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5THE CITY OF PLEASANT LIVING To: FROM: DATE: SUBJECT: BACKGROUND: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission City Attorney June 16, 2015 Agenda Item No.: 5 A Resolution authorizing the City Manager to execute a notice to proceed to Goldin Solar, LLC, to initiate a Solar Panel Purchase and Installation Program for residential and business properties. Background: The City issued an RFP to solicit licensed solar installers who desire to install rooftop photovoltaic ("PV") systems for residential and commercial property owners ("Owners") at volume and discounted pricing. All Respondents to the RFP were required to be licensed to perform the work, and to be qualified and certified with the YGRENE Green Corridor Financing Program. YGRENE provides 100% financing to qualified Owners for energy efficiency, renewable energy and water conservation improvements. The decision to utilize YGRENE for financing is solely up to Owners. Notwithstanding the requirements of the RFP, it is the Owners' responsibility to confirm licensing, workers compensation, liability insurance and financing before entering into an agreement for the work. The City is merely acting as a facilitator and it is not recommending any particular contractor since the City has not evaluated the qualifications of the Contractors who responded to the RFP. Consequently, the City will not be entering into an agreement with the contractor for this program and the decision to enter into a contract to install solar panels is solely at the option of Owners. The respondent to the solicitation that provided the best price for the purchase and installation of solar panels is Goldin Solar, LLC. Residents and commercial property owners will need to contract directly with the contractor for the installation of photovoltaic systems. Payment and/or financing will be the sole responsibility of participating Owners; the City shall have no responsibility or liability for payment to Contractor for goods and services provided. While the RFP required.a minimum one (l) year warranty for labor and materials, the City disclaims any responsibility for the workmanship of the participating Contractors and it shall be the obligation of the Owner to confirm any warranty of the goods and services provided. The Owners may negotiate better terms and conditions concerning project duration, warranties, etc., than those offered by the contractors in response to the RFP with participating Contractors. THE CITY OF PLEASANT LIVING AMOUNT: ACCOUNT: ATTACHMENTS: , CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM It is the responsibility of the Owner to ascertain the existence and applicability of and apply for any government subsidies, tax credits andlor available grants that will offset the installation costs of photovoltaic systems. The participating Contractors have agreed that their offered program will be made available to the Owners for a six (6) month period from the date of the issuance of the Notice to Proceed. The decision to contract for photovoltaic systems is solely at the discretion of the Owners. While the commitment to accept contracts from Owners is limited to six (6) months from the date of the Notice to Proceed, the time for completing the work of constructing and installing the Photovoltaic systems may exceed the six (6) month period of the programs for signing up customers. The establishment of individual project duration, timeline, and the project completion date is the responsibility of the Owner and it is recommended that these considerations be established by agreement between the contractor and the Owner. It is the intent of the City to issue a Notice to Proceed to Goldin Solar, LLC, who provided the lowest price, per watt generated, in response to the City's RFP, to commence the program period. However, nothing shall prevent the Owners from entering into a contract with anyone else, including other contractors who responded to the RFP. $0 N/A Resolution RFP #CSM-2015-07 Bid Opening Report Goldin Solar, Inc. Proposal YGRENE Certified Contractor Confirmation Sun Biz 1 2 3 4 5 6 RESOLUTION NO.: _________ _ A Resolution authorizing the City Manager to execute a notice to proceed to Goldin Solar, LLC, to initiate a Solar Panel Purchase and Installation Program for residential and business properties. 7 WHEREAS, the City issued an RFP to solicit licensed solar installers to install rooftop photovoltaic 8 ("PV") systems for residential and commercial property owners ("Owners"), at volume and discounted 9 pricing; and 10 11 WHEREAS, the program will be made available to Owners for a six (6) month period from the 12 date of the issuance of the Notice to Proceed to enter into contracts with the solar panel Contractor; 13 and 14 15 WHEREAS the decision to enter into a contract to install solar panels is solely at the option of 16 individual Owner; and 17 18 WHEREAS, YGRENE Green Corridor Financing Program ("YGRENE Program") provides 100% 19 financing to qualified commercial and residential property owners for energy efficiency, renewable 20 energy and water conservation improvements. The contractor who provided the lowest price per 21 kilowatt was Goldin Solar, LLC, who is certified by the YGRENE Program. The decision to utilize YGRENE 22 for financing is solely up to individual City residents and businesses. 23 24 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY OF 25 SOUTH MIAMI, FLORIDA: 26 27 Section 1. The City Manager is authorized execute a notice to proceed to Goldin Solar, LLC, 28 to start the Solar Panel and Installation Program for residential and business owners. The decision 29 to install solar panels and to contract with Goldin Solar, LLC, is solely that of the individual 30 residential and business owner. The City shall have no responsibility or liability for the work, 31 including the goods and services provided, workmanship, or warranty for the work, nor for the 32 payment for services provided by Goldin Solar, LLC. A more detailed description of the 33 responsibilities of the Owners' and the City's disclaimers are set forth in the attached memorandum 34 from the City Attorney to the City Commission. 35 36 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any 37 reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect 38 the validity of the remaining portions of this resolution. 39 40 41 42 43 44 45 46 47 48 Section 3. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ENACTED this __ day of _____ , 2015. ATTEST: APPROVED: CITY CLERK MAYOR Page 1 ad 1 READ AND APPROVED AS TO FORM, COMMISSION VOTE: 2 LANGUAGE, LEGALITY AND Mayor Stoddard: 3 EXECUTION THEREOF Vice Mayor Harris: 4 Commissioner Welsh: 5 Commissioner Liebman: 6 Commissioner Edmond: 7 CITY ATTORNEY Page 2 0[2 HIE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 Submittal Due Date: May 5, 2015 at lOAM Solicitation Cover Letter The City of South Miami, Florida (hereinafter referred to as "CSM") through its chief executive officer (City Manager) hereby solicits sealed proposals responsive to the City's request (hereinafter referred to as "Request for Proposals" or "RFP"). All references in this Solicitation (also referred to as an "Invitation for Proposals" or "Invitation to Bid") to "City" shall be a reference to the City Manager, or the manager's designee, for the City of South Miami unless otherwise specifically defined. The City is hereby requesting sealed proposals in response to this RFP #CSM-20 15-07 titled Solar Panel Purchase and Installation Program for City Residents and Businesses. The purpose of this RFP is to identify qualified Respondents who can provide the goods and services contemplated in accordance with the scope of services described in this RFP (hereinafter referred to as "the Project" or "Project") Interested persons who wish to respond to this RFP can obtain the complete RFP package at the City Clerk's office Monday through Friday from 9:00 AM. to 4:00 P.M. or by accessing the following webpage: http://www.southmiamifl.gov/ which is the City of South Miam"r's web address for solicitation information. Proposals are subject to the Standard Terms and Conditions contained in the complete RFP Package, including all documents listed in the RFP. The Proposal Package shall consist of one (I) original unbound proposal, three (3) additional copies and one (I) digital (or comparable medium including Flash Drive, DVD or CD) copy all of which shall be delivered to the Office of the City Clerk located at South Miami City Hall, 6130 Sunset Drive, South Miami, Florida 33143. The entire Proposal Package shall be enclosed in a sealed envelope or container and shall have the following Envelope Information clearly printed or written on the exterior of the envelope or container in which the sealed proposal is delivered: the title of this RFP, as follows Solar Panel Purchase and Installation Program for City Residents and Businesses, RFP #CSM-20 15-07 and the name of the Proposer (also referred to as "Respondent"). Special envelopes such as those provided by UPS or Federal Express will not be opened unless they contain the required Envelope Information on the front or back of the envelope. Sealed Proposals must be received by Office of the City Clerk, either by mail or hand delivery, no later than 10 A,M, local time on May 5, 20 IS, A public opening will take place at lOAM. on the same date in the City Commission Chambers located at City Hall, 6130 Sunset Drive, South Miami 33143. Any Proposal received after lOAM. local time on said date will not be accepted under any circumstances. Any uncertainty regarding the time a Proposal is received will be resolved against the person submitting the proposal and in favor of the Clerk's receipt stamp. A Non-Mandatory Pre-Proposal Meeting will be conducted at City Hall in the Commission Chambers located at 6130 Sunset Drive, South Miami, FI 33143 on April 27, 2015 at 10:00 A.M •. The conference shall be held regardless of weather conditions. Proposals are subject to the terms, conditions and provisions of this letter as well as to those provisions, terms, conditions, affidavits and documents contained in this RFP Package. Maria M. Menendez, CMC City Clerk, City of South Miami SCOPE OF SERVICES and SCHEDULE OF VALUES Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 The Scope of Services and the Schedule of Values, if any, are set forth in the attached Exhibit I END OF SECTION 2 No I 2 3 4 5 6 SCHEDULE OF EVENTS Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 Event Date* Advertisement! Distribution of Solicitation & Cone of Silence begins 4110/2015 Non-Mandator), Pre-RFP Meeting 4/27/2015 Deadline to Submit Questions 4/29/2015 Deadline to City Responses to Questions 511/2015 Deadline to Submit RFP Response 5/5/2015 Project Announcement of selected ContractorslCone of Silence ends 511912015 END OF SECTION 3 Time* (EST) 4:00 PM 10:00 AM 10:00 AM 10:00 AM 10:00 AM 7:00 PM INSTRUCTIONS for RESPONDENT Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 IT IS THE RESPONSIBILITY OF THE RESPONDENT TO THE SOLICITATION TO ENSURE THAT THE RESPONSE TO THE SOLICITATION (HEREINAFTER ALSO REFERRED TO AS THE "PROPOSAL" THROUGHOUT THE CONTRACT DOCUMENTS) REACHES THE CITY CLERK ON OR BEFORE THE CLOSING HOUR AND DATE STATED ON THE RFP FORM. I. Designated Contact. The awarded firm shall appoint a person to act as a primary contact with Participants. This person or backwup shall be readily available during normal work hours by phone, email, or in person, and shall be knowledgeable of the terms of the contract. 2. Precedence of Conditions. The proposing firm, by virtue of submitting a response, agrees that the Contract Documents have been listed below in order of precedence, with the one having the most precedence being at the top of the list and the remaining documents in descending order of precedence. This order .of precedence shall apply, unless otherwise specified in the Contract or General Conditions to the Contract: a) Addenda to RFP b) Attachments/Exhibits to RFP c) RFP d) Proposal 3. The terms, provisions, conditions and definitions contained in the Solicitation Cover Letter shall apply to these instructions to Respondents and they are hereby adopted and made a part hereof by reference. If there is a conflict between the Cover Letter and these instructions, or any other provision of this RFP, the Cover Letter shall govern and take precedence over the conflicting provision(s) in the RFP. 4. Any questions concerning the Solicitation or any required need for clarification must be made in writing, by April 29, 2015 at lOAM to the attention of Steven P. Kulick at skulick@southmiamifl.gov or via facsimile at (305) 663-6346. 5. The issuance of a written addendum is the only official method whereby interpretation and/or clarification of information can be given. Interpretations or clarifications, considered necessary by the City in response to such questions, shall be issued by a written addendum to the RFP Package (also known as "RFP Specifications" or "RFP") by U.S. mail, e-mail or other delivery method convenient to the City and the City will notify all prospective firms via the City's website. 6. Verbal interpretations or clarifications shall be without legal effect. No plea by a Respondent of ignorance or the need for additional information shall exempt a Respondent from submitting the Proposal on the required date and time as set forth in the public notice. 7. Contingent Fees Prohibited. The proposing firm, by submitting a proposal, warrants that it has not employed or retained a company or person, other than a bona fide employee, contractor or subcontractor, working in its employ, to solicit or secure a contract, and that it has not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee, contractor or sub-consultant, working in its employ, any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award. S: Public Entity Crimes. A person or affiliate of the Respondent who has been placed on the convicted vendor list pursuant to Chapter 287 following a conviction for a public entity crime shall disclose such fact and the failure to disclose such facts in the Respondent's proposal shall be considered a material breach of any agreement between the Respondent and any Participant. 9. Respondents shall use the Proposal Form(s) furnished by the City. All erasures and corrections must have the initials of the Respondent's authorized representative in blue ink at the location of each and every erasure and correction. Proposals shall be signed using blue ink; all quotations shall be typewritten or printed with blue ink. All spaces shall be filled in with the requested information or the phrase "not applicable" or "NA". The proposal shall be delivered on or before the date and time, and at the place and in such manner as set forth in the Solicitation Cover Letter. Failure to do so may cause the Proposal to be rejected. Failure to include any of the Proposal Forms may invalidate the Proposal. Respondent shall deliver to the City, as part of its Proposal, the following documents: a) The Invitation for Proposal and Instructions to Respondents. b) A copy of all issued addenda. 4 c) The completed Proposal Form fully executed. d) Certificate of Insurance and/or Letter of Insurability. 10. Goods: If goods are to be provided pursuant to this RFP the following applies: a) Brand Names: If a brand name, make. manufacturer's trade name, or vendor catalog number is mentioned in this Solicitation, whether or not followed by the words "approved equal", it is for the purpose of establishing a grade or quality of material only. Respondent may offer goods that are equal to the goods described in this Solicitation with appropriate identification, samples and/or specifications for such item(s). The Participant shall be the sole judge concerning the merits of items proposed as equals. b) Pricing: Prices should be stated in units of quantity specified in the Proposal Form. In case of a discrepancy, the Participant reserves the right to make the final determination at the lowest net cost. c) Mistake: In the event that unit prices are part of the Proposal and if there is a discrepancy between the unit price(s) and the extended price(s), the unit price(s) shall prevail and the extended price(s) shall be adjusted to coincide. Respondents are responsible for checking their calculations. Failure to do so shall be at the Respondent's risk. and errors shall not release the Respondent from his/her or its responsibility as noted herein. d) Samples: Samples of items, when required, must be furnished by the Respondent free of charge to the Participant. Each individual sample must be labeled with the Respondent's name and manufacturer's brand name and delivered by it within ten (10) calendar days of the Proposal opening unless schedule ·Indicates a different time. If samples are requested subsequent to the Proposal opening, they shall be delivered within ten (10) calendar days of the request. The Participant shall not be responsible for the return of samples. e) Respondent warrants by Signature on the Proposal Form that prices quoted therein are in conformity with the latest Federal Price Guidelines, if applicable. f) Governmental Restrictions: In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this Proposal prior to their delivery, it shall be the responsibility of the successful Respondent to notify the Participant at once, indicating in its letter the specific regulation which required an alteration. The Participant reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel all or any portion of the Contract, at the sole discretion of the City and at no further expense to the City with thirty (30) days advanced notice. g) Respondent warrants that the prices, terms and conditions quoted in the Proposal shall be firm for a period of one hundred eighty (180) calendar days from the date of the Proposal opening unless otherwise stated in the Proposal Form. Incomplete, unresponsive. irresponsible, vague, or ambiguous responses to the Solicitation shall be cause for rejection, as determined by the Participant. h) Safety Standards: The Respondent warrants that the product(s) to be supplied to the City conform in all respects to the standards set forth in the Occupational Safety and Health Act (OSHA) and its amendments. Proposals must be accompanied by a Materials Data Safety Sheet (M.S.D.S) when applicable. II. Liability, Licenses & Permits: The successful Respondent shall assume the full duty, obligation, and expense of obtaining all necessary licenses, permits, and inspections required by this RFP and as required by law. The Respondent shall be liable for any damages or loss to the Participant occasioned by the negligence of the Respondent (or its agent or employees) or any person acting for or through the Respondent. Respondents shall furnish a certified copy of all licenses, Certificates of Competency or other licensing requirement necessary to practice their profession and applicable to the work to be performed as required by Florida Statutes, the Florida Building Code, Miami-Dade County Code or City of South Miami Code. These documents shall be furnished to the Participant as part ofthe Proposal. Failure to have obtained the required licenses and certifications or to furnish these documents shall be grounds for rejecting the Proposal and forfeiture of the Proposal/Bid Bond, if required for this Project. 12. Respondent shall comply with the City's insurance requirements as set forth in the attached EXHIBIT 2 or. if applicable, the General Conditions to the Contract prior to issuance of any Contract(s) or Award(s) If a recommendation for award of the contract, or an award of the contract is made before compliance with this prov·ls·lon, the failure to fully and satisfactorily comply with the City's insurance requirements as set forth herein shall authorize the Participant to implement a rescission of the Proposal Award or rescission of the recommendation for award of contract without further Participant action. The Respondent, by submitting a Proposal, thereby agrees to hold the Participant harmless and agrees to indemnify the Participant and covenants not to sue the Participant by virtue of such rescission. 13. Copyrights and/or Patent Rights: Respondent warrants that as to the manufacturing, producing or selling of goods intended to be shipped or ordered by the Respondent pursuant to this Proposal, there has not 5 been, nor will there be, any infringement of copyrights or patent rights. The Respondent agrees to indemnify Participant from any and all liability, loss or expense occasioned by any such violation or infringement. 14. Execution of Contract: The Respondent to this RFP acknowledges that by submitting a response or a proposal, Respondent agrees to the terms of the form contract and to the terms of the general conditions to the contract, both of which are part of this RFP package and agrees that Respondent's signature on the response to this RFP grants to the Participant the authority, on the Respondent's behalf, to inserted, into any blank spaces in the contract documents, information obtained from the proposal and the Respondent's signature shall also be treated, for all purposes, including the enforcement of all of the terms and conditions of the contract, as the Respondent's signature on the contract, after the appropriate information has been inserted. 15. Evaluation of Proposals: The Participant, at its sole discretion, reserves the right to inspect the facilities of any or all Respondents to determine its capability to meet the requirements of the Contract. In addition, the price, responsibility and responsiveness of the Respondent, the financial position, experience, staffing, equipment, materials, references, and past history of service to the Participant and/or with other units of state, and/or local governments in Florida, or comparable private entities, will be taken into consideration in the Award of the Contract. 16. Drug Free Workplace: Failure to provide proof of compliance with Florida Statute Section 287.087, as amended, when requested shall be cause for rejection of the Proposal as determined by the Participant. 17. Public Entity Crimes: A person or affiliate who was placed on the Convicted Vendors List following a conviction for a public entity crime may not submit a response on a contract to provide any services to a public entity, may not submit RFP on leases of real property to a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 2B7.0 17, for a period of 36 months from the date of being placed on the Convicted Vendors List. lB. Contingent Fees Prohibited: The proposing firm must warrant that it has not employed or retained a company or perso-n, other than a bona fide employee, contractor or subcontractor, working in its employ, to solicit or secure a contract with the Participant, and that it has not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee, contractor or sub-consultant, working in its employ, any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or making of a contract with the Participant. +-9. Hold Harmless: All Respondents shall hold the PartiCipant, its officials and employees harmless and covenant not to sue the Participant, its officials and employees in reference to its decisions to reject, award, or not award a contract, as applicable, unless the claim is based solely on allegations of fraud and/or collusion. The submission of a proposal shall act as an agreement by the Respondent that the Proposal/Bid Bond, if required for this project, shall not be released until and unless the Respondent waives any and all claims that the Respondent may have against the Participant that arise out of this RFP process or until a judgment is entered in the Respondent's favor in any suit filed which concerns this proposal process. In any such suit, the prevailing party shall recover its attorney's fees, court costs as well as expenses associated with the litigation. 20. Cancellation: Failure on the part of the Respondent to comply with the conditions, specifications, requirements, and ter.ms as determined by the PartiCipant, shall be just cause for cancellation of the Award or termination of the contract. 21. Bonding Requirements: The Respondent, when submitting the Proposal, shall include a Proposal/Bid Bond, if required for this project, in the amount of 5% of the total amount of the base Proposal on the Proposal/Bid Bond Form included herein. A company or personal check shall not be deemed a valid Proposal Security. 22. Performance and Payment Bond: The Participant may require the successful Respondent to furnish a Performance Bond and Payment Bond, each in the amount of 100% of the total Proposal Price, including Alternates if any, naming the PartiCipant, as the obligee, as security for the faithful performance of the Contract and for the payment of all persons or entities performing labor, services and/or furnishing materials in connection herewith. The bonds shall be with a surety company authorized to do business in the State of Florida. 22.1. Each Performance Bond shall be in the amount of one hundred percent ( I 00%) of the Contract Price guaranteeing to Participant the completion and performance of the Work covered in the Contract Documents. 22.2. Each Performance Bond shall continue in effect for five year after final completion and acceptance ofthe Work with the liability equal to one hundred percent (100%) ofthe Contract Sum. 22.3. Each Payment bond shall guarantee the full payment of all suppliers, material man, laborers, or subcontractor employed pursuant to this Project. 6 22.4. Each Bond shall be with a Surety company whose qualifications meet the requirements of insurance companies as set forth in the insurance requirements of this solicitation. 22.5. Respondent shall ensure that the Bond(s) referenced above shall be recorded in the public records of Miami-Dade County and provide PARTICIPANT with evidence of such recording. 22.6. The surety company shall hold a current certificate of authority as acceptable surety on federal bonds in accordance with the United States Department of Treasury Circular 570, current revisions. 23. Pre-proposal Conference Site Visits: If a Mandatory Pre-proposal conference is scheduled for this project, all Respondents shall attend the conference and tour all areas referenced in the Solicitation Documents. It shall be grounds for rejecting a Proposal from a Respondent who did not attend the mandatory pre- proposal conference. No pleas of ignorance by the Respondent of conditions that exist, or that may hereinafter exist, as a result of failure to make the necessary examinations or investigations, or failure to complete any part of the RFP Package, will be accepted as basis for varying the requirements of the Contract with the Participant or the compensation of the Respondent. 24. Time of Completion: The time is of the essence with regard to the completion of the Work to be performed under the Contract to be awarded. Delays and extensions of time may be allowed only in accordance with the provisions stated in the appropriate section of the Contract Documents, including the Proposal Form. No change orders shall be allowed for delays caused by the person participating in the Solar Panel Program, other than for extensions of time to complete the Work. 25. Submittal Requirements: All Proposals shall comply with the requirements set forth herein. 