_Add-on a)THE CITY OF PLEASANT LIVING
To:
VIA:
FROM:
DATE:
SUBJECT:
BACKGROUND:
AMOUNT:
ACCOUNT:
SUPPORT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Kelly Barket Jr., Director of Public Works
Agenda Item ~o.:AJJ· ~fI· (a) June 16, 2015
A Resolution authorizing the City Manager to execute a one-year
agreement with Mansfield Oil Company of Gainesville, Inc. for the
purchase and delivery of bulk fuel gasoline and diesel for the City's
vehicle fleet and equipment.
Bulk fuel gasoline and diesel must be purchased for the City's vehicle fleet
and equipment. The City Manager wishes to piggyback on Miami-Dade
County Contract No.: 3143-9/18 with Mansfield Oil Company of
Gainesville, Inc.
The City of South Miami desires to utilize the Miami-Dade County
Contract under the Terms and Conditions as set forth in the solicitation
and agreement between Miami-Dade County and Mansfield Oil Company.
The previous contract piggybacked by the City of South Miami with
Macmillan Oil was terminated by Miami-Dade County resulting in a new
agreement with Mansfield Oil Company of Gainesville, Inc. As a result of
the termination, the City of South Miami utilized the new agreement of
service with Mansfield Oil Company of Gainesville, Inc.
Not to exceed $86, 125.00
001-1760-519-5230 Public Works Fuel & Lubricants
001-13 10-513-5230 City Manager Fuel
001-1610-524-5230 Building Division Fuel
001-1620-524-5230 Planning Division Fuel
001-1640-524-5230 Code Enforcement Fuel
001-1910-521-5230 Police-Law Enforcement Fuel
001-2000-572-5230 Recreation Fuel
001-1750-519-5230 PR Landscape Fuel
Award Recommendation Miami-Dade County Contract No.:3143-9/18
Contract City of South Miami Abbreviated
ITQ No. 6-2015
Addendum I
Addendum 2
RESOLUTION NO.: _________________________ 1
2
A Resolution authorizing the City Manager to execute a one year agreement 3
with Mansfield Oil Company of Gainesville, Inc. for the purchase and delivery 4
of bulk fuel gasoline and diesel for the City’s vehicle fleet and equipment. 5
6
WHEREAS, the City Manager wishes to purchase bulk fuel gasoline and diesel for the 7
City’s vehicle fleet and equipment; and 8
9
WHEREAS, the City Manager wishes to ensure the lowest possible cost for the purchase 10
of bulk fuel gasoline and diesel for the City vehicles fleet and equipment; and 11
12
WHEREAS, the City Manager wishes to piggy back on Miami-Dade County Contract No.: 13
3143-9/18 with Mansfield Oil Company of Gainesville Inc; and 14
15
WHEREAS, the expenditure be charged to Departmental Fuel Account Numbers 001-16
1770-519-5230 (Public Works Fuel & Lub), 001-1310-513-5230 (City Manager Fuel), 001-1610-17
524-5230 (Building Division Fuel), 001-1620-524-5230 (Planning Division Fuel), 001-1640-524-18
5230 (Police-Law Enforcement Fuel), 001-2000-572-5230 (Recreation Fuel) and 001-1750-519-19
5230 (PR Landscape Fuel). 20
21
NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY 22
OF SOUTH MIAMI, FLORIDA: 23
24
Section 1.
28
The City Manager is authorized to expend an amount not to exceed $86,125 25
with Mansfield Oil Company of Gainesville Inc, for the purchase and delivery of bulk fuel 26
gasoline and diesel during FY 14/15, charged to Departmental Fuel Account Numbers. 27
Section 2.
32
Severability. If any section, clause, sentence, or phrase of this resolution is 29
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding 30
shall not affect the validity of the remaining portions of this resolution. 31
Section 3
35
. Effective Date: This resolution shall take effect immediately upon 33
enactment. 34
PASSED AND ENACTED this ____ day of _____________, 2015. 36
37
38
ATTEST: APPROVED: 39
40
41
___________________________ _________________________ 42
CITY CLERK MAYOR 43
44
READ AND APPROVED AS TO FORM, COMMISSION VOTE: 45
LANGUAGE, LEGALITY AND Mayor Stoddard: 46
EXECUTION THEREOF Vice Mayor Harris: 47
Commissioner Liebman: 48
Commissioner Edmond: 49
_____________________________ Commissioner Welsh: 50
CITY ATTORNEY 51
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Thomas F. Pepe – 7-16-14
Page 1 of 2
CONTRACT
THIS AGREEMENT made and entered into this ____ day of June, 2015, by and
between the City of South Miami, a Florida municipal Corporation by and through its City
Manager (hereinafter referred to as “City”) and Mansfield Oil Company of Gainesville Inc.
WITNESSETH:
,
(hereinafter referred to as “Contractor”).
WHEREAS, the “Miami-Dade County” solicited bids, pursuant to ITQ No. 6-2015
and Contract No. 3143-9/18, for Gasoline and Diesel Fuel
WHEREAS, the
; and
Miami-Dade County
WHEREAS, the City of South Miami desires to utilize the
, after completing a competitive bidding
process, awarded a contract to Contractor, and
Miami-Dade County
NOW, THEREFORE, the City and the Contractor, each through their authorized
representative/official, agree as follows:
Contract and pursuant to authority of the City of South Miami’s Charter.
1. The City desires to enter into a Contract, under the same terms and
conditions as set forth in the solicitation and the agreement between Miami-Dade County
and Contractor, pursuant ITQ No. 6-2015 and Contract No. 3143-9/18
2. The City has reviewed the contract and agrees to the terms and conditions and
further agrees to the fair and reasonableness of the pricing. Contractor hereby agrees to
provide such services under the same price(s), terms and conditions as found in the
solicitation documents and the response to the solicitation, pertinent copies of which are
attached hereto as Attachment A, &B and made a part hereof by reference, and the
agreement and/or the award between
for the 2014/2015
fiscal year and for the balance of the term of the contract, provided the City approves of the
extension of the contract at a public hearing.
Miami-Dade County and Contractor, pursuant ITQ
No. 6-2015 and Contract No. 3143-9/18
3. All references in the contract between
, a copy of which, including any amendments and
addendums thereto, is attached hereto and made a part hereof by reference.
Miami-Dade County and Contractor,
shall be assumed to pertain to, and are binding upon Contractor and the City of South Miami.
All decisions that are to be made on behalf of the County, as set forth in the Miami-Dade
County’s ITQ No. 6-2015 and Contract No. 3143-9/18 and its agreement with Contractor,
shall be made by the City Manager for the City of South Miami. The term of the contract,
including all extensions authorized by the contract shall not exceed five years.
Notwithstanding anything contained in the ITQ No. 6-2015 and Contract No. 3143-9/18
etc. or the Miami-Dade County
4. Public Records: Contractor and all of its subcontractors are required to
comply with the public records law (s.119.0701) while providing goods and/or Services on
contract to the contrary, this agreement shall be governed
by the laws of the State of Florida and venue for all dispute resolutions or litigation shall be
in Miami-Dade County, Florida.
Thomas F. Pepe – 7-16-14
Page 2 of 2
behalf of the CITY and the Contractor, under such conditions, shall incorporate this
paragraph in all of its subcontracts for this Project.
5. Waiver Jury Trial: City and Contractor knowingly, irrevocably voluntarily
and intentionally waive any right either may have to a trial by jury in State or Federal Court
proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of the
Contract Documents or the performance of the Work thereunder.
6. Validity of Executed Copies: This agreement may be executed in several
counterparts, each of which may be construed as an original.
7. Attorneys’ Fees and Costs: In the event of any litigation between the parties
arising out of or relating in any way to this Agreement or a breach thereof, each party shall
bear its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right
to be indemnified for any attorney fees incurred in the defense of an action by a person or
entity who is not a party to this Agreement.
8. Severability: If any term or provision of this Agreement or the application
thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the
remainder of this Agreement, or the application of such term or provision to persons or
circumstances other than those to which it is held invalid or unenforceable, shall not be
affected thereby and each term and provision of this Agreement shall be valid and
enforceable to the fullest extent permitted by law.
IN WITNESS WHEREOF, and as the duly authorized act of the parties, the undersigned
representatives of the parties hereto have caused this instrument to be signed in their respective
names by their proper officials on or before the day and year first above written.
Mansfield Oil Company of Gainesville, Inc.
By:________________________
________________________
(type name and title of signatory above)
ATTEST: CITY OF SOUTH MIAMI
By: ____________________________ ____ By: _________________________
Maria M. Menendez, CMC Steven Alexander
City Clerk City Manager
Read and Approved as to Form,
Language, Legality and Execution
Thereof
By: _____________
Thomas F. Pepe
City Attorney
MIAMI·DADE COUNTY
MIAMI'DAD. 811m,,',
QUOTATION NO.: 6·2015
CONTRACT NO.: 3143·9/18
(Commodity Code 405-59)
CONTACT PERSON: Jesus Lee
E-Mail: fjl@miamidade.gov
ATTACHMENT "A"
INVITATION TO QUOTE
MIAMI·DADE COUNTY
Internal Services Department
111 NW 1 st Street, Ste 1300
QUOTE NO.: 6·2015
THIS IS NOT
AN ORDER
DUE DATE: Wednesday, April 1, 2015
DUE TIME: 2:00 PM
PHONE: 305-375-4264
In accordance with Section 2, paragraph 2.6 of Invitation to Bid 3143-9/18 (Contract), Miami-Dade County (County) is
hereby soliciting price quotes for Transport and Tank Wagon delivery of bulk gasoline and diesel fuels (reference
2.6.1, Group One, Transport and Tank Wagon Deliveries of the Contract). By signing and submitting a price quote
herein the pre-qualified Bidder agrees to adhere to the terms and conditions of the contract and the changes to such
terms and conditions provided herein.
INSTRUCTIONS TO BIDDERS
1. The Bidder must submit it's completed, signed, and sealed written quotation (pages 10 through 13) with attached
documentation per "Method of Award" section, "Minimum Requirements" by the specified time and date indicated
above to the Clerk of the Board, at the address indicated on this form. The envelope must state that it is a
SEALED QUOTE and include the guote number and opening date on the outside. No quote will be accepted
bye-mail, telephone, or facsimile.
Submit Sealed Quote To:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW 1st Street
17th Floor, Suite 202
Miami, Florida 33128-1983
2. Quotes received after the time and date specified above shall not be accepted.
3. Requests for additional information or clarification must be made via e-mail to the Procurement Officer identified on
the front of this form, copying the Clerk of the Board at clerkbcc@miamidade.gov, no later than Friday, March 13,
2015. The County will issue additional information by written addenda via e-mail. prior to the scheduled opening
date. It is the bidder's responsibility to ensure receipt of all addenda.
PURPOSE:
The purpose of this Invitation to Ouote (ITO) is to secure price quotes for delivery of un-branded fuel as specified
herein for a one year period. Delivery is required starting June 1, 2015 through May 31.2016,
METHOD OF AWARD: BY GROUP
This ITO includes three groups: Group A for gasoline, Group B for diesel, and Group C for diesel (died). No County
measures or preferences will be applied to the price evaluation of Group C due to the use of federal funding for Miami
Dade Public Housing and Community Development (PHCD) department. Award will be made in the aggregate on a
group by group basis to the lowest priced responsive, responsible Bidder who meets or exceeds the minimum
requirements and submits a price for all items within a Group.
1
MIAMI· DADE COUNTY QUOTE NO.: 6·2015
MINIMUM REQUIREMENTS
1. Access to fuel at two ports.
The apparent low Bidder shall be able to obtain (lift) fuel from at least two Florida ports other than Port Everglades
with either Tampa or Orlando (to fulfill one port) and Cape Canaveral or Jacksonville or any Georgia ports that
regularly offers fuel as needed herein (to fulfill the second port).
Bidder shall provide documentation from any terminal operator, or a company who has a contract with a
terminal operator at these ports, to the satisfaction of the County. The proof shall be in the form of
documentation from each port or a terminal operator in these port(s) in the Bidder's name, or Bidder's supplier's
name. Once awarded, the Awarded Bidder shall substantially maintain such access during the term of this
contract.
2. Agreement with a Terminal Operator for un-branded fuel.
The Bidder shall have an agreement or agreements with at least one Terminal Operator at Port Everglades, or
with distributor(s) that have agreements with Terminal Operators at Port Everglades for the purchase of the
applicable fuel.
Bidder shall provide evidence of such to the County's satisfaction that such agreements provides
sufficient amounts of fuel to the Awarded Bidder to supply the County's estimated needs.
NOTE: The County reserves the right to request additional documentation and information related with this ITO
from Bidders during evaluation.
PRICING:
A. Price
Submit a "Differential Per Gallon" price for Net 45 Day payment below, in accordance with Scope of Services for
providing the fuel types and services including delivery of fuel, excluding the "Emergency Fuel Delivery" fees
which are provided for in item "C" below. Pricing shall be stated in the Price Submittal Page as a fixed price and
include all supplies and any and all other expenses to be paid for these services under the Contract.
B. Early Payment Discount Price
The Early Payment Discount Price is as follows:
Submit a "Differential Per Gallon" price for Net 15 Day payment is listed below, in accordance with Scope of
Services for providing the fuel types and services including delivery of fuel, excluding the "Emergency Fuel
Delivery" fees which are provided for in item "C" below. Pricing shall be stated in the Price Submittal Page as a
fixed price and include all supplies and any and all other expenses to be paid for these services under the
Contract.
C. Emergency Fuel Delivery
In accordance with Scope of Services, Section 2, Paragraph 7 herein, entitled Emergency Contingency Plan, the
cost for fuel delivered from ports or terminals other than Port Everglades will be reimbursed by the County at the
actual market freight rate with no mark-up by the Contractor. The awarded Bidder shall provide documentation of
their additional freight cost as a condition of reimbursement. The fuel delivery rate shall be capped at $900.00 per
delivery. However, should the need arise, the Awarded Bidder can request approval of a higher rate for a delivery
by obtaining prior authorization from the County.
2
MIAMI-DADE COUNTY
SECTION 1
TERMS AND CONDITIONS
QUOTE NO.: 6-2015
1. The general terms and conditions pertaining to this solicitation may be viewed online at the Miami-Dade County
Procurement Management website by clicking on the below link:
http://www. miam idade.gov/procurementllibrarY/boilerplate/general-terms-and-conditions-rI4-3. pdf.
2. Pursuant to Sections 2-8.1, 2-8.8 and 10.34 of the County Code, for all contracts which involve the expenditure of
one hundred thousand dollars ($100,000) or more, the entity contracting with the County must report to the
County the race, gender and ethnic origin of the owners and employees of its first tier subcontractors. Complete
and sign the Subcontractor/Supplier Listing form.
3. Bidder shall insert unit price as required opposite each item. Unit price shall prevail.
4. This quote form, any addenda, and/or properly executed modifications, the purchase order (if issued), and a
change order (if applicable), constitute the entire contract.
5. All products specified herein shall be fully guaranteed by the awarded Bidder. The Bidder at no cost to the
County will correct any product defects, which may occur as the result of faulty products. The County does not
waive the implied warranties granted under the Uniform Commercial Code or other standards as applicable.
6. All products shall be new and unused.
7. The County may, at its sole discretion, extend the prices and delivery date for up to ninety (90) days after
expiration of the term of this ITO where the County determines that it is in the best interest of the County.
8. Rejected goods remain the property of the Bidder and all risk of loss remains with the Bidder. Bidder must
remove all rejected goods from County property within the time frame established by the County.
9. The Internal Services Department Director, or designee, shall issue an award under this solicitation. The
awarded Bidder shall honor no request for performance until the Director, or designee, has made an award.
10. Pursuant to Section 2-2113 of the Code of Miami-Dade County, for all contracts for goods and services, the
successful Bidder, prior to hiring to fill each vacancy arising under a County contract shall (1) first notify the South
Florida Workforce Investment Board ("SFWIB"), the designated Referral Agency, of the vacancy and list the
vacancy with SFWIB according to the Code, and (2) make good faith efforts as determined by the County to fill a
minimum of fifty percent (50%) of its employment needs under the County contract through the SFWIB. If no
suitable candidates can be employed after a Referral Period of three to five days, the successful Bidder is free to
fill its vacancies from other sources. Successful Bidders will be required to provide quarterly reports to the SFWIB
indicating the name and number of employees hired in the previous quarter, or why referred candidates were
rejected. Sanctions for non-compliance shall include, but not be limited to: (i) suspension of contract until awarded
Bidder performs obligations, if appropriate; (ii) default and/or termination; and (iii) payment of $1 ,SOD/employee, or
the value of the wages that would have been earned given the noncompliance, whichever is less. Registration
procedures and additional information regarding the FSHRP are available at
https://iapps.southfloridaworkforce.com/firstsource/
11. All out-of-pocket expenses, including employee travel, per diem, and miscellaneous costs and fees, are included
in the awarded Bidder's price, as the County shall not reimburse them separately.
12. All prices are quoted F.O.B. destination. Freight (Le., transport costs) shall only be paid by the County pursuant
to the "Pricing" section, Paragraph C "Emergency Fuel Delivery' herein. All fuel shall remain property of the
Contractor until accepted and signed for by an authorized County representative.
13. 2015 Fuel Tax Rates. Miami-Dade County is exempt from all sales and excise taxes (Federal, State, and Local)
except those taxes and fees shown in the table below. Tax Exemption Certificate furnished upon request.
14. Any bidder may protest any recommendation for contract award in accordance with the applicable provisions of
the Miami-Dade County Code.
3
MIAMI·DADE COUNTY
2015 Fuel Tax Rates
Rate Per Gallon
Gasoline Undyed Diesel
Taxes On Road
Motor Fuel-On/Off the road (State) 0.173 0.173
Voted, SCETS & Local Option (Dade) 0.174 0.143
Inspection Fee (State) 0.00125 -
Pollution
" Inland Protection Fund (State) 0.019 0.019
"Water Quality Fund (State) 0.0012 0.0012
" Coastal Protection Fund (State) 0.00048 0.00048
Federal LUST Tax 0.001 0.001
Federal Oil Spill Tax 0.00171 0.0019
Total Taxes 0.37164 0.33958
The information In the table above can be accessed by following this link:
www.myflorida.com/dor/taxes/fuel.
QUOTE NO.: 6·2015
Off Road
0.173
0.143
-
0.019
0.0012
0.00048
0.001
0.0019
0.33958
15. The "Differential Per Gallon" shall be fixed for the term of the contract and for any extension periods, unless
modified by mutual agreement via an executed Supplemental Agreement.
16. The awarded Bidder shall provide first and exclusive priority of its supply of fuel to the County, no matter the
source of its fuel during the entire term of this contract including supply interruptions or shortages.
17. The Awarded Bidder shall endeavor to meet the County's needs at all time, especially during supply interruptions
or shortages, by proactively sourcing fuel from any available source industry wide.
18. The following insurance coverage supersedes the insurance coverage in ITB 3143-9/18.
1. Worker's Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.
2. Public Liability Insurance on a comprehensive basis in an amount not less than $1,000,000 combined single
limit per occurrence for bodily injury and property damage. Miami-Dade County must be shown as an
additional insured with respect to this coverage. The mailing address of Miami·Dade County 111 N.W. 1 st
Street, Suite 1300, Miami, Florida 33128-1974, as the certificate holder, must appear on the certificate of
insurance.
3. Automobile Liability Insurance covering all owned, non-owned, and hired vehicles used in connection with the
Services, in an amount not less than "$1,000,000 combined single limit per occurrence for bodily injury and
property damage. Policy shall be endorsed to provide Broadened Coverage -Endorsement CA 9948 (or
equivalent).
"Under no Circumstances are these contractors permitted on the Airside Operations Area (A.O.A.) side
without increasing automotive coverage to $5,000,000.
19. Special Invoicing Requirements -The Awarded Bidder shall submit an invoice to the County's applicable user
department after fuel has been delivered to the site by the Awarded Bidder. Submittal of these invoices shall not
exceed thirty (30) calendar days from the delivery of the items. Invoices may be e-mailed. Under no
4
MIAMI·DADE COUNTY . QUOTE NO.: 6·2015
circumstances shall the invoices be submitted to the County in advance of the delivery and acceptance of the
items. The invoices shall 1) clearly reference the corresponding delivery ticket number or packing slip number
that was signed by an authorized representative of the County user department at the time the items were
delivered and accepted; 2) pricing information to include unit price and extended total price of the goods and
services provided and all applicable discounts; 3) description of all goods and services provided; 4) delivery
information to include delivery terms set forth within the Miami-Dade County Release Purchase Order and
location and date of delivery of goods and services provided.
