of Attorney's on lot splitting; 15 public-private partnership policy, l~ K, PUBLIC REMARKS 18 19 Deltravis Williams, Antoinette 20 Fischer. H 23 24 25 26 27 Zo 2~ M. N. 34 ""0"0<'. enrollment; The Underline project; south side of Miller and 60th Avenue; camp; welcoming the new Planning and aming a street after the late Hans Huseby. Manager to enter into an agreement with GEl Consultants for an initial sea level rise, storm surge, and inland riverine flooding study. 3/5 (Mayor Stoddard) 35 This item was pulled from the Consent for further information and Mayor Stoddard 36 provided details about the importance of the study in terms of future benefits for the City. 37 CITY COMMISSION MINUTES June 2, 2015 2 1 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 2 Resolution No 086-15-14425 repealing Resolution 062-15-14401 and authorizing the City 3 Manager to enter into an agreement with GEl Consultants for an initial sea level rise, storm 4 surge, and inland riverine flooding study, passed by a 5 -0 vote: 5 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner None clarification. Mr. Proctor was . ining that the report is limited Moved by the motion to defer A a) i, requesting that the report provides Commissioner Edmond None authorizing the City Manager to expend $6,242.76 with Rehrig Pacific Company for the purchase of new residential garbage containers. 3/5 (City Manager-Public Works) 23 Moved by Commissioner Welsh, seconded by Commissioner Edmond, the motion to 24 approve Resolution No. 087-15-14426 authorizing the City Manager to expend $6,242.76 with CITY COMMISSION MINUTES June 2, 2015 3 1 Rehrig Pacific Company for the purchase of new residential garbage containers. passed by a 5- 2 0 vote: 3 Yea: Nay: 4 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmo None 5 6 7 8 b) A Resolution re-appointing Sally P year term ending June 1, 2017. he Planning Board for a two- 4/5 (City Commission) 9 Moved by Commissioner Welsh, <p,·nnn 10 approve Resolution No. "''''-J.:J-J'''' 11 for a two-year term ending June 1, 12 13 14 15 16 17 18 19 20 approve Resolution 21 appointment of Laurie 22 Board, for a two-year term 23 Yea: CITY COMMISSION MINUTES June 2 f 2015 er Bb Welsh's (Grou Seat III) appointment of Group Sat III, to serve on the Planning ending June 1, 2017. 3/5 seconded by Commissioner Edmond, the motion to acknowledging Commissioner Bb Welsh's (Grou Seat III) e representative of Group Sat III, to serve on the Planning June 1, 2017, passed by a 5 -0 vote: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond 4 Nay: None 1 ~ O. RESOLUTION(S) PUBLIC HEARING(S) (City Manager) 6 7 Moved by Mayor Stoddard, seconded 8 Resolution No. 090-15-14429 authorizing 9 the end of the fiscal year and to enter into a 10 Associates, Inc. for Lobbying Services as requi 11 Yea: 12 ta the item. motion to approve existing agreement to Barker 15 16 17 18 The was opened and the following individual(s) addressed the 19 Commission: Antoinette Fischer 20 21 The Commission discussed the request, taking into consideration all of the factors 22 explained by staff, and the fact that denial of the variance would result in hardship to the 23 owner. 24 CITY COMMISSION MINUTES June 2, 2015 5 1 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 2 Resolution No. 091-15-14430 approving a variance based on an application to permit 3,600 3 square foot lot where a minimum of 6,000 square feet is required, to permit a frontage of 40 4 feet where 60 feet is required, and to permit an interior side setback of 5 feet where a 5 minimum on.5 feet is required, for a new two-story residence located at 6345 SW 62 Avenue, 6 South Miami, Florida, passed by a 4 -1 vote: 7 12 13 14 15 16 17 18 21 23 Yea: Nay: P. Nay: Mayor Stoddard Vice Mayor Harris Mayor Harris, the motion to approve Chapter 8A of the City of South Miami's of gifts sponsored by non-profit ! .. atmli<cable portions ofthe Miami-Dade s, passed by a 5 -0 vote: Commissioner Welsh Commissioner Liebman Commissioner Edmond None Q. ORDINANCE(S) FIRST READING(S) PUBLIC HEARING(S) . 6. An Ordinance amending the Development Agreement between South Miami Corporation and the City of South Miami for the development of the project CITY COMMISSION MINUTES June 2 ( 2015 6 1 2 3 4 5 6 7 8 known as "Project Sunset". enacted on June 14. 2005. amended on December 4. 2012. to extend the expiration date from June 14. 2015 to June 14. 202S. and to permit Amendments agreed to between South Miami Corporation and the City of South Miami. 3/5 (City Manager-Planning & Zoning) Mr. Corradino presented the item. Mr. Proctor also addressed the reasons as to why the property has not been del/elcJpe Ms. Flores also addressed the Co ding a brief summary of the years of being approved. 9 Mr. Alexander recommended the proposed ;;~\'""U brought back 10 ordinance to continue while a revised devc~loptr 11 next week for second reading. 