26. Respondent shall not discriminate with regard to its hiring of employees or subcontractors or in its purchase of materials or in any way in the performance of its contract, if one is awarded, based on race, color, religion, national origin, sex, age, sexual orientation, disability, or familial status. END OF SECTION 7 Proposal Submittal Checklist Form Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 This checklist indicates the forms and documents required to be submitted for this solicitation and to be presented by the deadline set for within the solicitation. Fulfillment of all solicitation requirements listed is mandatory for consideration of response to the solicitation. Additional documents may be required and, if so, they will be identified in an addendum to this RFP. The response shall include the following items: Attachments and Other Documents described below Check to be Completed IF MARKED WITH AN "X": Completed. x Indemnification and Insurance Documents, Exhibit 2 -- x ____ Bid Form, Exhibit 3 x ____ Respondents Qualification Statement x ____ Ust of Proposed Subcontractors and Principal Suppliers x Non-Collusion Affidavit -- x ____ Public Entity Crimes and Conflicts of Interest x Drug Free Workplace --- x ____ Acknowledgement of Conformance with OSHA Standards x ____ Affidavit Concerning Federal & State Vendor Listings x Related Party Transaction Verification Form x Presentation Team Declaration/Affidavit of Representation Submit this checklist along with your proposal indicating the completion and submission of each required forms and/or documents. END OF SECTION 8 RESPONDENT QUALIFICATION STATEMENT Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 The response to this questionnaire shall be utilized as part of the PARTICIPANT'S overall Proposal Evaluation and RESPONDENT selection. I. Number of similar construction' projects completed, a) In the past 5 years In the past 5 years On Schedule b) In the past 10 years In the past 10 years On Schedule II. List the last three (3) completed similar projects. a) Project Name: Owner Name: Owner Address: Owner Telephone: Original Contract Completion Time (Days): Original Contract Completion Date: Actual Final Contract Completion Date: Original Contract Price: Actual Final Contract Price: b) Project Name: Owner Name: Owner Address: 9 Owner Telephone: Original Contract Completion Time (Days): Original Contract Completion Date: Actual Final Contract Completion Date: Original Contract Price: Actual Final Contract Price c) Project Name: Owner Name: Owner Address: Owner Telephone: Original Contract Completion Time (Days): Original Contract Completion Date: Actual Final Contract Completion Date: Original Contract Price: Actual Final Contract Price: 10 III. Current workload Project Name Owner Name Telephone Number Contract Price IV. The following information shall be attached to the proposal. a) RESPONDENT's home office organization chart. b) RESPONDENT's proposed project organizational chart. c) Resumes of proposed key project personnel, including on-site Superintendent. V. List and describe any: a) Bankruptcy petitions filed by or against the Respondent or any predecessor organizations, b) Any arbitration or civil or criminal proceedings, or Suspension of contracts or debarring from Bidding or Responding by any public agency brought c) against the Respondent in the last five (5) years VI. Government References: List other Government Agencies or Quasi-government Agencies for which you have done business within the past five (5) years. Name of Agency: Address: II Telephone No.: Contact Person: Type of Project: Name of Agency: Address: Telephone No.: Contact Person: Type of Project: Name of Agency: Address: Telephone No.: Contact Person: Type of Project: 12 LIST OF PROPOSED SUBCONTRACTORS AND PRINCIPAL SUPPLIERS Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 BIDDER shall list all Proposed Subcontractors to be used on this project if they are awarded the Contract. Classification of Worl< Subcontractor Name Address Telephone, Fax & Email Landscape . Sodding and Turf Work Electrical Irrigation Paving Park Amenities Graphics Utilities Excavation Building Structures Plumbing Painting Testing Laboratory Soil Fumigator Signs Other: . . This list shall be provided to the City on behalf of the Participant within five (5) business days after Bid Opening . END OF SECTION 13 NON COLLUSION AFFIDAVIT STATE OF FLORIDA COUNTY OF MIAMI-DADE _____________________ being first duly sworn, deposes and states that: (I) He/ShelThey is/are the ----,,----_____ ,-------,----,-____________ _ (Owner, Partner, Officer, Representative or Agent) of the Respondent that has submitted the attached Proposal; (2) He/She/They is/are fully informed concerning the preparation and contents of the attached Proposal and of all pertinent circumstances concerning such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said Respondent nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded. conspired, connived or agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Bidding or proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Respondent, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other Respondent, or to fix any overhead, profit, or cost elements of the Proposal Price or the Proposal Price of any other Respondent, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Respondent or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: Witness Witness By:_-=--~~~~~~~~~~~_ Signature Print Name and Title Date ACKNOWLEDGEMENT STATE OF FLORIDA COUNTY OF MIAMI-DADE On this the day of , 20 __ , before me, the undersigned Notary Public of the State of Florida, personally appeared (Name(s) of individual(s) who appeared before notary) and whose name(s) is/are Subscribed to the within instrument, and he/she/they acknowledge that he/she/they executed it. 14 WITNESS my hand and official seal. NOTARY PUBLIC: SEAL OF OFFICE: 15 Notary Public, State of Florida (Name of Notary Public: Print, Stamp or type as commissioned.) Personally known to me, or Personal identification: Type of Identification Produced Did take an oath, or Did Not take an oath. PUBLIC Ef'lTITY CRIMES Pursuant to the provisions of Paragraph (2) (a) of Section 287.133, Florida State Statutes -"A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal or bid on a Contract to provide any goods or services to a public entity, may not submit a Bid or proposal for a Contract with a public entity for the construction of repair of a public building or pUblic work, may not submit bids or proposals on leases or real property to a public entity, may not be awarded to perform Work as a RESPONDENT, Sub-contractor, supplier, Sub-consultant, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Section 287.017, Florida Statutes, for thirty six (36) months from the date of being placed on the convicted vendor list". The award of any contract hereunder is subject to the provisions of Chapter 1 12, Florida State Statutes. Respondents must disclose with their Proposals, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of South Miami or its agencies. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I. This sworn statement is submitted to [print name olthe public entity] ~----~~~~~----~~---------------------------------­[print individual's name and title] for ____ ~~------~------~----------------~-------------------------------- [print name of entity submitting sworn statement] whose business address is and (if applicable) it~ Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: -----------------.) 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (I ) (g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including. but not limited to , any bid. proposal or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud. theft, bribery, collusion, racketeering, conspiracy. or material misrepresentation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (I) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July I, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133 (I) (a), Florida Statutes, means: (a) A predecessor or successor of a person convicted of a public entity crime; or (b) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives. partners. shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in any person, or a pooling of equipment or income among persons when not for fair 16 market value, under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. understand that a "person" as defined in Paragraph 287.133 (I) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or proposal or applies to bid or proposal on contracts for the provision of goods or services let by a public entity. or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.] __ Neither the entity submitting this sworn statement. nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I, 1989. __ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I, 1989. __ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent of July I, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. [attach a copy of the final order.] I UNDERSTAND THAT THE PARTICIPANT IN THE SOLAR SOLAR PANEL PURCHASE AND INSTALLATION PROGRAM FOR CITY RESIDENTS AND BUSINESSES RFP #CSM-20IS-07 WILL BE RELYING ON THE TRUTH OF THE STATEMENTS CONTAINED IN THIS FORM AND THAT THE INFORMATION IN THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PARTICIPANT PRIOR TO ENTERING INTO A CONTRACT OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. [Signature] Sworn to and subscribed before me this _____ day of _____________ , 20 __ . Personally known ___________ _ OR Produced identification ________ _ Notary Public -State of _______ _ My commission expires _______ _ (Type of identification) (Printed, typed or stamped commissioned Form PUR 7068 (Rev.06/i1/92) name of notary public) 17 DRUG FREE WORKPLACE Whenever two or more Bids or Proposals which are equal with respect to price, quality and service are received by the State or by any political subdivisions for the procurement of commodities or contractual services, a Bid or Proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie Bids or Proposals shall be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: I) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that shall be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and-the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in Subsection (I). 4) In the statement specified in Subsection (I), notify the employees, that, as a condition of working of the commodities or contractual services that are under Bid, he employee shall abide by the terms of the statement and shall notify the employee of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) business days after such conviction. S) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. RESPONDENT's Signature: _______________ _ Print Name: D~e: ____________________ __ 18 ACKNOWLEDGEMENT OF CONFORMANCE WITH OSHA STANDARDS TO WHOM IT MAY CONCERN We, , (Name of CONTRACTOR), hereby acknowledge and agree that as CONTRACTOR for the Solar Panel Purchase and Installation for City Residents and Businesses project as speCified have the sole responsibility for compliance with all the reqUirements of the Federal Occupational Safety and Health Act of 1970, and all State and local safety and health regulations, and agree to indemnify and hold harmless the Participant against any and all liability, claims, damages, losses and expenses they may incur due to the failure of (Sub-contractor's names): to comply with such act or regulation. CONTRACTOR Witness BY: -:-;-___________ _ Name Title 19 AFFIDAVIT CONCERNING FEDERAL AND STATE VENDOR LISTINGS The person, or entity. who is responding to the City's solicitation, hereinafter referred to as "Respondent", must certify that the Respondent's name Does Not appear on the State of Florida, Department of Management Services, "CONVICTED, SUSPENDED, DISCRIMINATORY FEDERAL EXCLUDED PARTIES and COMPLAINTS VENDOR LISTINGS". If the Respondent's name Does appear on one or all the "Listings" summarized below, Respondents must "Check if Applies" next to the applicable "Listing." The "Listings" can be accessed through the following link to the Florida Department of Management Services website: http://www.dms.myflorida.com/business operations/state purchasing/vendor information/convicted susp ended discriminatory complaints vendor lists DECLARATION UNDER PENALTY OF PERJURY I, (hereinafter referred to as the "Declarant") state, under penalty of perjury, that the following statements are true and correct: (I) I represent the Respondent whose name is ----:-----------c=-- (2) I have the following relationship with the Respondent (Owner (if Respondent is a sole proprietor), President (if Respondent is a corporation) Partner (if Respondent is a partnership), General Partner (if Respondent is a Limited Partnership) or Managing Member (if Respondent is a Limited Liability Company). (3) I have reviewed the Florida Department of Management Services website at the following URL address: http://www.dms.myflorida.com/business _operations/state _purchasing/vendor _information/convicted_suspended _ di scriminatory _complaints_vendor _lists (4) I have entered an "x" or a check mark beside each listing/category set forth below if the Respondent's name appears in the list found on the Florida Department of Management Services website for that category or listing. If I did not enter a mark beside a listing/category it means that I am attesting to the fact that the Respondent's name does not appear on the listing for that category in the Florida Department of Management Services website as of the date of this affidavit. Check if Applicable Convicted Vendor List Suspended Vendor List Discriminatory Vendor List Federal Excluded Parties List Vendor Complaint List FURTHER DECLARANT SAYETH NOT. (Print name of Declarant) By:_~~_~~_~ __ _ (Signature of Declarant) ACKNOWLEDGEMENT STATE OF FLORIDA COUNTY OF MIAMI-DADE ) ) On this the __ day of ______ ~ .• 20 __ ~, before me, the undersigned authority, personally appeared who is personally know to me or who provided the following identification and who took an oath or affirmed that that he/she/they executed the foregoing Affidavit as the Declarant. WITNESS my hand and official seal. NOTARY PUBLIC: SEAL 20 Notary Public, State of Florida (Name of Notary Public: Print, Stamp or type as commissioned.) RELATED PARTY TRANSACTION VERIFICATION FORM =---:c;.,-----:-:---::-::-----c-co--' individually and on behalf of ---;-::--:-cc:c--c-:::=--:::.,-=:--:--::-::-:-:- ("Firm")have Name o(Representative CompanylVendoriEntity read the City of South Miami ("City")'s Code of Ethics, Section 8A-1 of the City's Code of Ordinances and I hereby certify, under penalty of perjury that to the best of my knowledge, information and belief: (I) neither I nor the Firm have any conflict of interest (as defined in section 8A-I) with regard to the contract or business that I, and/or the Firm, am(are) about to perform for, or to transact with, the City, and (2) neither I nor any employees, officers, directors of the Firm, nor anyone who has a financial interest greater than 5% in the Firm, has any relative(s), as defined in section 8A-I, who is an employee of the City or who is(are) an appointed or elected official of ~he City, or who is(are) a member of any public body created by the City Commission, i.e., a board or committee of the City, [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (2) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees or those who have a financial interest in the Firm.]; and (3) neither I nor the Firm, nor anyone who has a financial interest greater than 5% in the Firm, nor any member of those persons' immediate family (i.e., spouse, parents, children, brothers and sisters) has transacted or entered into any contract(s) with the City or has a financial interest, direct or indirect, in any business being transacted with the city, or with any person or agency acting for the city, other than as follows: _(use (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock·1S publicly traded, the statement in this section (3) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of those who have a financial interest in the Firm.]; and (4) no elected and/or appointed official or employee of the City of South Miami, or any of their immediate family members (i.e., spouse, parents, children, brothers and Sisters) has a financial interest, directly or indirectly, in the contract between you and/or your Firm and the City other than the following individuals whose interest is set forth following their use a separate names: ---:c;:-:---;-c-;---:-----;----c:;;----;:---;-:--;:--.,----- (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). The names of all City employees and that of all elected and/or appointed city officials or board members, who own, directly or indirectly, an interest of five percent (5%) or more of the total assets of capital stock in the firm are as follows: (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be Signed under oath). [while the ethics code still applies, (f the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (4) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the financial interest in the Firm of city employees, appointed officials or the immediate family members of elected and/or appointed official or employee.] (5) I and the Firm further agree not to use or attempt to use any knowledge, property or resource which may come to us through our position of trust, or through our performance of our duties under the terms of the contract with the City, to secure a special privilege, benefit, or exemption for ourselves, or others. We agree that we may not disclose or use information, not available to members of the general public, for our personal gain or benefit or for the personal gain or benefit of any other person or business entity, outside of the normal gain or benefit anticipated through the performance of the contract. (6) I and the Firm hereby acknowledge that we have not contracted or transacted any business with the City or any person or agency acting for the City, and that we have not appeared in representation of any third party before any board, commission or agency of the City within the past two years other than as 21 follows: (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). X:IPurchasingWendor RegistrationI12.28.12 RELATED PARTY TRANSACTION VERIFICATION FORM [3].docx (7) Neither I nor any employees, officers, or directors of the Firm, nor any of their immediate family (Le., as a spouse, son, daughter, parent, brother or sister) is related by blood or marriage to: (i) any member of the City Commission; (ii) any city employee; or (iii) any member of any board or agency of the City other than as follows: -c:-___ .,.-_-.,._---::-_-;---,_--:-_______ (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (7) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship by blood or marriage of employees, officers, or directors of the Firm, or of any of their immediate family to any appointed or elected officials of the City, or to their immediate family members]. (8) No Other Firm, nor any officers or directors of that Other Firm or anyone who has a financial interest greater than 5% in that Other Firm, nor any member of those persons' immediate family (i.e., spouse, parents, children, brothers and sisters) nor any of my immediate family members (hereinafter referred to as "Related Parties") has responded to a solicitation by the City in which I or the Firm that I represent or anyone who has a financial interest greater than 5% in the Firm, or any member of those persons' immediate family (Le. spouse, parents, children, brothers and sisters) have also responded, other than the following: --------,-----:---:-::-c---:-c-:----:----:--.,-;:-----,:------:-:--::-----,,--------(if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (8) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation into the Other Firm, or the Firm he/she represents, as to their officers, directors or anyone having a financial interest in those Firms or any of their any member of those persons' immediate family.] (9) I and the Firm agree that we are obligated to supplement this Verification Form and inform the City of any change in circumstances that would change our answers to this document. Specifically, after the opening of any responses to a solicitation, I and the Firm have an obligation to supplement this Verification Form with the name of all Related Parties who have also responded to the same solicitation and to disclose the relationship of those parties to me and the Firm. (10) A violation of the City's Ethics Code, the giving of any false information or the failure to supplement this Verification Form, may subject me or the Firm to immediate termination of any agreement with the City, and the imposition of the maximum fine and/or any penalties allowed by law. Additionally, violations may be considered by and subject to action by the Miami-Dade County Commission on Ethics. Under penalty of perjury, I declare that I have made a diligent effort to investigate the matters to which I am attesting hereinabove and that the statements made hereinabove are true and correct to the best of my knowledge, information and belief. Signature: ____________ _ Print Name & Title: ______________ _ Date: -'--_________ _ 22 Sec. SA-I. -Conflict of interest and code of ethics ordinance. (a) Designation. This section shall be designated and known as the "City of South Miami Conflict of Interest and Code of Ethics Ordinance." This section shall be applicable to all city personnel as defined below, and shall also constitute a standard of ethical conduct and behavior for all autonomous personnel, quasi-judicial personnel, advisory personnel and departmental personnel. The provisions of this section shall be applied in a cumulative manner. By way of example, and not as a limitation, subsections (c) and (d) may be applied to the same contract or transaction. (b) Definitions. For the purposes of this section the following definitions shall be effective: (I) The term "commission members" shall refer to the mayor and the members of the city commission. (2) The term "autonomous personnel" shall refer to the members of autonomous authorities. boards and agencies, such as the city community redevelopment agency and the health facilities authority. (3) The term "quasi-judicial personnel" shall refer to the members of the planning board. the environmental review and preservation board, the code enforcement board and such other individuals. boards and agencies of the city as perform quasi-judicial functions. (4) The term "advisory personnel" shall refer to the members of those city advisory boards and agencies whose sole or primary responsibility is to recommend legislation or give advice to the city commission. (5) The term "departmental personnel" shall refer to the city clerk, the city manager, department heads, the city attorney. and all assistants to the city clerk, city manager and city attorney, however titled. (6) The term "employees" shall refer to all other personnel employed by the city. (7) The term ucompensation" shall refer to any money. gift, favor, thing of value or financial benefit conferred. or to be conferred. in return for services rendered or to be rendered. (8) The term "controlling financial interest" shall refer to ownership. directly or indirectly, of ten percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten percent or more in a firm, partnership, or other business entity at the time of transacting business with the city. (9) The term "immediate family" shall refer to the spouse, parents, children, brothers and sisters of the person involved. (10) The term "transact any business" shall refer to the purchase or sale by the city of specific goods or services for consideration and to submitting a bid, a proposal in response to a RFQ, a statement of qualifications in response to a request by the city, or entering into contract negotiations for the provision on any goods or services, whichever first occurs. (c) Prohibition on transacting business with the city. No person included in the terms defined in paragraphs (b)(l) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business in which that person or a member of the immediate family has a financial interest. direct or indirect with the city or any person or agency acting for the city. and any such contract. agreement or business engagement entered in,violation of this subsection shall render the transaction ,voidable. Willful violation of this subsection shall constitute malfeasance in office and shall affect forfeiture of office or pOSition. Nothing in this subsection shall prohibit or make illegal: (I) The payment of taxes, special assessments or fees for services provided by the city government; (2) The purchase of bonds, anticipation notes or other securities that may be issued by the city through underwriters or directly from time to time. Waiver of prohibition. The requirements of this subsection may be waived for a particular transaction only by four affirmative votes of the city commission after public hearing upon finding that: (I) An open-to-all sealed competitive proposal has been submitted by a city person as defined in paragraphs (b)(2), (3) and (4); (2) The proposal has been submitted by a person or firm offering services within the scope of the practice of architecture. professional engineering. or registered land surveying, as defined by the laws of the state and pursuant to the provisions of the Consultants' Competitive Negotiation Act. and when the proposal has been submitted by a city person defined in paragraphs (b)(2), (3) and (4); (3) The property or services to be involved in the proposed transaction are unique and the city cannot avail itself of such property or services without entering a transaction which would violate this subsection but for waiver of its requirements; and (4) That the proposed transaction will be in the best interest of the city. This subsection shall be applicable only to prospective transactions, and the City commission may in no case ratify a transaction entered in violation of this subsection. Provisions cumulative. This subsection shall be taken to be cumulative and shall not be construed to amend or repeal any other law pertaining to the same subject matter. (d) Further prohibition on transacting business with the city. 23 No person included in the terms defined in paragraphs (b)(I) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business through a firm, corporation, partnership or business entity in which that person or any member of the immediate family has a controlling financial interest, direct or indirect, with the city or any person or agency acting for the city, and any such contract. agreement or business engagement entered in violation of this subsection shall render the transaction voidable. The remaining provisions of subsection (c) will also be applicable to this subsection as though incorporated by recitation. Additionally. no person included in the term defined in paragraph (b)( I) shall vote on or participate in any way in any matter presented to the city commission if that person has any of the following relationships with any of the persons or entities which would be or might be directly or indirectly affected by any action of the city commission: (I) Officer. director. partner. of counsel. consultant, employee. fiduciary or beneficiary; or (2) Stockholder. bondholder. debtor. or creditor. if in any instance the transaction or matter would affect the person defined in paragraph (b)( I) in a manner distinct from the manner in which it would affect the public generally. Any person included in the term defined in paragraph (b)( I) who has any of the specified relationships or who would or might, directly or indir,ectly. realize a profit by the action of the city commission shall not vote on or participate in any way in the matter. (E) Gifts. (I )Dennition. The term "gift" shall refer to the transfer of anything of economic value. whether in the form of money. service, loan. travel. entertainment. hospitality, item or promise, or in any other form. without adequate and lawful consideration. (2)£Xcepuons. The provisions of paragraph (e)( I) shall not apply to: a. Political contributions specifically authorized by state law; b. Gifts from relatives or members of one's household, unless the person is a conduit on behalf of a third party to the delivery of a gift that is prohibited under paragraph(3); c. Awards for professional or civic achievement; d. Material such as books, reports, periodicals or pamphlets which are solely informational or of an advertising nature. (3) Prohibitions. A person described in paragraphs (b)( I) through (6) shall neither solicit nor demand any gift. It is also unlawful for any person or entity to offer. give or agree to give to any person included in the terms defined in paragraphs (b)(l) through (6). or for any person included in the terms defined in paragraphs (b)(l) through (6) to accept or agree to accept from another person or entity. any gift for or because of: a. An official public action taken. or to be taken. or which could be taken. or an omission or failure to take a public action; b. A legal duty performed or to be performed. or which could be performed. or an omission or failure to perform a legal duty; c. A legal duty violated or to be violated. or which could be violated by any person included in the term defined in paragraph (b)( I); or d. Attendance or absence from a public meeting at which official action is to be taken. (4) Disc/osure. Any person included in the term defined in paragraphs (b)(I) through (6) shall disclose any gift. or series of gifts from anyone person or entity. having a value in excess of $25.00. The disclosure shall be made by filing a copy of the disclosure form required by chapter I 12. Florida Statutes. for "local officers" with the city clerk simultaneously with the filing of the form with the clerk of the county and with the Florida Secretary of State. (I) Compulsory disclosure by employees of firms doing business with the city. Should any person included in the terms defined in paragraphs (b)(I) through (6) be employed by a corporation. firm, partnership or business entity in which that person or the immediate family does not have a controlling financial interest. and should the corporation. firm. partnership or business entity have substantial business commitments to or from the city or any city agency, or be subject to direct regulation by the city or a city agency. then the person shall file a sworn statement disclosing such employment and interest with the clerk of the city. (g) Exploitation of official position prohibited. No person included in the terms defined in paragraphs (b )(1) through (6) shall corruptly use or attempt to use an official position to secure special privileges or exemptions for that person or others. (h) Prohibition on use of confidential information. No person included in the terms defined in paragraphs (b)(l) through (6) shall accept employment or engage in any business or professional activity which one might reasonably expect would require or induce one to disclose confidential information acquired by reason of an official pOSition, nor shall that person in fact ever disclose confidential information garnered or gained through an official pOSition with the city. nor shall that person ever use such information. directly or indirectly. for personal gain or benefit. (i) Conflicting employment prohibited. 