20. Invoices and associated back-up documentation shall be submitted electronically by the Awarded Bidder to the
applicable County departments as follows:
Aviation Corrections Fire Rescue Internal Services/Fleet
Omar Jameison Mohammad Haq Marianela Betancourt Management
4331 NW 22 Street 2525 NW 62"d Street 9300 NW 41 Street Yohanka Dominguez
Miami, FL 33122 Miami, FL 33147 Doral, FL 33178 305 375-2291 or
305-876-8498 786-263-5914 786-331-4241 Marsha
OJameison@miami-hague@miamidade.gov mbetan@miamidade.gov Wilchcombe
airport.com 305 375-2304
111 NW 1" Street. Suite 1050
Miami, FL 33128
asafltfuel<1ilmiamidade.aov
Housing Park and Recreation Police Department Seaport
Csonka Fe\9uson Jorge Rodriguez De'Chan Demeritte Leticia Smith
701 NW 18 Ct. Floor 16 275 NW 2"d Street 9105 NW 25 St 1015 N. America Way
Miami, FL 33136-3914 Miami, FL 33128 Miami, FL 33172 Second Floor
786-469-4195 305-755-7909 305-471-2520 Miami, FL 33132
MDHA-I~[@miamidade.gov dademeritte@mdgd.com 305-347-5506
AP@miamidade.gov Icsmith@miamidade.gov
Transit Water and Sewer Vizcaya
Rodney McMillian Mercy Ramirez or Anabel Miro or Zoe Caballero
3401 NW 31" Street Patrice Sykes 3251 South Miami Ave
Miami, FL 33142 3071 SW 38-Avenue Miami, FL 33129
(305) 638-7204 Miami, FL 33146 305-860-8425 (Anabel)
Rodne~@miamidade.gov (786) 552-8175 305-860-8432 (Zoe)
merc@miamidade.gov anabel.miro@vizcaJ;:amuseum.org
gsyke@miamidade.gov zoe.caballerolWvizcavRmuseum.ora
The County may at any time deSignate a different address and/or contact person by giving written notice to the other
party.
21. Miami-Dade Public Housing and Community Development (PHCD) -Exemption To Certain Clauses Due To
The Use Of Federal Funds.
Miami Dade Public Housing and Community Development (PHCD) will access the resultant contract of this
ITO. As a federally-funded agency, certain clauses within this ITO do not apply to PCHD, including: Local
Preferences, Small Business Contract Measures, County User Access Program-UAP, Local Certified Service
-Disabled Veteran's Business Preference.
22. Security Requirements -Immediately upon award notification, the successful Bidder(s) will be given the
contact information for each County department listed below to coordinate and satisfy their specific security
requirements. This list is not all encompassing and is subject to change. Security requirements may include,
but not limited to, completing various security forms and obtaining identification badges for Bidder's
employees entering department facilities. It is the Bidder's responsibility to obtain final security approval from
each department before the effective date of the term of this ITO.
Departments
Miami-Dade Police
Miami-Dade Transit
Miami-Dade Water and Sewer
5
MIAMI-DADE COUNTY
1. Background
SECTION 2
SCOPE OF SERVICES
QUOTE NO.: 6-2015
Miami-Dade County uses approximately 25 million gallons of gasoline and diesel fuels each year for its fleet of
vehicles and equipment. Fuel is stored and distributed at numerous storage tank facilities located throughout
Miami-Dade County (see Attachment A). The intent of this ITO is to obtain adequate fuel to meet its requirements
under normal conditions and continue to obtain fuel on a first priority basis during emergency conditions that may
disrupt the availability of fuel in the general area.
The County is seeking to contract with a fuel distributor that shall contract with a terminal operator, for the supply
and delivery of fuels to the County.
2. Standards
All fuel shall conform to the latest standards pursuant to the Florida State Department of Agriculture and
Consumer Services Division. For fuel with no current standards under the Florida State Department of Agriculture
and Consumer Services, the fuel type shall meet all ASTM International standards.
The awarded Bidder shall comply with product and transportation requirements, regulatory mandates, and
environmental standards established by the Florida Department of Transportation (FOOT) and the U.S.
Environmental Protection Agency (EPA).
3. Fuel Types and Grades Reguired
The types of fuel that the County anticipates purchasing are listed below. However, the County reserves the right,
at its sale discretion, to change this list by either the deletion or addition of fuel types as may become necessary
for the County's needs. When a class, type, or category of fuel is to be added, the County shall provide the
specifications for the fuel to the awarded Bidder no less than fifteen (15) days in advance of the first request for
such fuel.
The types of fuel identified for this ITO are:
a) E10 Gasoline, Regular (to test no less than 87 Octane).
b) E10 Gasoline, Mid-Grade (to test no less than 89 Octane).
c) E10 Gasoline, Premium (to test no less than 91 Octane).
d) Diesel Fuel No.2, Red-Dyed
e) Diesel Fuel No.2, Non-Dyed
4. Differential
Firm Fixed Service Adder (Differential): This charge shall be defined as consisting of all charges necessary for the
awarded Bidder to fully complete and invoice the business transaction inclusive of delivery, profit, and any other
fees, except for the 2015 Fuel Tax Rates as detailed in Section 1, Paragraph 12 herein.
The County shall pay the awarded Bidder: 1) the Differential; 2) the applicable taxes/fees (per Section 1,
Paragraph 20); and 3) the daily fuel price based on the Oil Price Information Service (OPIS) branded or
unbranded (10:00 am) Rack Average Report (as illustrated below) for the day for the appropriate fuel type and
category for Miami, Florida. The County will also pay for the emergency fuel delivery fees in accordance with the
"Emergency Fuel Delivery" paragraph in the "Pricing" section. The User Access Program (UAP) and the Inspector
General (IG) fees will not be deducted by the County from the Differential. See Sample Invoice on page 25.
6
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
The fOllowing is an illustrative sample of the OPIS report for gasoline and diesel:
MIAMI, FL 2014·03·11 10:00:49 EDT
"OPIS CONTRACT BENCHMARK FILE"
"OPIS GROSS CBOB ETHANOL (10%) PRICES" 9.0 RVP
Unl
CONT AVG-03/11 2XX.XX
Mid
2XX.xX
Pre
3XX.XX
MIAMI, FL 2014-03-11 10:00:49 EDT
"OPIS CONTRACT BENCHMARK FILE"
"OPIS GROSS ULTRA LOW SULFUR DISTILLATE PRICES"
No.2 No.1 Pre
CONT AVG-03/11 3XX.XX
MIAMI, FL 2014-03-11 1 ~:00:49 EDT
"OPIS CONTRACT BENCHMARK FILE"
"OPIS GROSS ULTRA LOW SULFUR RED DYE DISTILLATE PRICES"
No.2 No.1 Pre
CONT AVG-03/11 3XX.XX
The awarded Bidder shall provide the County written notice of any changes within a reasonable time of all
available Federal or State credits and discounts available on all fuel types being purchased herein. The awarded
Bidder shall apply all applicable credits and discounts to the price charged to the County, and identify and reflect
the discount on the applicable invoices.
5. Fuel Delivery Services
A. The awarded Bidder shall have, or be able to contract with, a fleet of fuel transport trucks capable of
accessing (lifting) fuel from Florida and Georgia ports and deliver to the County. The awarded Bidder may use
its own resources or use subcontractors to provide the fuel deliveries.
B. The awarded Bidder shall make deliveries within twenty-four (24) hours of the order or as directed by the
County. All deliveries shall be made in accordance with good commercial practice, and within the specified
operating hours of the applicable facilities, including fuel deliveries on Saturday and Sunday. In cases where
the delivery will be delayed due to force majeure, strikes, or other causes beyond the control of the awarded
Bidder, the Awarded Bidder shall notify the County's authorized representative (at the applicable facility) of
the delays, in advance of the delivery time, so that a revised delivery schedule can be arranged with the
County's authorized representative at the applicable facility.
C. The awarded Bidder shall provide reliable fuel delivery by using transport truck (fuel amounts in excess of
5,000 gallons) and tank wagon (fuel amounts of 5,000 gallons or less) deliveries. The County anticipates that
the majority of its fuel orders shall be delivered using transport truck deliveries. All tank wagon trucks shall be
outfitted with the appropriate meters and measuring equipment for fuel delivery. Transport truck deliveries
shall be accompanied by the Bill of Lading from the fuel terminal.
D. All fuels loaded for deliveries shall be temperature' adjusted to 600 F or in accordance with the latest edition of
the ASTM International applicable standards for Petroleum Measurement Tables. The awarded Bidder shall
invoice based on the net gallons of fuel delivered after temperature compensation. The County reserves the
right to reconcile any deviation of fuel delivered by using the County's electronic tank gauging system (e.g.,
Veeder Root).
7
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
E. All fuel shall be quoted and delivered F.O.B. destination to the locations provided in Attachment A. Awarded
Bidder shall hold title to the goods until such time as they are delivered. Fuel price shall include all costs of
transporting, delivery, and unloading to the locations provided, except for Emergency Fuel Delivery as
described in the Pricing Section above. An authorized County representative must accept fuel deliveries and
sign the delivery ticket. A copy of the signed delivery ticket shall be submitted with the invoice.
F. The awarded Bidder may be required to deliver a split load of transport truck delivery to two County facilities,
at no additional cost to the County.
6. Truck Certification
Fuel delivery shall be in trucks equipped with a sealed State of Florida approved and inspected meter or that have
State of Florida Department of Agriculture and Consumer Services sealed, calibrated, and certified compartment
tank volume markers for the petroleum product being delivered.
7. Emergency Contingency Plan
The awarded Bidder shall, at all times, have an Emergency Contingency Plan that guarantees the County a
continuous supply of fuel before, during, and after an emergency, as determined solely by the County. During
emergencies the County has historically experienced an increase in its normal fuel purchases of about 40%-60%
for a period of time depending on the nature of the emergency. The awarded Bidder shall provide the fuel at
existing contract prices. If the need arises, the County will reimburse the awarded Bidder for fuel delivered from
ports or terminals other than Port Everglades, with prior written approval from the County, per the Pricing section
herein.
8. Fuel Spills
A. The awarded Bidder shall be fully responsible for any and all actions of their employee's, including those that
require abatement or clean up as result of an "improper" delivery. The awarded Bidder shall have and shall
maintain those types and quantities of materials necessary to contain a fuel spill.
B. The awarded Bidder shall promptly and thoroughly cleanup all fuel spills, pursuant to federal, state, and local
regulations and shall pay for any environmental remediation and any agency fines or fees that result from the
fuel spill.
C. Discovery or occurrence of a fuel spill, on overfill, excess water in the tank, suspected contamination of
surrounding area, suspected tank failure, or any indication of chemical release shall be immediately reported
by the awarded Bidder to the County. When the event is directly or indirectly the result of the awarded Bidder
actions, the awarded Bidder shall also effect containment and initiate cleanup immediately.
9. Compliance with the Florida Occupational SafelY and Health Act
The awarded Bidder shall comply with all requirements of Chapter 442 of the Florida Statutes regarding Material
Safety Data Sheets (MSDS).
10. Reporting Reguirements
The awarded Bidder shall submit to the County a Fuel Purchasing Report on a monthly basis. The Fuel
Purchasing Report shall include fuel volume totals by fuel type for each department by delivery address. The
report shall also include a "Grand Total" fuel volume for all County departments for each fuel type. The required
fields are the following:
• Reporting Period (specify month)
• Department
• Delivery Address
• Delivery Volume (do not round off reported volume amounts, allow volumes to be reported up to as many
decimal places as needed)
• Subtotal Volume (per fuel type for all delivery addresses per department)
• Grand Total Volume for Each Fuel Type (all addresses and all departments)
• Note regarding fuel types: report must specify the ethanol and biodiesel blend being delivered
8
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
The Fuel Purchasing Report shall be sent in electronic format (Excel format preferred, sample available upon
request) via email to: Susannah Troner, Office of Sustainability (trones@miamidade.gov) and Manuel (Rick)
Garcia, Division of Environmental Resources Management (GarciMa@miamidade.gov).
11. Cities and Agencies
Cities and agencies that have accessed this contract include, but not limited to the following:
City of Miami
City of Miami Beach
City of North Miami
Village of Biscayne Park
Barry University
Miami Shores Village
City of Miami Springs
City of South Miami
City of Sunny Isles
Jackson Hospital
9
MIAMI-DADE COUNTY
PRICE SUBMITTAL PAGE
(1 of 2)
GROUP GASOLINE
TRANSPORT TRUCK DELIVERIES
NET 45
Item Esflmated Gallons per Year Gasoline No. (this is not a guaranty)
TANK WAGON TRUCK DELIVERIES
NET 45
Item Estimated Gallons per Year
No. (this is not a guaranty) Gasoline
TRANSPORT TRUCK DELIVERIES
NET 15
Item Estimated Gallons per Year
No. (this is not a guaranty) Gasoline
TANK WAGON TRUCK DELIVERIES
NET 15
Item Estimated Gallons per Year
No. (this is not a guaranty) Gasoline
10
QUOTE NO.: 6-2015
Differential Per Gallon
Differential Per Gallon
Differential Per Gallon
Differential Per Gallon
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
Item
No.
Item
No.
1
PRICE SUBMITTAL PAGE
(2 of 2)
GROUP B, DIESEL
TRANSPORT TRUCK DELIVERIES
NET 45
Estimated Gallons per Year
TANK WAGON TRUCK DELIVERIES
ent NET 45
TRANSPORT TRUCK DELIVERIES
Estimated Gallons per Year
(this is not a guaranty)
NET 15
Diesel
TANK WAGON TRUCK DELIVERIES
GROUP C, DIESEL
Miami Dade Public Housing and Community Development (PHCD)
No County measures or preferences will apply to this group
TANK WAGON TRUCK DELIVERIES
Payment NET 45
Estimated Gallons per Year Diesel
Differential Per Gallon
(this is not a guaranty) Price
20,000 ULS Diesel No.2 (Red Dyed) $
11
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
CONVICTION DISCLOSURE: Pursuant to Miami-Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other
legal entity having an officer, director, Of executive who has been convicted of a felony during the past ten (10) years shall disclose this information
prior to entering into a contract with or receiving funding from the County.
D Place a check mark here only if bidder has such conviction to disclose to comply with this requirement.
LOCAL PREFERENCE CERTIFICATION: For the purpose of this certification, a "local business" is a business located within the limits of Miami-
Dade County (or 8roward County in accordance with the Interlacal Agreement between the two counties) that conforms with the provisions of
Section 1.10 of the General Terms and Conditions' of this solicitation and contributes to the economic development of the community in a verifiable
and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities and the support and
increase to the County's tax base.
o Place a check mark here only if affirming bidder meets requirements for Local Preference. Failure to complete this certification at this time
(by checking the box above) shall render the vendor ineligible for Local Preference.
LOCALLY-HEADQUARTERED BUSINESS CERTIFICATION: For the purpose of this certification, a "locally-headquartered business" is a Local
Business whose "principal place of business" is in Miami-Dade County, as defined in Section 1.10 of the General Terms and Conditions of the
original solicitation.
o Place a check mark here only if affirming bidder meets requirements for the Locally-Headquartered Preference (LHP). Failure to complete this
certification at this time (by checking the box above) may render the vendor ineligible for the LHP. The address of the
Locally-headquartered office is: __________________________________ _
LOCAL CERTIFIED SERVICE·DISABLED VETERAN BUSINESS ENTERPRISE CERTIFICATION: A Local Certified Service-Disabled Veteran
Business Enterprise is a firm that is (a) a local business pursuant to Section 2-8.5 of the Code of Miami-Dade County and (b) prior to bid
submission is certified by the State of Florida Department of Management Services as a service-disabled veteran business enterprise pursuant to
Section 295.187 of the Florida Statutes.
o Place a check mark here only if affirming bidder is a Local Certified S8Ivice-Disabled Veteran Business Enterprise. A copy of the certification
must be submitted with this proposal.
SMALUMICRO BUSINESS CONTRACT MEASURES FOR SOLICITATIONS (Bid Preference): For awards valued over $100,000, a 10% (ten
percent) bid preference shall apply for certified Micro and SBE bidders. Micro Business Enterprises and Small Business Enterprises must be
certified by Small Business Development under Business Affairs, a division of the Department of Regulatory and Economic Resources (RER), for
the type of goods and/or services the enterprise provides in accordance with the applicable commodity code(s) for this solicitaflon. For certification
information, contact RER at 305-375-CERT (2378) or at hltp://WWW.miamidade.gov/business/business-certification-programs.asp. The Micro/SSE
or SBE Business Enterprise must be certified by bid submission deadline, at contract award and for the duration of the contract to remain eligible
for the preference.
Is your firm a Miami-Dade County Certified Small Business Enterprise? Yes __ _ No __ _
If yes, please provide your Certification Number: ________ _
ADDENDA CONFIRMATION:
Addenda Received: D No D Yes If yes, please indicate the number of addenda received: __ _
It is hereby certified and affirmed that the bidder shall accept any awards made as a result of this quotation. Bidder further agrees that prices
quoted will remain fixed for a period of sixty (60) days from date quotation is due. If awarded a purchases order or contract as a result of this
solicitation, bidder further agrees that prices quoted shall remain fixed and firm for the term of the contract.
Failure to complete and sign this form renders your bid/quotation non-responsive and ineligible for award
Authorized Signature: _____________ _ Title: __________ _
PrintlType Name: _______________ _ Phone: __________ _
E-mail: ____________________ _ Fax: ______________ __
Firm Name: ______________ _ F.E.I.N. No.: _1 __ 1_1_1_1_1_1_
Address: City: State: =...,.,,_
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE BOUND BY THE TERMS OF ITS PROPOSAL.
FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON·
RESPONSIVE. THE COUNTY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT
WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER.
12
SUBCONTRACTOR/SUPPLIER LISTING (ITQ 6-2015)
(Miami-Dade County Code Sections 2-8.1 , 2-8.8 and 10-34)
Firm Name of Prime Contractor/Respondent _____________________ _ FEIN # __________ _
ProjecVContract Number
In accordance with Sections 2~8.1, 2·8.8 and 10.34 at the Miami-Dade County Code, this form must be submitted as a condition of award by all bidders/respondents on County contracts for purchase of
supplies, materials or services, including professional services which involve expenditures of $100,000 or more, and all bidders/respondents on County or Public Health Trust construction contracts which
involve expenditures of $100,000 or more. The bidder/respondent who is awarded this bid/contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract
work to be performed or materials to be supplied from those identified, except upon written approval of the County. The bidder/respondent should enter the word "NONE" under the appropriate heading of
this form if no subcontractors or suppliers will be used on the contract and sign the bottom ot the form.
In accordance with Ordinance No. 11-90, an entity contracting with the County shall report the race, gender and ethnic origin of the owners and employees of all first tier subcontractors. In the event that
the successful bidder demonstrates to the Count}:: grior to award that the race gender and ethnic information is not reasonabl}:: available at that time the succ§ssful bidder shall be obligated to exercise
diligent efforts to obtain that information and provide the same to the CounW not later than ten PO) da}::s after it becomes available and in an}:: event prior to final payment under the contract.
(Please duplicate this form if additional s ace is needed.
Principal OWner Employee(s)
(Enter the number of male and female (Enter the number of male and
owners by race/ethnicity) female employees and the number
Business Name and Scope of Work to of employees by race/ethnicity)
Gender Race/Ethnicity Gender RacelEthnicity Address of First Tier Principal Owner be Performed by
Subcontractor/ Subcontractor/ u ". .~ ~ ~ " . u ~lii Ql~~ ~~j Subconsultant Subconsultant ~ '" 'c ~ ~ '" ~ u • .'0 :E:5:g U • • '0 M F • II. • '" M F '" • • II. • II. ". 0 II. " • 0 ;. iii 0 ~]! ~'J: ~ ;. iii .!! "'"0 ~ 'J: ct ;: •• :J: ~_ • • E > E> " "
Principal Owner Employee(s)
(Enter the number of male and female (Enter the number of male and
owners by race/ethnicity) female employees and the number
Supplies/Materials! of employees by race/ethnicity)
Business Name and Gender Race/Ethnicity Gender Race/Ethnicity
Address of First Tier Direct Principal Owner Services to be ~ ~ Provided by ~lii u
Supplier u II) ~ c .~ ~ ~ II) ~ c: Supplier ~ '" 'c • '0 2:1:~ ~ ~ '" • • '0 >" • ~ ~ • u M F '" II. ~j di5:g 6 M F • ~ ~ I; iB= ;. III ~ .0 Z'ij ;;;: iii .!! ;"0 Z'J: a 0
'u;-:J: ~-~ " E
" "
-L-D Mark here if race, ger'-der and ethnicity informiition is not available and will be provided at a later date. This data may be submitted to Contracting/User department or on-line to Small
Business Development of the Department of Regulatory and Economic Resources Department at http://new.miamidade.gov/businesslbusiness-development.asp. _
I certify that the representations contained in this Subcontractor/Supplier listing are to the best of my knowledge true and accurate.