12 13 The Commission discu 14 agreement could mean another ten 15 16 years, particularly 17 applicant to bring a 18 19 20 21 22 23 24 25 place over the past ten prpfnrp they urged the Mayor Harris, the motion to approve An 'tlAlPp'n South Miami Corporation and the known as "Project Sunset", enacted on !extenld the expiration date from June 14, ments agreed to between South Miami by a 2 -3 vote: Mayor Stoddard Commissioner Liebman Vice Mayor Harris Commissioner Welsh Commissioner Edmond R. ORDINANCE(S) FIRST READING(S) 30 S. ADJOURNMENT CITY COMMISSION MINUTES June 2, 2015 7 1 2 Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES June 2, 2015 8 Approved Philip K. Stoddard Mayor To: Date: From: Re: THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission June 2, 2015 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering May 19 to May 30, 2015 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: The CRA Audit has been issued; Finance continues working with the auditors for the completion of the pension audit report. Finance has completed the development of the FY 2016 DRAFT Budget. The DRAFT FY 2016 budget Binder has been provided to the City Manager for his review. Finance is working with the Budget and Finance Committee on the development of their recommendation for FY 2016's budget and the development of City Budget Practices. The City installed a new Wi-Fi modem and testing was not a success. The City is working to complete one final test this week, if testing does not provide successful, the City will be attempting to move forward with the previous modems, which were tested and successful within the Digital Pay Station machine located Downtown. Finance is on hold with the installation of the new upgrade to the City's ONESolution Finance program until the City's New Virtualization server is installed. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance continues to update and trouble shoot issues related to the City's website. Finance currently revised certain items within RequestTracker in an effort to provide better service for residents, businesses, and visitors. -2 -City Manager's Report to the Commission for June 2, 2015 Finance is in the process of closing April and May 2015. Finance has uploaded the check register report to the City's website for April. Once the budget to actual reports are complete, the City will be uploading to the City's website and providing to all department heads. Management Information Systems: The City held the IP Re-Design of the City's IP addresses kick off meeting. Preliminary work is being conducted to integrate the City's IP re-design with the virtualization project. Power requirements continue to be evaluated to make sure the needed amount of power is available to complete the installation of the new servers. Finance, Procurement and Miami-Dade County lTD continue working together to prepare and procure the City's virtual server environment equipment which will help bring the City's aged IT servers, which are mostly all out of warranty, up-to date. In an update to last week's disk failure on the City's Data server, the City's data has been restored and is currently being backed up to a provided County Server; until virtualization has been implemented. The City is working with the County and Fibernet to get a line for off-site backup, in preparation for any emergency and/or required full-restore. Parking: Parking continues stripping parking spaces throughout the City which will be converted to paid parking. Parking has installed multiple single meter heads within the industrial area and around the South Miami Charter School. Moreover, as Parking completes the striping at other certain areas, parking will install parking meter heads. Parking is reviewing a possible partner, to provide video updates of parking stalls, real-time. The program may serve to substitute the costly smart parking initiative, like Streetline's program, by not requiring any major capital costs. The vendor has come to us in an effort to provide a US pilot program, which would cost the City $0. Review is in progress. Nonetheless, until the video option is presented as viable, the City is moving forward with the development of a smart parking program. The City Manager has reviewed and provided comments for the RFP for smart parking second version. Finance and procurement has addressed the comments and has forwarded the revisions to the City Manager for final review. The City continues anticipating the item being heard before the City's Commission in the latter part of 2015. -3 -City Manager's Report to the Commission for June 2, 2015 Procurement Division: City Managers Report -6/2/2015 Commission Meeting: RFO Economic Impact Study: The RFQ closed on May 8; four proposals were received. A Selection Committee meeting was scheduled May 27'h to score and rank the proposals. The Selection Committee however, has scheduled oral interviews on June 4th with three of the four respondents prior to making a final recommendation. RFP -Solar Panel Installation for City Residents & Businesses: The RFP closed on May 5th at 10 AM; two proposals were received. A Notice to Proceed will be issued to the low bidder. Once implementation of the program occurs, YGRENE will be requested to assist with marketing the program. RFP -Murray Park Field Improvements: The RFP was advertised on May 8th • A Pre-bid meeting was scheduled May 26th at lOAM; three