24 No person included in the terms defined in paragraphs (b)(l) through (6) shall accept other employment which would impair independence of judgment in the performance of any public duties. 0) Prohibition on outside employment. (I) No person included in the terms defined in paragraphs (b)(6) shall receive any compensation for services as an officer or employee of the city from any source other than the city, except as may be permitted as follows: a. Generally prohibited. No full-time city employee shall accept outside employment, either incidental, occasional or othelWise, where city time, equipment or material is to be used or where such employment or any part thereof is to be performed on city time. b. When permitted. A full-time city employee may accept incidental or occasional outside employment so long as such employment is not contrary, detrimental or adverse to the interest of the City or any of its departments and the approval required in subparagraph c. is obtained. c. Approval of department head required. Any outside employment by any full-time City employee must first be approved in writing by the employee's department head who shall maintain a complete record of such employment. d. Penalty. Any person convicted of violating any provision of this subsection shall be punished as provided in section I-I I of the Code of Miami-Dade County and, in addition shall be subject to dismissal by the appointing authority. The city may also assess against a violator a fine not to exceed $500.00 and the costs of investigation incurred by the city. (2) All full-time city employees engaged in any outside employment for any person, firm, corporation or entity other than the city, or any of its agencies or instrumentalities, shall file. under oath. an annual report indicating the source of the outside employment. the nature of the work being done and any amount of money or other consideration received by the employee from the outside employment. City employee reports shall be filed with the city clerk. The reports shall be available at a reasonable time and place for inspection by the public. The city manager may require monthly reports from individual employees or groups of employees for good cause .. (k) Prohibited investments. No person included in the terms defined in paragraphs (b)(l) through (6) or a member of the immediate family shall have personal investments in any enterprise which will create a substantial conflict between private interests and the public interest. (I) Certain appearances and payment prohibited. (I) No person included in the terms defined in paragraphs (b)(I), (5) and (6) shall appear before any city board or agency and make a presentation on behalf of a third person with respect to any matter, license, contract. certificate, ruling, decision, opinion. rate schedule. franchise. or other benefit sought by the third person. Nor shall the person receive any compensation or gift, directly or indirectly, for services rendered to a third person, who has applied for or is seeking some benefit from the city or a city agency, in connection with the particular benefit sought by the third person. Nor shall the person appear in any court or before any administrative tribunal as counselor legal advisor to a party who seeks legal relief from the City or a city agency through the suit in question. (2) No person included in the terms defined in paragraphs (b)(2), (3) and (4) shall appear before the city commission or agency on which the person serves, either directly or through an associate, and make a presentation on behalf of a third person with respect to any matter, license, contract, certificate, ruling. decision, opinion, rate schedule, franchise, or other benefit sought by the third person. Nor shall such person receive any compensation or gift, directly or indirectly, for services rendered to a third party who has applied for or is seeking some benefit from the city commission or agency on which the person serves in connection with the particular benefit sought by the third party. Nor shall the person appear in any court or before any administrative tribunal as counselor legal advisor to a third party who seeks legal relief from the city commission or agency on which such person serves through the suit in question. (m) Actions prohibited when financial interests involved. No person included in the terms defined in paragraphs (b) (I) through (6) shall participate in any official action directly or indirectly affecting a business in which that person or any member of the immediate family has a financial interest. A financial interest is defined in this subsection to include, but not be limited to, any direct or indirect interest in any investment. equity, or debt. (n) Acquiring financial interests. No person included in the terms defined in paragraphs (b)( I) through (6) shall acquire a financial interest in a project, business entity or property at a time when the person believes or has reason to believe that the financial interest may be directly affected by official actions or by official actions by the City or city agency of which the person is an official, officer or employee. (0) Recommending professional services. No person included in the terms defined in paragraphs (b)(I) through (4) may recommend the services of any lawyer or law firm. architect or architectural firm, public relations firm. or any other person or firm. professional 25 or otherwise, to assist in any transaction involving the city or any of its agencies, provided that a recommendation may properly be made when required to be made by the duties of office and in advance at a public meeting attended by other city officials, officers or employees. (p) Continuing application after city service. (I) No person included in the terms defined in paragraphs (b)(I), (5) and (6) shall, for a period of two years after his or her city service or employment has ceased, lobby any city official [as defined in paragraphs (b)(l) through (6)] in connection with any judicial or other proceeding, application, RFP, RFQ, bid, request for ruling or other determination, contract. claim, controversy, charge. accusation, arrest or other particular subject matter in which the city or one of its agencies is a party or has any interest whatever, whether direct or indirect. Nothing contained in this subsection shall prohibit any individual from submitting a routine administrative request or application to a city department or agency during the two-year period after his or her service has ceased. (2) The provisions of the subsection shall not apply to persons who become employed by governmental entities, 50 I (c)(3) non-profit entities or educational institutions or entities, and who lobby on behalf of those entities in their official capacities. (3) The provisions of this subsection shall apply to all persons described in paragraph (p)( I) whose city service or employment ceased after the effective date of the ordinance from which this section derives. (4) No person described in paragraph (p)( I) whose city service or employment ceased within two years prior to the effective date of this ordinance shall for a period of two years after his or her service or employment enter into a lobbying contract to lobby any city official in connection with any subject described in paragraph (p)( I) in which the city or one of its agencies is a party or has any direct and substantial interest; and in which he or she participated directly or indirectly through decision, approval, disapproyal, recommendation, the rendering of advice, investigation, or otherwise, during his or her city service or employment. A person participated "directly" where he or she was substantially involved in the particular subject matter through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or otherwise, during his or her city service or employment. A person participated "indirectly" where he or she knowingly participated in any way in the particular subject matter through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or otherwise, during his or her city service or employment. All persons covered by this paragraph shall execute an affidavit on a form approved by the City attorney prior to lobbying any City official attesting that the requirements of this subsection do not preclude the person from lobbying city officials. (5) Any person who violates this subsection shall be subject to the penalties provided in section SA-2(p). (q) City attorney to render opinions on request. Whenever any person included in the terms defined in paragraphs (b)( I) through (6) and paragraph (b)(9) is in doubt as to the proper interpretation or application of this conflict of interest and code of ethics ordinance. or whenever any person who renders services to the city is in doubt as to the applicability of the ordinance that person. may submit to the city attorney a full written statement of the facts and questions. The city attorney shall then render an opinion to such person and shall publish these opinions without use of the name of the person advised unless the person permits the use of a name. (Ord. No. 6-99-/680. § 2, 3-2-99) Editor's note-Ord. No. 6-99-16S0, § I, adopted 3-2-99, repealed §§ SA-I and SA-2 in their entirety and replaced them with new §§ SA-I and SA-2. Former §§ SA-I and SA-2 pertained to declaration of policy and definitions, respectively, and derived from Ord. No. 634, §§ I (lA-I), I (IA-2) adopted Jan. II. 1969. 26 PRESENTATION TEAM DECLARATION/AFFIDVAIT OF REPRESENTATION This affidavit is not required for compliance with the City's Solicitation; however. it may be used to avoid the need to register members of your presentation team as lobbyists. Pursuant to City Ordinance 28-14-2206 (c)(9), any person who appears as a representative for an individual or firm for an oral presentation before a City certification, evaluation, selection, technical review or similar committee, shall list on an affidavit provided by the City staff, all individuals who may make a presentation. The affidavit shall be filed by staff with the Clerk's office at the time the committee's proposal is submitted to the City Manager. For the purpose of this subsection only, the listed members of the presentation team, with the exception of any person otherwise required to register as a lobbyist, shall not be required to pay any registration fees. No person shall appear before any committee on behalf of an anyone unless he or she has been listed as part of the firm's presentation team pursuant to this paragraph or unless he or she is registered with the City Clerk's office as a lobbyist and has paid all applicable lobbyist registration fees. Pursuant to '92.525(2), Florida Statutes, the undersigned, _______ ~, makes the following declaration under penalty of perjury: Listed below are all individuals who may make a presentation on behalf of the entity that the affiant represents. Please note; No person shall appear before any committee on behalf of anyone unless he or she has been listed as part of the firm's presentation team pursuant to this paragraph or unless he or she is registered with the Clerk's office as a lobbyist and has paid all applicable lobbyist registration fees. For the purpose of this Affidavit of Representation only, the listed members of the presentation team, with the exception of any person otherwise required to register as a lobbyist, shall not be required to pay any registration fees. The Affidavit of Representation shall be filed with the City Clerk's office at the time the committee's proposal is submitted to the City as part of the procurement process. Under penalties of perjury, I declare that I have read the foregoing declaration and that the facts stated in it are true and specifically that the persons listed above are the members of the presentation team of the entity listed below Executed this ___ day of _________ ,20 . Signature of Representative Print Name and Title Print name of entity being represented END OF SECTION 27 TO: NOTICE TO PROCEED Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 DATE: PROJECT DESCRIPTION: Solar Panel Purchase and Installation Program for City Residents and Businesses. You are hereby notified that the solicitation period for the solar panel program has commence in accordance with the RFP City of South Miami BY: _________ _ (Print Name) City Manager or designee ACCEPTANCE OF NOTICE Receipt of the above Notice to Proceed is hereby acknowledged by ______________ _ on this ____ day of _______ .20 __ " BY: TITLE: __________ _ END OF SECTION 28 I. Scope of Work: Exhibit I Scope of Services Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 The City intends to solicit licensed solar installers who desire to install rooftop photovoltaic ("PV") systems for residential and commercial property owners in the City of South Miami, at volume pricing. The decision to enter into a contract to install solar panels is solely at the option of individual City residents or business owners. The City shall make no guarantee as to the number of City residents or business owners who may decide to contract and purchase photovoltaic systems. The City intends that those interested contractors who respond to this solicitation will offer to City residents and business owners discounted pricing for installation of residential or commercial photovoltaic systems. For example, a Respondent may offer all City residents and businesses a special price for the purchase and installation of grid-tied photovoltaic systems, within six (6) months commencing from the issuance of the Notice to Proceed ("Offer Period"), for the installation of 4. 5. 6. 7.5 and 10 kilowatts of grid-tied Dhotovoltaic systems. The commitments would be for a period of time that would not exceed 15 days folloWing the close of the Offer Period and the commitments would automatically expire if the Contractor fails to accept the commitment within 15 days of the closing of the Offer Period. The City shall make no claims as to how many City residents might be interested. In addition, the City shall not endorse any contractor who decides' to participate in this program. A Participating Contractors listing will be communicated to City residents and business owners and, City residents and business owners will contract directly with individual contractors who have been designated as Participating Contractors for the installation of photovoltaic systems. The City shall place no limit on the number of Participating Contractors made available to City residents and business owners. Payment and/or financing will be the sole responsibility of participating City residents and business owners; the City shall have no reasonability or liability for payment of services, workmanship, and services prOVided by Participating Contractors. Terms and Conditions, project duration, warranties, etc., shall be negotiated between participating City residents and Participating Contractors; and, any government subsidies, available grants that will offset the installation costs of photovoltaic systems are the responsibility of the Contractor and City residents or business owners. All Respondents must be licensed to perform the work, and qualified and certified with the YGRENE Green Corridor Financing Program. Please refer to the following website for YGRENE Contractor registration information: https:llygrene.us/fl/green_corridor. All Respondents shall prOVide the participating residents or business owners with the same indemnification and insurance concerning matters that may arise out of this PV installation program, as if the Contractor was providing goods and/or services to the City. Those indemnification and insurance requirements are set forth in the attached Exhibit 2. 29 II. Site Locations: City residents located within the borders of the City of South Miami, See Exhibit 4, "City of South Miami Zoning Map." The contractor, at the contractor's discretion, may extend the same offer to residents or businesses of neighboring areas. III. Plans and Specifications: Plans and specifications for photovoltaic systems shall be the responsibility of and shall be provided by Participating Contractors. At the minimum, the proposals shall specify the manufacturer and model of the PV panels and inverter systems, as well as the inverter type (e.g., grid-tie, grid-tie with battery backup, off-grid), panel type (e.g., polycrystaline panel) and sufficient information for the customer to determine the complete price inclusive of design, engineering, materials, labor, construction permits, and (optional) internet monitoring. IV. Prices, Terms & Conditions: Respondents shall attached to Exhibit 3, Bid Form, prices, terms, conditions and provisions for solar panel installations that Respondent will offer to prospective property owners in accordance with Exhibit I, "Scope of Services." V. Project Duration: This program will be made available to City residents for a six (6) month period from the date of the issuance of the Notice to Proceed. The decision to contract for photovoltaic systems is solely at the discretion of City residents. Construction and installation of photovoltaic systems may exceed the six (6) month period of the programs availability. Each individual project duration, timelines, and project completion dates shall be established by Participating Contractors and the participating residents. However, the Participating Contractors shall not discriminate between those residents I business owners who respond to the photovoltaic system program and all residents I business owners shall be treated equally. VI. Warranty: Standard manufacturers' warranties shall apply as well as a minimum one (I) year warranty for labor and materials. END OF SECTION 30 1.01 A. B. EXHIBIT 2 Insurance Requirements Insurance Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as "FIRM" with regard to Insurance and Indemnification requirements) shall be required to procure and maintain ~t its own expense during the life of the Contract, insurance of the types and in the minimum amounts stated below as will protect the FIRM, from claims which may arise out of or result from the contract or the performance of the contract with the City of South Miami, whether such claim is against the FIRM or any sub-contractor, or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. No insurance required by the CITY shall be issued or written by a surplus lines carrier unless authorized in writing by the CITY and such authorization shall be at the CITY's sole and absolute discretion. The FIRM shall purchase insurance from and shall maintain the insurance with a company or companies lawfully authorized to sell insurance in the State of Florida, on forms approved by the State of FlOrida, as will protect the FIRM, at a minimum, from all claims as set forth below which may arise out of or result from the FIRM's operations under the Contract and for which the FIRM may be legally liable, whether such operations be by the FIRM or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: (a) claims under workers' compensation, disability benefit and other similar employee benefit acts which are applicable to the Work to be performed; (b) claims for damages because of bodily injury, occupational sickness or disease, or death of the FIRM's employees; (c) claims for damages because of bodily injury, sickness or disease, or death of any person other than the FIRM's employees; (d) claims for damages insured by usual personal 'Injury liability coverage; (e) claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use resulting there from; (t) claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising out of completed operations; and (h) claims involVing contractual liability insurance applicable to the FIRM's obligations under the Contract. 1.02 Firm's Insurance Generally. The FIRM shall provide and maintain in force and effect until all the Work to be performed under this Contract has been completed and accepted by CITY (or for such duration as is otherwise specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below: 1,03 Workers' Compensation Insurance at the statutory amount as to all employees in compliance with the "Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as presently written or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must include: Employers' Liability at the statutory coverage amount. The FIRM shall further insure that all of its Subcontractors maintain appropriate levels of Worker's Compensation Insurance, 1.04 Commercial Comprehensive General Liability insurance with broad form endorsement, as well as automobile liability, completed operations and products liability, contractual liability, severability of interest with cross liability proviSion, and personal injury and property damage liability with limits of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, including: • Personal Injury: $1,000,000; • Medical Insurance: $5,000 per person; • Property Damage: $500,000 each occurrence; 1.05 Umbrella Commercial Comprehensive General Liability insurance shall be written on a Florida approved form with the same coverage as the primary insurance policy but in the amount of $1 ,000,000 per claim and $2,000,000 Annual Aggregate. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: (a) Premises and Operation (b) Independent Contractors (c) Products andlor Completed Operations Hazard (d) Explosion, Collapse and Underground Hazard Coverage 31 (e) Broad Form Property Damage (t) Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. (g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. 1.06 Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the state of Florida, and must include: (a) Owned Vehicles. (b) Hired and Non-Owned Vehicles (c) Employers' Non-Ownership 1.07 SUBCONTRACTS: The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract shall contain the same insurance provision as set forth above and below and substituting the word Subcontractor for the word FIRM and substituting the word FIRM for CITY where applicable. 1.08 Fire and Extended Coverage Insurance (Builders' Risk), IF APPLICABLE: A In the event that this contract involves the construction of a structure, the CONTRACTOR shall maintain, with an Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk Insurance on buildings and structures, including Vandalism & Malicious Mischief coverage, while in the course of construction, including foundations, additions, attachments and all permanent fixtures belonging to and constituting a part of said buildings or structures. The policy or policies shall also cover machinery, if the cost of machinery is included in the Contract, or if the machinery is located in a building that is being renovated by reason of this contract. The amount of insurance must, at all times, be at least equal to the replacement and actual cash value of the insured property. The policy shall be in the name of the CITY and the CONTRACTOR, as their interest may appear, and shall also cover the interests of all Subcontractors performing Work. B. All of the provisions set forth in herein below shall apply to this coverage unless it would be clearly not applicable. 