Signature of Bidder/RE1spondent Print Name Print Title Date SUB 100 Rev. 6/12
13
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
Attachment: A
FUEL TANKS -CAPACITIES ANO LOCATIONS
Aviation Oepartment: Gasoline and Oiesel Fuel
, ,
1441r1 NW 44th Street 10,000 Above Ground Unleaded Gas
14410 NW 44th Street 5,200 Above Ground \/oh;, b Oiesel
ILIS/UU SW 217th Avenue 4,000 Above Ground IVehicular Oiesel
Isw of SW 127th St & SW 145th Avenue 4,000 Above Ground Unleaded Gas
Iconcourse E Fueling -Miami Int'l Airport 17 nnn Underground Unleaded Gas
IConcourse E Fueling -Miami Int'l Airport 1 Jnnn Underground Gas
Concourse E Fueling -Miami Int'l Airport 4,000 Underground Vehicular Oiesel
Concourse E Fueling -Miami Int'l Airport 1 'nnn Underground Vehicular Oiesel
14290 NW S Tamiami Canal 1 'nnn Above Ground Vehicular Oiesel
IElec Vault Miami Int'l Airport 4,000 Above Ground Vehicular Oiesel
General Airport Building #9 500 Above Ground Emer. Generator #256-0iesel
'v General Airport Building #6 200 Above Ground Emer. Generator #125-0iesel
'v' General Airport-Airfield Lighting Vault 2,000 Above Ground Emer. Generator #107-0iesel
"'0
Miami International Airport Bldg. 600 2,000 Above Ground Emer. Generator #225-0iesel
Miami International Airport Lift Station #69 1,000 Underground Emer. Generator #115-0iesel
Miami International Airport Bldg. 3090 4,000 Above Ground Emer. Generator #201-0iesel
."u "International Airport Bldg. 60A 2,000 Above Ground Emer. Generator #246-0iesel
\n;. ,; International Airport Flamingo Garage 3,000 Above Ground Emer. Generator #121-0iesel
International Airport Bldg. #2201 2,000 Underground Emer. Generator #202-0iesel
International Airport CC-F Ramp Level 2,000 Above Ground IEmer. Generator #214-0iesel
Miami International Airport CC-E Ramp Level 2,000 Underground Emer. Generator #203-0iesel
Miami International Airport CC-H Ramp Level 5,000 Underground Emer. Generator #213-0iesel
Miami International Airport Lift Sta. REPUMP #2 2,000 Above Ground mer. Generator #240-0iesel
Miami International Airport Bldg. #7000-Lift Sta. #68 1,000 Underground Emer. Generator #114-0iesel
Miami International Airport CC-E-FIS second floor 2,000 Above Ground Emer. Generator #211-0iesel
Miami International Airport CC-E Old Main -1 Floor 2,000 Above Ground Emer. Generator #123-0iesel
Miami International Airport CC-O 8,000 Underground Emer. Generator #248-0iesel
Miami International Airport CC-E Satellite Ramp 2,000 Above Ground Emer. Generator #205-0iesel
Miami International Airport CC-F/G Wrap Ramp 2,000 Above Ground Emer. Generator #242-0iesel
Miami International Airport Elec Vault Ramp 4,000 Above Ground Emer. Generator #221-0iesel
Miami International Airport Bldg. #5A 2,000 Above Ground Emer. Generator #218 Oiesel
Miami International Airport CC-O Ramp Level 0-17 17 nnn Underground Emer. Generator #217-0iesel
14
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
Opa-Iocka Airport Bldg. #176 4,000 Above Ground Emer. Generator #222-Diesel
Miami International Airport Bldg. 33-Landside 500 Above Ground Emer. Generator #122-Diesel
Tamiami-Kendall General Airport Airfield Lighting 2,000 Above Ground Emer. Generator #112-Diesel
Vault
Corrections Department: Diesel Fuel
CORRECTIONAL TANK ABOVE TANK
FACILITY OR BELOW CAPACITY FUEL TYPE LOCATION
GROUND
TGKTANK 1 ABOVE 5000 DIESEL 7000 NW 41 ,I Sl. 331
Tank for Main Generators
7000 NW 41" Sl. 331
TGKTANK2 ABOVE 4000 DIESEL Tank for Generators in Medical
Housing
BOOTCAMP ABOVE 1000 DIESEL 6950 NW 41 ST., 33166
TIC ABOVE 1000 DIESEL 6950 NW 41 ST., 33166
NDDC ABOVE 5000 DIESEL 15801 NW STATE RD. #9,33169
PTDCTANK 1 ABOVE 1000 DIESEL 1321 NW 13 ST. 33125
Near Kitchen
PTDC TANK 2 UNDERGROUND 6000 DIESEL 1321 NW 13 ST. 33125
West Side of Facility
WDC ABOVE 1000 DIESEL 1401 NW 7TH AVENUE, 33138
",,\I1O"'ROUND
15
MIAMI-DADE COUNTY
29 351 SW 107TH AVE
36 10001 HAMMOCKS BLVD
6 15890 SW 288 TH ST
7 9350 NW 22ND AVE
8 2900 AVENTURA BLVD
HQ
9300 NW 41 sT ST .
HQ
9300 NW 41 sT ST
HQ
9300 NW 41 sT ST
9 7777 SW 117TH AVE
HQ 9300 NW 41 sT ST
QUOTE NO.: 6-2015
2000 ABOVEGROUND
1000 ABOVEGROUND
2000 ABOVEGROUND
2000 ABOVEGROUND
2000 ABOVEGROUND
12000 ABOVEGROUND
12000 ABOVEGROUND
12000 ABOVEGROUND
2000 ABOVEGROUND
3000 ABOVEGROUND
ABOVEGROUND
16
Vehicular Diesel
Vehicular Diesel
Vehicular Diesel
Vehicular Diesel
Vehicular Diesel
Emergency
Generator Diesel
Emergency
Generator Diesel
Emergency
Generator Diesel
Vehicular Diesel
Vehicular Diesel
Emergency
Generator Diesel
I
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
10710 SW 211TH ST 12000 UNDERGROUND Unleaded Gas
10710 SW 211TH ST 12000 UNDERGROUND Vehicular Diesel
10710 SW 211TH ST
Emergency
250 ABOVEGROUND Generator Diesel
10820 SW 211TH ST
Emergency
250 ABOVEGROUND Generator Diesel
7100 NW 36TH ST 12000 UNDERGROUND Unleaded Gas
7100 NW 36TH ST 12000 UNDERGROUND Vehicular Diesel
21300 NW 47TH AVE 7500 ABOVEGROUND Vehicular Diesel
21300 NW 47TH AVE 7500 ABOVEGROUND Vehicular Diesel
9109 NW 25TH ST 15000 UNDERGROUND Unleaded Gas
9109 NW 25TH ST 15000 UNDERGROUND Unleaded Gas
9109 NW 25TH ST 15000 UNDERGROUND Unleaded Gas
10000 SW 142ND AVE 12000 UNDERGROUND Unleaded Gas
10000 SW 142ND AVE
Emergency
300 ABOVEGROUND Generator Diesel
7901 CRANDON BLVD 12000 UNDERGROUND Unleaded Gas
7901 CRANDON BLVD 12000 UNDERGROUND Unleaded Gas
7901 CRANDON BLVD 12000 UNDERGROUND Vehicular Diesel
18805 NW 27TH AVE 12000 UNDERGROUND Unleaded Gas
18805 NW 27TH AVE
Emergency
1000 UNDERGROUND Generator Diesel
6100 SW 87TH AVE 15000 UNDERGROUND Unleaded Gas
6100 SW 8?,H AVE 15000 UNDERGROUND Unleaded Gas
6100 SW 87TH AVE 15000 UNDERGROUND Vehicular Diesel
6100 SW 87TH AVE
Emergency
500 ABOVEGROUND Generator Diesel
200 W 74TH PL 12000 UNDERGROUND Unleaded Gas
200 W 74TH PL
Emergency
200 ABOVEGROUND Generator Diesel
200 W 74TH PL 12000 UNDERGROUND Vehicular Diesel
1001 NW 11TH ST 12000 UNDERGROUND Unleaded Gas
1001 NW11 TH ST 12000 UNDERGROUND Vehicular Diesel
3575 S LEJEUNE RD 12000 UNDERGROUND Unleaded Gas
4801 SW 117TH AVE 12000 UNDERGROUND Unleaded Gas
4801 SW 117TH AVE 12000 UNDERGROUND Vehicular Diesel
3625 NW 10TH AVE 6000 ABOVEGROUND Unleaded Gas
3625 NW 10TH AVE 6000 ABOVEGROUND Vehicular Diesel
800 W 3RD AVE 10000 UNDERGROUND Unleaded Gas
8950 SW 232 ND ST 12000 UNDERGROUND Unleaded Gas
8950 SW 232 ND ST 12000 UNDERGROUND Vehicular Diesel
4300 NW 20TH ST BLDG 3042 10000 ABOVEGROUND Unleaded Gas
4300 NW 20 TH ST BLDG 3042 10000 ABOVEGROUND Unleaded Gas
4300 NW 20TH ST BLDG 3042 10000 ABOVEGROUND Vehicular Diesel
5975 MIAMI LAKES DR 20000 'UNDERGROUND Unleaded Gas
Emergency
5975 MIAMI LAKES DR 200 ABOVEGROUND Generator Diesel
VIRGINIA BCH RD-VIRGINIA KEY 6000 ABOVEGROUND Vehicular Diesel
VIRGINIA BCH RD-VIRGINIA KEY 6000 ABOVEGROUND Unleaded Gas
2575 NE 151 ST ST 12000 ABOVEGROUND Vehicular Diesel
17
MIAMI-DADE COUNTY QUOTE NO.: 6-2015.
2575 NE 151 8T ST 12000 ABOVEGROUND Unleaded Gas
1504 NORTH CARIBEAN BLVD 9000 ABOVEGROUND Unleaded Gas
1504 NORTH CARIBEAN BLVD 3000 ABOVEGROUND Vehicular Diesel
799 NW 81TH STREET 12000 UNDERGROUND Unleaded Gas
799 NW 81TH STREET 12000 UNDERGROUND Unleaded Gas
Emergency
799 NW 81TH STREET . 1000 UNDERGROUND Generator Diesel
213000 NW 47'h AVE 20000 ABOVEGROUND Vehicular Diesel
213000 NW 47'h AVE 20000 ABOVEGROUND Vehicular Diesel
213000 NW 47'h AVE 12000 ABOVEGROUND Unleaded Gas
213000 NW 47'h AVE 12000 ABOVEGROUND Unleaded Gas
213000 NW 47'h AVE 12000 ABOVEGROUND Unleaded Gas
360 CORAL SEA BLVD BLDG 624 20000 ABOVEGROUND Vehicular Diesel
360 CORAL SEA BLVD BLDG 624 20000 ABOVEGROUND Vehicular Diesel
360 CORAL SEA BLVD BLDG 624 12000 ABOVEGROUND Unleaded Gas
360 CORAL SEA BLVD BLDG 624 12000 ABOVEGROUND Unleaded Gas
360 CORAL SEA BLVD BLDG 624 12000 ABOVEGROUND Unleaded Gas ... Note: Fuel Deliveries to the Fleet Management DIvIsion shall be scheduled between the hours of
7:00 AM and 3:00 PM, Mondays through Fridays.
12600 NW 42ND AVE
1351
NW 22ND AVE
5680 SW 87TH AVE
18
UNDERGROUND
Emergency
UNDERGROUND Diesel
Emergency Generator
DERGROUND Diesel
Emergency
Diesel
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
Diesel
1015 N AMERICAN WAY 2500 UNDERGROUND Generator/Pump Diesel
6010 SW 87TH AVE
Emergency Generator
2000 ABOVEGROUND Diesel
19
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
3300 NW 32 NO AVE 500 ABOVEGROUND EmerQency Generator Diesel
3300 NW 32 NO AVE. 2000 ABOVEGROUND EmerQency Generator Diesel
2775 SW 74TH AVE 1000 ABOVEGROUND EmerQency Generator Diesel
2775 SW 74TH AVE 500 ABOVEGROUND Emergency Generator Diesel
360 NE 185TH ST 1000 ABOVEGROUND Emergency Generator Diesel
8300 S DIXIE HWY 550 UNDERGROUND Emergency Generator Diesel
110 NW 3 RO ST 5000 Emergency GeneratorDiesel
Note: Fuel Dehverles to the Transit Department shall be scheduled between the hours of 8:00 AM
and 4:00 PM, Mondays through Saturdays.
Police Department: Diesel Fuel
\'-U'W·"UIIUI /
Diesel \'-UW-"UII
18805 NW 27TH Avenue ABOVEGROUND
/
Generator Diesel (Low-Sulfur /
10800 SW 211th Street ABOVEGROUND
Generator Diesel (Low-Sulfur /
13930 SW 127th Avenue 1200 ABOVEGROUND
Generator Diesel
799 NW 81 st Street 3000
Generator Diesel
15665 1200
Park and Recreation: Gasoline and Diesel Fuel
550
DR 500
500 Diesel
1000
17350 W DIXIE HWY 300 NO Vehicular Diesel
20
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
CRANDON 500 GOLF 6700 CRANDON BLVD ABOVEGROUND Vehicular Diesel
CRANDON 500 GOLF 6701 CRANDON BLVD ABOVEGROUND Unleaded Gas
PALMETIO 1000 GOLF 9300 SW 152NO ST ABOVEGROUND Unleaded Gas
PALMETIO 280 GOLF 9300 SW 152NO ST ABOVEGROUND Vehicular Diesel
TAMIAMI PARK 11201 SW 24TH ST 1000 ABOVEGROUND Unleaded Gas
TAMIAMI PARK 11201 SW 24TH ST 500 . ABOVEGROUND Vehicular Diesel
KENDALL 550 Emergency Generator
SHOPS 11395 SW 79TH ST ABOVEGROUND Diesel
ZOO MIAMI 12400 SW 152 ND ST 500 ABOVEGROUND Unleaded Gas
12401 SW 152NO ST
500
ABOVEGROUND
Emergency Generator
ZOO MIAMI Diesel
Redland Fruit & 300 spice 24801 SW 187th Ave ABOVEGROUND Diesel, Irrioation Pump
2000 Emergency Generator
VIZCAYA 3251 S MIAMI AVE ABOVEGROUND Diesel
Marinas Re-Sell Gasoline To The Public:
Water and Sewer: Diesel Fuel
21
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
19500 SW 376 TH ST 2000 ABOVEGROUND Emeraencv Generator Diesel
HAMMOCKS BLVD & SW 103RO ST 250 ABOVEGROUND Emeraencv Generator Diesel
6455 NW 7TH ST 550 UNDERGROUND Generator/Pumo Diesel
35250 SW 177TH COURT 2000 ABOVEGROUND Emeraencv Generator Diesel
461 NW 5TH AVE 6000 ABOVEGROUND Emeraencv Generator Diesel
10101-A COASTA DEL SOL BLVD 500 ABOVEGROUND Emeraencv Generator Diesel
6200 NW 32 NO AVE 1000 ABOVEGROUND Emergencv Generator Diesel
1530 NW 111 TH AVE 2000 ABOVEGROUND Emergencv Generator Diesel
18 FISHER ISLAND 1000 UNDERGROUND Emergencv Generator Diesel .
8324 NW 7TH ST 1000 UNDERGROUND Emeraencv Generator Diesel
7341 SW 61 ST CT 1000 ABOVEGROUND Emeraencv Generator Diesel
1 NW BLVD 10000 ABOVEGROUND Emeraencv Generator Diesel
2400 NW 76TH ST -:-550 UNDERGROUND Emeraencv Generator Diesel
925 BISCAYNE BLVD 10000 ABOVEGROUND Emeraencv Generator Diesel
12700 NW 30TH AVE 10000 ABOVEGROUND Emeraencv Generator Diesel
12700 NW 30TH AVE 10000 ABOVEGROUND Emeraencv Generator Diesel
354 SUNNY ISLES BLVD 2000 ABOVEGROUND Emeraencv Generator Diesel
17800 NW 29TH CT 1000 ABOVEGROUND Emeraencv Generator Diesel
19400 NE 10 AVE 1000 ABOVEGROUND Emeraencv Generator Diesel
21411 NW 47TH AVE 500 ABOVEGROUND Emergencv Generator Diesel
19975 AVENTURA BLVD 250 ABOVEGROUND Emeraencv Generator Diesel
15000 NW 37TH AVE 2000 ABOVEGROUND Emeraencv Generator Diesel
13760 NE 5 TH AVE 2000 ABOVEGROUND Emeraencv Generator Diesel
1825 NE 150 ST 2000 ABOVEGROUND Emeraencv Generator Diesel
5700 E 8TH AVE 1000 ABOVEGROUND Emeraencv Generator Diesel
20901 NW 7TH AVE 1000 ABOVEGROUND Emeraencv Generator Diesel
12400 NW 32NO AVE 1000 ABOVEGROUND Emeraencv Generator Diesel
13920 NW 60TH AVE 1000 ABOVEGROUND Emergencv Generator Diesel
3750 NW 181 sT ST 6000 ABOVEGROUND Emergencv Generator Diesel
7301 NW 186TH ST 1000 ABOVEGROUND Emeraencv Generator Diesel
7900 NW 178 ST 1000 ABOVEGROUND Emeraencv Generator Diesel
3300 W 76 TH ST 4000 UNDERGROUND Emeraencv Generator Diesel
20215 NW 2NO AVE 1000 . ABOVEGROUND Emeraencv Generator Diesel
3150 NW 208TH ST 1000 ABOVEGROUND Emeraencv Generator Diesel
2451 NE 203RO ST 1000 UNDERGROUND Emeraencv Generator Diesel
21101 NE28TH AVE 1000 UNDERGROUND Emergencv Generatar Diesel
19201 NE 29TH AVE 2000 ABOVEGROUND Emergencv Generator Diesel
3801 SUNNY ISLE BLVD 2000 UNDERGROUND Emergency Generatar Diesel
6452 MEDITERRANEAN BLVD 500 UNDERGROUND Emeraencv Generator Diesel
17902 NW MEDITERREAN BLVY 550 UNDERGROUND Emeraencv Generator Diesel
19091 NW 62NO AVE 500 UNDERGROUND Emeraencv Generator Diesel
16650 NE 79TH AVE 1000 UNDERGROUND Emeraencv Generator Diesel
3601 NE 207TH 8T 1000 UNDERGROUND Emeraencv Generator Diesel
3650 NE 213TH ST 1000 UNDERGROUND Emeraencv Generator Diesel
15700 NW 79TH AVE 1000 ABOVEGROUND Emergencv Generator Diesel
16547 NW 87TH AVE 1000 UNDERGROUND Emergency Generator Diesel
19802 NW 82NO PL 1000 UNDERGROUND Emergency Generator Diesel
10700 SW 147TH AVE 1000 UNDERGROUND Emergency Generator Diesel
22
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
14799 SW 117TH AVE 1000 ABOVEGROUND Emeraencv Generator Diesel
18445 OLD CUTLER RD 2000 UNDERGROUND Emeraencv Generator Diesel
SW 117 AVE & 208 ST 6000 UNDERGROUND Emeraencv Generator Diesel
12650 SW 150 TH ST 1000 UNDERGROUND Emeraencv Generator Diesel
6210 SW 128TH AVE 1000 ABOVEGROUND Emeraency Generator Diesel
SW 142 NO AVE & 92 NO ST 1000 ABOVEGROUND Emergency Generator Diesel
8700 SW 95TH AVE 10000 ABOVEGROUND Emergency Generator Diesel
8700 SW 95TH AVE 10000 ABOVEGROUND Emergency Generator Diesel
8260 SW 97TH ST 3000 ABOVEGROUND Emergency Generator Diesel
17935 SW 104TH AVE 2000 ABOVEGROUND Emeraencv Generator Diesel
19340 SW 112TH CT 500 ABOVEGROUND Emeraencv Generator Diesel
11380 SW 38TH ST 1000 ABOVEGROUND Emeraencv Generator Diesel
2545 SW 122NO CT 1000 ABOVEGROUND Emeraencv Generator Diesel
12480 SW 18TH ST 500 ABOVEGROUND Emeraencv Generator Diesel
1301 SW 122NO AVE 1000 ABOVEGROUND Emeraencv Generator Diesel
15550 SW 80 TH ST 250 ABOVEGROUND Emeraency Generator Diesel
1199 SW 134TH AVE 1000 ABOVEGROUND Emergency Generator Diesel
15840 SW 127TH AVE 2000 ABOVEGROUND Emergency Generator Diesel
4801 SW 117TH AVE 500 ABOVEGROUND Emergency Generator Diesel
11991 SW 34TH ST 500 ABOVEGROUND Emergency Generator Diesel
555 SE 8TH ST 6000 UNDERGROUND Emeraency Generator Diesel
SW 147TH AVE & 304TH ST 6000 ABOVEGROUND Emeraencv Generator Diesel
10350 PUERTO RICO DR 1000 ABOVEGROUND Emeraencv Generator Diesel
2575 NE 151 ST ST 100000 ABOVEGROUND Emeraencv Generator Diesel
2575 NE 151 sT ST 100000 ABOVEGROUND Emeraencv Generator Diesel
2575 NE 151 sT ST 6000 ABOVEGROUND Generator/Pump Diesel
29200 SW 142 NO AVE 2000 ABOVEGROUND Emeraency Generator Diesel
8300 COMMERCE WAY 1000 UNDERGROUND Emergency Generator Diesel
15225 HARDING DR 2000 ABOVEGROUND Emergency Generator Diesel
15800 SW 336 TH ST 1000 ABOVEGROUND Emergency Generator Diesel
15800 SW 336 TH ST 1000 ABOVEGROUND Emeraencv Generator Diesel
W 2 NO & 75 PLACE 6000 ABOVEGROUND Emeraencv Generator Diesel
SW 107TH AVE & 72 NO ST 6000 ABOVEGROUND Emeraencv Generator Diesel
8950 SW 232 NO ST 25000 ABOVEGROUND Emeraencv Generator Diesel
8950 SW 232 NO ST 25000 ABOVEGROUND Emergency Generator Diesel
8950 SW 232 NO ST 25000 ABOVEGROUND Emergency Generator Diesel
8950 SW 232 NO ST 2000 ABOVEGROUND Emergency Generator Diesel
8950 SW 232NO ST 25000 ABOVEGROUND Emergency Generator Diesel
8950 SW 232NO ST 25000 ABOVEGROUND Emergency Generator Diesel
3880 NW 25TH ST 2500 UNDERGROUND Emeraencv Generator Diesel
21069 BISCAYNE BLVD 1000 ABOVEGROUND' Emeraencv Generator Diesel
201 EASTWOOD DR 1000 UNDERGROUND Emeraencv Generator Diesel
18820 NE 29TH AVE 1000 ABOVEGROUND Emeraencv Generator Diesel
390 NW NORTH RIVER DRIVE 30000 ABOVEGROUND Emergency Generator Diesel
700 WEST SECOND AVENUE 5500 Emergency Generator Diesel
331 NE 9TH STREET 6000 Emergency Generator Diesel
1100 WEST SECOND AVENUE 200000 ABOVEGROUND Emergency Generator Diesel
6800 SW 87 AVENUE 360000 ABOVEGROUND Emergency Generator Diesel
23
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
9775 SW 83 RD STREET 12000 ABOVEGROUND Emergency Generator Diesel
900 W 2ND AVENUE 200000 ABOVEGROUND Emergency Generator Diesel
RICHMOND HEIGHTS 500 Emergency Generator Diesel
STATION #968 . 1000 Emergency Generator Diesel
GOULDS PERRINE 8000 Emergency Generator Diesel
8901 SW 58 TH STREET 14000 ABOVEGROUND Emergency Generator Diesel
DADE COLLIER TRAIN & TRANS I 5000 Emergency Generator Diesel
NW 107 & 12 STREET 500 Emergency Generator·Diesel
10105 COSTA DEL SOL BLVD 550 EmerQencv Generator Diesel
24
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
""
SAMPLE INVOICE
I I :#:
I I DAlE:
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SHIP TO: , REMIT TO:
C'" ,'"""'-1"-"""'"'"",",-"' ----' ,,,'clFEIN:
-"" "'" "
IBILL TO:
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Order #
IPO#
inlF"FI ">JI."nlINF UNIT U
IOPIS DAILY PRICING $2,00 , , ADDER (PER ClA I nN\ 0,355'
"""'
ITOTAL PRICE PER GALLON $2,3554
INET 700e
TOTAL FUEL COST
(Total Price per
Gallon x Net Gallons
<1e,,",7 Af
rAXES & FEES
M~MI'DADE USER ACCESS FEE (2% of Total FurnCost) $329,7~
M~MI'DADE I )R ' FEE (,25% of Total Fuel ::Ost) [~l!ll!g_.i.il9l~
M ~M I"DADE CO GAS TAX ",,, "$1,120,00 ,
FED EXC LUST' 0,001000 $7,00
FL I FEE 0,001250 $8,75
FL MTR FUEL TAX 0,149000 <1 n,q nn
FL POLLUTION TAX $145,Oe
FED ENV REC FEE $8,31
ITOTAL TAXES
I TOTAL
25
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C".)