vendors were in attendance. Proposals are due June 4th at lOAM. This project is funded by a CDBG grant. RFP -Concession Stands at Palmer Park: The RFP was advertised May 13 th • A Non-mandatory Pre-bid meeting was scheduled May 29 th at lOAM. One vendor was in attendance. Proposals are due June 8th at lOAM. Draft -Solid Waste RFP: The RFP continues to be reviewed and revised by the City Attorney and staff. Once a final review and approval of the RFP by staff, the City Attorney and the City Manager occurs, the RFP will be advertised. Draft -Smart Parking RFP: The RFP has been forwarded to the City Attorney for approval. The City Attorney previously approved a draft however, this RFP conforms to the new RFP template that was recently completed. Upon receipt of the RFP from the City Attorney, the RFP will be advertised. Draft -Towing Franchise RFP: The City Attorney is reviewing state legislation, and the City's and County's towing ordinance's to determine if the City may move forward with the planned RFP. Draft -Complete Streets RFO: The draft RFP has been forwarded to the City Attorney for approval. Upon receipt of the RFP from the City Attorney, and, a final review of the RFP by staff, the RFP will be advertised. Draft -Roadway Resurfacing 60 St & 69 PI: The draft RFP has been forwarded to the City Attorney for approval. Upon receipt of the RFP from the City Attorney, and, a final review of the RFP by staff, the RFP will be advertised. Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for approval. The final document will be placed on an upcoming Commission Meeting for approval. -4 -City Manager's Report to the Commission for June 2, 2015 Following are highlights for the City's Code Enforcement Division May 16 -30, 2015: I. Bi-Weekly Statistics: a. b. c. d. e. f. g. h. J. J. k. I. II. Issued 18 Courtesy Civil Infraction Notices (CCINs). Issued 7 Notices of Civil Infraction (NOCIs). Handled 5 complaints. Conducted 64 proactive Inspections. Conducted 26 re-Inspections. Closed 19 cases. Removed 21 illegal signs from the City. Handled 4 graffiti tags. Reviewed 80 building permits. Assisted 56 counter walk-ins. Attended 2 meetings. Handled 1 abandoned vehicle Fines & Fees Collected: By the Code Enforcement Division for the month of May 2015: $ 4,900.00 III. Local Business Tax Compliance Office: For the period of May 16 -30, 2015 a. NEW BTRS ISSUED b. NEW LIENS ISSUED c. INSPECTIONS CONDUCTED d. NEW BTRS REVIEWED Other reports, efforts, etc. • Florida League of Cities Report • Miami Dade County Report • Renewal Inspections • Renewal Fees Collections/Late Fees • Towing Companies Inspections Total amount (15) (17) (51) (15) • Solid Waste Enclosure Requirement letters/notices Total amount collected $ 3,500.00 $ 1,980.00 -5 -City Manager's Report to the Commission for June 2,2015 The following are the accomplishments for the Police Department for the time period May 19th , 2015 through May 30 th , 2015: Chiefs Office i. "Staff Own-A-Zone" program yielded 40 citizen and business contacts throughout the City; ii. A total of 861 events for service were handled during this period; Uniform Patrol Division i. Total of 8 arrests: 2 felonies,S misdemeanors, I warrant served. ii. Of the 8 arrests, 4 were narcotics related. iii. Uniform Patrol Division continues to participate in the "Click it or Ticket" campaign. Community Patrol i. Conducted 21 citizen contacts within the CRA area; Criminal Investigations Division i. C.I.D. detectives patrolled both the shopping areas and residential areas to deter residential and vehicle burglaries. ii. C.I.D. conducted surveillance on a possible residential burglary subject. The surveillance will continue intermittently. iii. C.I.D. detectives are currently working with other police agencies in an effort to close a robbery case where multiple jurisdictions have been affected. Services & Property and Evidence I. Revised filing system to categorize and efficiently store property and evidence in the Property Room is currently being implemented. II. Quartermaster module being implemented for better tracking and assignment of police issued equipment. III. Eligible owners of firearms are being notified for pickup. being compiled. Destruction date set for 06-16-15. firearms for disposal. Disposal list for firearms melt is Currently there are 50 eligible -6 -City Manager's Report to the Commission for June 2,2015 IV. Currently there are 31 eligible knives for disposal. V. Prisoner van (99-39) is at DSS having emergency equipment serviced/refurbished. VI. 2015 vehicles arrived at DSS for emergency equipment/graphics installation. VII. Vehicle 07-04 was outfitted with a hitch, to tow the traffic trailer. Professional Standards Division and Training i. One (I) potential new police officer hires are in the final phase of the hiring process and upon successful completion should be on board soon. PUBLIC WORKS DEPARTMENT Engineering and Construction Division SW 42 ST Design for Roadway and Drainage Improvements: Purchase Order and Notice to Proceed were issued. Survey is complete. Geotechnical services are underway. 