1.09 A. Miscellaneous: If any notice of cancellation of insurance or change in coverage is issued by the insurance company or should any insurance have an expiration date that will occur during the period of this contract, the FIRM shall be responsible for securing other acceptable insurance prior to such cancellation, change, or expiration so as to provide continuous coverage as specified in this section and so as to maintain coverage during the life of this Contract. B. All deductibles must be declared by the FIRM and must be approved by the CITY. At the option of the CITY, either the FIRM shall eliminate or reduce such deductible or the FIRM shall procure a Bond, in a form satisfactory to the CITY covering the same. C. The policies shall contain waiver of subrogation against CITY where applicable, shall expressly provide that such policy or policies are primary over any other collectible insurance that CITY may have. The CITY reserves the right at any time to request a copy of the required policies for review. All policies shall contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the CITY as well as contractual liability provision covering the Contractors duty to indemnify D. the City as provided in this Agreement. Before starting the Work, the FIRM shall deliver to the CITY and CONSULTANT certificates of such insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the insurance policy, including the declaration page and all applicable endorsements and provide the name, address and telephone number of the insurance agent or broker through whom the policy was obtained. The insurer shall be rated AVII or better per AM. Best's Key Rating Guide, latest edition and authorized to issue insurance in the State of Florida. All insurance policies must be written on forms approved by the State of Florida and they must remain in full force and effect for the duration of the contract period with the CITY. 32 Indemnification Requirement A. The Contractor accepts and voluntarily incurs all risks of any injuries, damages, or harm which might arise during the work or event that is occurring on the CITY's property due to the negligence or other fault of the Contractor or anyone acting through or on behalf of the Contractor. B. The Contractor shall indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fines, judgments or cost and expenses, including reasonable attorney's fees, paralegal fees and investigative costs incidental there to and incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels, which may be suffered by, or accrued against, charged to or recoverable from the City of South Miami, its officers, affiliates, employees, successors and assigns, by reason of any causes of actions or claim of any kind or nature, including claims for injury to, or death of any person or persons and for the loss or damage to any property arising out of a negligent error, omission, misconduct, or any gross negligence, intentional act or harmful conduct of the Contractor, its contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or assigns, or anyone acting through or on behalf of any of them, arising out of this Agreement, incident to it, or resulting from the performance or non-performance of the Contractor's obligations under this AGREEMENT. C. The Contractor shall pay all claims, losses and expenses of any kind or nature whatsoever, in connection therewith, including the expense or loss of the CITY and/or its affected officers, affiliates, employees, successors and assigns, including their attorney's fees, in the defense of any action in law or equity brought against them and arising from the negligent error, omission, or act of the Contractor, its Sub-Contractor or any of their 'agents, representatives, employees, or assigns, and/or arising out of, or incident to, this Agreement, or incident to or resulting from the performance or non-performance of the Contractor's obligations under this AGREEMENT. D. The Contractor agrees and recognizes that neither the CITY nor its officers, affiliates, employees. successors and assigns shall be held liable or responsible for any claims, including the costs and expenses of defending such claims which may result from or arise out of actions or omissions of the Contractor, its contractor/subcontractor or any of thek agents, representatives. employees, or ass·lgns, or anyone acting through or on behalf of the them, and arising out of or concerning the work or event that is occurring on the CITY's property. In reviewing. approving or rejecting any submissions or acts of the Contractor, CITY in no way assumes or shares responsibility or liability for the acts or omissions of the Contractor, its contractor/subcontractor or any of their agents, representatives, employees, or assigns, or anyone acting through or on behalf of them. E. The Contractor has the duty to provide a defense with an attorney or law firm approved by the City of South Miami, which approval will not be unreasonably withheld. END OF SECTION 33 EXHIBIT 3 BID FORM Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 THIS PROPOSAL IS SUBMITTED TO: Steven Alexander City Manager on behalf of the City residents and businesses City of South Miami 6130 Sunset Drive South Miami, FL 33143 I. Respondent accepts all of the terms and conditions of the RFP and Instructions to Respondents, This Proposal will remain subject to acceptance for 180 calendar days after the day of the Proposal Opening. 2. In submitting this Proposal, Respondent represents that: a. Respondent has examined copies of all the RFP Documents and of the following Addenda, if.any (receipt of all which is hereby acknowledged.) Addendum No. Dated: Addendum No. Dated: b. Respondent has familiarized himself with the nature and extent of the proposed work. site, locality, and all local conditions and laws and regulations that in any manner may affect cost, progress, performance or furnishing of the Work. c. This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted pursuant to any agreement or rules of any group, association, organization, or corporation; Respondent has not directly or indirectly induced or solicited any other Respondent to submit a false or sham Proposal; Respondent has not solicited or induced any person, firm or corporation to refrain from responding; and Respondent has not sought by collusion or otherwise to obtain for itself any advantage over any other Respondent or over the PARTICIPANT. 3. Attached to this Bid Form are the solar panel systems, prices and terms, conditions and provision of the Agreement that is hereby offered to prospective property owners in accordance with Exhibit I, "Scope of Services." 4. Attached to this Bid Form is Respondent's certificate of insurance reflecting compliance with the insurance requirements of this RFP, applicable licenses and YGRENE certification (see scope of services) to perform this type of work . . 5. Communications concerning this Proposal shall be addressed to: RESPONDENT: Address: Telephone: Facsimile: Attention: DAY OF ---__________ 20 __ . 34 SUBMITTED THIS PROPOSAL SUBMITTED BY: Company Name of Person Authorized to Submit Proposal Signature Title Telephone Number Fax Number Email Address END OF SECTION 35 EXHIBIT 4 Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 "City of South Miami Zoning Map" 36 , - " Ii ,',--' :ii" ~ r.,"" -'." -. ".".'-' ,~'_."""'" ."",-"-,,,, ... -... ,.".-' ....... . ... .... -~"' .. - ,,~ _M'-". "."",,-,-.... "''''-''''''''''''''''~ ........... "" ............ , Cit Y of SOU t h Zoning Pro",,"I'Bound,'; .. "'""..,..., .... " ... ""0....., ....... ' ","0.,..,,,,,,,,,_ • >000"''' ....... _" - Map Updated: 9/3/2013 Mia m i ~-':~::f~:'; w,,, .';,,:'!.,,_w -~~.' ~''''I '-__ .',! ':' ·1 ?;:.~'!' 1 "' .. ,'~" -... ,.', -,.-~",,-~ 1,'/,~~.~~:1: ,: C""'i"- Made by / / --! END OF DOCUMENT 38 BID OPENING REPORT Bids were opened on: Tuesday, May5, 2015 For: RRP # CSM-2015-07 -Solar Panel Purchase and Installation COMPANIES THAT SUBMITTED PROPOSALS: 1. GOLDIN SOLAR 2. URBAN SOLAR GROUP after: 10:00am AMOUNT: SEE ATTACHED PRlCING THE ABOVE BrDS HAVE NOT BEEN CHECKED. THE IUDS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY REVIEWED. Maria M. Manende;<: City.Clerk: ___________ _ Print Name Witn.ss:'---"":::S-;...LJOl..LthLK!k/L..l.!.I<W<..(;.e=b>...l.s.L..</~,,-,-L_ Print Name Witness:.----""J=-t-':I-=I2V1-oL~/c'--l-·· .. >=:.!'J-==-<-L_. . _ Print Name BID OPENING REPORT' RFP# CSM-2015-07 Dollan Per Klilowat, By Roof Type Dollan Per Watt, By Roof Type Ashpalt Shingle Ashpalt Shingle VENDOR: GOLDIN SOLAR URBAN SOLAR GROUP GOLDIN SOLAR URBAN SOLAR GROUP Oto 5 KW $2,670.00 $3,850.00 $2.67 $3.85 5 to 10 KW $2,520.00 $3,550.00 $2.52 $3.55 101017KW $2,420.00 $3,250.00 $2.42 $3.25 17&UPKW $2.370.00 $3,050.00 $2.37 $3.05 Clay/Spanish Tile Clay/Spanish Tile Oto 5 KW $2,850 $3,900.00 $2.85 $3.90 5to 10KW $2,700 $3,650.00 $2.70 $3.65 101017KW $2,590 $3,300.00 $2.59 $3.30 17&UPKW $2,550 $3,100.00 $2,55 $3.10 Metal Seam Metal Seam Oto5KW $2,480 $3,800.00 $2.48 $3.80 5to 10KW $2,)40 $3,500.00 $2.34 $3.50 101017KW $2,220 $3,200.00 $2.22 $3.20 17&UPKW $2,170 $3,000.00 $2.17 $3.00 Concrete Concrete Oto5 KW $2,470 $3,900.00 $2.47 $3.90 5to 10KW $2,320 $3,650.00 $2.32 $3.65 101017KW $2,210 $3,300.00 $2.21 $3.30 17&UPKW $2,150 $3,100.00 $2.15 $3.10 Bar Joist Bar Joist Oto 5 KW $2,700 $3,900.00 $2.70 $3.90 Sto 10 KW $2,540 $3.650.00 $2.54 $3.65 101017KW $2,410 $3,300.00 $2.41 $3.30 17&UPKW $2,360 $3,100.00 $2.36 $3.10 Note: Responents are to quote "Tier 1 Solar Panel Manufactures Only . KW ' .. O.to 5 5 to 10 10 10 17 17&UP .. ' '.' I . .... ·····;··.X'ltc/c;~!l~!ilJt$~~~r .. ····•••·· .' EXHIBIT 3 BID FORM Attachment A "INSTALLED SOLAR· PANEL PRICE PROPOSAL GRID" . . ... ' •. " ...• . ......• • . Do!lars Per,K.lilc:!~at.B>' ~(,ofTiPe . ". Asl1plll t •... eilly/Spani~h .',;. . . . '. $lIlnglt( •. < Tile' ...•..... ; MetatSeam .. ' Concrete ..'c .....•..... I ... ......... ~02, ft, 7~. -t'~/?str ~.,,?, ## -It.z 1f7P. -" '. :2 SPl~, -cAl 7()~-~ 31tJ, -,J." -a~t? - ...J i/~d, ~ -t .s-9t, -.2. ·~J./J -~,J.IP,"'" ,J. ., 7tJ -r!( 5"SIJ. -01 17~. -~, 1St' - Notel; Responents (Ire to quote "Tier I Solar Panel Manufactures Only . ..... ;" Bar Joi~ ......, t~/7tJd. ~ '. .ti., .!i"1! d. ..; ~, ~/~. - .:;: :J &,~. - Goldin Solar, llC Certified Florida Solar Contractor, License number: CVC56965 Cell II: (305) 469 9790 dgoldin@goldlnsolar.com www.goldinsolar.com kW 0-5 5-10 10-17 17+ W 0-5 5-10 10-17 17+ EXHIBIT 3 BID FORM Attachment A "Installed Solar Panel Price Proposal Grid" Dollars Per Kilowatt, By Roof Type (per addendum) Asphalt Clay/Spanish Metal Seam Concrete Shingle Tile $2,670 $2,850 $2,480 $2,470 $2,520 $2,700 $2,340 $2,320 $2,420 $2,590 $2,220 $2,210 $2,370 $2,550 $2,170 $2,150 Dollars Per Watt, By Roof Type (Industry Standard Format) Asphalt Clay/Spanish Metal Seam Concrete Shingle Tile $2.67 $2.85 $2.48 $2.47 $2.52 $2.70 $2.34 $2.32 $2.42 $2.59 $2.22 $2.21 $2.37 $2.55 $2.17 $2.15 Bar Joist $2,700 $2,540 $2,410 $2,360 Bar Joist $2.70 $2.54 $2.41 $2.36 Note: All quotes above are to include Renesola solar modules, which are a tier 1 solar panel manufacturer. The inverter, DC power optimizer, and power monitoring will be supplied with SolarEdge products. For more Information on suggested materials, see appendix I I ! I ¥ . KW '. Oto 5 5 to 10 101017 17 &UP f,JRaANSol..ARGItOUP . ", '''_ c "-" __ ,,,''' _, _., _. ___ _ EXHIBIT 3 BID FORM Attachment A "INSTALLED SOLAR PANEL PRICE PROPOSAL GRID" .' .. ..DbllarsPer Killowat,ByRoof "fY,P~ A$h.,altc-> Clay/Spanish I ... ' .....•• '. . .-, .••.•• ..i ' ...... ".. . _. ". .... . M!!taISeam........_co_nc~te Sh.!'gle, .TII<t·· ,',,' ....•. · .. '-..r.' ";'" .. ~ .3 $5' "6~ 3;50 g, ~S" ?, , 3 .:I. f> '3 ::J 0 3, ;J t> :J J>~ , , , '3 05 9, It) 'g, QO 'fJ/lJ , Note: Resj)onents ore to quote "Tier / S%r Panel Manufactures Only .. . . Sarjolst .', Goldin Solar, LLC Certified Florida Solar Contractor, License number: CVC56965 Cell #: (305) 469 9790 dgoldin@goldinsolar.com www.goldinsolar.com OLDIN SOLAR Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-2015-07 Respondent: Goldin Solar, LLC Proposal Cover Sheet Goldin Solar, LLC Certified Florida Solar Contractor, License number: CVC56965 Cell #: (30S) 469 9790 dgoldin@goldinsolar.com www.goldinsolar.com Contents: • Price Table (Per Addendum 1) • Goldin Solar Certificate of Liability Insurance • Bid Form, Exhibit 3 • Respondents Qualification Statement • List of Proposed Subcontractors and Principal Suppliers • Non-Collusion Affidavit • Public Entity Crimes and Conflicts of Interest • Drug Free Workplace • Acknowledgement of Conformance with OSHA Standards o 30-hour OSHA Training Course Construction Safety Card • Affidavit Concerning Federal & State Vendor Listings • Related Party Transaction Verification Form • Presentation Team Declaration/Affidavit of Representation • Appendices: o Completed project photos o Proposed products spec sheets o Goldin Solar Ygrene page o City of Miami RFP & Addendums Goldin Solar, LLC Certified Florida Solar Contractor, License number: CVC56965 Cell #: (305) 469 9790 dgoldin@goldinsolar.com www.goldinsolar.com kW 0·5 5·10 10·17 17+ W 0·5 5·10 10·17 17+ EXHIBIT 3 BID FORM Attachment A "Installed Solar Panel Price Proposal Grid" Dollars Per Kilowatt, By Roof Type (per addendum) Asphalt Clay/Spanish Metal Seam Concrete Shingle Tile $2,670 $2,850 $2,480 $2,470 $2,520 $2,700 $2,340 $2,320 $2,420 $2,590 $2,220 $2,210 $2,370 $2,550 $2,170 $2,150 Dollars Per Watt, By Roof Type (Industry Standard Format) Asphalt Clay/Spanish Metal Seam Concrete Shingle Tile $2.67 $2.85 $2.48 $2.47 $2.52 $2.70 $2.34 $2.32 $2.42 $2.59 $2.22 $2.21 $2.37 $2.55 $2.17 $2.15 Bar Joist $2,700 $2,540 $2,410 $2,360 Bar Joist $2.70 $2.54 $2.41 $2.36 Note: All quotes above are to include Renesola solar modules, which are a tier 1 solar panel manufacturer. The inverter, DC power optimizer, and power monitoring will be supplied with SolarEdge products. For more information on suggested materials, see appendix GOLDI-1 OP ID: AR CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 0812612014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such LLC Phone: Fax: 561-450-661 33444 I Antonio Ra,inudo INSURED COVERAGES CERTIFICATE NUMBER· REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLlCY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT Vv'ITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF ~2hl%~1 LIMITS LTR POLICY NUMBER MMIODNYYY GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X ex COMMERCIAL GENERAL LIABILITY V145722-A 0910112014 0910112015 I ~~~~;S~s YE~tg~~~nce) $ 100,000 I CLAIMS-MADE [KJ OCCUR MED EXP (Anyone person) $ 5,000 r-PERSONAL &ADV INJURY $ 1,000,000 r-GENERAL AGGREGATE $ 2,000,000 n'l AGG~EnE LIMIT APAS PER PRODUCTS -COMP/OP AGG $ 1,000,000 POLICY jf&-i lOC $ AUTOMOBILE LIABILITY I ~OMBINED SINGLE LIMIT $ r-Ea ac~dent ANY AUTO SODll Y INJURY (Per person) $ r-ALL OWNED ,--SCHEDULED AUTOS AUTOS BODilY INJURY (Per accident) $ r-r-NON-OWNED I rp~~~~:d:~t?AMAGE HIRED AUTOS AUTOS $ r-r- $ UMBRELLA LlAB HOCCUR EACH OCCURRENCE $ r-EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION IT~~IfJNs I 10 TH-AND EMPLOYERS' LIABILITY ER YIN ANY PROPRIETOR/PARTNER/EXECUTIVE D NIA E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E,L, DISEASE -EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below EL DISEASE POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Addition",1 Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Evidence of Insurance ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ~'h1.~ © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD EXHIBIT 3 BID FORM Solar Panel Purchase and Installation P,ogram for City Residents and Businesses RFP #CSM·20 15;07 THIS PROPOSAL IS SUBMITIED TO: 'Steven Alexander City Manager on behalf of the City residents and busin.esses City of South Miami 6130 Sunset Drive South Miami. FL .33143 L Respondent accepts all of the terms and conditions of the RFP and Instructions to Respondents. This Proposal will remain subject to acceptance for I eo calend.r days atter the day of the Proposal Opening. 2. In submitting this Proposal. Respondent represents that a. Respondent has. examined copies of all the RFP Documents and of the following Addenda, if .ny (receipt ofall which is hereby acknowledged.) Addendum No..( Dated: I{jz. ? /ZQI :) .MkN ..... ..va -z, IIIZ'i1 U>l:> Addendum No. '0 Dated: f{t-r. ., /::., IS: b. Respondent has familiarized himself with the nature and .extent of th~ prop;'sed work. site, locality.-·and all local conditions and' laws and regulations, that in any manner may affect -cost, progress, performance or 'furnishing of the Work. c. This Proposal is genuine and not made in the interest of or on behalf of any _undisclpsed person, firm or corporation and is not submitted pursuant to any agreement or rules 'Of any group, asso!'iation, organization, or corpOration; Respondent has not directly or indirectly indu!'edor solicited 'any other Respondent to submit a false or sham Proposal; Respondent has not solicited or induced any person, firm or corpb'ration to refra"in-,from responding; and Respondent'has not sought by rollusio.n or otherwise to obtain for itself any advantage over any other Respondent or over the PARTICIPANT. 3. Attached to this Bid 'For'm are ,the solar panel systems" pri(:es and ter--ms, condidon$ and provision _of the Agreement· that is hereby .offered to prospective property owners. in accordance with Exhibit I, "Scope of Services." 4. Attached to this Bid FOrm is Respondent's Certificate of insurance refleCting, compliance with -the lnsurance requirements of this RFP. applicable licenses and YGRENE certification (see scope of services) to periorm this type of work. 5. Communications concerning this Proposal shall be .<ldressed to: RESPONDENT: Address: GoL Db N SOLA (2. f t...L C Telephohe: Facsimile: Attention: '2-",J DAY OF --~.M_A-"-i ______ 20k· 34 SUBMITTED THIS PROPOSAL SUBMITTED BY, Company Name of Person Authorized to Submit PL)o; Ii DL~ A:Ut5 Signature OPE.t2. AiZO,NS """.IJJA GrEa, Title Telephone Number Fax Number J~c>lAM(W50 \OMSo\<;tI. C<?v.1. Email Address END OF SECTION RESPONDENT QUALIFICATION STATEMENT Solar PanelPur~ha5e and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 The response to this questionnaire shall be utilized as part of the PARTICIPANT'S overall Proposal Evaluation and RESPONDENT selection. I. Number of simitar-construction projetts' completed, .) In the past 5 years "q In the past 5 years On Schedul.e 'f b) In the past 10 years ':l In the past 10 years On Schedule 1- II. List the last three (3) completed similar projects. a) Project Name: Owner Name; Owner Address; Q'wner Telephone: Or;ginal Contract Completion Time (Pays): S-b4i5 AAIt/!. :t O-rr (OWN6.Q.) .\' l:,'1"(l.AT l: CON ( 6-e.) ~ ve. SOl,AdZ- b) (S.J S Co Al T /2..4,,"tO~) Original Contract Completion Date: Actual Fihal Contract CompletiOn D_ate:, Original C<;jntract Price; Actual Final Contract Price: Project Name: Owner Name: Owner Address: 9 L, . &OLbl: AI 50L A-n, (Sve. CovVT~4e.TO n:. 1"0.12. ~. "21.7:010 Z"j''a:) T:t &-6 ~ T Ai: t-Au~. C.O,r),;,,)vT ~(l.OI/& I ~LI 3~\3::3 Owner Telephone: Original Contract Completion Time (Days), Original Contract Completion Date: ";;-,9-ACC»iI24<.T Actual Final Contract Completion Date: >"o~; C ONS"1 n..v ,,-r}: ON _ f' It. a::; e-(."" tJI t£...M ·r\ _ ~O's ,.AATt;n.I:. 41..- f"/2. 0 <-v n..f;M GAlT c) ~ Original corttra. ct Price, l Actual Final Contract Price Project Name, Owner Name; Owner Address;· Owner Telephone: Original Contract Completion Time (Da~), Original Contract Completion Date: Actual Final Contract Completion DaLe: Original Contract Price, Actual Final Contract Price, 10 \ zo '0.415 \ h·/zal~ l'{Z-I (J(p 0 f t.{ ·'2-1 (0(.0 ,NI):.,fMl' I c. L. ) 33145 ('305) Z l3-\"3.$) Ill. Current workload IV. The following information shall be attached to the proposal. a) RESPONDENT', home office organization chart. b) RESPONDENT's proposed project organizational chart. -5 £. 6 .4TT4c.I\" D c) Resumes of proposed I,ey project personnel. indudingon.site Superintendent. -.5 E: Ii A 1"1 ~ ~ I(e;.l:l V. list and describe any: a) Bankruptcy·petitions fil~/by or'against-the Respondent or any predecessor organizations, N,,, b) Any arbitiatipn or civil or criminal proc~dings. or cJ Suspension of contra~ debarring from Bidding or Responding b.y any public agency brought against the Respondent in the last five (5) years P!A VI. Government References: list: other Government Agencies -or QJ,lasi.:.government Agencies 'for"which you have done busi_ness within the past five (5) years. Name of Agency: I Address: II Telephone No.: M/A Contact Person: MiA , Type of Project: AIM , Name of Agency: ./ fA • j Address: !lit-t Telephone N0.: AlA I Contact Person: lJ/A Type of Project: NiA f Name of Agency: LiA A, Address: .E~ I Telephone No.: AltA 7 Contact Parson: Type of Project: NiP. I 12 Project Organizational Chart Project Management QA/QC Home Office Organizational Chart Operations Manager Accounting Accounts Payable Accounts Recievable , <Joe Gailjaldm "" ,: Y' Material Procurement and Selection Project Performance Optimization Safety Program Coordinator System Design Dominic ;" < Ciilliver Community Outreach Business Development 3447 Percival Avenue Miami, FL, 33133 Cell phone 305-469-9790 E-mail dgoldin@goldinsolaLcom Daren T. Goldin Objective Education Work History Seeking to provide solar PV systems to for commercial and residential applications to the South Florida community to promote sustainable living and energy independence Master's of Science in Civil' Engineering, Construction Engineering & Project Management program, December 2009 The University of Texas at Austin, 1)( GPA:3.8 Thesis: "Optimal Jobsite Staffing as a Function of Project Sector and Project Characteristics" Bachelor of Science in Civil Engineering, specialization in Structural Engineering & Minor in Mathematics, May 2008 University of South Florida, Tampa, FL Examination: Fundamentals of Engineering -Passed Operations Manager -Goldin Solar -Miami, FL February 2014 -Present Managing all company operations: project management, project superintending, hiring, material procurement, business development, safety management, QAJQC, management of permitting and engineering process. Offering customers daily energy production tracking Assistant Project Manager -Moss & Associates -Conover, NC April 2013 -August 2013 Worked on 20 Mega Watt solar farm. Duties included managing communication in meeting agenda's and minutes (daily meetings, staff, client, and subcontractor meetings), RFls, change orders, daily, weekly and monthly construction reports. Submittals and material specification compliance, coordination with client, engineers. Progress documentation with daily site photos, videos, production graphs. Privet piloting small airplane for support of aerial photography. Regional Director -Abacus Digital -Pompano Beach, FL February 2013 -April 2013 Managed warehouse/office and atl projects in S. Florida region for T -Mobile cellular telecommunications infrastructure modernization (typically 3 project taking place simultaneously). Ensured construction crew (12+) properly allocated to projects, managed warehouse inventory, logistics, payroll, staffing. QAlQC at project locations, coordination with client to ensure client's needs and standards are met. Project Superintendent -Amicon Construction -Miami, FL October 2012 -January 2013 Managed and peJiormed all on-site duties simultaneously in 10+ commercial build-out office space projects in Waterford and Blue Lagoon offices. Duties included: Customer management, permitting and inspection management, subcontractor coordination, security personnel coordination (for construction in occupied offices), coordination with facility directors, change order and RFI management. Project Manager -Critic~1 Path Construction -Miami, FL April 2012 -October 2012 Worked as Project Manager on site and in the home office for commercial build out approx 20,OOOSF. Responsibilities include subcontractor negotiation, and buyout, scheduling, managing budget, managing and coordinating subcontractors, RFls, change orders, daily construction reports, client satisfaction, and owner-architect-contractor meetings. o Scheduling responsibilities included: o Maintaining master schedule with aggressive, yet reasonable schedule expectations (whole project) a Updating weekly schedule based on realistic durations based on subcontractor scheduling/coordination meetings (2-week look ahead) a Maintaining a CPM schedule and identifying critical path tasks, and tasks with float, to identify lead times, for smooth material flow. a Proficient in MS Project, Familiar with Primavera Project Superintendent -Turner Construction Company -Austin, TX June 2010 -January 2012 Worked as Site Superintendent for four school renovations for the Austin Independent School District Projects: Allison & Brooke ($750K), Becker ($500K), TA Brown ($1.5MM), Lanier High school ($5MM) Tasks included: Management of all field activities, task/subcontractor coordination, daily construction reports, safety reports, change order management, processing of subcontractor pay application, managing subcontractor meetings, and owner architect meetings, city permitting and inspections, closeout documentation, punch-list, and commissioning. Project Estimator -Turner Construction Company March 2010 -June 2010 Worked on pre-construction of a design-build pursuit for a military hospital in Fort Hood for the Army Corps of Engineers, approx contract value: $700MM Tasks included: Material takeoff from drawings provided by architect, scoping work into work packages and acquiring subcontractor bids, production of final design and price proposal binders and ensuring conformance to Request for Proposal Research Assistant -The University of Texas at Austin, TX August 200B-December 2009 Studied: 'Optimizing Jobsite Organizations' for the Construction Industry Institute Research includes traveling to construction sites across the US and noting jobsite staffing and organization structures in attempt to find most effective, thorough and efficient jobsite staff size and organization structure for various construction sectors and specific project conditions Research Assistant -University of South Florida, Tampa, FL September 2005 -December 2005 Researched 'Meshfree Simulations of the Thermo-Mechanical, Ductile Fracture' through the Research Experience for Undergraduates at USF • Studied interactions of mechanical parameters over given time segments and increments Skills Honors and Awards Other Accomplishments Software: Familiar with: Auto CAD, Visual basic, Primavera scheduling Proficient in: MS Word, MS Access, MS Project, MS Excel Other: Certified in OSHA 30 hours Construction Safety and Health Licensed private pilot Bilingual: speak/read/write English and Hebrew fluently Federal Smart Grant, 2006-2007 Certificate of Excellence from "State Representative Rob Wallace P.E .. Scholarship," September 2007 Tau Beta Pi inductee -Engineering Honor Society, December2007 Most Outstanding Initiate Award-Tau Beta Pi, December 2007 Published work -In 2011, master's thesis was published by Lambert Academic Publishing under the title: "Optimal Construction Jobsite Staffing: as a Function of Project Sector and Project Characteristics" -currently available for sale on Amazon and Barns and Noble web sites Published work -'Why Become an ASCE Member?" Article written for USF ASCE, published in ASCE Student E-News, January 2006 Published work -"Green Building -Basics and Local Survey of Tampa and USF" (Honors Thesis) December 2007 Founding father of professional engineering fraternity, USF Colony of Theta Tau Summer 2006 Organizations Member of IEEE Industry Certifications USSoiar PV Specialist, OSHA 30 Hour Safety Resident Florida Project Team Experience Joe Cataldo System Design and Equipment Procurement Consultant for Goldin Solar LLC. Education Bachelors of Science in Electrical Engineering from University of Florida (Fall 2009 -Spring 2012) Experience Joe is a solar photovoltaic product expert who specializes'in lifecycle value analysis. Joe started his career at USSoiar Institute, where he designed systems for organizations such as the US Navy, and NASA, as well as hundreds of others throughout the tropics. With this accumulated knowledge, Joe developed processes to quickly select the proper equipment for a given app!1cation, as we!! as to ldentifi, factors that would affect project cost. He shared this knowledge with installers across the country and grew USSoiar Institute into what was at the time, one of the largest suppliers of Solar Equlpme!'!t I!'! the us. He the!'! left to start his own development company in the US Virgin Islands, which in the first 3 months of business, was contracted to build over SOOkW worth of Photovoltaic systems across' 30 different homes and businesses; his crews now regularly complete the installation of a residental project in a single day. Joe is now consulting for Goldin Solar to help lower Goldin Solar's cost of construction to a point that is supportable in the Florida Market. Employment History: • us Solar Institute (May 2012 -May 2014) o Instructor and Curriculum Developer o PV Design Engineer -August 2012 o Vice President of Distribution -August 2013 • Universal Power Brokers LLC (May 2014 -Present) o Managing Member LIST OF PROPOSED SUBCONTRACTORS AND PRINCIPAL SUPPLIERS Solar Panel Purchase and I.nstallation Program for City Residents anei Businesses RFP #CSM-20I 5-07 BIDDER h III' II P • edS b b d rded th C t ci. Classification of Wort< Subcont,"actor' Name Address Telephone, Fax & Email Landscape N/!" Sodding and Turf Work AliA El~cttica.1 NIp.. Irrigation AlP. Paving N/A Park Ameniti". NjA Graphics '-:Iv" COlPh.S $"1"31 :S V£jQ +I. !>T. Po 3t>:'5" -"2.:1..$-11>1/ It :;-, M:t,.,,M'1-,f\..J 1.31 &.)"" l c.. fJroo . .p@ ~AlI ..... 1(\ Utilities tJiA Excavation tJfA Building tJ/Il . Structures tJjt.. Plumbing NiA Painting AliA Testing Labor~tory NjA Soli Fumigator 1110 Signs NIP. Other: .