TO: All Pool Bidders
MIAMI'DaDE
ttt·2Uiil
Internal Services Department
Procurement Management Division
Addendum No.1
INVITATION TO QUOTE NO.: 6·2015
TITLE: ITO, Gasoline and Diesel Fuel
This Addendum becomes part of the above-mentioned solicitation.
DATE: March 2, 2015
A. The following are requests for clarification and/or question, and the corresponding response.
1. Can one vendor win transport and one vendor win tankwagon?
Response: No. Award will be made in the aggregate on a group by group basis to the lowest
priced responsive, responsible Bidder.
All terms, covenants and conditions of the subject solicitation shall apply, except
to the extent herein amended.
fl_wh
Procurement Contracting Officer 2
CC: Clerk of the Board
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MIAMI .• f3'liJ~iij iiiI'
Internal Services Departme~~15 MAR 20 AM 8: 37
Procurement Management Di\(isi€lncl,o""f'I' ;, ""';U-I '( "T C' -,,' .. I".T\:~ .\ .... w. {,I •• ' .... '.11' ~I ")
Addendum No.2
TO: All Pool Bidders
INVITATION TO QUOTE NO.: 6-2015
TITLE; ITQ, Gasoline and Diesel Fuel
):'ili"Hi-OA3E'COUNTY, FLl\,
),',; :r· J.
DATE; March 19,2015
This Addendum becomes part of the above-mentioned solicitation,
A. Revision to the Solicitation.
1. The due date of sealed bids has changed from April 1", 2015 at 2:00PM to April 8th , 2015 at
2:00PM, All else remains the same, Bidders are reminded that quotes will NOT be accepted by
e-mail, telephone, or facsimile,
2, Change the Fuel Tax Rates table on Page 4 as follows. Under the Gasoline column and row titled
Motor Fuel-On/Off the Road (State), change the tax rate from 0.173 to 0.174. The table
represents the latest tax rate information. Therefore, the information is subject to change during
the term of this Invitation to Quote (ITQ).
B. The following are requests for clarification and/or question, and the corresponding response.
1. Request for two (2) Invoices per month of County's current contract delivered by your current
vendor(s) and corresponding bill of ladings of each gasoline and diesel fuel. These invoices
could be just from one or two of the locations with the largest usage.
Response: The County operates a large number of various types fuel sites managed by
numerous departments. The two County departments with the largest consumption of fuel are the
Internal Services Department I Fleet Management Division (ISD/FM), which is the largest
consumer of gasoline and second largest consumer of diesel, and Miami-Dade Transit (MDT),
which is the largest consumer of diesel. Responses to questions 2, 3, and 4 are also based on
these two departments' consumption. Please see copies of invoices attached to the same e-mail
containing this Addendum.
2. Please provide us with recently used invoices off of the current contract with their corresponding
BOL's for each type of fuel and each type of delivery?
Response: Please see response to question number 1.
3, Is there an average order size for each type of delivery (Transport and Tank Wagon)?
Response:
ISD/FM -the average order size is 7,500 gallons for diesel and 9,000 gallon for gasoline.
MDT -Transport average is 7,500 gallons per load (Diesel) and Tank Wagon Is 5,000 gallons per
load (Diesel and Unleaded)
4. Approximately how many orders a year are split loads to two separate facilities?
Response, On average, ISO has about 20 split orders a year. This occurs when a transport
delivery is requested but the site is unable to accept the entire load, or during emergency
1
I
I
situations. MDT has approximately t 9 split orders a year for unleaded fuel for the tank wagon
going to the three garages. None for diesel.
5. Just to confirm, all taxes and fees in the table on pg. 4 of the solicitatlon will be listed as separate
line items on invoices and don't need to be added into our differential?
Response: Yes, as applicable to each fuel.
6. Looking for a tabulation sheet from last year's bid.
Response: Please see referenced Tally Sheet attached to the same e-mail containing this
Addendum.
7. Please provide monthly usage report broken down by month for the last 12 months?
Response: Below are the total numbers of gallons delivered to all County departments per fuel
type during the previous 12 months. Usage numbers should correlate with delivery numbers, but
due to the large number of sites within several departments, usage numbers are not readily
available.
Diesel Gasoline
Mar-14 1,390,582.00 Mar-14 628,957.00
Apr-14 1,350,433.00 Apr-14 590,691.00
May-14 1,574,509,00 May-14 688,127.00
Jun-14 1,340,640.00 Jun-14 607,122.00
Jul-14 1,519,624.00 Jul-14 662,743.00
Aug-14 1,415,799.90 Aug-14 636,693.30
Sep-14 1,497,049.00 Sep-14 630,222.00
Oct-14 1,521,151.00 Oct-14 643,522.00
Nov-14 1,271,409.00 Nov-14 533,262.00
Dec-14 1,374,579.70 Dec-14 616,228.10
Jan-iS 1,384,765.00 Jan-iS 596,395.00
Feb-iS 1,223,501.00 Feb-iS 526,311.00
8. Have any addenda other than #t been released?
Response: No.
9. When is the anticipated award date?
Response: Approximately 1 -2 weeks before May t't.
10. When is the first board meeting after the bid opening?
Response: Award of the referenced Invitation to Quote (ITQ) does not require board approval.
11. Will a decision be made at the board meeting or sometime before then?
Response: See response to question number 9 and to.
12. Can the County accept up to 5% bio in your diesel fuel?
Response: Yes, as long as it's Ultra Low Sulfur Diesel.
13. What is the percent preference given to a local bidder?
Response: Please follow link below to the LOCAL PREFERENCE Paragraph 1.10 (C) of the
general terms and condition. The link is also found in Section I, Paragraph t of the ITQ.
http://www.mI8mtdade.gov/orocurementllibra ry/boilerpl ate/general ~ terms~and~cQnd iti a ns-r14-3. pdf.
2
t4. Does the percent preference apply to the bid margins or bid totals?
Response: Local Preference is applied to the price for all items within a Group.
15. Is the public invited to attend the bid opening? If so, what Information will be read aloud at the
opening?
Response: A public opening is not scheduled.
16. How soon after the bid opening will preliminary bid tabulations be available?
Response: Within 30 days, but usually sooner.
17. Would the County consider an alternate firm fixed price for the year? If so, would you accept our
clauses? Please Indicate which clauses would be acceptable and which clauses would be cause
for rejection.
Response: The County will not consider an alternate firm fixed price.
All terms, covenants and conditions of the subject solicitation shall apply, except
to the extent herein amended.
,9.<mW~M
Procurement Contracting Officer
CC: Clerk of the Board
3
l
Miami-Dade County
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1, DEFINITIONS
Bid/Proposal-shall refer to any offer(s) submitted in response to this
soliCitation.
Bidder/Contractor/Proposer -shall refer to anyone submitting a Bid
in response to this solicitation.
Bid Solicitation -shall mean this solicitation documentation, including
any and all addenda.
SOlicitation Submittal Form -must be completed and submitted with
Bid/Proposal. The Bidder should indicate its name in the appropriate
space on each page.
County -shall refer to Miami-Dade County, Florida
ISO -shall refer to the Miami-Dade Internal Services Department.
PMS -shall refer to the Miami-Dade Procurement Management
Services Division within the Internal Services Department (ISO).
Registered Vendor -shall refer to a firm that has completed the
Miami-Dade County Business Entity Registration process via the
County's online Vendor Portal and has satisfied all requirements to
enter into business agreements with the County.
Successful Bidder/Proposer -shall mean the Bidder(s)/Proposer(s)
recommended for award.
Vendor Registration -shall refer to the online Business Entity
Registration Application.
BidSync -shall refer to the electronic bidding System used to solicit
and receive solicitation responses for the County.
For additional information about online vendor registration,
please contact the Vendor Services Section at 111 N.W. 1st Street,
13th Floor, Miami, FL 33128; Phone 305-375-5773. Vendors can
register online by visiting the Vendor Services Section of PMS'
web site at http://www.miamldade.gov/procuremenUvendor-
registration. asp
1.2. INSTRUCTIONS TO BIDDERS
A. Bidder Qualification
It is the policy of the County to encourage full and open competition
among all available qualified vendors. All vendors regularly engaged in
the type of work specified in the Bid Solicitation are encouraged to
submit Bids. To be eligible for award of a contract (including small
purchase orders), Bidders must become a Registered Vendor. Only
Registered Vendors can be awarded County contracts. Vendors are
required to register with the County by visiting the Vendor Services
Section of PMS' web site at
http://www.miamidade.gov/procurementlvendor-registration.asp
The County endeavors to obtain the partiCipation of all qualified small
business enterprises. For information and to apply for certification.
contact Small Business Development at 111 N.W. 1 Street, 19th Floor,
Miami, FL 33128-1900, or by telephone at 305-375-3111. County
employees and board members wishing to do bUSiness with the
County are referred to Section 2-11.1 of the Miami-Dade County Code
relating to Conflict of Interest and Code of Ethics.
B. Vendor Registration
Effective September 15, 2014, to be recommended for award, the
County requires that vendors complete a Miami-Dade County Vendor
Registration via PMS' online Vendor Portal:
http://www . m iamidade.g ov/procuremenUvend or-registration. asp
The vendor must have the following documents prior to registration:
Miami-Dade County Local Tax Receipt (for firms with a physical
location within Miami-Dade County). Certificate of Incorporation, W-9,
IRS Letter 147C and an Original Notarized Summary Page. During the
online registration process, the vendor shall complete the County's
Uniform Affidavit Packet (Affidavit Form). In order to complete the
online registration process, the vendor shall mail the Original Notarized
Summary Page within.48 hours of registering to the Vendor Services
Section at 111 N.W. 1st Street, 13th Floor, Miami, FL 33128 for
approval.
In the event that the vendor's online registration submittal is not
approved, the County may in its sole discretion, award to the next
9/24/14 -Revision 14·3
lowest responsive, responsible Bidder. In becoming a Registered
Vendor with Miami~Dade County, the vendor confirms its knowledge of
and commitment to comply with the following:
1. Miami·Dade County Ownership Disclosure Affidavit
(Sec. 2-8.1 of the County Code)
2. Miami-Dade County Employment Disclosure Affidavit
(County Ordinance No. 90-133, amending Section 2.B-l(d)(2)
of the County Code)
3. Miami-Dade Employment Drug-free Workplace Certification
(Section 2-B.l.2(b) of the County Code)
4. Miami-Dade Disability and Nondiscrimination Affidavit
(Article 1, Section 2-8.1.5 Resolution R182-00 Amending
R-3B5-95)
5. Miami-Dade County Debarment Disclosure Affidavit
(Section 10.3B of the County Code)
6. Miami-Dade County Vendor Obligation to County
Affidavit
(Section 2-B.l of the County Code)
7. Miami-Dade County Code of Business Ethics Affidavit
(Article 1, Section 2-8.1(i) and 2-11(b)(l) of the County Code
through (6) and (9) of the County Code and County Oroinance No
00-1 amending Section 2-11.I(c) of the County Code)
8. Miami-Dade County Family Leave Affidavit
(Article V of Chapter 11 of the County Code)
9. Miami-Dade County Living Wage Affidavit
(Section 2-B.9 of the County Code)
10. Miami-Dade County Domestic Leave and Reporting Affidavit
(Article B, Section l1A-50 1 lA-57 of the County Code)
11. Subcontracting Practices
(Ordinance 97-35)
12. Subcontractor/Supplier Listing
(Ordinance 97-104)
13. W-9 and IRS Letter 147C
The vendor must furnish these forms as required by the Internal
Revenue Service.
14. Social Security Number
In order to establish a file for your firm, you must provide your
firm's Federal Employer Identification Number (FEIN). If no FEIN
exists, the Social Security Number of the owner or individual must
be provided. This number becomes your "County Vendor
Number". To comply with Section 119.071(5) of the Florida
Statutes relating to the collection of an individual's Social Security
Number, be aware that PMS requests the Social Security Number
for the following purposes:
Identification of individual account records
To make payments to individual/vendor for goods and
services provided to Miami-Dade County
Tax reporting purposes
• To provide a unique identifier in the vendor database that
may be used for searching and sorting departmental records
15. Office of the Inspector General
Pursuant to Section 2-1076 of the County Code.
16. Small Business Enterprises (SBE)
The County endeavors to obtain the participation of all small
business enterprises pursuant to Sections 2-8.2, 2-8.2.3 and 2-
8.2.4 of the County Code and Title 49 of the Code of Federal
Regulations. The SSE program provisions are available at
hUp:/Iwww.miamidade.gov/business/business-development-
legislation.asp.
17. Antitrust Laws
By acceptance of any contract, the vendor agrees to comply
with all antitrust laws of the United States and the State of
Florida.
C. Public Entity Crimes
To be eligible for award of a contract, firms wishing to do business
with the County must comply with the following:
Pursuant to Section 287.133(2)(a) of the Florida Statutes, a person or
affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a Bid on a contract
to provide any goods or services to a public entity, may not submit a
Bid on a contract with a public entity for the construction or repair of a
Miami-Dade County
SECTION 1
GENERAL TERMS AND CONDITIONS
public building or public work, may not submit Bids on leases of real
property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity
in excess of the threshold amount provided in Section 287.017 of the
Florida Statutes, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.
D. Request for Additional Information
1. Pursuant to Section 2~11.1(t) of the County Code, all Bid
Solicitations, once advertised and until an award·recommendation
has been forwarded to the appropriate authority are under the
"Cone of Silence". Any communication or inquiries, except for
clarification of process or procedure already contained in the
sOlicitation, are to be made in writing to the attention of the
Procurement Officer identified on the front page of the solicitation
via the BidSync System with a copy sent to the Clerk of the
Board, cterkbcc@miamidade.gov.
2. Procurement Management may issue an addendum in response
to any inquiry received, prior to Bid opening, which changes, adds
to or clarifies the terms, provisions or requirements of the
solicitation. The Bidder should not rely on any representation,
statement or explanation whether written or verbal, other than
those made in this Bid Solicitation document or in any addenda
issued. Where there appears to be a conflict between this Bid
Solicitation and any addenda, the last addendum issued shall
prevail.
3. It is the Bidder's responsibility to ensure receipt of all addenda,
and any accompanying documentation.
E. Contents of Bid Solicitation and Bidders' Responsibilities
1. It is the responsibility of the Bidder to become thoroughly familiar
with the Bid requirements, terms and conditions of this solicitation.
Pleas of ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the
requirements of the County, or the compensation to be paid to the
Bidder.
2. In the event a Bidder wishes to protest any part of the General
Conditions, Special Conditions and/or Technical Specifications
contained in the Bid SOlicitation it must file a notice of protest in
writing with the issuing department no later than 48 hours prior to
the Bid opening date and hour specified in the solicitation. Failure
to file a timely notice of protest will constitute a waiver of
proceedings.
3. This solicitation is subject to all legal requirements contained in
the applicable County Ordinances, Administrative/Implementing
Orders, and Resolutions, as well as all applicable State and
Federal Statutes. Where conflict exists between this Bid
Solicitation and these legal requirements, the authority shall
prevail in the following order: Federal, State and local.
4. It is the responsibility of the Bidder/Proposer, prior to conducting
any lobbying regarding this solicitation to file the appropriate
form with the Clerk of the Board stating that a particular
lobbyist Is authorized to represent the Bidder/Proposer. The
Bidder/Proposer shall also file a form with the Clerk of the Board
at the point in time at which a lobbyist is no longer authorized to
represent said Bidder/ Proposer. Failure of a Bidder/Proposer to
file the appropriate form required, in relation to each solicitation,
may be considered as evidence that the Bidder/Proposer is not a
responsible contractor.
F. Change or Withdrawal of Bids
1. Changes to Bid -Prior to the scheduled Bid opening a Bidder may
change its Bid by submitting a new Bid via the BidSync System.
No changes to a Bid will be accepted after the Bid has closed.
2. Withdrawal of Bid -A Bid shall be irrevocable unless the Bid is
withdrawn as provided herein. A bid may be withdrawn one
hundred-eight (180) days after the Bid has been opened and prior
to award, by submitting a letter to the contact person identified on
the front cover of this Bid Solicitation. The withdrawal letter must
be on company letterhead and signed by an authorized agent of
the Bidder.
9/24/14 -Revision 14-3
G. Conflicts .within the Bid Solicitation
Where there appears to be a conflict between the General Terms
and Conditions, Special Conditions, the Technical Specifications,
the Bid Submittal Section, or any addendum issued, the order of
precedence shall be: the last addendum issued, the Bid Submittal
Section, the Technical Specifications, the Special Conditions, and
then the General Terms and Conditions.
H. Prompt Payment Terms
1. It is the policy of Miami-Dade County that payment for all
purchases by County agencies and the Public Health Trust shall
be made in a timely manner and that interest payments be made
on late payments. 'In accordance with Florida Statutes, Section
218.74 and Section 2-8.1.4 of the Miami-Dade County Code, the
time at which payment shall be due from the County or the Public
Health Trust shall be forty-five (45) days from receipt of a proper
invoice. The time at which payment shall be due to small
businesses shall be thirty (30) days from receipt of a proper
invoice. All payments due from the County or the Public Health
Trust, and not made within the time specified by this section, shall
bear interest from thirty (3~} days after the due date at the rate of
one percent (1%) per month on the unpaid balance. Further,
proceedings to resolve disputes for payment of obligations shall
be concluded by final written decision of the County Mayor, or his
or her designee(s), not later than sixty (60) days after the date on
which the proper invoice was received by the County or the Public
Health Trust.
2. The Bidder may offer cash discounts for prompt payments;
however, such discounts will not be considered in determining the
lowest price during bid evaluation. Bidders are requested to
provide prompt payment terms in the space provided on the Bid
submittal signature page of the solicitation.
I. Accounts Receivable Adjustments
In accordance with Miami-Dade County Implementing Order 3-9,
Accounts Receivable Adjustments, if money is owed by the
Contractor to the County, whether under this Contract or for any
other purpose, the County reserves the right to retain such
amount from payment due by County to the Contractor under this
Contract. Such retained amount shall be applied to the amount
owed by the Contractor to the County. The Contractor shall have
no further claim to such retained amounts which shall be deemed
full accord and satisfaction of the amount due by the County to
the Contractor for the applicable payment due herein.
1.3. PREPARATION OF BIDS
A. Bidders are required to register, free of charge, with BidSync to
establish a vendor account to view and respond to solicitations
issued by Miami-Dade County.
B. The solicitation submittal form and associated SOlicitation
documents defines requirements of items to be purchased, and
must be completed and submitted as outlined within the
solicitation via the BidSync System. Use of any other form will
result in the rejection of the Bidder's offer.
C. The solicitation submittal form must be fully completed and
provided with your bid/proposal. Failure to comply with these
requirements may cause the Bid to be rejected.
D. An authorized agent of the Bidder's firm must i the solicitation
submittal form.
I
E. may be considered non-responsive if bids are
conditioned to modifications, changes, or revisions to the terms
and conditions of this solicitation.
F. The Bidder may submit alternate Bid(s) for the same SOlicitation
provided that such offer is allowable under the terms and
conditions. The alternate Bid must meet or exceed the minimum
requirements and be submitted on a separate Bid submittal
marked "Alternate Bid".
G. When there is a discrepancy between the unit prices and any
2
Miami-Dade County
SECTION 1
GENERAL TERMS AND CONDITIONS
extended prices, the unit prices will prevail.