60% plans are expected to be received in mid June. SW 78 ST Design for Roadway and Drainage Improvements: Purchase Order and Notice to Proceed were issued. Survey and Geotechnical services are underway. 60% plans are expected to be received in mid June. Sunset Drive Roadway Improvements Ph. V: Project is ongoing. Milling and resurfacing is complete. Thermoplastic paint is complete. Irrigation system is complete. Paint for Curb and Gutter is being tested by the contractor for warranty concerns. Twin Lakes Drainage Improvements Design: Consultant submitted 90% plans. Comments were submitted to the consultant. Instructions were given to submit to DERM for permitting. Police Fueling Facility Improvement: Construction is ongoing. Foundation for Installation of the canopy is complete. The installation of the electrical conduits and storm sewer pipe is complete. The canopy is installed. The vacuum equipment and key pad controller are being installed this week. Street Lights (Cobra Heads) on 67th Street: Pending further instructions. Sunset Drive Striping: In the process of coordinating with contractor and Purchasing. -7 -City Manager's Report to the Commission for June 2, 2015 Median Landscaping along US1: Project being coordinated with FDOT. A meeting with FDOT is scheduled for June 23, 2015, to review the 60% plans. Pinecrest Villas Traffic Calming Design: The 90% design plans were submitted to MDC for preliminary review. Surveying continues in an effort to attain concurrency results for as many traffic calming devices as possible. Twin Lakes & Bird Estates Traffic Calming Design: Consultant submitted 90% of the deSign plans for review. Plans were provided to Miami Dade Public Works for preliminary review. Surveying continues in an effort to attain concurrency results for as many traffic calming devices. SW 60th Avenue Traffic Calming: A survey will be redistributed to the residents for concurrency. Mango Terrace Traffic Calming: Surveys continue to be collected to fulfill the concurrency requirements. Once obtained, results will be submitted to MDC for project approval. Manor Lane Traffic Calming: A resolution to award the project will be presented to commission on May 19, 2015. Contract is pending signatures from City Attorney and management. Once the contract and resolution are fully executed, a purchase order will be issued. Street Name Signs: Contractor began the installation ofthe signs in the downtown area. Street Paver Repairs: Repairs are complete at SW 67th Ave/SW 64th Street, and at SW 58th Ct/SW 73rd Street. Repairs are ongoing on Sunset Drive at City Hall. Bus Shelters: Approval from MDT was received for the installation of 6 bus shelters. A consultant will be contacted to provide a proposal for site development. Parks and Recreation Department ADMINISTRATION Staff Certifications/Trainings • Albert Calimano, full time Recreation Leader, completed Ellis & Associates International Lifeguard Training Program. • Joanne Cineas, Administrative Secretary, is in training to work at Human Resource. • Yvette Valdes transferred from Public Works to Parks and Recreation Department. She is responsible for city and department special events, and facility and athletic field rentals. -8 -City Manager's Report to the Commission for June 2, 2015 PARKS New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park • Notice of Award (NOA) has been signed and sent to D.W. Recreation Services; • Awaiting review and signing of contracts to be signed by D.W. Recreation Services New 1st Level Tile Floor at the Gibson Bethel Community Center • Project successfully completed. Parks Master Plan· • Survey is now available on the city's website. • Public Workshop #1 is scheduled for Thursday, June 25 th at 7 PM and Saturday, June 27th at 5 PM. • South Miami Newspaper advertisement to for workshop #1 to print in June 9th edition. Dante Fascell Park Drainage Improvements • Project in progress; • Milian, Swain & Associates (Consultant) received NTP on Thursday, 4/16. They've 90 days (July 16 th ) to complete the professional engineering plans. Multipurpose Field Renovations at Murray Park • Solicitation released May 8th • • Bids close Thursday, June 4th at 10 A.M. Palmer Park Concession Stand Remodeling/Renovation • Solicitation released May 13th . • Bids close is Monday, June 8th at 10 A.M. RECREATION In-house Tennis Operations • Waiting for position to be posted. Football & Cheerleading • Currently there are 38 youth participants registered for football and cheerleading. • $2,212.20 collected in revenue to date. • July 6th is the first day of practice. Senior Happenings • Miami Dade County Health Department completed blood pressure screenings on approximately 12 seniors. -9 -City Manager's Report to the Commission for June 2, 2015 • Humana Health Insurance made presentation on diabetes risk, symptoms, Summer Camp • First day of Summer Camp is June 8th • • 63 of 100 participants have registered for camp thus far. • $1,625 collected in revenue to date. Aquatics • NEW Adult Learn to Swim Class on Tuesday/Thursday at 12:00 Noon. • Learn to Swim class revenue $1080 to date. • Currently registering for the third session of swim lessons which begin the week of June 22 nd .