$ e: s AlTA<;l/eD - . . This hst shall be provided to the City on behalf of the PartiCipant WIthin flv", (5) business days ·after Bid Opentng . END OF SECTION 13 NON COLLUSION AFFIDAVIT STATE OF FLORIDA ) ) COUNTY OF MIAMI.DADE ) -l\)~A"--,-~:wt;~.N~-->I.7,,,O:::.t..=D:.:J::=JII:.-______ being first duly sworn, deposes Md states that: (I) HelSheIThey islare the --:::--_--'07=/oJ:.1JJ~6:..:R"';--;:-__ ---_-~--_ (Owner, Partner" Officer, Representative or Agent) of -,c""7.::o,,,L::,· ",b<.']:=N=-:,.,.""S",():".· "'(..,:.:.4.:..;.Il..,C-JI..::L::,,;L'-C _____ the Respandent that haS submitted the attached Proposal; (2) HelShelThey islare fully informed concerning the preparation and contents of the attached Proposal and of all perlinent circumstanceS concerning such Proposal; (3) Such Praposal is genuine and is riOt a collusive or shani Proposal; (4) Neither the s~id Respondent'nor any "fits officer., partners,owners, agents, representatives, empillyees or parties In Interest, inclUding this affi.nt, have In anY ,way colluded,consplred, connived or agreed,dlrettly or Indirecdy, with any other ~espandent, firm, 6rpersonto submit a ("lIuslve or sham Proposal]n c~,"nectlon With the Work lor which the atcachedPr()posal has' been SUbmitted; Or to refrainfram"Biddlngor prOposing In tonnectlon with such Work; or have in any manner, directly or indiredl~, sought by agreement or collusion, orcoml))unicatio~,Qr cllnference with any Respondentflrm, orporson to ,fix, anyo'lerhead, prQflt, of cast elements of the Proposal orofilny other Respond,enl:, or to fix any overhead, profit, or cost elements of the Proposal Price or the Proposal Price of anY other !l.espondent,or to secure through any collusion, conspiracy, connIvance, or unlaWful agreement any .dvantageagalnst(l\eclplent), 'Jr .• ny person Interested in the proposed Work; (5) Th" price or prices quoted in the attached Proposal are fair and praperand are not tainted· by any collusion, conspiracy, conniVance, or unlaWful agreement on the part of the Respondent or any other of its agents, representatives, owners, employe~sar parties of interest, including thjs affiant, Signed, sealed anel delivered in the presence af: ~ ,Uog, ) By;~1J~~~~4:+-="'· .tIi~.·.···_ Signature bA-(L (; AJ bOk!\:t.AJ 1 Ow", G (L Prillt Na."e and Title s-.6-I-z,,"/6' Date ' ACKNOWLEDGEMENT STATE OF FLORIDA COUNTY OF MIAMI·DADE l ) ) 1/+ .;; . Onthisthe S. day of 'r1 /\1 , 20_1 _. before me, the ~ndersig~edNotary Publi~ of the State 0lFl6rtda, personally appeared (Name(s) ofindlvidual(s) who appeared befor~ notary) ,.,., ~ !!\" f"" Wl'" til, L 6tJLl);;-.\and whose name(s) islare Subscribed to the within instrument, andhelsheltheyacknowledge that helshelthey executed It. 14 WITNESS my hand and official seal. NOTARY PUBLIC: SEAL OF OFFICE: .,~Y.~""t> LUIS F. CAMPO . ~M' . * MY COMMISSION IFf 147569 '. EXPIRES: AUgust4,2Q1e "'1;.... _",,_.<S)":or BOlided Thru 6udgel Nolary S,ervl~es ·~-«)ff\.Ci'" IS (Name of Notary Public: Print, Stamp or type as commissioned.) Pecsonally known to me, or '" Personalldentlflcation; 1L. Qflv'~S L ICwQf. . Type of Identification Produced A Did take an oath, or bid Nottake an oath. PUBLIC ENTITY CRIMES Pursuant to the provisions of Paragraph (2) (a) of Section 287.,1 33.; Florid. State St~tutes -"A person or affiliate who has been placed on the convicted vendor list following a aml/lctlon for a public entity crime may nat submit a Proposal or bid on a Contract to provide any goods or services to a public entity, may nat submit a Bid or proposal for a Contract with a publicenlity for the construction of repair of a public building or public work, may not submit bids or proposals Oil leases or real property to a public entlty,may no.t be awarded to perform Work as a RESPONDENT, Sub·contfaelor,supplier,Sub·consultant, or Consultant under a .Ccontract with any public entity, and may not transact business with any public entity hi excess ofthethreshold amount Category Two of Section 287.017, Florida Statutes, fOr'thirty six (36) months from the date cof being placed on ~h~ convicted vendor list". The award of any contract'hereunderls sUbject to 'the provision,of Chapter 112, Florida State Statutes. Respondents must disclose with their Proposals, the name of anyoffiellr,dlrector, partner. associate or ageiltwbo is also an cofficer or employee cof the Cit yo! South Miami or Its agencies. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES .. THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCEOFANOTARYPUBUC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I, This sworn statement is submitted to c:rri OJ:: 50VTl\ [print name of the public entity] by_---'O=:--,.A_<lt.",6'7-:'N.,.....,,......;6<>;.....;(...;..;b::,.·.=:t.o-,N;.:-..LJ-,-'O""-W;;..:N..::.....:· ~=-.ta;_. ________ _ [print indiVidual's name and title] for bQL!::.:t:,AJ SOL.A~ t..L. c.. [print name of entity submitting sworn statement] whose business address is '$ lit{ "'f-f' e P-. Co:.t V 4 t.. A f' €: IIJ V E; M:t.A..-Al: . FL,?>3 \3'3 and (jfapplicaPl!1) It$ Fed~ral Smplo);'er Identific~tion Number (FEIN) is l{ID ~ 'l'07..1tl..11 ... {If the entity nas nco FEIN, Include the Social Security Number of the Individual signing this sworn statement: ------------__ ----__________ ~J 2. I understand that a "public "ntity crim,," asdllfined In Paragraph 287.133 (1)(g),Elorida Statutes, means a violation of any state or federal law by a person with respect to and directly related tco the transaction of busi~ess with any public entity or with an agency or ,political subdivision oi"any.other state .orol the UlliledStates, including..but not limlteq to, any bid, proposal or ~ontract .forgoods or services to be. provided to any public. entity or an agency or political subdivislcm of ""yother state or of the Ullited States and involving antitrust, fraud, theft; bribery, c(illuslq!l, racketeering, conspiracy, or material misrepresentation. 3. I understand that "tonvlcced"or "conylcti!),," as defined in Paragraph 287,133 (I) (b), Florida ~, means a finding of guilt or a convictlanof II public entity cr.ime, with or without an adjudication of guilt, In any,(ederal cor state trial ccourt ofrecordl'elatlOllta chargesbl'Qught by Indictment or Information after July I, 1989, asa result of a jury verdict, non-jury trial, or entry of a plea of guilty cor nolo contendere. 4. 1 understand that an "affiliate" as defined in Paragraph 287.133 (I.) (a), Florida Statutes. means: (a) I\predecesscor or successor of a person cconvictedcofa public entity crime; or (b) An entity undet the conlrcol ofany natural person who is active In the management of the entity and whQ has been ""nvlceed o.f a public entity crime. The term "affiliate" Includes those Qffice(., directC>r.s. executives, partners, shareholders, employees, members, and agelitSwhoare active In the management of an affiliate. The ownership brone person cof shares 'c<lnstltuting a cont~QI.llng Interest' in any person,. cor a pooling cof equiplnentor Income among persons when not for fait 16. market value under an .rm·s length agreement..shilll be a prima facie case that one person controls another person. A. Person who. knQWlngly en~rs into a jOint venture wjth a petsem Who has been conVicted .of a public entity crime in florida during the pteeedlng36 months shall be considered an affiliate; 5. I understand that a "person" a$ defined in Paragraph 287,IU (I) (e). Florid. Statutes, means any natural person or entity organized under the laws of' any state orofth .. United States with the legal power to enter into a binding contract and which bids or proposal or applies to bid or proposal on contracts for the provision of goods or services let by a public entity; or which otherwise transacts or applies to transact business With a public entity. The term "person" includes those officers. directors. execiJtives, partners, -shareholders, C;!mployees, -members, and agents_ who are !lctive in management of an entity. 6. Based. on information and belief. the statement which I have marked .below Is truelnr~lation to the entity submitting t.l'!is swol'nst)!tement. [Indieate Which statem"nt applles.J 1 Neither the entity submitting this sworn statement. nor any of its officers. directors. executives, partners,. shareholders. employees. members, or agents who are active In the management of the entity. nor any affiliate oftlte entity has been charged with and convicted of a public entity crime subsequent to july I. 1~89. _ The entltysul!mltting this sworn. statement, or OM or more of Its offi¢er •• directors. executives. partners.shareholdets. employee •• members. or agenu who are active in the management of ·the antl):y. or an affiliate 01 th<i eritity has been charged With and conviCted ola public entity crime Subsequent to july 1,1989. __ The.entltysubmittingthis sworn Statement, or on" or·moreof.its officerS, directors. executiVes. partners. shareholders. employees. members. or agents who are active 'in the ttlanagemeM ohhe entity. or an affiliate of the entity has been charged with and con~ictedol.publitentity crime subsequent 01 july I. 198~, How"ver. there has been a subsequent proceeding before a Hearing Officer of the State of Florida. Division of Administrative Hearings and the Final Order entered by the Hearing Officer determinEid that it wa~· not ill the public Illterestto place the entity submitting this sworn statement on the,convicted vendor list. [adacha copy of tile final order.] I UNDERSTAND THAT THEPARTICIPANT IN THE SOLAR SOLAIl.PANEl PURCHASE AND INSTALLATION ~~OGRAM FOR. CITY RESlDENTSAND I1USINESSES RFP #CSM-20 I S-07WILLBe RELYING ON THE TRUTH OF THE STATEMENTS CONTAINED IN THIS !'ORMAND THATTHE iNFORMATiON IN THIS FORMISVALID THROUGf.lDECEMBER31 OF THE CALENDAR YEAR I.N WHICH IT IS FILeD .• I ALSO UNDERSTAND THAT I AM REQUIRED T INFORM.THE PARTICIPANT PRIOR TO ENTERING INTO A CONTRACT OF ANY CHANGE IN THE INFORMATI . CONTAINED IN THIS FORM. C "'" 111 Sworn to and subscribed btlfor .. me this _::::;..J ___ day of _-'--:::¥':,..,'"'\;--____ --' 20...JS... Personally known ~ _________ ~ all. Produced identlfi""tlqn _"':;....:... _____ _ (Type of Identification) Form PUR 7068 (Rev.06/11/92) 17 Myco.nnmlssion explfes Atffi,-S14 I ZoIB (Prll\ted. typ.ed or stamped commissioned name of notary publiC) ",,,!,!.:~ LUIS F ,CAMPO *~. . ~ MYCO~MISSION IFF 147589 EXP.IRES: August 4. 2018 ~~tj)'f\'¥ 80/1~e~M8ildgefNotaryS11VIceB DRUG FREE WORKPLACE Whenever two or more Bids or F'roposalswhichare equalwlth respect to price, quality and service are receiYed .by theSta~ or by any political subdivisions for the procurement of commodities or contractual services, • Sid or Proposal received from a business that certifies thllt it has implemented, drug-free workplace program shall be given preference in the ,ward process; Established procedures for processing tie Bids or Proposals shall be followed if none of the tied .vendors have a drug-free workplaCe 'program. In orller to have a drug-free workplace program, a business shall, I) 2) 3) 4) 5) 6) Publish a statement notilying employees that the unlaWful manufaet;ure, distribution, dispensing, ponession, or use of a controlled substance is prOhibited In the Workplace and specifying the actions. that shall be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace, the business' polierof malntalrling a drug-freewor~place, any available drug counseling. rehabilitation. 'and employee .assistance programs, and the.penalties that may be Imposed upon employees for drug abuse ylolations. Giveeaeh employee engage~'ln providing the commodities or contractu.lservices that are under Bid a copy of the statement specified in SubSectiOn (I). Inthe $tateme~t specifoed in Subsection (I ),notify the employees, .that, as a cpnditlon ofworking of the commodities Cir contr.ctuill services that are under Bid, he employee shall abide by the terms of the statement and shall notlly the employee of any conviction of, pr pie. of guilty or nolo contendere to" any Violation of,Chapter 893 or of anycontrolled substance laW ofthe United States or anyotate, for a Violation occurring in the workplace "0 laterthon five (5) business days after such conviction. l[IIposea sanction on, or require the s.tlsfactory participation In.a drug abuse assistance or rehabilitation program, If such is available In the. emplqyee:s cQmmunlty,byany employee. whois so conVicted. Make a scod faith offonlo '.(oontinue tQ maintain a drug-free workplace thrQughlmplementatlon of this section. As the person authorized to sign t his rm complies fully with the aboyerequlrements • .,..... RESPONDENT's Signature: _:...J<.l<..-""'='---'''''''',""",,~=''-_~ PrinfName: D ... ,...~ bo(~lV) Date: __ -"-cLL_6",3,,,,· f-1""'2""0,-,1,,,,)_' ~~ _____ _ 18 ACKNOWLEDGEMENT OF CONFORMANCE WITH OSHA STANDARDS TO WHOM IT MAY CONCERN We, b-oL-\)1::IJ SDLA R. ,(Naine of CONTRACTOR), hereby acknowledge and agree that as CONTRACTOR for the $olar Panel Purchase and Install.ation for City Residents and Businesses project as specified have the sole responsibility for compliance with all the requirements of the Federal Occupational Safety and Health Act of 1970, and all State and local safety .ndhealth regulations, and agree to Indemnify .and hold harmless the Particjpantagainst.any~nd all nabillty, d~lms, damages,lossesand expenses they may incur due to the failure of (Sub-contractor'snames); " le:><' tV! !.Xd'']; to comply with such actor regulation. CONTRACTOR H ~ -ttU BY: PAlleN Name Title 19 AFFIDAVIT CONCERNING FEDERAL AND STATE VENDOR U$TINGS The person, or entity,who is responding to the City's s,?licitati()n.I hereinafter referred to as "Respondent", m~st certify that the Respondent's name Does Not appear on the State of .FJoti.da. Department of Management Sel'llices. "CONVICTED. SUSPENDED. DISCRIMINATORY FEDERAL EXCLUDED PARTIES and COMPLAINTS VENDOR LISTINGS". If thl> Respondent's name Does appear on .on. or all the "Ustings"summarized below. Respondents must "Check ifApplles"ne.xt to the applicable "Listing." The "listings" can be accessed throl!ghthe following.link to the Florida Department of Management Services website: 1m;~.dms.myflorida,tomlbilshress opel1itkmSlstate purchaSfnglyeridOf' infQrIDatibll/cQnyicr.ed susil endmWf.i.Ktitninatory tomplaintS vendor' lists OECLARATION UNDER PENAL,..,. OF PERJURY I. b ",re.t\ GQ \,j.l\(\ (hereinafter reierredto as tile "Deciarartt").stai:!l. under penalty of perjury. that the following statements are true and correct: (1) I repre.!'ntthe Respondeni whose name Is ~Ot, b:t N SOLA ~ (2) I have the following relationship with the Resp.ondent 0 .... Al E:R. (Owner (If f{espondent is a solEI proprietor). President (If Respondent isa corporation) Partner (if Respondent is a partnership). General Partner <if REi'pondentis a Limited Partnership) or Managing Member (if Respondent isa limited Liability Company). (3) I have reviewed the Florida Department of ManagElment ~ervl¢e, website at the following URL address: http://www.dms.m)'flo.rida.comfbusiness_operationsfstate_purchasing/vendor_informationfconvicted_.uspended_di ,criminatory_complaints_verrdorJists (4).. . Jhaveentered an",." or a checkmarkbeside each listinBcategoryset fC)l'th belowiftheRE\Spondent~s nam!>app.ear. In theU.t foun!! on the Flori"a Department of Management 'Services website for thateategory or listi.ilg. If I did not enter a mark beM!> a listing/category It means that I. am attesting to the fact that the Respondenesname doe. not appear on the listing lor that category in the Florida Department (lIMonagement Services website as althe date ofthi. affidavit. Chaddf Applicable Convicted Vendor List Su'pended Vendor Li.t Discriminatory Vendor list Federal E.xcluded Parties list V~dor Complaint tist FURTHER. DECLARANT SAYETHNOT. DJlIl.£: ,,) BY:.-I-~~~:--""...4r,1""",4L.'(,;:Jl:! (Slgoa(ore'ofDeciBran ACKNOWLEDGEMENT STATE OF FLORIDA. .. ) COUNTY OF MIA.MI-DADE.) On this the-S.-dayo( \"IA! .Z(l~ before me, the undersigned authority, personalty appeared ,,*,£,£,,'\ rp"L (;ol:\),r' who is Persona owtomeorwho provided the follOWing idePtific~tioofl. Il.€ 'V-""S L.G. and who took an oath oraffir e that that he/she/they ElXecuted the foregoing Affidavit as the Dedarant. WITNE$S ll1yha!id and OffIcial seal. NOTARY PUBLIC: SEAL 20 N.i~;:pr.ihii';;:-S;~rififj;;;:Irb--oIJ .. ;'~~ .. Win CAMPO * ... ~. 'OMY COMMISSION Iff 14758.9 LOJ <c ........ _. . qo ,~, EXPJRE~:August4, 20.18 =_=~.2 ...... ---,L!:;:=,:'* ·l'--:::--_-"·r.'""Olff\.~ B_dJllruBudgeIN.ol;iryS9rv1ces (Name of Notary Public; Print. Stamp ortypea. commissioned,) Proposed Suppliers: Solar Panels: We've chosen Renesola USA as our primary supplier of Solar Panels for this project due to their proven track record of superior performance, higher than typical heat tolerance, and competitive price point. As can be seen in the attached, photon field performance studY, R"nesola modules produced more energy (kWh) per ratedkW than all but one other module in the study through November 2014; and that module that beat it Qut, was manufactured by Sunpower and typically cost about three times what the Renesola module does. ReneSola products have remarkably low temperature coefficients, meaning greater power generation -especially in tropical regions. A TUV report has certified this efficiency as well, asserting that our low coefficient means more KWh per KWp, especially in higher temperature regions. A recent field study which looked at ReneSola's polysilicon module line, conducte.d by PV Evolution labs (PVEl), shows ReneSola temperature coefficient for Pmax is -.38%/"C, meaning for every i·e the. surrounding temperature riseS above 2S·C, the production of ReneSola modules drops by only .38%. Nearly every other competing P-type based module in todav's solar marketplace has a temper~t!Jre coeffident ranging from -:42%/"C to -.48%/"C, meaning substantially greater pow~r production loss, particularly in warmer climates. Shown below is a comparison of various leading, ModUle Manllfacturers for a hypotheticallOMWinstall.atioll Manufacturer Mt>c!,,1 Annual Annual Revenue lost proc!uction Revenue After Year One fromSOI:lr lly Not using Electricity aene$ola Generated R"".&SOI3 JC25OM-15,675 $1,567,500 A l.).8-s of $0 2.41Bb MWH/yr Trina TSW250 ts,517 $L551 ,700 .A+)~; of $-15,80-0 P05A MWH/yr Jinko JKM 2S(lP-15,413 $1,541,aOo ,A fo'3J3 01' $ZA3.200 60 MWH/yr Canadian CS6P-25QP g,255 $1,525,500 PI lo;::lS of $42:,000 S"lar MWHlvr Yingll YL250P-'15,200 $1,520,000 A los, cf ;fA7,5()O 2.91:} MWH/yr JA Solar JAP6-60-·14,B3:0 $1.,483,000 A ioos of $a4,500 ;'2"50-MWH/yr The numbers in this cltatt reflect tile rt;.$ulrs of if sftnUil'Jtion 'conducted by PV$YST~ Act.tuJ1 data wifJ vary in real life-scenarios. The data used in the simulation w.as' pulled directly from PAN-fiJes found In PVSOt." Photonj lH'Ui-the ,data:Sih'e~ts fr;.)m'each f{Js.'tufactfirer liste'd. All sfmUla_tions we.re rlin, based on th'e same panifmetert-, includiflg the use Qf SMA SunllY Central 630CP-!U$ invt::rrers. B fixed rflt at '33. degreeJ!J/ and the same operating temperatures ~'t the same latitude and longitude IO(,;8r/on5~ ReLATED PARTY TRANSACTION VERIFICATION FORM I t»)\tIlbN Gto,-bl:.v . individually and on behalf of (;OI",.I::>:z::.v ,:)ot..AfZ.) L.L.C ("Firm")have Nome of Representative CompanyNendor/Entity read the City of South Miami ("Cityn)'sCode of Ethics. Section 8A-1 of the City's Code o/Ordinancesand I hereby certify. under penalty 01 perjury that te the best of my knowledge.information and belief: (I) neither I nor the Firm have any conflict of Interest (as defined in section 8A-I) with regard to the contract or busiliess that I, andlor the Firm, am(are) about to perform 101'; or to t!"ansact With, the City, and . (2) neither I nor any employees. officers, directors 01 the Firm. nor anyone who has a financial interest greater than 5% in the Firm, has any relative(,), as defined inseaion SA-I, who is an employee olthe City or who is(are) an appointed or eleaed Official of thla City, or whO is(arla) a member of any public. body created by the City Commission, i,e, •. aboar<lor committee 01 the City. [while the ethics code still applies, if the person executing thiS form is doingso.;q" behalf 01. firm Wh"se stockis publicly traded, the statement in this section (2) shall be based solely on the sighatory. personal knowledge and he/she is not required to make an independent investigation as to the relation$hip of employees. or those who have a'flnancial interest in the Firm.];'a'nd (3) neither I nor the Firm. nor anyone who has a linanclal.interest greater than S%in the Firm, nor any member of 'tho$e persons' immediate ,family (i.e;, SPO,Use. parents, children, brothers' -and sisters) has transacted or entered into any contract(s) with the City or has a financial interest, direct o~ indirect, in any business being transacted with thecn;y. or With any person or agency acting for the city. other thaI! .as fo.llows: _(use .(if necessary, use a separate sheet to suppladditional information that will not fit on this line; however, you muSt make reference. onth .. abtlve line, to the. additional sheet and the additional sheet muSt be signed under oath). [while the ethics code .stiii applies, if the person executing this form is doing so on behalf of a firmwhose stock'i$ pUblicly traded. th¢ statement In this' section '(3), shall be based solely-.on the Signatory's personal knowledge and he/she. Js: not reqt,iired to make an independent Investigation a~ to the relationship of those who have a financialinteres.t in. the. Firm,]; .and (4) no electedand/orapl1ointed official or'ell1ployeeof the City of South Miami, or any of their immediate family members (Le., spouse, parents, children, brothers and sisters) has a finahclallnterest, directly or indirectly, in the contract between you andlor yoor Firm and the City other than the following' Individuals whose interest is set lorth follOwing their use a sepa .. t. names: ."---;-;;7'_. --;-:-;---."'f~--=--;:--.-;-,,""-.---- (if necessary, use a separate sheette ·supply addidonal informadoth.t will not fit on this line;' however, you must make reference, on the above line, te the additional sheet and the additional sheet must be sig.ned under oath), The names 6f aWClty employe~ and that of all elected andlor appointed di;yofficial. or board members, who own, directly or indirecdy, an intereSt of five percent (5%) or mare of thet9tal.assets of capital stock in the firm are as follows; (i,f necessary, use ,a separate sheet to supply:addition information that will not'fit 'On this line;-hdwever. you must O1akereference, on the above line, to the additional sheet and the additional.sheet must be sig.ned under oath). [While the ethits code Still applies, iftheperson executingthlslorm is doing so on bahalfof a firm whose Sto.ck is publiclY'traded, the_-statement hi this section (4) shall be', based soleJy 6n:the signatory's personal knowledge and he/she is not required to make' an ',independent investigation as to'the finanCial, i,ntar'est, in the Firm of city employees, appointed officials or the immediate family members of elected and/or appointed official or employee;] (5) I and the Firm further agree notto use or attempt to use llnyknowledge, property or resource which may come to us through our poSition of trust; or through' our performance of Gur duties under the terms of the contract With ~he City, te secure a special privilege, benefit, or exemption for ourselves, or others, We agree that we may not_disclose, or u~e 'information, not' available to members of' the -general public. for our personal gain or .benefit or lor the pers()l\ai gain or benefit 01 any other person or business entity, o.utside oltha norm.1 gain or benefit anticipated through the performance of the contract, (6) I and the Firm hereby acknowledge that we have ~ot contrac~ 'Qrtransacted any business with the City or any person or agency acting for the City, and that we have not appeared in representation of any third party before any board. con:amjS$;ion Qr ,age,ncr of the: City within the past ,two _years: 'oth~r-t.han as II follows: rJ ;,., (if necessary, use a separate sheet to supplyaddit.ional information that will not fit on -this line: however. you _must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). X:IPurchasioglVendor Registrationll 2.28. I 2 RELATED PARTY TRANSACTION VERIFICATION FOR.M [3].doex (7) Neither I nor any employees, officers, or directors of the Firm, nor any of their immediate family (he., as a spouse, son, daughter, parent, brother or sister) is related by blood or marriage to: (i) any member of the City Commission; <ii) any city employee; or (iii) any member of any board or agency of the City other than as follows: t (if necessary, use a separate sheet to supply additional information that will" not -ft ~n -this linej however, you must make reference, on the above fine..to the additionar sheet and the additional sheet must be Signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (7) shall be based solely.on the signatory's personal knowledge andhelshe is not required to make an independent investigation as to the relationship by blood or marriage of employees'.offic .... s, or directors of the Firm, or of any of their immediate filmilyto any appointed or elected officials oftlie City, or.to their immedi • .tefamUy njemb~rs]. (8) No Other Firm, nor any officers or directors of that Other Firm or anyone who has a financial interest greater than 5% in that ,Other Firm, nor any member-of those persons' immediate' family (i.e., spouse. -'parents, children, brothers and sisters) nor any of my immediate family members (hereinafter referred to as "Rela.tedParties") has responded to a solicitation by the City in which I or the Firm that I represent or anyone who has a financial intere_st greater than 5.% in th,e Firm, or any member of those persQns'1mmediate family (i.e~ SPO!1se, parents: children. brothers and sisters) have also _responded. other -than the follOWing: t . (if necessary, use a separate sheet to supply additio .1 information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing sOon behalf of a firm whose stock is publicly traded, .,the .• tatement in this section (Il) shall be based .olelyon the signatory'.s personal knowledge and he/she Is not required to make an independent investigation into the Other Firm, or the Firm he/sherepresents,as to their officers, directors or anyone having a financial interest in those Firms or any of their any member ofthose persons' immediate family.] (9) I and the Firm agree that we are obligated to supplement this Verification Form and inform the City of-any change in circumstances that would change our answers to thiS document. Specifically. after the opening of any respons~' to a solidtation. I an~ the ,'Firm have an"obligation to supplement-this Verification Forro with the name of all Related f:'3.rties who have also f~sponded to the sam~ solicitation and to disclose the r~Jatl9nship _of those parties to me and the Firm. (10) A violation of the City's Et~ics Code,the giving·of afiy fillSe information orthe failure to supplement this Verification· Form, may subject me or the Firm to immediate terminatiol1. of a"yagreenjent with th~ City, and thE! imposition of tne maximum fine andlor any penalties allowed by law. Additionally, Violations may be considered by and subject to action by the Mlami·Dade County Commission on Ethics. Under penalty alperlury, I declare that I have made a dillge.t effort to investigate the matters to which I·am attesting hereinabovGond that the statements made here1nab<;lve are true and co?rect.. the best of my knowledge, information and belief. Signature: fv7 ~ .4 &::t:L Print Name.& Title: DA4l. 'N EwL b l:.u .Or .. JlJGR. Date: ~h(~6' 22 Sec. SA·I.