H. An optional electronic submittal shall not be considered a part of
the bid if it differs in any respect from the required manual
submittal in the original hard copy.
1.4. CANCELLATION OF BID SOLICITATION
Miami~Dade County reserves the right to cancel, in whole or in part,
any solicitation when it is in the best interest of the County.
1.5. AWARD OF BID SOLICITATION
A. This Bid may be awarded to the responsible Bidder meeting all
requirements as set forth in the solicitation. The County reserves
the right to reject any and all Bids, to waive irregularities or
technicalities and to re~advertise for all or any part of this Bid
Solicitation as deemed in its best interest. The County shall be the
sale judge of its best interest.
B. When there are multiple line items in a solicitation, the County
reserves the right to award on an individual item basis, any
combination of items, total low Bid or in whichever manner
deemed in the best interest of the County.
C. The County reserves the right to reject any and all Bids if it is
determined that prices are excessive, best offers are determined
to be unreasonable, or it is otherwise determined to be in the
County's best interest to do so.
D. The County reserves the right to negotiate prices with the low
bidder, provided that the scope of work of this solicitation remains
the same.
E. Award of this Bid SoliCitation will only be made to firms that have
completed the Miami~Dade County Business Entity Registration
Application and that satisfy all necessary legal requirements to do
business with Miami~Dade County. Firms domiCiled in Miami~
Dade County must present a copy of their Miami~Dade County
issued Local Business Tax Receipt.
F. Pursuant to County Code Section 2~8.1(g), the Bidder's
performance as a prime contractor or subcontractor on previous
County contracts shall be taken into account in evaluating the Bid
received for this Bid Solicitation.
G. To obtain a copy of the Bid tabulation, upon notice of Award
Recommendation Bidder(s) may request bid tabulations or other
award information by contacting the contact person outlined within
the solicitation. Information will then be provided electronically.
H. The Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order. work order, and any change
order(s) shall constitute the contract.
I. In accordance with Resolution R~1574·88, the Director of the
Internal Services Department or authorized deSignee will decide
all tie Bids.
J. Award of this Bid may be predicated on compliance with and
submittal of all required documents as stipulated in the
Solicitation.
K. The County reserves the right to request and evaluate additional
information from any bidder after the submission deadline as the
County deems necessary.
1.6. CONTRACT EXTENSION
The County reserves the right to exercise its option to extend a
contract for up to one hundred~eighty (180) calendar days beyond the
current contract period and will notify the contractor in writing of the
extension.
This contract may be extended beyond the initial one hundred~eighty
(180) day extension period upon mutual agreement between the
County and the successful Bidder(s) upon approval by the Board of
County Commissioners.
1.7. WARRANTY
All warranties express and implied, shall be made available to the
County for goods and services covered by this Bid SOlicitation. All
goods furnished shall be fully guaranteed by the successful Bidder
against factory defects and workmanship. At no expense to the
County, the successful Bidder shall correct any and all apparent and
9124/14 -Revision 14-3
latent defects that may occur within the manufacturer's standard
warranty. The Special Conditions of the Bid Solicitation may
SUI,e,seele the manufacturer's standard
II ii, I
;;;Cj;iOSted, supplied by the awarded Bidder under the Contract shall be
new, warranted for their merchantability, and fit for the particular
purpose herein. In the event any of the materials supplied to the
County by the awarded Bidder are found to be defective or do not
conform to specifications: (1) the materials may be returned to the
awarded Bidder at its expense and the Contract terminated or (2) the
County may require the awarded Bidder to replace the materials at its
expense.
1.8. ESTIMATED QUANTITIES
Estimated quantities or dollars are for Bidder's guidance only: (a)
estimates are based on the County's anticipated needs and/or usage
during a previous contract period and; (b) the County may use these
estimates to determine the low Bidder. Estimated quantities do not
contemplate or include possible additional quantities that may be
ordered by other government, quasi-government or non-profit entities
utilizing this contract under the Joint Purchase portion of the County
User Access Program (UAP) described in Section 2.21 of this contract
solicitation and the resulting contract, if that section ;s present in this
solicitation document. No guarantee is expressed or implied as to
quantities or dollars that will be used during the contract period. The
County is not obligated to place any order for the given amount
subsequent to the award of this Bid Solicitation.
1.9. NON-EXCLUSIVITY
It is the intent of the County to enter into an agreement with the
successful Bidder that will satisfy its needs as described herein.
However, the County reserves the right as deemed in its best interest
to perform, or cause to be performed, the work and services, or any
portion thereof, herein described in any manner it sees fit, including but
not limited to: award of other contracts, use of any contractor, or
perform the work with its own employees.
1.10. LOCAL PREFERENCE
The evaluation of competitive bids is subject to Section 2-8.5 of the
Miami-Dade County Code, which, except where contrary to federal and
state law, or any other funding spurce requirements, provides that
preference be given to local businesses.
A. A Local Business shall be defined as:
1. a business that has a valid Local Business Tax Receipt, issued
by Miami~Dade County at least one year prior to bid or
proposal submission:
2. a business that has physical business address located within
the limits of Miami~Dade County from which the vendor
operates or performs business. Post Office Boxes are not
verifiable and shall not be used for the purpose of establishing
said physical address: and
3. a business that contributes to the economic development and
well-being of Miami~Dade County in a verifiable and
measurable way. This may include but not be limited to the
retention and expansion of employment opportunities and the
support and increase in the County's tax base. To satisfy this
requirement, the vendor shall affirm in writing its compliance
with either of the following objective criteria as of the bid or
proposal submission date stated in the solicitation:
(a) vendor has at least ten (10) permanent full time
employees, or part time employees equi~alent to 10 FTE
(''fun~time equivalent" employees working 40 hours per
week) that live in Miami~Dade County, or at least 25% of
its employees that live in Miami~Dade County, or
(b) vendor contributes to the County's tax base by paying
either real property taxes or tangible personal property
taxes to Miami~Dade County, or
3
Miami·Dade County
SECTION 1
GENERAL TERMS AND CONDITIONS
(c) some other verifiable and measurable contribution to the
economic development and well-being of Miami-Dade
County.
B. Additionally, a Locally-Headquartered Business shall mean a
Local Business as defined above which a "principal place of
business" has in Miami-Dade County. "Principal place of
business" means the neNe center or the center of overall
direction, control, and coordination of activfties of the bidder. If
the bidder has only one business location, such business location
shall be its principal place of business.
C. If the Low Bidder is a not a Local Business, then any and all
responsive and responsible Local Businesses submitting a price
within ten percent of the Low Bid, the Low Bidder, and any and all
responsive and responsible Locally-Headquartered Businesses
submitting a price within fifteen percent of the Low Bid, shall have
an opportunity to submit a best and final bid equal to or lower than
the'Low Bid.
D. If the Low Bidder is a Local Business which is not a LocaUy-
Headquartered Business, then any and all responsive and
responsible Locally Headquartered Businesses submitting a price
within five percent of the Low Bid, and the Low Bidder shall have
an opportunity to submit a best and final bid equal to or lower than
the Low Bid.
E. At this time, there is an Interlocal Agreement for Reciprocity of
Local Business and Locally-Headquartered Business Preferences
in effect between Miami-Dade and Broward Counties until
September 30, 2015. Therefore, a vendor which meets the
requirements of (A) andfor (B) above for Broward County shall be
considered a Local Business andfor Locally-Headquartered
Business.
1.11. CONTINUATION OF WORK
Any work that commences prior to and will extend beyond the
expiration date of the current contract period shall, unless terminated
by mutual written agreement between the County and the successful
Bidder, continue until completion at the same prices, terms and
conditions.
1.12. BID PROTEST
A recommendation for contract award or rejection of award may be
protested by a Bidder in accordance with the procedures contained in
Sections 2-8.3 and 2-8.4 of the County Code, as amended, and as
established in Implementing Order No. 3-21.
A. A written intent to protest shall be filed with the Clerk of the
Board and em ailed to all participants in the competitive process
within three (3) County work days of the filing of the County
Mayor's recommendation. This three-day period begins on the
County workday after the filing of the County Mayor's
recommendation. Such written intent to protest shall state the
particular grounds on which it is based and shall be
accompanied by a filing fee as detailed below.
B. The written intent to protest shall be accompanied by a non-
refundable filing fee, payable to the Clerk of the Board, in
accordance with the schedule provided below:
Award Amount Filing Fee
$25.000·$250.000 $ 500
$250.001-$500.000 $1.000
$500,001-$5 million $3,000
Over $5 million $5,000
The protester shall then file all pertinent documents and
supporting evidence with the Clerk of the Board and mail copies
to all participants in the competitive process and to the County
Attorney within three (3) County workdays after the filing of a
written intent to protest.
C. For award recommendations greater than $250,000 the following
shall apply:
The County's recommendation to award or reject will be
immediately communicated (via email) to all participants in the
competitive process and filed with the Clerk of the Board.
9/24/14 -Revision 14·3
D. For award recommendations from $25,000 to $250,000 the
following shall apply:
Participants may view recommendations to award on the
PMS website:
https:/Iwww,miamidade.gov/DPMIWI/AwardRecommendatio
nS.aspx or call the contact person as identified on the cover
page of the Bid Solicitation.
1.13. LAWS AND REGULATIONS
The successful Bidder shall comply with all laws and regulations
applicable to provide the goods and/or services specified in this Bid
Solicitation. The Bidder shall comply with all federal, state and local
laws that may affect the goods and/or services offered.
1.14. LICENSES, PERMITS AND FEES
The awarded bidder(s) shall hold all licenses and/or certifications,
obtain and pay for all permits and/or inspections, and comply with all
laws, ordinances, regulations and building code requirements
applicable to the work required herein. Damages, penalties, and/or
fines imposed on the County or an awarded bidder for failure to obtain
and maintain required licenses, certifications, permits and/or
inspections shall be borne by said awarded bidder.
1.15. SUBCONTRACTING
Unless otherwise specified in this Bid Solicitation, the successful
Bidder shall not subcontract any portion of the work without the prior
written consent of the County, The ability to subcontract may be
further limited by the Special Conditions. Subcontracting without the
prior consent of the County may result in termination of the contract for
default. When Subcontracting is allowed the Bidder shall comply with
County Resolution No. 1634-93, Section 10-34 of the County Code
and County Ordinance No. 97-35. The Bidder shall not change or
substitute first tier subcontractors or direct suppliers or the portions of
the contract work to be performed or materials to be supplied from
those identified except upon written approval of the County.
1.16. SUBCONTRACTORS -RACE, GENDER AND ETHNIC
MAKEUP OF OWNERS AND EMPLOYEES
Pursuant to Sections 2-8,1, 2-8.8 and 10.34 of the County Code (as
amended by Ordinance No. 11-90), for all contracts which involve the
expenditure of one hundred thousand dollars ($100,000) or more, the
entity contracting with the County must report to the County the race,
gender, and ethnic origin of the owners and employees of its first tier
subcontractors (refer to the Subcontractor/Supplier Listing Sub 100
form). In the event that the successful Bidder demonstrates to the
County prior to award that this information is not reasonably available
at that time, the successful Bidder shall be obligated by contract to
exercise diligent efforts to obtain that information and to provide the
same to the County not later than ten (10) days after it becomes
available and, in any event, prior to final payment under the contract.
As a condition of final payment under a contract, the successful Bidder
shall identify subcontractors used in the work, the amount of each
subcontract, and the amount paid and to be paid to each subcontractor
(refer to the Subcontractor Payment Report Sub 200 form at
http://www.miamidade.gov/business/librarv/forms/subcontractors-
payment.pdD.
1.17. ASSIGNMENT
The successful Bidder shall not assign, transfer, hypothecate, or
otherwise dispose of this contract, including any rights, title or interest
therein, or its power to execute such contract to any person, company
or corporation without the prior written consent of the County.
1.18. DELIVERY
Unless otherwise specified in the Bid Solicitation, prices quoted shall
be F.O.B. Destination. Freight shall be included in the proposed price.
1.19. RESPONSIBILITY AS EMPLOYER
The employee(s) of the successful Bidder shall be considered to be at
all times its employee(s), and not an employee(s) or agent(s) of the
4
Miami-Dade County
SECTION 1
GENERAL TERMS AND CONDITIONS
County or any of its departments. The successful Bidder shall provide
competent employee(s) capable of performing the required services.
The County may require the successful Bidder to remove any
employee it deems unacceptable. All employees of the successful
Bidder shall wear proper identification.
1.20. INDEMNIFICATION
The successful Bidder shall indemnify and hold harmless the County
and its officers, employees, agents and instrumentalities from any and
all liability, losses or damages, including attorney's fees and costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,'
causes of actions or proceedings of any kind or nature arising out of,
relating to or resulting from the performance of the agreement by the
successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all
claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of
the County, where applicable, including appellate proceedings, and
shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and
agrees that any insurance protection required by this Agreement or
otherwise provided by the successful Bidder shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the
County or its officers, employees, agents and instrumentalities as
herein provided.
1.21. INSURANCE REQUIREMENTS
A. The contractor shall furnish to the Vendor Services Section of
PMS, 111 NW 1st Street, Suite 1300, Miami, Florida 33128,
Certificate(s) of Insurance which indicate that insurance coverage
has been obtained which meets the requirements as outlined
below:
1. Worker's Compensation Insurance for all employees of
the vendor as required by Florida Statute 440.
2. Commercial General Liability Insurance on a
comprehensive basis in an amount not less than $300,000
combined single limit per occurrence for bodily injury and
property damage. Mlaml~Oade County must be shown
as an additional Insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non-
owned and hired vehicles used in connection with the
work, in an amount not less than $300,000 combined
single limit per occurrence for bodily injury and property
damage.
B. All required insurance policies shall be issued by companies
authorized to do business under the laws of the State of Florida,
with the following qualifications:
The company must be rated no less than "A-" as to management,
and no less than "Class VII" as to financial strength, by the latest
edition of Best's Insurance Guide, published by A.M. Best
Company, Oldwick, New Jersey or its equivalent, subject to the
approval of the County's ISO Risk Management Division
OR
The company must hold a valid Florida Certificate of Authority as
shown in the latest "List of All Insurance Companies Authorized or
Approved to do Business in Florida", issued by the State of Florida
Department of Financial Services.
C. Certificates of Insurance must meet the following
requirements:
1. Certificate must indicate that no modification or change in
insurance shall be made without thirty (30) days written advance
notice to the certificate holder.
2. Signature of agent must be included.
3. If Automobile Liability Insurance is required above, insurance
must be provided for all of the following vehicles:
a) Owned
b) Non·owned
c) Hired
9f24/14 -Revision 14·3
4. If General or Public Liability . Insurance is required above,
Certificate of Insurance must show Miami-Dade County as an
additional insured for that coverage.
5. Certificate Holder must read exactly as presented below:
Miami~Dade County
111 N.W. 1st Str •• t, Suit. 2340
Miami, FL 33128·1974
O. Compliance with the requirements in this Section shall not relieve
the successful Bidder of its liability and obligation under this, or
under any other, section of the Contract. The successful Bidder
shall provide to the County the insurance documents within ten
(10) business days after notification of recommendation to award. If
the certificate submitted does not include the coverages outlined in
the terms and conditions of this solicitation, the successful Bidder
shall have an additional five (5) business days to submit a
corrected certificate to the County. Failure of the successful Bidder
to provide the required insurance documents in the manner and
within the timeframes prescribed within five (5) bUSiness days may
result in the bidder being deemed non-responsible and the
issuance of a new award recommendation.
No work shall be authorized or shall commence under the
Contract until the successful Bidder has complied with the
foregoing insurance requirements.
E. The successful Bidder shall assure that the Certificates of
Insurance required in conjunction with this Section remain in full
force for the term of the Contract, including any renewal or
extension periods that may be exercised by the County. If the
Certificate(s) of Insurance is scheduled to expire during the term of
the Contract, the successful Bidder shall submit new or renewed
Certificate(s) of Insurance to the County a minimum of ten (10)
calendar days before such expiration.
F. In the event that expired Certificates of Insurance are not replaced
or renewed to cover the Contract period, the County may suspend
the Contract until the new or renewed certificates are received by
the County in the manner prescribed herein. If such suspension
exceeds thirty (30) calendar days, the County may, at its sale
discretion, terminate the Contract for cause and the successful
Bidder shall be responsible for all direct and indirect costs
associated with such termination.
1.22. COLLUSION
The successful Bidder recommended for award as the result of a
competitive SOlicitation for any County purchases of supplies, materials
and services (including professional services, other than professional
architectural, engineering and other services subject to Sec. 2-10.4
and Sec. 287.055 Fla Stats.), purchase, lease, permit, concession or
management agreement shall, within five (5) business days of the filing
of such recommendation, submit an affidavit under the penalty of
perjury, on a form provided by the County: stating either that the
contractor is not related to any of the other parties bidding in the
competitive SOlicitation or identifying all related parties, as defined In
this Section, which bid in the solicitation; and attesting that the
contractor's proposal is genuine and not sham or collusive or made in
the interest or on behalf of any person not therein named, and that the
contractor has not, directly or indirectly, induced or solicited any other
proposer to put in a sham proposal, or any other person, firm, or
corporation to refrain from proposing, and that the proposer has not in
any manner sought by collusion to secure to the proposer an
advantage over any other proposer. In the event a recommended
contractor identifies related parties in the competitive soliCitation its bid
shall be presumed to be collusive and the recommended contractor
shall be ineligible for award unless that presumption is rebutted in
accordance with the provisions of Sec. 2-8.1.1. Any person or entity
that fails to submit the required affidavit shall be ineligible for contract
award.
A. The Collusion Affidavit will be included in all Solicitations and will
be requested from bidders/proposers once bids/proposals are
received and evaluated.
B. Failure to provide a Collusion Affidavit within 5 business days
after the recommendation to award has been filed with the Clerk
5
Miami-Dade County
SECTION 1
GENERAL TERMS AND CONDITIONS
of the Board shall be cause for the contractor to forfeit their bid
bond if applicable.
1.23. MODIFICATION OF CONTRACT
The contract may be modified by mutual consent, in writing through the
issuance of a modification to the contract, purchase order, change
order or award sheet, as appropriate.
1.24. TERMINATION FOR CONVENIENCE
The County, at its sole discretion, reserves the right to terminate this
contract without cause upon thirty (30) days written notice. Upon
receipt of such notice, the successful Bidder shall not incur any
additional costs under this contract. The County shall be liable only for
reasonable costs incurred by the successful Bidder prior to notice of
termination. The County shall be the sole judge of "reasonable costs."
1.25. TERMINATION FOR DEFAULT
The County reserves the right to terminate this contract, in part or in
whole, or place the vendor on probation in the event the successful
Bidder fails to perform in accordance with the terms and conditions
stated herein. The County further reserves the right to suspend or
debar the successful Bidder in accordance with the appropriate County
ordinances, resolutions and/or administrativefimplementing orders.
The vendor will be notified by letter of the County's intent to terminate.
In the event of termination for default, the County may procure the
required goods and/or services from any source and use any method
deemed in its best interest. All re-procurement cost shall be borne by
the successful Bidder.
1.26. FRAUD AND MISREPRESENTATION
Pursuant to Section 2-8.4.1 of the Miami-Dade County Code, any
individual, corporation or other entity that attempts to meet its
contractual obligations with the County through fraud,
misrepresentation or material misstatement, may be debarred for up to
five (5) years. The County as a further sanction may terminate or
cancel any other contracts with such individual, corporation or entity.
Such individual or entity shall be responsible for all direct or indirect
costs associated with termination or cancellation, including attorney's
fees. .
1.27. OFFICE OF THE INSPECTOR GENERAL
Miami-Dade County has established the Office of the Inspector
General, which is authorized and empowered to review past, present,
and proposed County and Public Health Trust programs, contracts,
transactions, accounts, records and programs. The Inspector General
(IG) has the power to subpoena witnesses, administer oaths, require
the production of records and monitor existing projects and programs.
The Inspector General may, on a random baSiS, perform audits on all
County contracts. The cost of random audits shall be incorporated into
the contract price of all contracts and shall be one quarter (114) of one
(1) percent of the contract price, except as otherwise provided in
Section 2·1076 o!the County Code.
1.28. PRE-AWARD INSPECTION
The County may conduct a pre-award inspection of the Bidder's site or
hold a pre-award qualification hearing to determine if the Bidder is
capable of performing the requirements of this bid solicitation.
1.29. PROPRIETARY/CONFIDENTIAL INFORMATION
Bidders are hereby notified that all information submitted as part of, or
in support of bid submittals will be available for public inspection after
opening of bids/proposals, in compliance with Chapter 119, Florida
Statutes, popularly known as the "Public Record Law". Bidder(s) shall
not submit any information in response to this Solicitation which the
Bidder considers to be a trade secret, proprietary or confidential. The
submission of any information to the County in connection with this
Solicitation shall be deemed conclusively to be a waiver of any trade
secret or other protection, which would otherwise be available to
Bidder. In the event that the Bidder submits information to the County
in violation of this restriction, either inadvertently or intentionally, and
9/24/14 -Revision 14-3
clearly identifies that information in the bid/proposal as protected or
confidential. the County may, in its sale discretion, either (a)
communicate with the Bidder in writing in an effort to obtain the
Bidder's written withdrawal of the confidentiality restriction or (b)
endeavor to redact and return that information to the Proposer as
quickly as possible, and if appropriate, evaluate the balance of the
proposal. Under no circumstances shall the County request the
withdrawal of the confidentiality restriction if such communication
would in the County's sale discretion give to such Bidder a competitive
advantage over other bidders. The redaction or return of information
pursuant to this clause may render a bid/proposal non-responsive.