· ConRictof interest and code of ethics ordinance. (a) Designation. This section shall be designated and known as the "City of South Miami Conflict of Interest and Code of Ethics Ordinance." This section shall be applicable to all city personnel as defined below, and shall also constitute a Standard of ethical conduct and·behavior for all autonomous personnel, quasi-judicial personnel, advisory personnel and departmental personnel. The provisions of this section shall be applied in a cumulative manner. By way of example, and not as a limitation, subsections (c) and (d) may be applied to the same contract ortransacti.on. (b) Definition •. For the purposes of this section the following definitions shall be effective; (I) The term "commission members" shall refer to the mayor and the members of the city commission. (2)'The term "autonomous personnel" shall refer to the,members of autonomous authorities, boards and agendest such .as the city community redevelopment agency and the health facilities authority. (3) The term "quasi-judicial personnel" shall refer to the members of the planning board. the enviro.nmental review and preservation board, the code enforcement board and such ·other individuals, boards and agencies 'Ofthe city as perform quasi-judicial functions. (4) The term "advisory personnel" shall refer to the members of those city advisory boards and agencies whose sole or primary responsibility is to recommend legislation or give advice to the city commission. (5) The term "departmental personnel" shall reler to the city clerk, the city manager, department heads, the city attorney, and all assistants to the city derk, city manager and city .ttorney, however titled. (6) The term "employees" shall refer to all otherpersonnel employed by the city. (7) The term "compensation" shall refer to any money, gift, favor, thing of v.lue or fln.nci.1 benefit conferred. Dr to be conferred, in return for services rendered or to be rendered. (8) The term "controlling financial interest" shall refer to ownership, directly or indirectly, often percent or more of the outstanding capital stock in any corporation or a direct or indireCt' Interest of ten percent or more in a firm, partnership, Dr other business .entity at the time of transacting' business with the city, (9) Tht;! term "immediate familyU shall refer to the spous~ par.ents" children. brothers and sisters of the person involved, (10) The term "trahs • .:;t any business" shall refer to the purchase or sale by the city of specific goods or services for consideration and to submitting a bid, a proposal in response to a RFQ, a statement of qualifications in response to a request by the City, or entering into contract negotiations for the-provision on any goods or services, whjchever first occurs. (e) Prohibition on transacting busln""" with the city. No person included in the terms defined in paragraphs (b)(I) througil (6) and in paragraph (b)(') shall enter into ',any,contract or transact any business in which that person or a member of-the immediate family has a financial intereSt. direct or indirect with the city or any person or agency ,actingJor the citYi and any such contract, agreement or busine~s engagement entered in violation of this·subsect:ion shall render the transaction VOidable. Willful violation of-this subsection shall constitute malfeasance in office and shall affect forfeiture of office or pOSition. Nothing in this subsection shall prohibit or make illegal: (I) The payment of taXes, special assessments or fees for services provided by the city government; (2) The purchase of bonds, .antidpation notes or other securities thatmay be issued by the City through underwriters t)r directly from time to time. Waiver of prohibition. The requirements of this subsection may be waived fora particular transaction only byteur affirmative-votes of the city commission after public hearing-upon-finding that: (I) An open-to-ail sealed competitive proposal has been submitted by a city person as defined in paragraphs (b)(2), (3) and (4); (2) The proposal .has been submitted by a. person or firm offering services Within the scope of the practice of arChitecture," pr~fessional engineering. or registered land surveying; as defined by the laws of the state and pursuant to the provisions of the Consultants' Competitive Negotiation At:t, and When the proposal has been 'submitted by • city person defin~ in Paragraphs (b)(2), (3) ,md (4); (~) The property or services:'to:be involved in the proposed tra,ns.action are uniqu,e and -the city cannot avail' itself of such propertyorservices without entering a transaction whiCh would violate this subsection but for wa.ive, of its requirements-j '~Oid (4) That the proposed transaction will be in the best interest of the City. This subsection sha1l be applicable only to prospective transactions. and the city cQmmissiqn mllY in no case ratify a transaction entered in violation .of this subsection. Provisions cumulc;ttive. This subsection shall be,taken to be cumulative and shall not be construed to amend or repeal any other law p¢rtainingto the same ,subject matter. (d) Further prohibi#onon tronjS(Jcting business with the city. 23 No person included in the termS defined in paragraphs (b)(l) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business through a firm, corporation, partnership or business entity in which that person or any member olthe immediate family has a controlling financial interest, direct or indirect. with thedty or any person or agency acting for the city. and any such 'contract agreement or business engagement entered -in violation of this subsection shall render the transaction voidable. The remaining provisions cjf subsection (0) will also be applicable to this subsection as though incorporated by reci~ion. Ad<:litionally, no person included in the term defined in paragraph (b)( I) shall vote on or participate inany way in any matter presented to the city commission if that person has any ofthe following relationships with any ofthe persons or entities which would be or might be directly or Indirettly affected by any action of the city commission: (I) Officer, director, partner, of counsel. consultant, employee. fiduciary or beneficiary; or (2) ,Stockholder, bondholder, debtor, or creditor, if in any'insunce' the transaction o'r matter would affect the person defined in paragraph (b)( I) in a manner distinct frQm the manner in which it would affect the public generally. Any person included in the term defined in paragraph (b)( I) who has any ahhe spe<:ified rel.tion,hips or who would or might, directly or indirectly, realize a profit by the action of the city commission shall not vote on Qt participate in any way in the matter. (E.) Gifts. (I )Definition. The term "gift" shall refer to. the tran.sfer of anything of economic value, whether in the form of money. service, loan, travel, entertainment, hospitality, item or prolnise, or in any other form, without adequate and lawful consideration. (2)E.xceptions. The provisions of paragraph (e)( I) shall not appiy to: a. Po1itical contributions specifically authorized by state law; b. Gilts from relatives or members of one's household. unless the person is a conduit on behalf of • third party to the delivery of a gilt that is prohibited under paragraplr(3); c. Awards for professional or civiC achievement; d. Material such as b09ks. reports. per:iodicals or pamphletS which are sotely informatjonal or of an advE!rtising nature. (3) Prohibitions A person described in paragraphs (b)( I) through (6) shall neither solicit nor demand any gilt. It is also unlawful for any person or entity to offer. 'give ot:' agree to give to any person inclu~e~ in the terms defined In paragraphs (b)( I) through (6), or for any. person included in the terms defined in paragraphs (b)(I) through (6) to accept or agree to acc~pt from another person or entity. ~ny gilt for or becaus¢ of. a. An official public .ction taken, orto be taken, or which could be taken, or an omission or failure to take a public action; b. A legal duty performed or to be performed. or which could b. performed, or an omiss;qn Qr f;lilure to perform • legal duty; c. A legal duty violated or to be violated, or which could be violated by any person Included in the term defined in paragraph (b)(.1 );or d. Attendance or absence from a public meeting .twhich offici.1 action is to betaken. (4) Di,dosure. Any person inCluded in the term defined in paragraphs (b)( I) through (6) shall disclose any gilt~or series of gifts from anyone person or entity, having a ·value in excessof$25.00. The disclosure shal! be made by filing a CQPY ofthedisdosure form required by chapter 112, Florida Statutes. for "local officers" with the City clerk Simultaneously with the filing of the form With thederk of the county and with thE! Florida Secretary of State. (f) Coml>ulsory disclosure by eml>loyees affirms doing business with the city. Should .ny person included in the terms defined in paragraphs (b)(l) through (6) be employed by a corporation. firm, partnership or busin_~ss entity in whi~h th,at person or the itnrne,~ia:te family -does not have a controlling_ financial interest. and shOuld the corporation, firm, partnership or b~siness entity have substantial business -commitments to or from the City or any dty agencYi or be ,subject to dir-ect ,regulation :by the city or ,a city ,agency. then the. person shall file a sworn .statement disclosing such employment and interest with the clerk of the city: (g) Exl>'oltation of officioll>0s/tion prohibiteiI. No perSOn included in the terms defined In paragraphs (b )( I) through (6) shall corruptly use or attempt to use an official position to secLlre special privileges,.'or exeti1ptio'ns'forthat person or others. (h) Prohibition on use o(confident/allnformatlon. No person included in the terms defined in paragraphs (b}(I}through .(6) shall accept employment or engage in any business or professional activity which one might r<i3sonably expact ,""ould-require 01" induce one to disdos:e co:nfidentiaf infQrmation acquired by reason of an o,fficial pbsition~ nor -shan that -person in fact ever disclose confidential information garnered or gained thrpl!gh-an official pOSition with the city, nor shall that person ever use such information. directly cjr indirectly. for person.1 gain "at:' benefit. (I) Conflictin, emjJlQymellt ",ohibited. No person included in the terms defined in paragraphs (b)( I) through (6) shall accept other employment which would impair independen'ce of judgment in the performance of any public duties. 0) Prohibition on outside employment. (I) No person included in the terms defined in panwaphs (b)(6) shall receive any compensation for services asan officer or employee of the city from any source other than the city. except as may be permitted as follows: a. Generally prohibited. No full-time city employee shall accept outside employment. either incidental. occasional or otherwi_se. where City time, equipment or material is to be used or whete stich employment or any part thereof is to be performed on city time. b. Wheh permitted. A full-time city employee may accept incidental or occasional outside employment so long as such employment is 'not contrary, detrimental or adverse to the interest of the city or any of its departments and the approval required in subparagraph c. is obtained. c. Approval of department head reqUired. Any outside employment by any full-time city employee must first be approved in writing by the employee's department head who shall maintain a complete record of such employment. d. Penalty. Any person convicted of Violating any provision oflhls subsection shall be punished as provided in section I-I J of the Code of Miami-Dade County and. in addition shal.1 be subject to dismissal by the appointing authorlty:. The dty may also assess against a violator a fine not to exceed ~500.00 and the costs of investigation incurred by the city. (2) All full-time city employees engaged in any outside employment for any person. firm, corporation or entity other than the city, or any of Its agencies or instrumentalities. shall Jile. under oath, an. annual report indicating the source of the outside employment, the nature of the work being done arid ally amount of money or other consideration received by the employee from the outside employment. City employee reports shall be flied with the city clerk. The reports .shall be available at a reasonable time and place for inspection by the public. The city manager may require monthly reports from individual employees or groups of employees for gOQ,d cause.. (k) Prohibited investments. No person included in the terms defined in paragraphs (b)(l) through (6) or a member olthe immediate family shall have personal investments in any-enterprise which Will create a substantial ,conflict between private interests and the public interest. (I) Certainappearan,es and paymeniprohibited. (I) No person included in the terms defined in paragraphs (b)( I). (5) and (6) shall appear before any city board or agency and make a presentation-on behalf of a third. person with respect to «!:oy maJter. license. contract~ certificate, ruling,. deciSion, opinion, rate schedule, franchise, or other benefit sought by the third person. Nor shall the person receive any compensation or gift. directly or indirectly. for services rendered to a third person. Who has applied for or is seeking some benefit from the city or a city 'agency~ in connection with the particular benefit sought by the third person. Nor shall the person appear in any-court or before any-administrative"tribunal as counselor legal advisor to a. party who seeks legal relief from the city or a city agency through the suit in question. (2) No person inciuded in the terms defined in paragraphs (b)(2), (3) and (4) shall appear befOre the city commission or agency-on whic~ 'the person s_erves. either dire-crly or through an _associate, and make a presentation on' behalf of a third person With -respect, to ai'ly matter, license. contract, certificate, ruling, -decision, opinion. rate schedule, franthise, or other benefit sought by the third person. Nor ~hall s~chperson rec~lve any compensation or gift, directly Or indirectly. foneryiees rendered to a third party who has applied for or Is seeking spme benefit from the city commission or 'agency on which the person serves in connection with the particular benefit sought by the third party. Nor shall the person appear in any court or before any administrative tribunal as counselor legal advisor to ,a third party who s~ks legal relief from the city commission or ~gency on _which such person serves through the suit in question .. (m) Actions prohibited when financial ;ntere$t$ involved .. No person included in the terms defined in paragraphs (b) <I> through (6) shall participate in any official action directly or indirectly affecting a business in which that p~rson or any member of the immediate family has a financial interest. A flnanclalinterest Is defined in this·subsectlon to include, but not be limited to. any.direct or indire'ct interest in any. inveS1:men~ eqUity, or debt. (n) Acquiring financial interests. No person included in tneterms deftned'in paragraphs (b)(I) through (6) shall acquire a flnancial interest in a project, business entity or property at a time when the pel"$on beli.eves or has reason to believe that the financial interest may be directly affected by official actions Or" ~y official actjon$ bytbe city' 9r dty-agency of whic:h the person is'an -official,_ officer or employee. (0) R<lcommending professional semces. No person included in the terms defined in paragraphs(b)( I) through (4) may recommend the services ofany lawyer or law firm. architect or architectural firm. public relations firm. or-any-other person or firm, pr-6fessional Z5 or otherwise, to assist in any transaction involving the city or any of ' its agencies, provided that a recommend;~tion may properly be made when required to be, mad~ by the duties of office and in advance at a pUQlic meeting attended Qy other city officials, officers or employee$~ (p) Continuing opplicotlo!l "fter city service, (I) No Person included in the terms defined in paragraphs (b)( I), (5) and (6) shall,for a period of twoyear;s .after his or her city service or employment has ceased, lobby any city official [as defined in paragraphs (b)(l) through (6)] in connection with any judicial or other proceeding, application, RFP, RFQ, bid, requestfor ruling or other determination, -contract, claim, controversy, charge, accusation, arrest ,or ,other particular subjeCt matter in which the _city or one of its agenCies is a party or -has any interest whatever, whe~h:er direct or indirecc, Nothing contained in this subsection shall prohibit any individual from submitting a routine administrative request or application to a City department or agency during the two-year period alter his .. or her service has ceased. (2) The provisions of the subsecdo." shall not apply to persons who become employed by governmental elltities, 50 I (e)(3) non-profit enti.tie, qr edocation,,1 institutions or entities, and who lobby on behalf of those entities in their official ,capadties~ (3) The provisions ofthis subSection shall apply to all person~ described In paragraph (p)( I) Whose city service or employment ceased after t~e effective date of the ordinance from-which ~his section derives. (4) No person described in paragraph (p)( I) whose city service or employment ceased Within two years prior to the effectiVe date of this ordinance shall for a perjod of two years after' his or her ,s~rvice or employment 'enter into a lobbying contract to lobby any city official in connection with any subject described in paragraph (p)( I lin which the City-or one of its agencies is a party or has any direct and'substanti;lI interest;,and in which he'or she participated directly or indirectlytflrough decision, approval, disapproval, reCommendation, the rendering of advice, investigation, or otherwise, during his o:'r her city service or employment. A person participated "dire:cdy" where he or she was substantially involved in the particular subject matter through decision,approval, disapproval, recommendation. the rendering of advice, 'investigation. or otherwise, during'his or her city service or employment. A person participated "indirectly" where he or she-knowingly participated in'any way in the particular subject matter through deCision,approval, disapproval, recommendation. the rendering of .dvice,.investigation. or oth~l:'Wise, diJring"J1is 'pr"her city service or employment. AU penons covered.by this p,aragraph ~hall execute a,n affidaVit on a form approved by the ~ity attorney prior to .lobbying any City official attesting that the requirements of this subsection do not preclude the person. from lobbying city officials. (5) Any person who violates this subsection shall be subject W the penalties provided in section SA-2(p). (q) City attorney to render opinions on request. Whenever any person included in.the terms defined in paragraphs (b)(I) through (6) and paragraph (b)(9) is in doubt as to the proper interpretation or application of this conflict of interest and code-of ethics ordinance, or whenever any person Who renders service. to the city is in doubt as to the applicability olthe ordinance that person, may submit to tbe city attorney a full written statement of the faCts and questions; The city attorney shall then render an opinion to such person and shali publish. these opinions without use 01 the name of the person advised ,unless th~ person 'pennits,the' u.se of a'name. (Ord. No 6-99_/680, § 2, 3.2.99) Editor's Qote-Ord. No, 6-.99-1680, § I, adopted 3.2-99, repealed §§ SA-I and SA-2 in their entirety and replaced thefl) with new §§ SA·I and SA-2, Former §§ 8A-1 and SA-2 pertained to declaration of policy anddeflntt/ons. resp.ectively. and derived from Ord. No. 634, §§ I (lA-I), I (IA-2) adopted Jan. II, 1969. 26 PRESENTATION TEAM DECLARATION/AFFIDVAIT OF REPRESENTATION This affidavit is :not required for compliance wit.h the City's Solicitation; however. it may be used to avoid the need to register members of your presentation team as lobbyists. Pursuant to City Ordinance 28·14·2206 (c)(9),any person who appearsi as a representative for an individual or firm for an oral presentation before a City certification. evaluation. selection. technical review or similar committee. shall list on an affidavit provided by the City staff, all individuals who may make a presentation. The affidavit shall be filed by staff with the Clerk's office at the eime the comillittee's proposal is submitted to the City Manager. For the purpose elthi, SUbsection only, the listed members of the presentation team. with the exception of any person otherwise, required to register as a lobbyist, shall not be required to pay any registration fees. No person shall appear before any committee on behalf of an anyone unless he or she has been listed as part of the firm's presentation team pOnu.nt to this paragraph or unless he or she is registered with the City Clerk's office as a lobbyist and has paid all applicable lobbyist registration fees. Pursuant to '92.525(2), Florida Statutes, the undersigned, t:> At;£..., GaL.b l4imakesthe following declaration under pMaltyof perjury: Listed below are all individuals who may make. a presentation On behalf of the entity that the affiant represents. Please note; No person shall appear before any committee!)n behalf of anyone uhless he or .she has been listed as part of the firm's presentation team pursuant to. this paragraph or unless he or she Is registered with the Clerk's omce as a lobbyist and has paid all applicable lobbyist registration fees. For the purp.ose of this Affidavit of Representation only, the listed members of thepresentadon team, with the exception .ofany person otherwise required to register asa lobbyiSt,shall not be required to pay any registration fees, The Affidavit of Representation shall be filed with the City Clerk's office at the time t~e committee's proposal is submitted to the City .as parto! the procurement process, Under penalties of perjury, I decl,are that I have read the foregoing declaration and that the facts slated in it are true and specifically that the persons listed above are the members .olthe presentation team of the entity listed below ExJ;;: A~<;'Of_J.!M1:.=-i'-· ------', 201 .... Signature 'of RePresentatiVe l>4£.;t..} Ga-~..I t tMlJ {iii. Print Name and Tide. ' .&Ol,..l'>::t...v SOL.A!/a.t t..L c... Print name of entity bein~representl)d END OF SECTION 17 Goldin Solar, LLC Certified Florida Solar Contractor, License number: CVC56965 Cell #: (30S) 469 9790 dgoldin@goldinsolar.com Completed Projects Photos -Coconut Grove Residence Inn Goldin Solar, LLC Certjfjed Florida Solar Contractor, License number: CVC56965 Cell #: (305) 469 9790 dgoldin@goldinsolar.com Completed Projects photos -Miami Children's Museum Residential Project Goldin Solar, LLC Certified Florida Solar Contractor, License number: CVC56965 Cell #: (305) 469 9790 dgoldin@goldinsolar.com Miami Children's Museum Goldin Solar, LLC Certified Florida Solar Contractor, License number: CVC56965 Cell #: (305) 469 9790 dgoldin@goldinsolar.com Energy Tracking Sample ~E"~fQ\'Ih!' momll) l,d<)'llm~ ~""'~i' ',"'"h'" '''''OJ<< i ! 51.ij'4 kWh ' 1.1J9 'M\. ... h II Proposed Suppliers: Solar Panels: We've chosen Renesola USA as our primary supplier of Solar Panels for this project due to their proven track record of superior performance, higher than typical heat tolerance, and competitive price point. As can be seen in the attached, photon field performance study, Renesola modules produced more energy (kWh) per rated kW than all but one other module in the study through November 2014; and that module that beat it out, was manufactured by Sunpower and typically cost about three times what the Renesola module doeS. ReneSola products have remarkably low temperature coefficients, meaning greater power generation -especially in tropical regions. A TUV report has certified this efficiency as well, asserting that our low coefficient means more KWh per KWp, especially in higher temperature regions. A recent field study which looked at ReneSola's polysilicon module line, conducted by PV Evolution Labs (PVEL), shows ReneSola temperature coefficient for Pmax is -.38%/"e, meaning for every l°e the surrounding temperature rises above 25°e, the production of ReneSola modules drops by only .38%. Nearly every other competing P-type based module in today's solar marketplace has a temperature coefficient ranging from -.42%/"e to -.48%/"C, meaning substantially greater power production loss, particularly in warmer climates. Shown below is a comparison of various leading Module Manufacturers for a hypotheticallOMW installation Manufacturer Model Annual Annual Revenue Lost production Revenue After Year One fromSolar by Not Using Electricity ReneSola Generated ReneSola JCZ50M-15,675 $1,567,500 A loss of $0 24/Bb MWH/yr Trins TSM-Z50 15,517 $1,551,700 A loss of $15,800 P05A MWH/yr Jinko JKM 250P-15,413 $1,541,300 A loss of $26,200 60 MWH/yr Canadian CS6P-Z50P 15,255 $1,525,500 A loss of $42,000 Solar MWH/}IT Ylngli YL250P-15,200 $1,520,000 A loss of $47,500 29b MWH/}IT JA Solar JAP6-60-14,830 $1,483,000 A loss of $84,500 250 MWH/yr The n1lmbers in this chart ref/ect the results of. simulation condlicted by I'VSYST. Act".' data will Vf4ry in rea' HIe scenarios. The datB used in the sfmfllat;on WIIS pulled directly from PAN files found in PVSOL, Photon, and the dar"sheets from .ach manufacturer listed. All simulations were run~ based on the same ptJ.'lImetelS., including the use of SMA Sunny Ce"t,..1 630CP.-US ;"YfJ'ters~ B fixed tIlt of 33 degrees. and rhe S4me operating fflmpB1at",es lit the SlImB latiff/dB lind longitude/acariD"s. , ~ 1 ! 1 • ~. " • " i" ~ , i , " , w :2 o I Z w W LI CJ i~ !t ~: 1 ~ ! ! & w. ! ~ ! '~ i " ca I·'···· Gl c • ., '~ ~ 5 , ! " .• ~ <, I: [ ~ ~ r, ~ , ! , g ~'" ~ s about tile future you invest in, CONTENTS About ReneSola ............. ·0, Products··· ··os Quality Technological Innovation·· ······12 Environmental Responsibility 13 Customer Service··· 14 Projects .. ,n About ReneSola Founded in 200S. Ren",Sola (NYSE:SOL) i~ a lead,ng glob. I ma,,,,fact,,,e, of hillh·efficleocy ,;ofor PV nlOduJ!!5 end waf .. ", Lever<lging it5 propr;et~ry te~hnologi~s, economies of .alle and technical "'Ipenise, RerH~SI)la uses in-house virgin polY$ilioon and a vertically il1tegl;rted I;>u~in"~~ mod~1 to provide ~u.,tome,.., wrth higIH!Uality, r.o,t,oompetitive prodtlcts. ReneSola ,olaf modules hav~ ~<;<;lr~d top PVUSA T"st Co"dit;or>~ (PTe) 11lting!i with high annual kllowJtt·tlC'ur output, act:>rniflg to Ih .. Calilorniil En"''EY COm'n15~jon (aC). Re:.nE'Sola solarPV modulcsC3tl be f",,,,d ill projects ranging in si;re from a f"l'; kilowatt; to multi-megawatts in miirimts around the world, including the uruted Slates, Germany, Italy, B~lgi"m, China, Gr"''1<:~, $p~in and Au~tralja. Between 2005 Jnd 2012, we havp. di~lIlbuted ov.l[ 6 GW' solar prodlJct .11 over the world. slJPported hundrads of projem for "l~(trkil"'l generation. n"oughout the pa~t 7 years, Wf> have set our bu~ine"s if] 14 eQunln"'5, conveniently locatl'd in the he~rt or major dtie.s, providing st~te"of.the"art effices, w~rehotlses and world cI.ss inlr.stru~tu,-e_ Why do we dowll~t we d,,? Why d" we "nke the> effort' Becaus~ ,t's import~r1t. At Ref]",,,I~. we'v" [,,(,Used on nnerl.lY (!flkhmcy lor I'e~". in Dec~mb('r "sue "r PHOTON international maga,ine, our modllfes outperformed ~II wmp.mlble modul~s, ranked first in l .. rm~ ,,[ performance ,,,tio'. ,'U the saHIB time, we a,,, developing two whole n~w product: lin~s -, InVl!rte" Jnd mountins sVlt~m ,to ~dd vales tv our bll~m,,~s<:lS, In doing So, IV« hay~ "gnific""tIy increo.ed inv.'stJll('nlin t~chnof"gy and gk>l)~Ii,ati<'" w~ h~li",v" il'~ th" key to g~ininf, JIlMket .h~n' \'\'<i! like tll<i! w~y R~n~~ol" II pOSitioned in th .. Indu~try" ~ gre~t portfolio of lVorld-d~ss, technology driven business; a ~tfl)ng position in last growing markets with timely 5ervice to Iwlp CU.ltQJIler adlj"ving productivily W .. want our irNestoC!:to sm:. Renewla asa safe>, lor.g_t"TIl'linvestment "~"'=""'c_'=m' ~"""'·~.I"',""""," ... ,-'~""~".".,, shlir*"ioduct shipment{MWf .. ~ liliiii-1.< I!m!! m<><l~I~ YPhoton testU'''0¥"~ ~ "3.9 • ",oe",,," •• ,sn>,,-"'" I""""""'" "~h''''' .. '''.",,:'''=,''~" I" ~ ~ ~ c 0 ~ c 0 ~ ~ R il R '* g. " " B " • " ~ '{.; , "c , , i i;; I '@ ~ f ~ ~ ~ , ~ " g , I , ;;; " c &." g & ];-i i ~ '-1 ~ ,g i ] ~ .g • , [. ! , ~ g ~ ~ c I -• ::; c i 6 CfJ ~ ~ ] ~ rn lZ ~ of-' ~ " 0 (]) , () E ~ ~ , " :: , OJ i ~ l ~. i 2 , 0 ~ '" " ::J ~ ~ 2 > i -, I ~ , , , , c 3 i(j 1 ~ ~ -~ u ] · " • 8 ~ " > ~. ~ ~ e " , ,;t '!;i , " 5 u " ~ ~ > 2 -, « 1 , 0 • , ~ l ~ ;[ ~ 0 E -0 (L ~t 1 ~ 0 8 § ~ 0 1 t ~ , ,-. , , " .1" I :J , ~ • , " l'-] • u J f ~ ~ , ~ " " § 0 1 -, " e ~ c • 1 ~ ~ ~ 0 ~ • " ;C; & · , " ~ D-• . • . flrtuS Vlrtus'"represent!i the highest tedmoiogi(ai ,,{ Quasi· Mono pm(hds in til!' industry. 8as~d <:>1" the :r~diti,)n<!i muiticry~tililine castil1ll furnace, (ldOpling ilotrooe and pr'K"""'g t"r.hf1!~al dev"I"ped by Re'leSola, it's capable to produce tn" Quasi·Mono w.fe!, tho,e p!>rfofrnan"~ I, milch closer to m",,,, waf,," by C,,,chr<,l,k; technology. Virtus";5 able to ''''pro"" til" Qv"rag~ Lon"."",;"" "ffid<'ncV of conventional multicry<tallin .. wafe" fmm 16.5% to mme than 182%. The effid",my "rrr",d"IE' "ppraa~h"s O' exceeds general mOl1ocr-ystailir.€ m:>du!es_ VIrt>.W" IS ml,eh lower than mDnouymmn~ ;[] both "'n~r!:y ~"",umption ~nd m~nuf.:lctur;ng coro, which help, rerillce the overaf' j"ve,tment i'1 p'lOlovoltalc sy~!Em5, th,,, impravlng the 'ote of r,;turn Oil ;n~e5tment Advantage:; Ad"llflCl'd text", ,ng Jnrl ~oatlng t"chnologi~'o Ext.,ll~nt 1.'1(!ctrjd1.y gl.'rl~I'Jtiofl t~?iKwr und('! hl"htemp<1r~tut~ LCW11r producti(>n cost Highe' effid"'KY Lower light induced d~'~:radaLioll Features II HigherEftim,I1(:Y I c~ T"~ """'''!:"' eifk,,,,,,,,, .-./ (Hi." .noil'+J)~ro~"",~II,<,",",,h 13,2' .. , II Cow",m lif.""''''J'''''"<I,~",~''''ohiU\)J_I'';r.nlll,.,",Jy _ _ ;O\~-, t"e"tI,",~rn1~"o""""":n_ ",II, QUi,JQ' R~tolrn Re~"ce th" M.II",..,;"".ntd~Vw.,\"~" "n" '!'Oft." thetJme~:"'.,,,~" bv~"t \..rg"rAt~~ ~~<"'~r."I" ''''p_, '''''~.'I''~ lhe.",."fpOW(','g~r""'.'Io" 11_ -l~s< P~",e,.\.o" ~TM I'o'.,~r ,~",,', ke."N lI,on th.:or,mM<r;<ta''',",,*II< ReneMla eDI 1IiIIIIiiII, ,~ ... tq,;,~_ .. ~ rIB ~:: ~ ~ ~" m ~ ~ High Module Conversion Efficlendes Easy Installation and Handling for Various Applications Met:hanlcal Load Capability of up to 5400 Pi! Conforms with lEe 61215:2005, lEe 61730: 2004, UL 1703 PV St<lndard5 1509()Ol, OHSAS18001, 15014001 Certified Application Class A, Safety Class fI, Fire R;lting C I_I0lit¥lQ' , It., mGteriGI & ~: ,-:,--J \.' ".":""",-"""""""",,,,,,,,",~ 0'· V'n1us"n Th~ l1ew, brealdhrough, Vu'h's"' II solar nlOdule is ~n ;l1gi!n;ou~ cornl:>;"~tion of til", high qUillity awl effi"iency u! Mon"cry~tallin'1' mod\lle~, with the lower cost of Mulliqy_,· talline rnodul~< R,,"(!Sol~'; lnnovalwe ingot growth technology impro~"5 the ul1l'i~orrnil¥ .:,1 til" 'Fain ~i"" and p, .. ferr~d orientation, ""5ulting in high", mln<Jr·~arri'?r lifetime <ttlcllower cli~loca­ tion d~nsity. The QUlr.onll' ;5 signifkantly increased cell .,ffkiem:y. The romll,lrIy'j Ulrl0V~tiY~, c(I[]twll.,.d, [lDS production PfOC\?S5 I<>r the Vir\u~~ A H wafers produces far few(>r d~f"cts til;m c(ltlv.mtional m\llti"y,t~lIin{! "!;Wfl w"fees rhi,<lMbles Virtus"11 solar modules to achieve a 4% high.." power ('lltp"I:, y~t Inail1tilin til" ,arn~ LID and CTM IO~$. Advantages Adv~nccd te,turlng ~nd coelting technolog;es [xGelhmt ~Iectri.:lty g~r1<'ration capacity under high tempHature lower pmductiL'n cost Hieher ~ffic<enr"v lower IigJn jnd~lced degradation Features g ,"W" ,,,d,,'," ,,", lower defer.t ",tic Higher pDwer outPUT 141 'moe,,,d "",,,",, II "Dh" ReneSlla .-\"""mid,,"'~_"*!' .' II_~. ,! ~,".'~~",:,;f ~mI ",<'0,' .,i '-, -) ;~ , J ~ J High Module Conversion Efficiencies Easy Installation and Handling for Various Applications Mechanical load Capability of up to 5400 Pa Conforms with lEe 61215:2005, lEe 51730; 2004, Ul1703 PV Standards 1509001, OHSASl13001,IS014001 Certified Application Class A, Safety Class II, fire Rating C " ; ID " " ''''" " . ,(!y".( E:; ,,[9] ~i:""."·r',."." (~) ~~i0:i::!.~! ·,,6:" ~SL~ 1~1,,"',O,' 4,'*,"'+, "I I" ~-.. '" ~}'~~~~shiP : 1.251",'_1 1~·Iin~'~ \.N;.·.···;J MicroRep"~! ~ Devetope~ by R~ne>()la, Micro Replus'" ,<TI~rt inverters "re highly I1i!liable microlnverte!s id",ai f(:lr looftop and grollfld mo.lIlt PV syslems, particuJady in pt!)le(t~ with Il'W light or 5h"~lrIg iS~IJ(>s. Micro Repll's"" Ulvertel's are cost eff~ctive and bdl'p' ~i",pl", and mo,e afford"ble ,olution~ to hom~­ owners, whi~h ar~ s~fer and effid\"nl sDhltioll_' I'or instoll- ~r:," R(m(,~S()I~'5 Micro RePI\Jsm microi"w~rtN' "llow you h"rIl~'., th~ m~Ylmunl powee from your PV olodules, ,.."ulting illl,(reat~'r yl,>ld, ijno a better f101 • • • • • Maximum pow~rploduction; Resilient t .. dll,t, <:Jebei" and shading MPPT effinent'{ greater than 99.5%; No single pr:>int of .'>YSWn1 f"rlure Tr.Jf'sfonnerl~ss cl~~ign. high efficl~ncy {Ma>,,97.5%, Eum.9G.6%1 High M~~irnum Power Point Trading (MPPTJ ~cwra<:y (>99.9%J Wide DC inpu!: mng'1 (120"500Vd~J, cornp,,:ilol,· w,th clifll'rellt PY modul .. technolog;es : j,';~'~L~() ____ .J:,:('.<'"'~,// ."" '" ''',~"...;" • .. Simplifi.;od rv System Design & In5t~I:"tiQn; Performance mon;toril1g for each PV mr .. :h,I~' Low DC input v'JltagC', Heoultine In ,~fe imt~ll~tion Rep~~'" Ren .. S"I" Repl'" sec;,,1 in"",ten, j~1-.e reliabilitv, ~fiiclency, and ga'e or Installation to a whol(,~ new Ie,,,!. Replu> inv"rt ers M" I)~rt..ct for sysrem Iiltegr~tor5 and ~nd 'ners who requir(,~ hir,h pe.torm~nct! rv 1t'~~lier~ for small olnd mpdi"n, size wlar PV prowct inInJus-trial, COmnl<:'I'Clal and resldentiJi ~pp:;cations. Replus invNt~r~ are aVl!Ii~bk' in ';l<" of 1 ,5 kW to 20 kIN. Mod opt1mi1:<,d fe.-=5\~~fficlen,y in mep,~"""tt ,1m power pl"nt~, .. • .. E"~y wiring. Installation. and oper<ltion IP 55 de<ign, $uitable for indoor and nllldu"r installation S y';',HI ,lt3nclan:1 Will'l';H'ty ~Optionall0-25 Y<'~rs warlanty availab!e) Mounting System l\en~Sela PV MQunting Rack io tile cost ccrnMtitive: product for the PV ;ndu,tll', its prof",sion,,1 R&I) te~n, d<'sign5 the innovative Hllution witll "~tRn,ive fleXibility fol' both wmnlewill and l"<?sidentt~1 applir.3tions, Including Til~ Roef Melmtinfl, Tm Roof Mounting, Flat Roof Mount- ;ng and Ground M<Junting. Thl> unique productenal>l"sthe ('o,r eife~tiVf' ami ;",t~ll.tion ef1i(rent, its pre-assembled and (.",torni'ed p,''-:s <?Ii'nlna~e the extra <.Ustumer c"tting <lnd weiding. ,,~d makoe the PV installation much easy and fast. C"'m:rlian(e with ""lies stwet",al m.,rb",<;o Jlld wn,tr"q;on acts, and stnCl mareri~1 qUi'!litl' contml ,hot galvJniled ~teel, ~nor1i;:ed Aluminum) pr<w", tile exc,-,lIent ad~ptabihly, "~t,,,ordlfl"ry strengIh, deli"at", ~pp,,~r~nc<? and ,,"m~tr;habl~ d'lrai>llity. Renesola lever<lg~s it, "",n wCHilhvHj~ n~lwork 1<] oielio"'IY th~ product and provid<;s tile 15 Y'?Jr.1 product w~rr,>nty and 25 yea,s S""/I<; .. , Technological Innovation The R&{) te~m "f flen"Solil ha~ be!'f1 ~~plcr;nf; new way., to improve til" photoelectric c<)nv'lr!.ioll dfkiency and r"du(e mOlluf~ctul ing ",:>,15. V,,-tus~ W~fe.-ma;n!~jn a technology leadership, Virtus wafer o<:tivdy optimizes w5t ,trudur",. 3nrJ rediKes the total II1\1e51",,,"t of ph('tDYol· t~IC sY5t'1m together with dGwllstream enterpri",,,, so 85 to impro>;l! the r"le "f return on jl'we~tment. In addition, ReneSola ad"pt. It~ own cl,amond Wife, for silicon W<lfer (utting. Compared with tradition~1 "Iicon carbide mort~I' method. it greatly ine'''''''''5 thoe production '-opacity "f a slngl~ equipment; sewndl)', the wtting d~mage 01 silicon $urf"c~' ~nd TTV or~ greotly irnprov~d, which incr"~~ .. s the cell """"pro;o" effidenq and red\lc~s the fragmentation rm~; moreover, "onu"e of polyethylene ll'yto' ~utting flUid ",du~~o th", COD emission, oubstan ti~lly in the production pr()ce~$. Quality Our Products comply with international qUJlitV St,ll1.-j· arel~ anel we Implement strict ~lI3!ltY tontrol pr"':p'~5e~ Our prodlH't t"'~ting ,Emt"" hil_' ~ ~~rie5 of mmp,,,,hel1- ,Iv» qu .. Hty ~ontrol t"'Is, md'ldinll raw material rBHabll- ity te~tir.g, fum-tion.1 te5ting of ~nal product modules and 3 sene5 of extreme E1'WIr"nmentill sim'llati"o tE1,ting, Th;, ill,,, makes a t,'t'nific~n! mntribtltion to Itwvering th« cost I)f modules, Th~ pquipm~nt 'md test P,QCI!S$ of th~ testillg ~ef]tel' stlif,tly abid" by thE UL170,. IEC61l1S and IECf>1130 stllnd~rds. ,~. C( [Q] (e(~O ~ ~ ~ ""-CY<:LE ~ Environmental Responsibility Among R",ne5{'la'~ r,<:Im value~ ar» the go~l, of" building a harmonious SOCiHty ami cr~~tmf, llf~en "n~rgi .. ,". W .. ste~df3stly adhere to oU, go~1 of "constantly pur5Uinll' hlgh-quallty pho\<:lv:>1iaic P'Od'ltts, and offerrng sustain- able and r~n»wal>le dean en .. rrre~', ,'nr! we ar ... d,,<lksted to creating ~ resourcs-,aving and €rwironment-fri,maly r.ompany_ Th" inY€stment in environmental prot<lction has been incre~~ing ~'n('e the es1abli.,hnwnt of th~ Rene5,,1~ with a totill inV<l5tment of RMB 111 milli'm to) dat", and an annu~l inve,rtment of " minimum 01 11MB 49 million for the CClnstruction of "llvironment~1 faCilities and "nergy·saving tecnnologi<;s. ReneSola ha~ WI up an en~ironme~t,,1 p"'t~ction ["am. which had erown ,,,to,, slrene team r.omposed of 91 engineers, analv<t' and prof"ssional as of July 2010 A~ p~rt of improving our i,-n"rnal mall?gem(>nt ~nd ~ontlOl, "Ie ,igneu ~ ,trategk ccopE1rntkrn ~w~'~'nl(-m\ with lh~i;Hnl~ E'wir,mrn~ntol Scien(e fW~e~r<;h In~\l-t"tB. Under 11'01.\ coOper"tlOn aF"eement, R~neSola I1Dt only fullv ~ornpl,,,,s with Jnd me~ts all the rele.omt n~ti"nal r<>gubtions 'lnd requ"ement~, but eKceeds these by ~etting ,Ironer c",por~le ,tondsl1is, -'0 as to ftnth<?r redllC~ th" e"ne'-"tion at polltJtanl from th~' ~"lHce. W", strictly wntrol> Ih[' ,cwage content,,) non ~nd totol ~moullt of pollUTIon djsch~,~€, whll~ led<,,'ng en"rgy consurnpt'iLm and striving to .",dure procludion LOst~i ill th~ r~cyding of W<lste mori:or. wat",1' ci,-clll~tion 'md heat en~"gy. In ~ddition to thesE efforts, Ren~'Sola Vi~!orDusly can-~s out other pollutJon prev~-ntion methllds, Including th» ,eCUre Mcm'8'\ Df bypro"du<:t' in the production proa>-"" and a Hlt'~tiQn ~y'tem' of sewage from rain wat"r. ~ ~"" take I"espon~ibll,ty for mon.-toling ilnd d'-"l..cr.on of the water qu~lity in our surrounding are~s. Customer Service As a leading mullinJtionJI group, W~ hav~ developed rigorous tustomer ~ervi~e nnd ~\Jdit pm~e~$C?s to provide custom"" with cornprellPnsive ~nd timely pre-~~I",s lind ilfl'~r"$;lles services. Our speciallv traln-'cl ol"I'vk"l! staff am ~n5w"'r any question5 that ~ustom"[s Ill~Y have about cue prodl'd'~. 0\,,. OVl',.,;eas w<lrel"1o"sinp, ,,,,,I:c, (>(lsures <I $t.bl~ ;uppiy of products. geographic ~!ver5j'ficatlon ~ _:;.0".'" ""Chlfl-, _G",,,,,e _Au,tr.,I,. ~IJSA ~5'"~.'-;. sr,:"~'::11~~i 'lilly ~';l<"vj BOlE;"'" ~"";;Jr~m'R.1 ~F"'n<o ~KO"'B ~$p,,;n IIIiII!Il!IISwiu"dond _UK -"~ San Projects UtiliN SIo""k;a 4MW&iMIY ~rm~ny 1l.5MW China ~OMW Italy 921MW Germany 2'l.<k''VJW QC'ch 1.63~MW Bulf,arj~ LlMW It:lly 95SMW G"rr"ony L2",1W Commercial SIo";Jk;~ 118 S~KW G",,"ce 185MW Belgi\lOll 14MW Greece lOCI.SWI Bullf<i';~ 12.%KW G,,"'''~''y So;, .1KW Agricultural ~r"nC() ~681,W (;~nl1"n)' 27G.t;I(W science & technology I modules I test PHOTON Lab's outdoor module tests: Results of November 2014 vield measurements j CNPV Solar Power CORarov eSG PVTech ET Solar Industry Evergreen Solar Fluitecnik Frankfurt Solar .~.~!~.~. ~.~~.~~~ .. Henwha Q Cells Hanwha SolarOne HareOD Solar i"'h,~;i~"r .••.•.• .~.~~~~~ !~.~~.~~.I.~~.~ .. I Photon lnternntinnnl FebrualY 2015 1130.1 1099.1 1108.3 1124.3 31 science & technology I modules I test PHOTON Lab's outdoor module tests: Results of November 2014 vield measurements Jinko Solar Kyocera ,~~~~~~~I ~.~~.~? ~~:.~~' .. ' "'~".!' ...... . Lilia EDargie Linsun Renewable i~,,,,i,il!;pi Linuo Group Mage Solar MPrime Solar Solutions NESl Solartech NexPower Technology Renesola Risen Energy 32 Phntnn Internlltional February 2015 science & technology I modules I test PHOTON Lab's outdoor module tests: Results of November 2014 vield measurements Solar-Fabrik Sungan Sunpower YingJi Green Energy Holding "' when the date of pmdu~tiDn was unavailable, the date when the PHOTON lab bought the modulEl was used (if possiblel -1 STC power specification was not determined by PHOTON Lab but by the manufacturer Phntnn Internlltional February 2G 15 33 Inverter System: SolarEdge is the clear choice for residential grid tied installations, such as the ones targeted in this program, and thus will be our primary supplier. They utilize a unique combination of module level DC/DC converters ("power optimizers"), and a simplified string-line inverter to provide all of the benefits of a micro-inverter system, with significantly higher reliability, and a price point comparable to string-line inverters. SolarEdge systems have been shown to recover over 25% of energy that would otherwise be lost to shade, and shown to produce an extra 2% over the life of the system for systems without any shading whatsoever. It also comes standard with the ability to monitor the energy produced by each and every panel individually, online or from a smartphone application, allowing every customer to see exactly what they paid for. It is all around a superior solution. NRH I PilE! SMF Results Figure 4;' _ $o/cl'£dge _ Ellphas;l! _SMA T.bloi: Added Energv Connecting SolarEdge power optimizers to PV panels makes them SMART PANElS that produce MORE POWER at all times > More Energy From The Sun MAXIMUM POWER FROM EACH PANEL In a PV system, each panel has an individual maximum power point. Any differences between neighboring modules results in power loss. For example: More energy from Manufacturing tolerance Potential future shading Snow Bird droppings leaves the sun With traditional inverters, the weakest panel reduces the performance of all panels. With SolarEdge, each panel produces the maximum energy, and power losses are eliminated. Traditional Inverter SolarEdge System MORE PANELS ON YOUR ROOF; AND MORE SAVINGS ON YOUR BILL Traditional Inverter SolarEdge System With SolarEdge Installers can place more modules on the rooftop with SolarEdge and give you the design that you want: ,/ Shaded Areas ,/ Multiple roof angles ,/ More options to fit the roof size ,/ Free from electrical constraints >SolarEdge For Your Peace of Mind CONNECT ON THE GO > Full visibility of system performance > Monitor your system, anywhere using free iPhone and Android applications PEACE OF MIND > With SolarEdge, whenever AC power is off, DC wires are automatically de-energized providing automatic protection to installers, maintenance personnel, firefighters, and property > Installers, maintenance personnel and firefighters are automatically protected from high voltage. > Backed by best in class warranties: 25 years standard for optimizers; 12 years standard extendable to 25 years for inverters > Monitoring-free for 25 years solar,mti1i' > Making PV Panels Smarter THE SOLAREDGE SOLUTION SolarEdge is the proven leader in PV power optimization with mrm>'i<tl1·" market share. SolarEdge's cutting edge technology gives you control that manages your array for maximum performance. Power optimizer , , , ~"" --- POWER OPTIMIZER By connecting a SolarEdge power optimizer to a PV panel it becomes a smart panel. This allows: • Harvest of up to 25% more energy from each panel • Constant feedback on the performance of each panel • Automatic sh utdown of each panel for maximum safety in case of an emergency INVERTER A simpler and more reliable inverter: • Responsible only for DC to AC conversion, as all other functions are handled separately for each panel by the power optimizers • Compact, light weight and simple design UK I Germany I Italy I France I Israel I USA I Japan I China I Australia I Netherlands MONITORING By displaying real-time performance data, the monitoring portal allows: • Visibility of your system's performance • Easy access from a computer, smartphone, or tablet info@solaredge.com • www.solaredge.com Moving Forward to Module- Level Power Optimization OBJECTIVE Just like people require individual attention to work at their best individual capacity, so do modules. Only if a module receives the optimum specific combination of voltage and current will it work to achieve maximum performance. Through both technical discussion and the analysis of real-life data, this paper will demonstrate how additional energy can be gained from solar PV systems when applying power optimization at the module level. It is the purpose of this paper to prove that the added energy gained is significant and relevant to every possible scenario in the world of PV. MISMATCH AND TRADITIONAL INVERTERS Mismatch occurs when modules in an array do not exhibit fully identical electrical properties or when exposed to different environmental conditions. In fact, mismatch is a natural state existing between PV modules from their outset (figure 1). It is common knowledge that each module provides maximum power (Pmpp) at a different combination of current (Impp) and voltage (Vmpp) (figure 2). Gaussian distributions Impp of three different production batches of the same module Figure 1: In his research Paolo Perotti gives witness to an effort to reduce the mismatch between over 2,800 modules during the construction of an 815 kWp PV plant in Modena, Italy. Modules were then sorted from scratch on- site based on flosh~te5t reports. The figure show.s three different Gau.ssian distributions of Impp to three different production batches of the same module. Source: P. Perotti et. 01., "Monitoring and evaluation oj economic impoct in the reduction of mismatching in a PV plant located in Northern ltoIV'; 26th EUPVSEC, 5-9/9/11, Germarly Same module, different IV curve Figure 2: Three similar modules exhibiting different properties under different conditions: Green Line -Module IV curve under standard condiUons Blue Line -Module current decrease at' lower {fradiance Red Line -Module voltage increose ot lower temperature 120 ]100 " 1 80 ... 0 60 j § 411 z 26 0 q -.., .,; :ri 10 ~ ~ ~ g; U) 10 III U) 1_ modules current However, acting as central units, traditional inverters are by definition not able to single out the individual IV curves of modules, let alone adjust current and voltage per module. Instead, traditional inverters track the maximum power point collectively for an array of modules (figure 3). By taking a "one-size-fits-all" approach traditional inverters compromise on receiving an average system output in which weaker modules hamper the output of stronger modules in the array. The energy which is lost as a result, can commonly be referred to as module mismatch loss. The assumption that mismatch could be avoided by creating and maintaining absolute conformity between modules throughout the entire system lifetime, seems rather impractical given the fact that even after being flash tested and sorted according to similar IV curves (power curves), a standard deviation of ±3% from the modules' nameplate capacity remains. From this point, mismatch can be aggravated by virtually anything that evokes a difference between some modules in an array. Traditional PV Installations: One-size-fits-all Figure 3: The figure shows the serial connection of PV modules into strings and the connection of several strings to the inverter in paraUe!. All modules in the same strings receive ('he same current; all parallel strings receive the same voltage. HOW POWER OPTIMIZERS GAIN ENERGY -c: ~ " U " E '" Vl Same Voltage v v V V Module-level MPPT adjusts the current and voltage to the specific requirements of each individual module and guarantees that modules work at their maximum capacity regardless of other modules in the string (figure 4). As opposed to an average, module-level MPPT means harvesting the sum of all peak operating points of modules which by the simple principle of math, will always result in higher energy yield than harvesting an average. Figure 4: Power optimizers adjust current and voltage per module in order to harvest maximum power from each module individually, removing any interdependence of modules in an array. -"-'-~"li", ul SIX EXAMPLES The following section will examine a set of six sample scenarios to exemplify the different levels of energy gains possible to achieve with power optimizers. 1. PARTIAL SHADING -MISMATCH THROUGH DIFFERENT EXPOSURE TO LIGHT With a little bit of imagination, the list of sources for partial shading is endless: chimneys, satellite dishes, a cable running across the installation -all can cast a bit of shadow on a module. Modules can even shade each other. By altering the intensity of light for just a few modules, partial shading diversifies the modules' output and introduces mismatch to the array. The following is an example of how much energy could be recovered for a partially shaded six kilowatt installation in Germany: The SolarEdge monitoring portal reveals that two modules, number 9 and 12, are shaded by a chimney between 08:00 and 10:00 o'clock every day (figure S). In order to quantify the impact of shaded modules 9 and 12 on the energy production, PVsyst, a software developed at the University of Geneva, was applied to design and simulate the energy output: using a traditional 'one-size'fits-alJ' inverter and using SolarEdge inverters and power optimizers with individual MPP trackers for each module. The reports show that with SolarEdge, the shading loss is proportionate to the shaded area (1.5%), the traditional inverter loses 13.4% of the potential system output on the two shaded modules (figure 6). The SolarEdge system harvested 12.4% more energy in the first year of operation alone. Figure 5: The Sola/Edge Monitoring portal displays two modules shaded by a chimney between 08:00 and 10:00 every morning, it is also interest'ing to see that the lower output oj modules 9 and 12 does not influence the other modules in the string. ~~~!~t~-:t'-:: o ··do III lIiI It d "',_ ...... "'"' ..... ', ""~ ,""n Figure 6: The figures show a PVsyst simulation result for a 6kW residential system which is exposed to a highly common form of shading, a chimney. Figure 6 shows the model and figure 7 shows two report's, one tor S%rEdge and one for a traditional inverter system, SolarEdge o· .. c,,-; 'Y" Produced Energy6~62.~kWhlyeiir Performance Ratio PR ! .8q:7,'~~k:L1~~~ "\~<\ ~--____ .'_~!'!"~~:.~~~~-.. <ifl~1It6TC.'a.~ Traditional "OI\to.w;lGl>J!fmHI~ .. 12,9% Gk>NllrM>l*'>11nwll,p/Ml& ~~,Xi,S% c~~r;·-""­V,,~ WAfa,;%nlilo\lal EIlOdlwoUrto:!lon<li<lllo<Qll.""", P~_1<\f1 Produced EnergY~574kW~4e~tC Performance Ratio PR '!t~ .~:,_O(~m~\J '~:~'-~"- '0\!6kWl\"""~l'PI''''ll _ffiI>.<»:Istsro~13.7% -·'1 """"'nW QIabo! Imldh.tlon t"~ \ '.1_~~' ~I •. bo. ~.I1" .. ~U_B O<JI~'.p~~, " ).13-,4':','l'o!oaI~' •. ~~lO-~I~";" ~,-!., '.' .--'-~"'.' -. -_. -- 1-"1'3.1')1; 14M1>d"'''''~I.b,!I 2. SOILING -MISMATCH THROUGH DIFFERENT EXPOSURE TO LIGHT Another common source of mismatch loss in PV plants is module soiling. Just like partial shading, soiling is a reduction in the illuminated area of modules. Soiling can be caused by anything from falling leaves to dust and bird droppings (Images a & b). Since these factors never affect all modules equally, they create mismatch. In some locations where sand or dirt accumulate easily, the effects can be severe. Figure 7 displays a screens hot taken from the SolarEdge monitoring portal which illustrates the different outputs of soiled modules in a 700kW plant in California before it was cleaned (indicated by the different shades of blue). Images a&b: Two common sources of soiling: birds & sand Figure 7: String and module energy mismatch caused by different levels oj soiling, The blue color intensity is proportional to the string doily Energy. 3. DYNAMIC CHANGES -FAST CHANGING CLIMATE, FAST CHANGING LIGHT Even the most far away elements like wandering cloud fronts can act as a form of intermitted shade. Traditional inverters have difficulties detecting power fluctuations fast enough and can get stuck on local, meaning not the highest array peaks. As figure 8 and 9 demonstrate, there is reason to believe that the energy loss deriving from light-variation speed can be significant. Tracking topology is required in this condition so that it can respond fast enough to adjust current and voltage in real time as intermittencies occur. Power optimizers do exactly that. In charge of one module each, power optimizers have the ability to respond quickly and adequately to fast changes in the irradiation level. ............. ... 1.00 Figure 8: MPPT Efficiency as a function of irradiance variation speed Source: R. Brundfinger Austrian Institute of Technology, 4/2010 UB 0.96 ~ 0.94 ~ 0.92 .~ 0.90 ffi 0 tItI ~ . Ii 0.B6 0.B4 0.82 0.8(1 +---_-'--_-'--'-L1- -iii-High irradianee Ramp gradient (Wlm'/s) ... Low irradiance Test and characteriZation of PV commercial inverter (day2) Figure 9: Energy lost throughout a mixed weather day. Tile inverter-level MPP tracker shows difficulties to track the ups and downs of sy.st'em output under intermitted light, shade conditions. Source: On the Testing, Characterizotion, and Evaluation of PV Inverters and Dynamic MPPT Performance Under Real Vorying Operating Conditions, Pablo Sal1chis et al. (2007) 4. DIFFERENT TEMPERATURES, DIFFERENT MPPS 10 12 14 16 18 time (hours) Temperatures can drastically vary across an array. Researcher Claudia Buerhop used an infrared camera installed on a model- helicopter to measure the different temperatures exhibited by a PV array installed in Germany. The image reveals that a temperature gradient exists within the plant. The difference in temperature measured between the top and the bottom row of modules equaled as much as 13°( with only 7,8m distance between the rows. The camera also reveals that a temperature gradient of 3-S o C even exists within particular modules. Due to the correlation between the ambient temperature and a module's output power, modules exposed to different temperatures will exhibit different power curves. Scenarios like this one occur for example, when a system is installed on a slope or on windy days when the wind picks up heat from the modules operating at one end of the array and carries the heat across the array. Figure 10: The figure shows on /R map of a PV field. Different modules exhibit different' Vmpp requirements as a result of exposure to significantly different temperatures in the array. In addition, figure 10 shows hotspots indicating a defect in the installed module, which represents another source of mismatch. Source: C Buerhop e! 01., ZAE Bayern, "The rofe of infrared emissivity of glass on IR-imaging of pv- plants'; 26th EUPVSEC, 5-9/9/11, Germany 5. UNDER PERFECT CONDITIONS: 68.0"C- 53.0°C 58,O.C-~1l 43.0"C Given stable weather and that neither shading, soiling elements, a single underperforming module or temperature difference exists in a PV array, PVsyst still assumes that a standard deviation of ±3% from the modules' nameplate capacity is sufficient to result in energy loss of about 2% (figure 11). This energy retrieved from a commercial rooftop installation in California for example, for a factory with an energy consumption of 3650MWh per month on average and a tier one energy cost of 0.11 SUS/kWh, translates into more than $7,500 in revenue for the first year of operation alone. Figure 11: PVsyst was deployed to simulate a 475kW Rooftop design and energy output wnh So/arEdge inverters and power optimizers and with troditiona! inverters. No shading elements. 6. AGING -MISMATCH AS AN EFFECT OF TIME SolarEdge Traditional 1'\'00 ....... "" Ar1ny MmlJlll1 """IVI/.J aTCoIA .. ) PVIos.dool<l!rl'ld'Mt:ilkNel PV 10 .. dUG tc lemporatll"l ~-~~~-~~"'-~--,-J~_._art"«!'!liit~~!Ht:%'~<· OImIi¢wirlIIiI\(I<.