1.30. HEALTH INSURANCE PORTABILITY AND
ACCOUNTABILITY ACT (HIPAA)
Any person or entity that performs or assists Miami-Dade County with
a function or activity involving the use or disclosure of "individually
identifiable health information (IIHI) and/or Protected Health
Information (PHI) shall comply with the Health Insurance Portability
and Accountability Act (HIPAA) of 1996 and the Miami-Dade County
Privacy Standards Administrative Order. HIPAA mandates for privacy,
security and electronic transfer standards that include but are not
limited to:
1. Use of information only for performing services required by
the contract or as required by law;
2. Use of appropriate safeguards to prevent non-permitted
disclosures;
3. Reporting to Miami-Dade County of any non-permitted use
or disclosure;
4. Assurances that any agents and subcontractors agree to
the same restrictions and conditions that apply to the
Bidder/Proposer and reasonable assurances that IIHI/PHI
will be held confidential;
5. Making Protected Health Information (PHI) available to the
customer;
6. Making PHI available to the customer for review and
amendment; and incorporating any amendments requested
by the customer;
7. Making PHI available to Miami-Dade County for an
accounting of disclosures; and
8. Making internal practices, books and records related to PHI
available to Miami-Dade County for compliance audits.
PHI shall maintain its protected status regardless of the form and
method of transmission (paper records, and/or electronic transfer of
data). The Bidder/ Proposer must give its customers written notice of
its privacy information practices including specifically, a description of
the types of uses and disclosures that would be made with protected
health information.
1.31. CHARTER COUNTY TRANSIT SYSTEM SALES
SURTAX
When proceeds from the Charter County Transit System Sales Surtax
levied pursuant to Section 29.121 of the Code of Miami-Dade County
are used to pay for all or some part of the cost of this contract, no
award for those portions of a Blanket Purchase Order (BPO) utilizing
Charter County Transit System Sales Surtax funds as part of a multi-
department contract, nor a contract utilizing Charter County Transit
System Surtax funds shall be effective and thereby give rise to a
contractual relationship with the County for purchases unless and until
both the following have occurred: 1) the County Commission awards
the contract, and such award becomes final (either by expiration of 10
days after such award without veto by the Mayor, or by Commission
override of a veto); and, 2) either, i) the Citizens' Independent
Transportation Trust (Cln) has approved inclusion of the Surtax
funding on the contract, or, ii) in response to the CITT's disapproval,
the County Commission reaffirms award of the contract by two-thirds
(2/3) vote of the CommiSSion's membership and such reaffirmation
becomes final. Notwithstanding the other provisions of Section 1.30,
award of an allocation for services in support of the CITT's oversight
which does not exceed $1000 will not require Commission or CITT
approval and may be awarded by the Executive Director of the OCITT.
6
Miami·Dade County
SECTION 1
GENERAL TERMS AND CONDITIONS
1.32. LOBBYIST CONTINGENCY FEES
a) In accordanc~ with Section 2-11.1 (s) of the Code of Miami-Dade
County, after May, 16, 2003, no person may, in whole or in part,
pay, give or agree to payor give a contingency fee to another
person. No person may, in whole or in part, receive or agree to
receive a contingency fee.
A contingency fee is a fee, bonus, commission or non-monetary
benefit as compensation which is dependent on or in any way
contingent upon the passage, defeat, or modification of: 1) any
ordinance, resolution, action or decision of the.County Commission;
2) any action, decision or recommendation of the County Mayor or
any County board or committee; or 3) any action, decision or
recommendation of any County personnel during the time period of
the entire decision-making process regarding such action, decision
or recommendation which foreseeably will be heard or reviewed by
the County Commission or a County board or committee.
1.33. COMMISSION AUDITOR -ACCESS TO RECORDS
Pursuant to Ordinance No. 03-2, all vendors receiving an award of the
contract resulting from this solicitation will grant access to the
Commission Auditor to all financial and peliormance related records,
property, and equipment purchased in whole or in part with
government funds.
The County reserves the right to require the successful Bidder (s) to
submit to an audit by Audit and Management Services, the
Commission Auditor, or other auditor of the County's choosing at the
Bidder's expense. The Bidder shall provide access to all of its records,
which relate directly or indirectly to this Agreement at its place of
business during regular business hours. The Bidder shall retain all
records pertaining to this Agreement and upon request make them
available to the County for three years following expiration of the
Agreement. The Bidder agrees to provide such assistance as may be
necessary to facilitate the review or audit by the County to ensure
compliance with applicable accounting and financial standards.
1.34. INVOICES
The successful Bidder shall invoice the County, as specified in this
Solicitation. The invoice date shall not exceed thirty (30) calendar days
from the delivery of the items or the provision of services, unless
otherwise noted in the Contract. Under no circumstances shall the
invoice be submitted to the County in advance of the delivery and
acceptance of the items or provision of and acceptance of the services.
Failure to submit invoices in the prescribed manner will delay payment.
All invoices shall contain the following information:
I. Successful Bidder's Information:
• Name of the successful Bidder as specified on the
contract Award Sheet issued by the County.
• Date of invoice
• Unique Invoice number
• Successful Bidder's Federal Identification Number on file
with the County and the State of Florida.
II. County Information:
• County Release Purchase Order
III. Pricing Information:
• Unit price of the goods and/or services provided
• Extended total price of the goods and/or services
provided
• Applicable discounts
IV. Goods or Services Provided:
• Description
• Quantity
V. Delivery Information:
Delivery terms set forth within the County Release
Purchase Order
Reference (or include a copy of) the corresponding
delivery ticket number or packing Slip number that was
signed by an authorized representative of the County at
the time the items were delivered and accepted
9/24/14 -Revision 14-3
• Location and date of delivery of goods and/or services
bein~ provided.
1.35. COUNTY USER ACCESS PROGRAM (UAP)
a) User Access Fee
Pursuant to Section 2-8.10 of the Miami-Dade County Code, this
Contract is subject to a user access fee under the County User Access
Program (UAP) in the amount of two percent (2%). All sales resulting
from this Contract, or any contract resulting from the solicitation
referenced on the first page of this Contract, and the utilization of the
County Contract price and the terms and conditions identified herein,
are subject to the two percent (2%) UAP. This fee applies to all
Contract usage whether by County Departments or by any other
governmental, quasi-governmental or not-for-profit entity.
The Bidder providing goods or services under this Contract shall
invoice the Contract price and shall accept as payment thereof the
Contract price less the 2% UAP as full and complete payment for the
goods and/or services specified on the invoice. The County shall retain
the 2% UAP for use by the County to help defray the cost of the
procurement program. Bidder participation in this invoice reduction
portion of the UAP is mandatory.
b) Joint Purchase
Only those entities that have been approved by the County for
participation in the County's Joint Purchase and Entity Revenue
Sharing Agreement are eligible to utilize or receive County Contract
pricing and terms and conditions. The County will provide to approved
entities a UAP Participant Validation Number. The Bidder must obtain
the participation number from the entity prior to filling any order placed
pursuant to this Section. Bidder participation in this joint purchase
portion of the UAP, however, is voluntary. The Bidder shall notify the
ordering entity, in writing, within three (3) business days of receipt of
an order, of a decision to decline the order.
For all ordering entities located outside the geographical boundaries of
Miami-Dade County, the Bidder shall be entitled to ship goods on an
"FOB Destination, Prepaid and Charged Back" basis. This allowance
shall only be made when expressly authorized by a representative of
the ordering entity mi.Qr to shipping the goods.
The County shall have no liability to the Bidder for the cost of any
purchase made by an ordering entity under the UAP and shall not be
deemed to be a party thereto. All orders shall be placed directly by the
ordering entity with the Bidder and shall be paid by the ordering entity
less the 2% UAP.
c)' Bidder Compliance
If a successful Bidder fails to comply with this Article 1.35, that
Contractor may be considered in default by the County.
1.36. DEMONSTRATION OF EQUIPMENT MAY BE
REQUIREO DURING EVALUATION
After receipt of offers by the County, Bidders may be required to
demonstrate specifically offered equipment to County personnel, at no
additional cost. The purpose of this demonstration is to observe the
equipment in an operational environment and to verify its capability,
suitability, and adaptability in conjunction with the peliormance
requirements stipulated in this Solicitation. If a demonstration is
required, the County will notify the Bidder of such in writing and will
specify the date, time and location of the demonstration. If the Bidder
fails to peliorm the demonstration on the specified date stipulated in
the notice, the County may elect to reject that Bidder's offer, or to
reschedule the demonstration, whichever action ,is determined to be in
the best interest of the County. The County shall be the sale judge of
the acceptability of the equipment in conformance with the
specifications and its decision shall be final.
The equipment used for the demonstration shall be the same as the
manufacturer's model identified in the Bidder's offer. Accordingly, the
equipment used in the demonstration shall create an express warranty
that the actual equipment to be provided by the Bidder during the
Contract shall conform to the equipment used in the demonstration.
The Bidder shall provide adequate restitution to the County, in the
manner prescribed by the County, if this warranty is violated during the
term of the Contract.
7
Miami-Dade County
SECTION 1
GENERAL TERMS AND CONDITIONS
1.37. EQUIPMENT SHALL BE MOST RECENT MODEL
AVAILABLE
The equipment being offered by the successful Bidder shall be the
most recent model available. Any optional components which are
required in accordance with the specifications herein shall be
considered standard equipment for the purposes of this Solicitation.
Demonstrator models will not be accepted. Omission of any essential
detail from the specifications herein does not relieve the Bidder from
furnishing a complete unit. The equipment shall conform to all
applicable federal (including OSHA), State, and local safety
requirements. All components (whether primary or ancillary) of the
delivered equipment shall be in accordance with current Society of
Automotive Engineering (SAE) standards and recommended practices,
as applicable.
The engineering, materials, and workmanship associated with the
successful Bidder's performance hereunder shall exhibit a high-level
of quality and appearance consistent with or exceeding industry
standards.
1.38. PATENTS AND ROYALTIES
The successful Bidder, without exception, shall indemnify and hold
harmless the County and its employees from liability of any nature or
kind, including cost and expenses for, or as a result of, any
copyrighted, patented, or unpatented invention, process, or article
manufactured by the vendor. The successful Bidder has no liability
when such claim is solely and exclusively due to the combination,
operation, or use of any article supplied hereunder with equipment or
data not supplied by successful Bidder, or is based solely and
exclusively upon the County's alteration of the article. The purchaser
will provide prompt written notification of a claim of copyright or patent
infringement.
Further, if such a claim is made or is pending, the successful Bidder
may, at its option and expense, procure for the purchaser the right to
continue use of, replace or modify the article to render it non-infringing.
(If none of the alternatives are reasonably available, the County agrees
to return the article on request to the successful Bidder and receive
reimbursement, if any, as may be determined by a court of competent
jurisdiction). If the successful Bidder uses any design, device, or
materials covered by letters, patent or copyright, it is mutually agreed
and understood without exception that the contract prices shall include
all royalties or cost arising from the use of such design, device, or
materials in any way involved in the work.
1.39. TOXIC SUBSTANCES/FEDERAL "RIGHT TO KNOW"
REGULATIONS
The Federal "Right to Know" Regulation implemented by the
Occupational Safety and Health Administration (OSHA) requires
employers to inform their employees of any toxic substances which
they may be exposed to in the workplace, and to provide training in
safe handling practices and emergency procedures. It also requires
notification to local fire departments of the location and characteristics
of all toxic substances regularly present in the workplace.
Accordingly, the successful Bidder performing under the Contract shall
provide two (2) complete sets of Material Safety Data Sheets to each
User Department utilizing the awarded products. This information
should be provided at the time when the initial delivery is made, on a
department by department basis.
For additional information on the Federal Right to Know Regulation,
contact OSHA at WINW.OSHA.gov.
1.40. GOVERNING LAW
This Contract, including appendices, and all matters relating to this
Contract (whether in contract, statute, tort (such as negligence), or
otherwise) shall be governed by, and construed in accordance with,
the laws of the State of Florida. Venue shall be Miami-Dade County.
1.41. BANKRUPTCY
The County reserves the right to terminate this contract, if, during the
term of any contract the Contractor has with the County, the
Contractor becomes involved as a debtor in a bankruptcy proceeding,
9/24/14 -Revision 14-3
or becomes involved in.8 reorganization, dissolution, or liquidation
proceeding, or if a trustee or receiver is appointed over all or a
substantial portion of the property of the Contractor under federal
bankruptcy law or any state insolvency law.
1.42. SURVIVAL
The parties acknowledge that any of the obligations in this Agreement
will survive the term, termination and cancellation hereof. Accordingly,
the respective obligations of the Contractor and the County under this
Agreement, which by nature would continue beyond the termination,
cancellation or expiration thereof, shall survive termination,
cancellation or expiration hereof.
1.43. SMALL BUSINESS ENTERPRISES (SBE)
MEASURES
A Micro Business Enterprise is a business entity certified by the Small
Business Development (SBD) Division, providing goods or services,
which has an actual place of business in Miami-Dade County and
whose three-year average gross revenues does not exceed $2 million,
or a manufacturer with fifty (50) employees or less, or a wholesaler
with fifteen (15) employees or less. A Small Business Enterprise (SBE)
is a business entity certified by SBD, providing goods or services,
which has an actual place of business in Miami-Dade County and
whose three-year average gross revenues does not exceed five million
dollars ($5,000,000). The term SBE shall also include a manufacturer
with one hundred (100) employees or less or wholesaler with fifty (50)
employees or less without regard to gross revenues.
A SBE measure applies to this solicitation as follows and as otherwise
stipulated in Section 2-8.1.1.1.1 of the Code of Miami-Dade County_
A bid preference shall apply to all contracts which are to be awarded
on the basis of price and are not set-aside. The preference shall be
used only to evaluate a bid and shall not affect the contract price.
For awards valued up to $100,000, a ten (10) percent bid preference
shall automatically apply for Micro Business Enterprises.
For awards valued over $100,000 and up to $1,000,000, the
preference shall be ten (10) percent of the price bid for SBEs/Micro
Enterprises and joint ventures with at least one SBE/Micro Enterprise.
The preference accorded on awards greater than $1 million shall be
5% of the price bid for SBEs/Micro Enterprises and joint ventures with
at least one SBE/Micro Enterprise. .
Micro Business Enterprises and SBEs must be certified by SBD
Business Affairs, a division of the Internal Services Department, for the
type of goods and/or services the enterprise provides in accordance
with the applicable commodity code(s) for this solicitation.
For certification information, contact SBD at 305-375-CERT (2378) or
online at:
http://www.miamidade.gov/intemalservices/small-business.asp. The
enterprises must be certified by bid submission deadline, at contract
award, and for the duration of the contract to remain eligible for the
preference.
1.44. LOCAL CERTIFIED SERVICE-DISABLED VETERAN'S
BUSINESS ENTERPRISE PREFERENCE
This Solicitation includes a preference for Miami-Dade County Local
Certified Service-Disabled Veteran Business Enterprises (VBE) in
accordance with Section 2-8.5.1 of the Code of Miami-Dade County. A
VSE is entitled to receive an additional five percent (5%) of the total
technical evaluation points on the technical portion of such Proposer's
proposal. If a Miami-Dade County Certified Small Business Enterprise
(SSE) measure is being applied to this SOliCitation, a VBE which also
qualifies for the SSE measure shall not receive the veteran's
preference provided in this section and shall be limited to the
applicable SBE preference.
8
Miami-Dade County
SECTION 1
GENERAL TERMS AND CONDITIONS
1.45 SPECIAL SECURITY REQUIREMENTS AT MIAMI-
DADE AVIATION, WATER AND SEWER, AND
SEAPORT DEPARTMENTS
Miami-Dade Aviation (MDAD), Water and Sewer (WASD), and Seaport
(PortMiami) Departments operate under strict security regulations.
These regulations involve the issuance of special identification (10)
cards.
Vendors perfonning services at MDAD must follow all required security
procedures. This will include security checks and passes for all
employees, a. special driving course for those who operate a vehicle on
the aircraft operating area (AOA), additional badges to work within the
US Customs service area and may include bonding for a Customs 1.0.
For Customs 10, call 786-265-5715 or email cbp-miami-airoort-
security@dhs.gov for information. For MDAD 10, call 305-876-7418
for appointment and to pick-up package. Vendors are responsible for
all costs incurred in obtaining security badges. Security clearance
must be obtained prior to start of contract.
Complete police background checks of individuals who are employed,
hired or who are required to enter the restricted areas of the Port of
Miami and WASD frequently (more than 5 times within a gO-day
period). These 10 cards are required for access and are issued by the
departments at the current cost of $60.00 per applicant per year.
Therefore, the vendor shall obtain and pay for 10 cards for each of his
/her employees and/or agents who will be frequently visiting or
performing services in restricted areas.
For more information concerning PortMiami 10 cards, you may contact
the PortMiami ID Office at (305) 3474955.
For more information concerning WASD ID cards, contact the WASD
security at (786) 552-8271.
1.46. FIRST SOURCE HIRING REFERRAL PROGRAM
("FSHRP")
Pursuant to Section 2-2113 of the Code of Miami-Dade County, for all
contracts for goods and services, the successful Bidder, prior to hiring
to fill each vacancy arising under a County contract shall (1) first notify
the South Florida Workforce Investment Board ("SFWIB"), the
deSignated Referral Agency, of the vacancy and list the vacancy with
_ SFWIB according to the Code, and (2) make good faith efforts as
determined by the County to fill a minimum of fifty percent (50%) of its
employment needs under the County contract through the SFWIB. If
no suitable candidates can be employed after a Referral Period of
three to five days, the successful Bidder is free to fill its vacancies from
other sources. Successful Bidders will be required to provide quarterly
reports to the SFWIB indicating the name and number of employees
hired in the previous quarter, or why referred candidates were rejected.
Sanctions for non-compliance shan include, but not be limited to: (i)
suspension of contract until Contractor performs obligations, if
appropriate; (ii) default and/or termination; and (iii) payment of
$1,500/employee, or the value of the wages that would have been
earned given the noncompliance, whichever is less. Registration
procedures and additional information regarding the FSHRP are
available at https:lliapps.southfloridaworkforce.com/firstsource/ .
1.47. NONDISCRIMINATORY EMPLOYMENT
PRACTICES
During the performance of the contract, the Contractor agrees to not
discriminate against any employee or applicant for employment
because of race, color, religion, ancestry, national origin, sex,
pregnancy, age, disability, marital status, familial status, sexual
orientation or veteran status and will take affirmative action to ensure
that an employee or applicant is afforded equal employment
opportunities without discrimination. Such action shall be taken with
reference to, but not limited to: recruitment, employment, tennination,
rates of payor other forms of compensation and selection for training
or retraining, including apprenticeship and on-the-job training.
9/24/14 -Revision 14-3
1.48. PUBLIC RECORDS AND CONTRACTS FOR
SERVICES PERFORMED ON BEHALF OF A
PUBLIC AGENCY
The Contractor shall comply with the state of FL Public Records Law,
s. 119.0701, F,S., specifically to: (1) keep and maintain public records
that ordinarily and necessarily would be required by the public agency
in order to perform the service; (2) provide the public with access to
public records on the same terms and conditions that the public
agency would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, F.S., or as otherwise provided by
law, (3) ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed
except as authorized by law; and (4) meet all requirements for
retaining public records and transfer, at no cost, to the public agency
all public records in possession of the Contractor upon termination of
the contract and destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the
public agency in a fonnat that is compatible with the information
technology systems of the public agency. If the Contractor does not
comply with a public records request, the public agency shall enforce
contract provisions in accordance with the contract.
9
~ • Mansfield ~ SOiutlof'"lS, FUfJl(:xi by Exper10nca
March 30, 2015
Clerk of the Board
Stephen P. Clark Center
111 NW 1 " Street
17'h Floor, Suite 202
Miami, FL33128-1983
Dear Sir or Madam:
ATTACHMENT "B"
Mansfield Oil Company appreciates the opportunity to participate in your current bid: Quotation No, 6-
2015 for delivery of fuel starting June 1,2015 through May 31. 2016. The pricing fol' the various Bulk
Fuel deliveries,. is based on tl;e OP1S Current Day Unbranded Average for Miami, FL, and shall include/
all costs for delIvery per the bId documents. .
Pricing is based on Net 15 and / or 45 Day Terms. Normal delivery after receipt of order is within 24 ,,/.
hours.
Should you have any questions, feel free to call Becky Nix at 678-450-2169 or email
.bnix@mansfieldoil.com.
Again, thank you for the opportunity to respond to your invitation to bid.
Brfilku)
David zarrl 'oV V-
Directoi· of Government Pricing
1025 Airport Parkway, SW' Gainesville, GA 30501 . 1.800.255.6699' fax 678.450.2242 . www.mansfieidoiLcom
INFORMATION ABOUT MANSFIELD OIL COMPANY
Mansfield Oil is a national fuel supply, distribution and logistics company focused on improving
efficiencies in the downstream petroleum supply chain, We help our customers optimize and control fuel-
related costs with local service, nationwide, We offer secure and reliable illel supply from over 900
supply points in 50 states and Canada, Our service offering includes most varieties of fuel
(diesellgaslbiofhellethanollCNG),credit cardlfleet card transaction processing, DEF supply and logistics,
fuel and DEF systems design, environmental compliance, ERP integration, tax exempt transaction
processing, and the! systems (tanle) monitoring, Mansfield's corporate headquarters is located in
Gainesville, GA with five regional service centers located in Chicago, IL, Denver, CO, Detroit, MI,
Minneapolis/St. Paul MN, Houston, TX and Calgary, AB and 4 alternative fuel centers in Bloomington,
MN, Sioux Center, lA, Charlottesville, VA and Ontario, CA ,
We develop our own infonnation technology systems and utilize third party integration tools to lacilitate
the unimpeded flow of information between our suppliers, carriers, ourselves and ollr customers,
Mansfield's Lmique and industry leading electronic interface continues to malee our customer's daily
operations more manageable and measureable, key components of successfill operations, We own and
manage a fleet of over 70 transport trucks in AtlaJJta, GA, N Augusta, SC, ChaJ'lotte, NC, Chicago, IL
and Orlando, FL from our office which gives us valuable insight into the trends and dynamics of our
transportation partners,
Mansfield Oil maintains market strength through optImIzation of volume, fmaneial strength, and
successful relationships with our customers, Currently Mansfield Oil is ranleed 41 st in the Forbes List of
Privately Held Companies, was a mUltiple finalist in the 2010, 2011· and 2012 Platts Global Energy
Awards, and is rated SA2 with Dun and Bradstreet indicating significant financial strength and credit
worthiness, Mansfield has achieved double digit growth for the past three decades with revenues of over
$8,0 billion in 2014.
Some of Mansfielcl's current government customers include:
• Federal-AAFES, NAVY, DESC/DLA, AMTRAK
• StatcslDOT -Georgia, New York, North Carolina, Pennsylvania, West Virginia
• County -Hillsborough, FL, Orange, FL, North GA Coop (5 counties)
• City -Philadelphia, PA, Jacksonville, FL, Chesapealee, VA
• Transit Agencies -KCATA (Kansas City, !vIO), CTA (Chicago, 11.), LANTA (Lehigh, PAl,
WMATA (Washington, D,C.)
Some of Mansfield's commercial customers include:
• National, regional and local truck load aJlclless than truck load caniers
• Distribution centers for various retailers and wholesalers
• Most major package delivery companies
• Aggregate companies
1025 Airport Parkway, SW· Gainesville, GA 30501 ' 1,800,255.6699 ' fax 678.450.2242 ' www,mansfieldoiLcom
. MIAMI-DADE COUNTY QUOTE NO.: 6-2015
PRICE SUBMITTAL PAGE
(1 of 2)
GROUP A, GASOLINE
TRANSPORT TRUCK DELIVERIES
Payment NET 45
Item Estimated Gallons per Year
Gasoline Differential Per Gallon No. (this is not a guaranty)
1 5,000 EIO Gasoline, Regular $ -0.0057
2 45,000 ElO Gasoline, Mid-Grade $-0,0396
3 17,250 ElO Gasoline, Premium $-0,0796
TANt< WAGON TRUCI< DELIVERIES
Payment NET 45
Item Estimated Gallons per Year Gasoline Differential Per Gallon
No. (this Is not a guaranty)
4 65,000 E10 Gasoline, Regular $+0.2519
5 135,000 E10 Gasoline, Mid-Grade $+0.2519
6 51,750 EI0 Gasoline, Premium $+0.2519
TRANSPORT TRUCI< DELIVERIES
Payment NET 15
Item Estimated Gallons per Year Gasoline Differential Per Gallon
No. (this is not a guaranty)
--,.
7 7,500,000 flO Gasoline, Regular $-0,0109
TANI< WAGON TRUCt< DELIVERIES
Payment NET 15 .. -
Item Estimated Gallons per Year Gasoline Differential Per Gallon
No. (this is not a guaranty)
8 200,000 ElO Gasoline, Regular $+0,2466
10
MIAMI-DADE COUNTY QUOTE NO.: 6-2015
PRICE SUBMITTAL PAGE
(2 of 2)
GROUP B, DIESEL
TRANSPORT TRUCK DELIVERIES
Payment NET 45
Item Estimated Gallons p'er Year Diesel Differential Per Gallon
No. (this is not a guaranty) Price
1 470,000 ULS Diesel No.2 (Clear) $+0.0076
2 1,800,000 ULS Diesel No.2 (Red Dyed) $+0.0076
TANI( WAGON TRUCK DELIVERIES
Payment NET 45
Item Estimated Gallons per Year Diesel Differential Per Gallon
No. (this is not a guaranty) Price
3 86,000 ULS Diesel No.2 (Clear) $+0.2276
4 219,000 ULS Diesel No.2 (Red Dyed) $+0.2276
TRANSPORT TRUCK DELIVERIES
Payment NET 15
Item Estimated Gallons per Year Diesel
Differential Per Gallon
No. (this is not a guaranty) Price
5 15,400,000 ULS Diesel No.2 (Clear) $+0.0023
TANI< WAGON TRUCK DELIVERIES
Payment NET 15
Item Estimated Gallons per Vear Diesel
Differential Per Gallon
No. (this Is not a guaranty) Price
6 40,000 ULS Diesel No.2 (Clear) $+0.2223
7 1,000 ULS Diesel No.2 (Red Dyed) $+0.2223
GROUP C, DIESEL
Miami Dade Public Housing and Community Development (PH CD)
No County measures or preferences will apply to this group
TANI( WAGON TRUCK DELIVERIES
Payment NET 45
Item Estimated Gallons per Year Diesel
Differential Per Gallon
No. (this is not a guaranty) Price
1 20,000 ULS Diesel No.2 (Red Dyed) $+0.2276
11
MIAMllOADECOUNTY QUOTE NO.t 6'2015
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Author!zedSJunature: :fllle, Director ofGovemmentPrrcing
Pri.l:tl!Typ~N.Q!i1.~: David Zarfoss P!:tQnii!:. ";.:.O""3Jc;:3tl",12;::.O::.=1c:.S,,,,. ~ ___ .
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Addlihs$! lO~lWPQtt ilat:kwllY' ". ....... ": .... . City: GairiesviHe:.. .'. . . .. Slate:cGA
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IIES/'QNSI\!E; "H~ (:PU)l!TY MilY/HQWtVeR; (tHY.S SOlt DIS~!lErrON; ACCEPT ANY I1rtQPO~AL1}11\t.IN¢~UQESMi ~XEr;!.IT~D DbJ;tlM(JIIt
WHtCHUNEQUIVOGJILLY BINDSTHEPROPOSER.TQ.THETERMS OF ITS OFFER,
12
SUBCONTRACTOR/SUPPLIER LISTING (ITO 6-2015)
(Miami-Dade County Code Sections 2-8.1, 2-8.8 and 10-34)
Firm Name oj Prime Contractor/Respondent Mansfield Oil Company of Gainesville, GA FEIN #....=.58"--...,1.;:0"-9"'13:..:8"'3'--_______ _
Project/Contract Number rcmtr"~t Wi 14,-9/1 R
In accordance with Sections 2-8.1. 2·8.8 and 10.34 of the Miami-Dade County Code, tfJis form must be submitted as a condition of award by aJi bidders/respondents on County contracts for purchase of
supplies, materials or services, including professional services which involve expendltures of $100.000 or more, and all bidders/respondents on County or Public Health Trust construction contracts which
involve expenditures of $1 00,000 or more. The bidder/respondent who is awarded this bid/contract shaH not change or substitute first tier subcontractors or direct suppliers or the portions of the contract
work to be performed or materials 10 be supplied from those identified, except upon written approval of t~e County. The bidderJrespondent should enter the word "NONE~ under the appropriate heading of
this form if no subcontractors or suppliers will be used on the contract and sign the bottom of the form.
In accordance wlth Ordinance No. 11 ~90, an entity con1racting with the County shaU report the race, gender and ethnic origin of the owners and employees of all first tier subcontractors. In the event that
the successful bidder demonstrates to the County Drior to award that the race. gender. and ethnic information is not reasonably available at thai time. the successful bidder shall be obligated to exercise
diligent efforts 10 obtain that information and provide the same to the County not later than ten (1 0) days atter it becomes available and. in any event prior to final payment under the contract.
(Please du l1eate this form if additional space is needed.
i Principal Owner Employee(s)
(Enter the number of male and female (Enter the number of male and
owners by race/ethnicity) female employees and the number
Business Name and Scope of Work to of employees by race/ethnicity)
Address of First Tier be Performed by Gender RacelEthnicity Gender RacefEthnicity
Subcontractor! Principal Owner Subcontractor! ,l: .. 0 ,l: ii~
~ '13~ z, 0 uti; z,
Subconsultant Subconsultant .!! ~ .-~ ~ .. ~ c :i-:i ~ _ 0 , '''' ~i= o , '''' M F ~ ... ~ "'" 'iii 0_ ~ M F " , ~ "'0 ::::....,1tI '" '" • 0' z-.:<t i5 ;0 iii ..!!! 0' ~-.:C( 0 ;: •• ';;; .-~~ '" ~-•• E>
TBD " " "
I
Principal Owner Employee(s)
(Enter the number of maie and female (Enter the number of male and
owners by racelE!tl1,nicity) female employees and the number
Supplies/Materials/ of el!!.!!!oyees ~ raceJethniclty)
Business Name and Gender RacelEthnici Gender Race/Ethnicity
Address of First TIer Direct Principal Owner Services to be ~ • Provided by !l 0 -"
Supplier .!! £ !5 t ~~ ~ Supplier .. ~ c ~a; gE; a • .. ~ c • ." > _. • M F " 0 • ",11 :alii"il ~ M F " 0 • 0. C ;:::~~ ~ • ~ ;il ;: a; , a~ z .g.;£. i5 ;0 j ~~ ·0 , 15 50 ;;;-:t: lii-Z-;;:Ci; • ~ " .l1 " TBD " I
[Xl Mark here if Rice, gender and ethnicity information is not available and will be provided at a later date. This data may be submitted to Contracting/User department or on--line to Small
Busi s velopment f the Department of Regulatory and Eeonomic Resources Department at http://new.miamldade.gov/business/business-developmenlasp.
Ice ify tha the re entations contained in this Subcontractor/Supplier listing are to the best of my knowledge true and accurate.
David Zarfoss Director of Government Pricing 03!3012015
Print Name ........... ,,'-, .......... ~~~ .... ~.
13
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~
Mansfield
Mansfield Oil Company
Emergency Plan 2015
I. Assumptions
Given that this plan is for natural disasters, and the scope of its affect is impossible to predict,
Mansfield must make certain assumptions and caveats to any relief plan put into action.
Mansfield will make every possible effort to maintain service levels at locations after a hurricane
has passed, while working with regulatory authorities and lmder any executive order that has
been issued. For planning purposes, the following assumptions must be made:
• Fuel is readily available from terminals suppliers that we would normally use to pull fueL
Mansfield is authorized to pull at nearly every major terminal off of every m!(jor supplier.
If providers have to travel non-standard distances to procure fuel, capabilities to fueling
locations will be reduced.
• FEMA and state disaster agencies have not taken control of a Mansfield provider's
capacity.
• Providers are able to reposition drivers and equipment in a timely marmer in the
aftermath of the natural disaster.
Given the increased demaod for supply before aod after hurricanes, capacity is extremely finite.
If any of the above assumptions are not met, capacity to fulfill customer needs will further be
diminished. With this in mind, Mansfield will do everything possible to malce sure that locations
are fueled.
II. Procedure
Currently, Mansfield uses a number of resources to monitor the progress of tropical stOlms
throughout the season. As Mansfield monitors stOlm activity the following statuses will be used
by our operational staff to prepare for hurricaoe related issues:
o Status green-no imminent threats present; normal operations.
• Statns orange-threats of storms or presence of storms indicated with expected laodfall
5-7 days out.
o Status red-storm expected to malce landfall witilln 3 days or less, or hurricaoe has
already impacted certain regions. Group Supervisors will meet daily with the Disaster
Response Team to asses supply, carrier availability aod other operational concerns.
Depending on the type offueling location and the perceived impact of the event, the following
procedures will be used during status orange and status red scenarios:
Bulk Locations
• Mansfield works with all bullc sites in the projected strike region. Mansfield will either
look at inventory readings or call sites in the area to schedule loads before the storm
arri ves to top site tanks off.
• Top-off deliveries will consist of short loads and full loads. It is better to pay for a short
load of [llel and top off because fuel and resource availability after ao event are tmknown.
• Mansfield constantly interacts with carriers to monitor delivery schedules in order to
meet all location needs. lffor some reason loads cannot be delivered before the stOlm
strikes, these loads aTe fIrst out once terminals and carriers commence operations after the
storm passes.
Mobile Locations Currently Being Fueled
• Mansfield interacts with providers to get providers' plans for the storm. Estimated
operability is assessed and communicated to Mansfield customers.
• Sites will remain on same delivery schedule.
• Three days before the storm makes landfall, Mansfield would request a conference call
with corporate and sites that are in the projected strike area. Conference calls will be
used to confirm information provided to Mansfield and to gather additional needed
contact information.
• Mansfield will use information provided from the call to interact with mobile providers to
begin post storm plalUling.
• Other contracted mobile refuelers that might be moving equipment into the region-
Mansfield will use the information from the conference call to hoy and get service
commitments before the storm strikes. In some cases, Mansfield will ask corporate if it
wishes to purchase capacity understanding it will have a cost even if it goes unused.
• After the storm has passed, Mansfield will attempt to contact appropriate persolmel at
sites to ascertain fueling needs.
• If a Mansfield contracted mobile provider cannot service these locations, Mansfield will
try to reach out to non-contracted providers. If Mansfield is able to locate a non-
contracted provider, Mansfield will have the provider contact and bill the location
directly.
III. Mansfield Recommendations
Given the expected severity of the storm, Mansfield will poll all contracted providers in the area
to ascertain feasibility of the plan to deal with the storm. Mansfield has evaluated similar events
in recent years and, based on our experiences, would make the following recommendations:
• Top off all vehicles at site locations before parking them for the storm. This will benefit
sites by having all vehicles fueled and tanks at maximum capacity to facilitate additional
time before needing to be refueled.
• Review and distribute all intemal emergency contact information. This list should
include local and corporate contact information. Where possible, this list should also
include individual cell numbers oflocal operations personnel for use when land lines are
unavailable .. A list of Mansfield personnel and their contact infomlation is listed on the
last page ofthis dOCluuent.
• Prior to hmricane season, we recommend that all sites in hurricane areas should purchase
water tight seal caps for all tanks.
IV. Hurricane Action Timelines
Below are the suggested action time1ines:
96 Hours Prior to Expected Landfall-Status Orange
Mansfield to update Corporate of anticipated landfall location.
Non-Inventory Management sites in projected storm path should evaluate inventory levels and
order full or part loads to ensure tanles are topped of[.
72 Hours Prior to Expected Landfall-Status Red
Mansfield to update Corporate of anticipated landfall location.
Mansfield will monitor sites on Inventory Management and schedule deliveries to ensme tallies
are topped off.
N on-Inventory Management sites in projected storm path will continue to monitor inventory
levels and order as appropriate to ensure tallies are topped off prior to hmricane. Non-Inventory
Management sites shonld place orders for any loads needed prior to hurricane.
Conference call with Mansfield, Corporate, and sites in the anticipated affected region to discuss
operational details.
48 Hours Prior to Expected Landfall-Status Red
Mansfield to update Corporate of anticipated landfall location.
Mansfield will scheclule final deliveries prior to landfall for Inventory Management sites.
Sites in affected area should begin fueling at retail locations if possible so that their bulk tanks
are full after the storm has passed.
Mansfield will coordinate with Corporate and individual sites to establish priority list of sites for
receiving deliveries after hurricane malces landfall.
24 Hours Prior to Expected Landfall-Status Red
Mansfield to update Corporate of anticipated landfall location.
Terminals in affected region will begin to shut clown. Caniers may begin to move assets out of
project hunicane path.
Final deliveries will be made to sites as conditions permit and if possible given terminal and
catTier storm preparation / evacuation plans.
Sites should place water-tight caps on product fill pipes to reduce chance of water entering tanlcs.
12 llours Prior to Expected Landfall-Status Red
Most terminals in region will likely be shut down and carriers will begin to pull equipment off
road as safety precautions.
Deliveries will most likely not be possible until after hurricane has passed.
o Hour -Landfall-Status Red
No deli very activity
Mansfield will be in contact with carriers and temlinals in effected area to evaluate damage and
time until assets are back on-line and operational.
12 Hours after Landfall-Status Red
Mansiield will coordinate with Corporate to assess the site damages in affected area and verify
the priority list for first deliveries.
Mans±ield will notify Corporate of the operational status of terminals and caniers in the affected
region, any anticipated disruptions to deliveries, and anticipated tinle lines until supply &
deliveries will retul'll to nOlmai.
Mansfield will attempt to make contact with sites in affected area in order to assess operational
status and fuel delivery needs.
Mansfield will schednle deliveries to highest priority sites. Deliveries may be scheduled from
non-traditional origins ifterminals/caniers in region are not operable.
24 Hours after Landfall-Status Red
Mansfield will notifY Corporate of the operational status of terminals and carriers in the affected
region, any anticipated disruptions to deliveries, and anticipated tinle lines lilltil supply &
deliveries will return to normal.
Mansfield will continue to attempt to contact sites in the affected area and schedule deliveries on
priority basis in accordance to safety considerations and any applicable local, state, or federal
mandates. .
Mansfield will infOlm the site and Corporate if there are issues prohibiting delivery to any
locations.
Sites placing orders should do so at least 48 hours in advance, rather than the standard 24 hours
in advance.
Mansfield will schedule deliveries to highest priority sites. Deliveries may be scheduled from
non-traditional origins if terminals/carriers in region are not operahle.
48 Hours after Landfall-Status Red
Mansfield will update Corporate on a conference call as to the operational status of terminals and
caniers in the affected region, any anticipated disruptions to deliveries, and anticipated time lines
until supply and deliveries will return to normal.
Mansfield will notifY Corporate of any sites with whom Mansfield has NOT been able to make
contact. This includes Inventory Management locations that no longer have readings coming in.
Mansfield and Corporate will re-eval uate the delivery priority list if disruptions to supply remain
significant in the affected region.
Deliveries will be scheduled as needed in accordance to safety considerations and any applicable
local, state, or federal mandates.
Mansfield will inform the site and Corporate if there are issues prohibiting delivery to any
locations. .
72 Hours aftcr Landfall-Status Red
Mansfield will update Corporate on a conference call as to the operational status ofterminals and
carriers in the affected region and if disruptions to deliveries in the area continue.
Sites should continue to place orders 48 hours in advance.
Mansfield will inform Corporate of status of scheduled deliveries, and evaluate the established
priority list.
Deliveries will be scheduled as· needed in accordance to safety considerations and any applicable
local, state, or federal mandates.
Mansfield will inform the sites and Corporate if there are issues prohibiting delivery to any
locations.
Mansfield will schedule deliveries to highest priority sites. Deliveries may be scheduled from
non-traditional origins ifterminals/carriers in region are not operable.
Mansfield pledges to do everything possible to facilitate the fueling of locations during disaster
times.
96 Hours + After Landfall-Statns Orange
Mansfield will update Corporate of overall status of operations and delivery options in affected
areas.
Mansfield will co-ordinate with Corporate as to non-typical operational processes that will need
to continue.
Delivery schedules will revert to uormal as quickly as possible.
Mansfield pledges to do everything possible to facilitate the fueling of locations during disaster
times.
VI. Terminal Access: Each pushpin represents a terminal. At any of these terminals, Mansfield has access to between one and four
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't '" .0$.
I
Item I
bftllOO OJ) the fretdement' prlc~ fur gasoline 011 the 01>1$ plus pil)olinc t(l.l'ift ndjus\ed for
qu"U1Y dffl~l'en()Q wbh the posted ))),jee 011 tbe. {'et'milUlfiou (lay of this AgrOc.nl~1\t OJ' If that
dille faUB on , holldny til.nexl posted p.le.,
lfwnt:Gl'is ('(mild In tank(s) fmd Ie Is determined to have. been lplmduwd thl'ough CUSLOlllCl"S
[>1'od\1ot, C\lBtoll1~1' agree.~ to reimburse Com pan)' for nOblfl1 CO$(. of'removnl.and disposal of
wntol' plus fl 1$ porcent ndmbllsll'nt1ve fool unless slich '9I'ater tn tmk WIlG CIlt1.o:;ed by
COJ1\)ldllY'S Hdlnro 10 \1100 reasonable-tare-In roooivlngr iamdliog) storing and/or mah'tahllnij.
lho Facilities,
H) NOTICg ADDRgSSEf,i
~r; Mansfi.ld Oil Company OCG,hlesvllio Inc
1025 Airport ParkwllY, SW
Q,lnesvnle, GA 30501
Attn: Andy Mjlton
~: MOll"a Bnt.erpriRes LLC
WOO M.in, 1.ovol12
Houston, IX 71002
Ann: COlitl'l1cts & NeBotintions Mgl'
l) OJ>ERAi!ON'M, CON'rAC'l~~:
_._".,_.,,_ .. _,......ThuninllL.M~.!l!lg"':, .. _ ... _. __ .,,_.l.cs MlIIIl\ruL __ ,_.~jj·?2S·SJ71...-_ ... __ ._"'. __ _
CommereJll1 Mg1' I,jud. Kennedy 713·230.4085
Area Ope.,,(:jOl>S Mgr: Scolt DlUins 713·241-2302
Schedulcr: CIIenn Shnoll 713·230-4067
.1) 0T1111Il PROVISION'S,
The AdditIonal 'J'erln .. <: and Conditfons Irl.1a.chad hOI'Cto (IS BxhJbit A is a pal't of thhr
Agl'cem~nt. All refere)lcc llereln to tl\e Agrooment shal[ inchlo<= the Addltlon!l.] Terlns Rlld
(""ondhlona.
E''''''IItcd 'his ,it. day or l:lu..<
MonVA ENmRPIUSE LLC MANSFIELD OIL COMPANY OF
GAINllSVlLLI< INC
By: :222ikJcYJ&~L __ BY:!Jf1i:=-'n----.. -
Title: .. .!JJ,.j/;-.t.::IAJ Till"" ~b>'\--~\1 Wr,!.%'r
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i ~ i Mansfield
Soiulfe,1ns, F\.l&!0Cl t)y 'Experience
Apri124,2015
Miami-Dade County
Attn: Jesus Lee
Procurement Contracting Officer 2
Internal Services Department III NW 1st Street, 13 th Floor
Miami, FI, 33128
Dear Mr. Lee:
Below is the National Account Manager contact for verification of our allocation at the Port Everglades
terminal. We currently have rack allocation with numerous suppliers and our supply contract with BP is
attached.
BP
Kevin McCaft1'eY
N ati anal Account Manager
Cell: 813-728-1932
Should you have any questions, feel free to contact Becky Nix at 1-800-255-6699 Ext: 2169 or e-mail
bnix@mansfieldoil.com
Best Regards,
Becky Nix
Contract Coordinator
Mansfield Oil Company
1025 Airport Parkway. SW' Gainesville, GA 30501-9833' fax 678.450.2242·800.695.6626· www.mansfieldoil.com
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Solutions, F~Jeled by E)(rl(~rl&t'lCI\'l
April 24, 2015
Miami-Dade County
Attn: Jesus Lee
Procurement Contracting Officer 2
Internal Services Department II I NW 151 Street, 13'h Floor
Miami, FL 33128
Dear Mr. Lee:
Below is the Account Manager contact for verification of our allocation at the Tampa tel1ninal.
We cUlTently have rack allocation with numerous suppliers and our supply contract, for Tampa terminal,
with ExxonMobiI is attached.
ExxonMobii Fuels & Lubricants
ErIn Golden
Sales Account Manager-Wholesale Fuels
Office: 832-625·8417
Cell: 703-350-5816
1M: eringolden_xom
Should you have any questions, feel free to contact Becky Nix at 1-800-255-6699 Ext: 2169 or e-mail
bnix@mansfieldoil.coDl
Best Regards,
Becky Nix
Contract Coordinator
Mansfield Oil Company
1025 Airport Parkway, SW' Gainesvilie, GA 30501-9833· fax 676.450.2242' 800.695.6626' www.mansfieldoil.com
E(far.livo faull: flpr} 2015
MflNSFIELD Oil COMPANY OF
10630'';
Add .. ,ldUIIl
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Milf 31 ZOIS 00:0<1
I ~ , Mansfield
GOiufio:)tls, F~l(~led bv E>''Peri.arICl~
April 24, 2015
Miami-Dade County
Attn: Jesus Lee
Procurement Contracting Officer 2
Internal Services Department III NW J 51 Street, 13 th Floor
Miami, FL 33128
Dear Mr. Lee:
Below is the Terminal Manager contact for verification of Jacksonville and Montgomery, AL for diesel
allocation and Tampa for gasoline and diesel allocation at the Jacksonville terminal. We cun-ently have
rack allocation with numerous suppliers and our throughput agreement with Buckeye Partners, L.P. is
attached.
Buckeye PalinerS, L.P,
Chris Clay
Manager, Terminal Marketing
Office: 610-904-4783
Cell: 918-691-1773
Email: ccIay@buckeye.com
1M: chrisjc1ay
Should you have any questions, feel free to contact Becky Nix at 1-800-255-6699 Ext: 2169 or e-mail
bnix@mansfieldoiI,cOl11
Best Regards,
Becky Nix
Contract Coordinator
Mansfield Oil Company
1025 Airport Parkway. SW' Gainesville. GA 30501-9833· fax 678.450,2242' 600,695.6626' www.mansfieldoil.com
•
item 4
SEVENTEENTII AMENDMENT TO THROUGHPUT AGREEMENT
This AMENDMb'NT is made ail orlhis I" day of August, 2014, by and between Buckeye
Terminals, LLC ("Buckeye") and Mansfield Oil Company ofO.illesville, Inc, ("Cnstomer"),
WHEREAS, Buckeye and Customer entered into an Agreement, dated February 1, 2010
Cas amended I\'om time to lime, the "Agreement"), pursuant in which Buckeye 'gt'eed 10 provide
oertain terminalliog sorvices to Customel'; and
WHEREAS, Buckeye and Cuslomer each desire to furthet' amend the Agreement on the
terms and conditiolls set forth in this Amendment.
NOW, THI>:R13FORE, in consideration of the pl'emise. and the mutual covenants
contained in the Agreement and herein, and oll,er good and valuable considem!ioD the recoipt
and edequacy of which are hereby aCkllowledged, the parties hereto agree as follows:
1. Modifications, In accordance with Section 29 of the Agreement the following is
effect! ve as of August J, 2014:
Ca) Appendix A to the Agreement is hereby deleted in it. entirety and Appendix A
hereto shall be substituted therefot',
(b) Appendix B to the Agreement is hereby deleted in its entirety and Appendix B
hereto shall be substituted therefot',
(0) Appendix C to the Agreement i. hereby deleted In it. entil'ety and Appendix C
hereto sllall be substituted therefol',
2, Ratification; No Waiver, Except as expressly modified hereby, the Agreement
and all documellts, instruments, and agreement, related thereto alOe hereby ratified and confirmed
in all respects and shall continue in full iorce and effect. The execution, delivery, and
eircctiveness of this Amendment shall not operate as a waiver of any right, power, or romedy of
either party het'eto under the Agreement, nor constitute a waiver of allY provision of the
Agreement, The Agroemenl shall, together with this Amendment, be read and COllstrlled as a
single agrecment. All references in the Agreement and any related documents, instfun,cnts, and
agreements shan het'eofte)' refer to the Agreement as modified hereby,
,1, Authorj!y, Each party hereto represems and warr.nts that tite execution and
delivery by such party ofilii. Amendment aud the performance by such paliy ofall of its
agreements and obligations under the Agreemenl as modified hereby are within the
organizational authority of "uch palty alldhavo been duly authorized by all necessary
organizational action on O,e part of such pat'ty,
4, Counterparts; Effectiveness, This Agreement may be e"ecuted in one or more
counterparts (including by means oftelecopied signature page or as a PDF or similar attachment
to ~n electronic communication), all ofwhioh shall be considered one and the same agreement,
and shall become effective When one or more counterparts have been signed by each of the
Parties and delivered to the othel' Parties,
Cll597
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Item 4
IN WITNESS WHBRBOF, Buckey. and Customer have duly executed this Amendment
as ofllle day and year first set fOl1h above.
MANSFIELD OIL COMPANY OF GAINSVILLS, INC.
~.,.
BY:
Name: (; I',~ Chr~ <Y' --
Title: S -<f~\1 Jl'\M'~'--
BUCKEYB TERMINALS, LLC
BY:
Name:
Title:
CIIS97
•
item 4
Al'l'ENlJIX A
'l'ERMINAL§
~" -, ....... ' , .•. "~--'-'-,--,-
Tc)'minfll Addl'cs, COlltl'ol Numbe .. ,--'-
8600 West 71 st Sll'ee! T-36-lL-DI,J Argo Bedford Park, lL 60501
'"
Baltimore 6200 Pennington Avenue T-5?-MD-1550 Baltimore, MD 21226
~-----~~ ... , ...... -.. ,"" ---
Hwy 20 North , T-57-SC-2051 Belton Belton, SC 29627
,,-~
Brewerton County Route 37 We.t River Road T-16-NV-1456 Brewerton, NY l ~O29 -----
Buffalo 625 Elk Street T-16-NY-1458 Buffalo, NY 14210
r---'
807 Hartford Southea.t T-34-0H-3143 Callton C.ntOll, 0 H 44707 --
('''harJes(on 5150 Virginia Avenue 1'·57-SC-2064 North Charleston, SC 29405
." .. ~
Chesapeake 4030 Buell Slreet '1'-54-V A-1650 Chesapeake, VA 23324
r--~-'---'----'
4'00 E Columbus Dr, ,East Chicago, IN 1'-35-IN-3225 46312 T-35-IN-3228 Chicago Complex 2400 Michigan St., Hammond, IN 46320 NIA 45 Division St., 8het'oville, IN 46375 NIA 32550 S, Egyptian Trail, Peotone, IL 60468 --,----
Columbus South 303 North Wilson Road '1'-3 J -On,3! 05 Co lumbus, OH 43204
1----------
4850 E 49th Stroot T-34-0H-3144 Cuyahoga Cuyahoga HIs" OB 44 J 2S
)---'-------'-'--,---
700 South Deacon T-38-MI-3025 DetroIt Detl'Di!, MI 48217
.~----... --~
Fairfax 960 I Colonial Avenue T-S4-VA-1659 Fairfax, VA 2203 I
,~-
CII597
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C#S97
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. Woodhaven
ili'ltjlMlqUIQ.sIi'e'V~Qllleylil:d· 'N'J.;~+ •..
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20755 W«s\ Ro:atl
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(;11597
From:
Sent:
To:
Cc:
Subject:
Attachments:
Jesus,
David Zarfoss <DZarfoss@mansfieldoil.com>
Wednesday, May 13, 2015 2:32 PM
Lee, Jesus (ISD); Ford, Phillip (ISD)
Matthew Pitts; Clerk of the Board (COC)
Pricing pages
150513121911_000l.pdf
Please find attached revised pricing pages for Mansfield Oil Company for your 2015 fuel bid. If you have any questions
about these figures please don't hesitate to give me a call.
Thank you for your consideration.
David Zarfoss
Director of Govt Pricing
Mansfield Oil Company
678-450-2107
1
MIAMI·DADE COUNTY
PRICE SUBMITTAL PAGE
(1 of 2)
GROUP GASOLINE
TRANSPORT TRUCK DE.LlVERIES
NET 45
Item Estimated Gallons per Year Gasoline No. (this Is not a guaranty)
TANK WAGON TRUCK DELIVERIES
NET 45
Item Estimated Gailons per Year
No. (this is not a guaranty) Gasoline
TRANSPORT TRUCK DELIVERI ES
NET1S
Item Estimated Gallons per Year
No. (this Is not a guaranty) Gasoline
TANK WAGON TRUCK DELIVERIES
15
Item Estimated Gallons per Year
No. (this Is not a guaranty) Gasoline
QUOTE NO;: 6-2015
Differential Per Gallon
Differential Per Gallon
Differential Per Galion
Differential Per Gallon
Mansfie\d Ou C~ay
102.5 AirpO~~r30501
Gainesv\\\e.
MIAMI· DADE COUNTY QUOTE NO.: 6-2015
PRICE SUBMITTAL PAGE
Item
No.
Item
(2 of 2)
GROUP DIESEL
TRANSPORT TRUCK DELIVERIES
NET 45
Estimated Gallons per Year
(this Is hot a PII.r.n!·vl
Diesel
TANK WAGON TRUCK DELIVERIES
NET 45
Estimated Gallons per Year Diesel is not a
TRANSPORT TRUCK DELIVERIES
Item Estimated Gallons per Year
No.. (this is not a guaranty)
TANK WAGON TRUCK DELIVERIES
15
Estimated Gallons per Year
is not a
GROUP C, DIESEL
Miami Dade Public Housing and Community Development (PHCD)
Item
No.
1
No County measures or preferences will apply to this group
TANK WAGON TRUCK DELIVERIES
Payment NET 45
Estimated Gallons per Year Diesel (this Is not a g~aranty)
20,000 ULS Diesel No.2 (Red Dyed)
Differential Per Gallon
Price
$+0.2276
Mansfield 011 Co.
1025 Airport ParkWay
Gainesville, GA 30501
~ • Mansfield ~ Solutions, Fueled-bV Experience
Clerk of the Board
Stephen P. Clark Center
111 NW 1 st Street
17th Floor, Suite 202
Miami, FL 33128-1983
Mr. Jesus Lee:
May 19,2015
Below please find our action plan to be implemented as soon as an award recommendation is
made by Miami-Dade County. Every effort will be made to perform site visits by transportation
partners and establlsh relationships before the June 1 commencement, as well as conversations
from here with site operators and administrative folks to establish those communication paths as
well.
1. Potential Carriers -Mansfield is finalizing the transportation logistics with 3 FTL caitiers:
Florida Rock and Tank Lines (FLRT), Penn Tank Lines (Penn), and Sun Fuels (Stlll). We have
asked e<\ch ofthese pm1ners to provide us with their logistical capacity (total numberoftrucks) in
the metro Miami area; I expect to have this information returned by May 21 st. Each carrier
partnet is being assigned delivery points based on their available capacity in the market, keeping
in mind that having multiple options provides for additional security during emergency situations.
The logistical plan being finalized is as follows, with possible changes due to site
conditions:
a) Trmlsport loads for diesel to Miami-Dade Transit will be handled by Penn
b) Transport loads for diesel to Miami-Dade ISD will be h1\lldled by FLRT and Penn
c) Tra!1sport loads for diesel to Water and Sewer Department will be handled by
FLRT a!1d Sun
d) Transport loads for gasoline to Miami-Dade ISD will be handled by FLRT and
Penn
e) Transport loads for diesel to various other departments will be handled by FLRT
and Sun
f) Tallie wagon loads for diesel to the various other smaller departments will be
handled by BY Oil
g) Tank wagon loads for gasoline to the various other smaller departments will be
handled by BY Oil
2. Driver list -We un(krstand that both the Water and Transit divisions, at a minimUm, have
security requirements. All carriers are currently submitting driver names and the final lists will be
provided to you by May 22"d when we m'e able to finalize the site distributioll. We understand
that these agencies are aware of the potential carrier change and ask for their help and cooperation
during this tra!1sition.
3. Carrier agreements -Mansfield is drafting service agreements with each carrier. The
letter will explain the sites being awarded to each carrier partner and the service expectation
1025 Airport Parkway, SW· Gainesville, GA 30501 . 1.800.255.6699' f!;lx 1'l78.450:2242· www.mansfieldoii.com
•
moving forward with the contract. We will ask for <lcknowledgement from e<lch transportation
partner. This will be completed by May 26 th •
4. Price negotiation -Mansfield was able to offet<l lower overall differential by partnering
with BV Oil to handle the TW portion of the bid. At the outset of the contract we are unable to
lower our transport d,ifferentials however we will conduct a review at the 90 day mark and
internally review the logistics of both our freight and supply performance and determine if any
additional savings can be passed on the Miami-Dade County.
Our team he,re is anxiolJs to begin speaking with the sites as soon as possible to finalize the set up
process and our caniers are eager to begin site visits to ensure their safety protocol reqllirements
are satisfied. I know you understand but theear[ier this process can begin thebener the Nsult at
June 1st.
&Sards, D"idZ~
Director of Govenunent Pricing
1025 Airport Parkway, SW . Gainesville, GA 30501 . 1.800.255.6699 . fax 678.450.2242· www.mansfieldoil.com
INTERNAL SERVICES DEPARTMENT
111Q,,"_,1TQ6-201&
--I.
Page 1 of 1
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TO: All Pool Bidders
MIAMI'.DE ttr·tlum
Internal Services Department
Procurement Management Division
Addendum No.1
INVITATION TO QUOTE NO.: 6-2015
TITLE: ITO, Gasoline and Diesel Fuel
This Addendum becomes part of the above-mentioned solicitation.
DATE: March 2, 2015
A. The following are requests for clarification and/or question, and the corresponding response.
1. Can one vendor win transport and one vendor win tankwagon?
Response: No. Award will be made in the aggregate on a group by group basis to the lowest
priced responsive, responsible Bidder.
All terms, covenants and conditions of the subject solicitation shall apply, except
to the extent herein amended.
JI'.a-rwo&..
Procurement Contracting Officer 2
CC: Clerk of the Board
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MIAMI._
[('llnDj iiiiiI CLEHK Of THE iEMRfJ
Internal Services Departme~Ql5 MAR 20 AM 8: 37
Procurement Management Dhlisi<'lncl'l{"u"-' '.' {"'''''''''( r'T' -'n',;I"'.n:~J\-.... tl (\:,.JI,,;!JNl '-'I,')
Addendum No.2
TO: All Pool Bidders
INVITATION TO QUOTE NO.: 6-2015
TITLE: ITQ, Gasoline and Diesel Fuel
1:,-11 Id"il-OADE "COUNTYJ FLl\.
)-/0-1 "',1.
DATE: March 19, 2015
This Addendum becomes part of the above-mentioned solicitation.
A. Revision to the Solicitation.
1. The due date of sealed bids has changed from April 1", 2015 at 2:00PM to April 8"', 2015 at
2:00PM. All else remains the same. Bidders are reminded that quotes will NOT be accepted by
e-mail, telephone, or facsimile.
2. Change the Fuel Tax Rates table on Page 4 as follows. Under the Gasoline column and row titled
Motor Fuel-On/Off the Road (State), change the tax rate from 0.173 to 0.174. The table
represents the latest tax rate information. Therefore, the information is subject to change during
the term of this Invitation to Quote (ITQ).
B. The following are requests for clarification and/or question, and the corresponding response,
1. Request for two (2) invoices per month of County's current contract delivered by your current
vendor(s) and corresponding bill of ladings of each gasoline and diesel fuel. These invoices
could be just from one or two of the locations with the largest usage.
Response: The County operates a large number of various types fuel sites managed by
numerous departments. The two County departments with the largest consumption of fuel are the
Internal Services Department / Fleet Management Division (ISD/FM), which is the largest
consumer of gasoline and second largest consumer of diesel, and Miami-Dade Transit (MOD,
which is the largest consumer of diesel. Responses to questions 2, 3, and 4 are also based on
these two departments' consumption. Please see copies of invoices attached to the same e-mail
containing this Addendum.
2. Please provide us with recently used invoices off of the current contract with their corresponding
BOL's for each type of fuel and each type of delivery?
Response: Please see response to question number 1.
3. Is there an average order size for each type of delivery (Transport and Tank Wagon)?
Response:
ISD/FM -the average order size is 7,500 galions for diesel and 9,000 gallon for gasoline.
MDT -Transport average is 7,500 galions per load (Diesel) and Tank Wagon Is 5,000 gallons per
load (Diesel and Unleaded)
4. Approximately how many orders a year are split loads to two separate facilities?
Response: On average, ISO has about 20 split orders a year. This occurs when a transport
delivery Is requested but the site is unable to accept the entire load, or during emergency
1
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situations. MDT has approximately 19 split orders a year for unleaded fuel for the tank wagon
going to the three garages. None for diesel.
5. Just to confirm, all taxes and fees in the table on pg. 4 of the solicitation will be listed as separate
line items on invoices and don't need to be added into our differential?
Response: Yes, as applicable to each fuel.
6. Looking for a tabulation sheet from last year's bid.
Response: Please see referenced Tally Sheet attached to the same e-mail containing this
Addendum.
7. Please provide monthly usage report broken down by month for the last 12 months?
Response: Below are the total numbers of gallons delivered to all County departments per fuel
type during the previous 12 months. Usage numbers should correlate with delivery numbers, but
due to the large number of sites within several departments, usage numbers are not readily
available.
Diesel Gasoline
Mar-14 1,390,582.00 Mar-14 628,957.00
Apr-14 1,350,433.00 Apr-14 590,691.00
May-14 1,574,509.00 May-14 688,127.00
Jun-14 1,340,640.00 Jun-14 607,122.00
Jul-14 1,519,624.00 Jul-14 662,743.00
Aug-14 1,415,799.90 Aug-14 636,693.30
Sep-14 1,497,049.00 Sep-14 630,222.00
OCI-14 1,521,151.00 Ocl-14 643,522.00
Nov-14 1,271,409.00 Nov-14 533,262.00
Dec-14 1,374,579.70 Dec-14 616,228.10
Jan-iS 1,384,765.00 Jan-iS 596,395.00
Feb-15 1,223,501.00 Feb-iS 526,311.00
8. Have any addenda other than #1 been released?
Response: No.
9. When is the anticipated award date?
Response: Approximately 1 -2 weeks before May 1".
10. When is the first board meeting after the bid opening?
Response: Award of the referenced Invitation to Quote (ITQ) does not require board approval.
11. Will a decision be made at the board meeting or sometime before then?
Response: See response to question number 9 and 10.
12. Can the County accept up to 5,%0 bio in your diesel fuel?
Response: Yes, as long as it's Ultra Low Sulfur Diesel.
13. What is the percent preference given to a local bidder?
Response: Please follow link below to the LOCAL PREFERENCE Paragraph 1.10 (C) of the
general terms and condition. The link is also found in Section 1, Paragraph 1 of the ITQ.
http://www.mlamldade,qov/procufemenUlibraryJboile rplate/g eneral-terms-and-condltio ns-r14-3.pdf.
2
L ________ _
14. Does the percent preference apply to the bid margins or bid totals?
Response: Local Preference is applied to the price for all Hems within a Group.
15. Is the public invited to attend the bid opening? If so, what information will be read aloud at the
opening?
Response: A public opening is not scheduled.
16. How soon alter the bid opening will preliminary bid tabulations be available?
Response: Within 30 days, but usually sooner.
17. Would the County consider an alternate firm fixed price for the year? If so, would you accept our
clauses? Please indicate which clauses would be acceptable and which clauses would be cause
for rejection.
Response: The County will not consider an alternate firm fixed price.
All terms, covenants and conditions of the subject solicitation shall apply, except
to the extent herein amended.
JlAUU ","",,,,
Procurement Contracting Officer
CC: Clerk of the Board
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