$ Am>yvTnualenolllY ~ MPP While it is true that most modules only age to an acceptable degree of 80% oftheir nameplate output by the 20th year, the different rate at which they age introduces aging mismatch. Aging mismatch will increase further into the future, but research shows that it can already be regarded as a source for concern today. For example, researcher Jorge Coello attested to the degradation process of crystalline silicon modules installed in two solar power plants in Spain with 19 MW and 13 MW capacities respectively. In 2008, prior to their installation, Coello flash-tested a sample of 785 modules coming from five different manufacturers in an IEC 17025 accredited laboratory and then repeated the test in 2009 and 2010 to examine potential changes. As anticipated, the results show a mere 1.0 -3.5% decrease in peak power within the first year and an additional 0.4 -1.3% in the following year. More importantly however, for this purpose, is the fact that within these boundaries, modules aged at completely different rates. Over the course of two years, between 2008 and 2010, one of the five manufacturers even exhibited a variance of up to 6% between the modules. In another research released in 2009, Artur Skoczek presented results of a study on the degradation of a set of 53 different models from 20 different producers, 204 modules in total, after 19-23 years of outdoor exposure at the European Solar Test Installation (ESTI) in lspra, Italy. The standard deviation of power reduction was more than 5% for a quarter of the module and in some cases even reached as high as 15%. Power variance of identical modules after 20 years Figure 12: Block lines: Power variance of identicol modules after 20 years (The figure above summarizes only the results of the better- performing module serIes) Source: A. Skoczek et. al., 'The results oj performance measurements offield-aged c-Si phatovo!tnic modules': Prol]. Plwtovoit: Res. AppJ. 2009; 17:227-240 IN CONCLUSION Modul ... nes ("umborol module. in .erie.) The results presented in this paper show that mismatch is an inherent state in PV arrays which is further aggravated through changes in environmental conditions. Results also show that any topology based on the underlying assumption that PV modules can eventually act as a homogenous group or that it is possible to maintain conformity between modules throughout the entire system lifetime, comes at the expense of solar PV energy output. By applying module-level technologies, additional energy can be yielded from virtually any installation. The amount of added energy yield depends on the specific scenarios and was best summarized by PHOTON Magazine in October 2011: even under fully controlled conditions during a test performed at PHOTON laboratories, the added energy yield with SolarEdge power optimizers ranged from 1.6% to 34% (figure 13). These results have yet to take into account other sources of mismatch established in this paper such as temperature variance, dynamic irradiance changes and aging mismatch. The uneven aging rate of modules continues to increase mismatch and reduces the return on investment of a PV system year after year. In conclusion, as part of a joint pursuit to make PV energy output more efficient, and instead of looking at module sorting and flash testing as sustainable remedies against mismatch, the industry should become accustomed to accepting module diversity as part of the nature of PV and look at module-level power optimization as the way forward. PHOTON Lab Test results on added energy yield of SolarEdge power optimizers Figure 13.' The charts ilfustrote the added energy yield in j"i"ve different scenarios which was gained adding MPPT per modules compared to a traditional inverter system with central MPPT. The bars compare S%rEdge power optimizers using 0 So/arEdge inverter and using a third party inverter. Source: PHOTON Magazine, October 2011 Additional yield produced by SolarEdge PowerBo.e. -twopa"lIel string. of .even module. each Additional yield produced by SolarEdge PowerBo ••• -one sIring 0114 modo.I •• inverter Interface bOll; I---~-~-- ====~ Unsnarled Dormer Horizon Pole Reduced iri"adilln'ce Unsharled Dormor Horizon Reduced irrild"lance Performance of PV Topologies under Shaded Conditions DATE: JULY 2013 SUMMARY The SolarEdge system outperforms SMA inverter and Enphase microinverter systems, in a standardized National Renewable Energy Laboratory (NREl) shading study conducted by PV Evolutions lab (PVEL). This study simulates partial shading scenarios of typical residential rooftop photovoltaic (PV) systems, and evaluates the impact of different power conversion topologies on system performance. The SolarEdge system harvests 1.9%, 5.0% and 8.4% more energy than SMA string inverter system with light, medium and heavy shading, respectively. The SolarEdge system produces more energy than Enphase microinverter system as well. The test also determines a Shading Mitigation Factor (SMF) which represents the annual energy recovery of a power optimizer or microinverter system, compared to a traditional string inverter. The study found that the SolarEdge system recovered 28.3%, 21.9%, and 24.3% of energy lost by the string inverter system, with light, medium and heavy shading, respectively. These results indicate higher SMF results than even the Enphase microinverter system. "The SolarEdge system yielded more energy than the string inverter system in all tests. On an annual average, the SolarEdge system recovered 24.8% of energy lost due to shading, while the microinverter system recovered only 23.2% " says Matt Donovan, PV Evolution Labs. SHADING IMPACT ON ENERGY PRODUCTION DPVEL '.ADVANCING SOLAR In PV systems, it is practically impossible to completely avoid shading, which can be caused by trees, chimneys, satellite dishes and more. In these systems partial shading losses are estimated to result in a 5%-25% annual energy loss. Shading impact in string-level MPP topology Shading of any part of PV array will reduce its output. Clearly, the output of any shaded cell or module will be lowered in correlation with the reduction in light falling on it. However in systems with traditional string inverters, unshaded cells or modules may also be affected by the shade. For example, if a single module in a series string is partially shaded, its current output will be reduced and this may dictate the operating point of all the modules in the string. Alternately, the shaded module may be bypassed, leading this module to stop producing power entirely (Fig. 1). If several modules are shaded, the string voltage may be reduced to a value lower than the inverter's minimum operating point, causing that string to produce no power. String-level MPP Figure 1: The partial shaded module is bypassed Shading impact in module-level MPP topology Module -level electronics, such as DC-DC converters and microinverters, mitigate the shading losses by isolating the shading impact to the shaded modules, allowing the unshaded modules to contribute their full power (Fig. 2). b---' -b--' -b---' -c. I <>. "'-I c. I c. I "'-I § § I § I Vmppl Vmppl VmpJ Module-level MPP Figure 2: The partially shaded module contributes it's power To effectively harvest energy from a partially shaded module, low-voltage tracking capabilities are key. However, microinverters need relatively high voltages, of about 20V, to be able to track a module's MPP. This means that if a module's voltage drops below this point, the microinverter will not track its MPP, rather it would maintain a voltage high enough for it to continue to operate, but at an un-optimized point. In contrast, the SolarEdge power optimizers start tracking MPP from a voltage as low as 5V, meaning they track a module's MPP even under severe partial shading (Fig. 3) SolarEdge MPP range Sv-SSv Microinverter MPP range 22v-36v " I : 140 r SolarEdge 120 MPP ~ 100 ~ 0 S • 80 ~ " :§ ~ " , u " -<E--Enphase 20 Voltage (V) Partially Shaded Module 1-V Curve Figure 3: Microinverter module harvest is {imited to the lower peak due to its narrow MPPT window PVEL AND NREL SHADING STUDY PROCEDURE AND IMPLEMENTATION The PVEL and NREL test procedure was developed in a manner that removes any bias from a comparison between systems. The tested systems are comprised of identical arrays, and the shading conditions are applied to the arrays simultaneously and not sequentially to minimize uncertainties associated with shifts in temperature and irradiance. Measurements are taken during unshaded conditions as well, and used to normalize the measurements of each system. In this study, each array consisted of two strings of 13 modules each. The modules were 240W GO-cell modules with 3 bypass diodes per module. Direct shading was applied using a semi-transparent mesh draped directly on top of the module. This mesh has a transparency of 36% and sufficiently uniform spectral transmittance. The test employs a range of shading conditions with as little as 1% of each array shaded to as much as 97%, for a total of 22 configurations. In every configuration, each array has the exact same shading condition applied, a wait time of five minutes is given to ensure the systems stabilize, and then side-by-side energy harvesting measurements are taken for approximately ten minutes. Performance measurements are taken with revenue-grade meters. Performance results are then extrapolated and applied to typical light, medium and heavy shading scenarios based on SunEye measurements from actual residences. These three shading scenarios correspond to systems with 7.6%, 19.0% and 25.5% shading, respectively. In addition, the results are annualized by giving weight to each measurement according to its expected occurrence over the year. The final result is a Shade Mitigation Factor (SMF), which indicates the fraction of energy lost due to shading in a string inverter system that is recoverable using the SolarEdge system (or a microinverter system). An SMF was obtained for the three shading scenarios. For full details ofthe procedure, refer to "Photovoltaic (PV) Shading Testbed for Module-level Power Electronics", C. Deline, J. Meydbray, M. Donovan, J. Forrest, http;f/www,nrel,gov/docs/fy120sti/54876.pdf. This document refers to a 3-string system; this study was adapted for a 2-string system. RESULTS Performance measurements show that the SolarEdge system harvests 1.9%, 5.0% and 8.4% (Table 1) more energy than the SMA string inverter system with light, medium and heavy shading, respectively. The SolarEdge system produces more energy than the microinverter system as well. When determining the SMF -the annual energy recovery of a power optimizer or microinverter system, compared to a traditional string inverter -the study found that the SolarEdge system recovered 28.3%, 21.9%, and 24.3% of energy lost by the string inverter system, with light, medium and heavy shading, respectively (Fig. 4). These results indicate higher SMF results than even Enphase microinverter system. NREL I PVEL SMF Results Figure 4: _SolarEdge _ Enphose _SMA Table 1: % of System shaded Available Energy [kWh/M 2J Solar Edge Energy [kWh/M2] SMA string Inverter Energy Shade Mitigation Factor (SMF) Added Energy 8 Ways Power Optimizers are Better by Design Microinverters & Power Optimizers a Technical Comparison HOW BOTH APPROACHES ARE SIMILAR solar.mmr Module-level electronics, namely microinverters and power optimizers, address the shortcomings of traditional PV systems by managing the system at the module-level and not at the string level. Both microinverters and power optimizers achieve higher energy harvest than traditional string or central inverters, through module-level Maximum Power Point Tracking (MPPT). Additionally, module-level electronics offer enhanced maintenance and greater system performance visibility via module-level monitoring, enhanced safety through automatic voltage shutdown and design flexibility. WHY THE POWER OPTIMIZER APPROACH IS BETTER Microinverters achieve module-level functionality by placing a full DC/AC inverter at each module, making the DC/AC inversion the center of their concept. While power optimizers also allocate power electronics to the module, but conversely keep the DC/AC inversion at the inverter-level. There is no need to add an inverter to every module since DC/DC power optimizers achieve all the module-level benefits at a lower cost, a higher efficiency and with much greater reliability. 1. MODULE COMPATIBILITY AND POWER CLIPPING In order to ensure broad module compatibility, manufacturers of module-level electronics need to keep pace with the constantly increasing module power ratings. Currently, SolarEdge power optimizers allow for the connection of modules with up to 420WDC and 125VDC, supporting the vast majority of modules on the market today. This includes high-wattage modules preferred for commercial installations. At present, microinverters allow for the connection of modules with power ratings of up to merely 260WDC (and only 60 cells), not supporting many of the module capacities available on the market. Furthermore, it is not the connected DC capacity but the AC output limit of the microinverter which determines how much energy can be harvested from a module. The current maximum output limit ofthe Enphase M215 microinverter, for example, is 21SWAC, while the average wattage for modules today is above 230W and rising every day. While some oversizing can be recommended also with central or string inverters, connecting a 260W module, for example to a 21SW AC microinverter results in 17% oversizing which can result in power clipping and limits installers in their choice of modules, 2. WIDER MPPT RANGE FOR MORE HARVEST IN SHADED SITUATIONS Module voltage decreases when partial shading occurs. When a module is partially shaded, its substrings are usually bypassed, resulting in less cells available for production. This causes a drop in the module's voltage. If one or two substrings are partially shaded, that module can potentially lose one O( two thirds of its voltage. Take for example a common GO-cell module with an MPP voltage of 27VMPP. In this scenario, 27VMPP would decrease to 18VMPP or 9VMPP, respectively. To effectively harvest energy from a partially-shaded module, low voltage tracking capabilities are crucial. However, microinverters need relatively high voltages to be able to track a module's MPP. For example, the datasheet for the Enphase M215 microinverter states a minimum MPPT voltage of 22V. This means that if a module's voltage decreases below 22V, this microinverter would not be able to track its MPP. Rather, it would de-MPP the module to maintain a high enough voltage to continue to operate in an un-optimized working point. In the example above (GO-cell module with shaded substrings), this means that the M215 microinverter would not be able to track that module's MPP in neither of the two scenarios (18V or 9V). (Figure 1). Conversely, SolarEdge power optimizers start M PP tracking from as low as 5V meaning they track a module's MPP even under severe partial shading. Power optimizers therefore perform better than microinverters in partially-shaded areas. (Figure 2). Given that partial-shading loss mitigation is one of the most valuable benefits of module-level MPPT, the MPP operating window of module-level electronics is a critical criteria. Figure 1: The lower the minimum MPP voltage of Q module-level MPP tracker, the higher its tolerance to shading and the more power can be recouped before byposs diodes are activated". Figure 2: SolarEdge allows for full roof utilization despite shading elements (here: chimney). Fult roof utilization can only work if the MPPT range of the module-level device goes low enough to prevent module bypass diodes from being activated. 3. RELIABILITY VMPPT =27V w "' Z " "' "' z VMPPT < 18V 52 u " "' f- w " ~ 0 > ~ ~ VMPPT < 9V :; Reliability is paramount when it comes to module-level technology. Long-life module warranties, for example, reflect the industry standard that PV equipment is a one-time purchase. Designed to work alongside PV modules, both microinverters and power optimizers are judged by this standard. Therefore, both technologies offer a standard 25 year warranty. However, compared to PV modules and mounting brackets, electronic devices pose a challenge in maintaining a long lifetime. Microinverters require large input capacitance due to the low grid frequency. In many cases, this is implemented with electrolytic capacitors. As evidenced by the comparably short standard warranties provided for traditional inverters, electrolytic capacitors are specifically challenging as they contain fluids which evaporate under operating conditions, a factor which can significantly shorten the lifetime of microinverters compared to that of power optimizers. Not constrained by the requirement of DC/AC capacitance, power optimizers can guarantee long product lifetime by relying on two inherently reliable components: ceramic capacitors and Application Specific Integrated Circuits (ASICs). First, power optimizers have a high switching frequency, which allows them to use ceramic capacitors which have a low, fixed fate of aging. Second, A$ICs allow for embedding many ofthe required electronics into the chip. This reduces the number of discrete components, and with that, the potential points of failure (figures 3 & 4). The design of power optimizers is therefore more reliable. Figure 3: The PCB of the So/arEdge power optimizer compared to a leading microinverter. (Images fo scale) Figure 4: Ceramic capacitorslJave a significantly longer lifetime than electrolytic capocitors. 4. LOWER HEAT AND HIGHER EFFICIENCY . a. Influence on heat dissipation: Component Count Electrolytic capacitors ::---+ ASICS PCB SolarEdge power optimizer: 186 components including two ASIC chips PCB of a leading microinverter: 466 components Cumulative Failures per Capacitor Non-aging within operation spec ~ 25 years warranty 15 Years Power optimizers dissipate less heat. Power optimizers are more efficient than microinverters since the heat generation associated with inversion is done in the inverter and not in the optimizer. SolarEdge power optimizers, for example, operate at 98.8% weighted efficiency. As a result, less heat is dissipated to the module (1.2%). Microinverters have lower efficiencies than power optimizers. The highest known efficiency of microinverter brands is 96%, meaning 4% heat dissipation to the module (figure 5). Higher efficiencies therefore improve both product and module lifetime and reliability. Figure 5: Lower conversion efficiencies mean higher temperatures at the module and can impair module functionality. Power optimizers have a peak efficiency of 98.8% CEC. Therefore, th? heat dissipated to the module is negligible compared to thot of micro{nverfcrs. b_ Influence on vield: SolarEdge IOPZSO-LV) Enphase (M215) SolarBridge IP250LV-240) Enecsys IS240W-72) Heat at module Efficiency of module-level device Currently, the weighted conversion efficiency of microinverters ranges between 92% -96%. The weighted efficiency of the SolarEdge system is 96.5% (98.8% power optimizer efficiency multiplied by 97.6% inverter efficiency) . Thus, the overall system efficiency still remains higher than that of any microinverter: 96.5% (figure 6). Figure 6: The figure shows how the combined weight'ed efficiencies of So/arEdge power optimizers and inverters are superior to the weighted efficiency of microinverters. S. COMMUNICATION 96.5% SolarEdge (OP2S0-LV) Enphase (M215) SolarBridge (P250LV-240) Enecsys (S240W-72) Communication between module electronics and the data monitoring service must be robust. Some microinverter companies use wireless communication between each module and a gateway, a working environment which is not robust enough to guarantee uninterrupted communication. Using wireless communication in an urban environment appears specifically problematic. The desired choice of communication technology for module-level electronics would be power line communication (PLC), meaning the communication of data across cables. Within the realm of PLC, microinverters use AC PLC, as they are connected through AC cables. The problem with AC PLC is that it can easily be interrupted by every home appliance connected to an AC plug on the property. Power optimizers apply DC PLC connected to the modules via DC cables. In addition to being robust, DC PLC is also a completely separate (and hence completely uninterrupted) working environment; the proper functionality of module-level monitoring is therefore assured. 6. GRID CODE COMPLIANCE With the number of PV installations rapidly increasing, some European countries have adopted a new set of grid codes to preserve the stability of the electric grid such as active power correction, low voltage ride through (LVRT), etc. The SolarEdge system complies with these grid codes while microinverters currently do not. 7. SYSTEM COST AND RETURN ON INVESTMENT a. Lower upfront cost: A microinverter system typically consists of one microinverter per module, communication gateways and costly AC trunk cables requiring custom tools. The limited current of the AC trunk cables further limits the amount of microinverters that can be connected to the same cable trunk. Thus installers still need to design AC strings and separate them with AC breakers. Furthermore, as there is no standard maintained for truck cable connectors, backward compatibility is not necessarily guaranteed. The up-front cost of a SolarEdge system is 20%-35% lower than that of a system installed with micro inverters (figure 7). To begin with, the cost per unit for one SolarEdge power optimizer is lower than that of a single microinverter. As described in section 3 of this paper, SolarEdge power optimizers consist of fewer compo neE than microinverters. In addition, the SolarEdge system includes a highly cost-effective DCjAC inverter, with communic tion hardware already built-in. Further, a maximum string length of 25 modules allows installers to reduce the wiring costs in a system. $olarEdge power optimizers are compatible with standard PV connectors used for the connected of PV modules a d are therefore easy to replace. Figure 7: Upjront cost of a So/arEdge system compared to a microinverter system for a 5kW instalfat'ion, with breakdown into required system components. The cost' of a SofarEdge .w~tem is typically 20%-35% lower. b. Faster return on investment: I- '" o u SolarEdge Microinverter Given a lower upfront cost, higher efficiency and more effective mismatch mitigation, the SolarEdge solution offers a better cost performance ratio against a microinverter system. The return on investment of an installation with a SolarEdge system will therefore be faster than for a system installed with microinverters. 8. ECONOMY OF SCALE: It is an established fact that an inverter's cost per Watt decreases with increasing inverter capacity. In contrast, the principle of scaling does not apply to balance of system components allocated to the module-level; their cost is linear to the number of modules in the system. While microinverters duplicate the entire grid interface for each module, power optimizers still allow for the DCjAC conversion stage to occur only once at the inverter. A central DCjAC inversion stage means less components and therefore means a significant part of the cost remains scalable. Power optimizers are conclusively the more economical solution. BETTER BY DESIGN While microinverters are initially appealing for their simple concept, no advantages exist for the "all-AC" solution. In fact, microinverters or "AC modules" introduce many limitations. First, microinverters have limited AC output capacities and hence lack compatibility with many modules on the market. Microinverters have limited output rating than modules on the market today leading to the clipping of module power. Furthermore, microinverters have a narrow MPPT range restricting their effectiveness in partially shaded areas and system uptime. In addition, data communication in the AC environment suffers from interferences in the communication of data. Finally, the choice to use electrolytic capacitors and a high part count challenges the microinverter system's reliability and adds cost. In contrast, power optimizers work efficiently in the DC environment of PV systems while providing all the features required at the module-level. Installers who use power optimizers benefit from full module compatibility, high product reliability, higher efficiency, a broad MPP tracking range with low MPPT voltage and uninterrupted DC power line communication. In addition, power optimizers and the SolarEdge system in particular, offer a more cost-effective solution as the DCjAC conversion remains centralized at the inverter. This keeps system cost low and scalable, as compared to that of microinverters. 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All bonding hardware is fully integrated into the components No grounding lugs required for modules Rail splices bond rails together, no rail jumpers required Proprietary SnapNrack grounding lug snaps in the rail channel, no drilling of rail or reaching for other tools required (One Lug per individual row of modules) Class A Fire Rating Type 1 and 2 modules Patent Pending @.0L1STED PV Mounting System 2703 SnapNrack Bonding Adjustable End Clamp Top ¥-SnapNrack Bonding Adjustable End Clamp Bottom VLS".'c'", Hardware with Split-Lock Washers SnapNrack Bonding Adjustable End Clamp SnapNrack Bonding Mid Clamp SnapNrack Bonding Standard Rail Splice SnapNrack Ground Lug snaPNrack __ Bonding Standoff Clamp Assembly ~ SnapNrack R"~~·~~·':;i SnapNrack Mill Finish Standoff S"PN"Ck~ Mill Finish Standoff Base <l-Hole , Base Shown) -~/ SnapNrack Bonding Standoff Assembly Serrated S. tamless~ SnapNrack Steel Flange Nut Bonding Channel Serrated Stainless Nut Steel Flange Bolt SnapNrack 92 Degree L Foot L Foot Base SnapNrack Bonding L Foot Base with Flashing ~naPNrack Bond. ing Channel Nut t "",m Flange Nut Stainless Flange Bolt • !~tgu~~~s~ L LFoot SnapNrack Metal Roof Base Assembly SnapNrack Metal Roof Base with Bonding L Foot Copper Wire SnapNrack Ground Lug Assembly (ONE REQUIRED PER ROW OF MODULES) Pull Strap Stainless Steel Bolt with Flat Washer SnapNrack Bonding Universal End Clamp SnapNrack Series 100 UL Technical Data P.""' Poed'og Materials • 6000 Series aluminum • Stainless steel • Galvanized Steel and Aluminum Flashing Material Finish • Clear and black anodized aluminum • Mill Finish on select components Installation • Quick and efficient mounting • Adjustable hardware to ensure clean and level finish • All components bonded to ground with integrated bonding features Cales. & Certifications • Listed to UL Standard 2703 for Grounding/Bonding and Fire Classification • Class A Fire Rating Type 1 and Type 2 Modules • Stamped Structural Engineering Reports for all 50 States Grounding • SnapNrack Grounding Lug (One Lug per individual row of modules) Warranty • 10 Year material and worksmanship (download full details at snapnrack.com) SnapNrack Mounting Soil,ltions (877) 732-2860 www.SnapNrack.com o Printed on recycled paper using soy based inks © 201S by SnapNrack PV Mounting .'.' •• 'e.'ie'.'ied •••••••••••••••••••••••• :' ~~rene I '!If,, ";'! ,., vp U r~ You are logged in as, Daren Goldin PROPOSAL TOOL RELEASE NOlES lIllY ACCOUNT i lOG OUT ~ COMPANY PRIMARY CONTACT DISTRICT SIGNED UP ~~I~~i~ Daren Goldin Green Corridor 04/14/1.504:22 PM --~-"--'-"""-'"'-".'.-'-' .. ---'-~---~.-----"'-"" -,---.'--, THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 Submittal Due Date: May 5, 2015 at lOAM Solicitation Cover Letter The City of South Miami, Florida (hereinafter referred to as "CSM") through its chief executive officer (City Manager) hereby solicits sealed proposals responsive to the City's request (hereinafter referred to as "Request for Proposals" or "RFP"). All references in this Solicitation (also referred to as an "Invitation for Proposals" or "Invitation to Bid") to "City" shall be a reference to the City Manager, or the manager's designee, for the City of South Miami unless otherwise specifically defined. The City is hereby requesting sealed proposals in response to this RFP #CSM-20 15-07 titled Solar Panel Purchase and Installation Program for City Residents and Businesses. The purpose of this RFP is to identify qualified Respondents who can provide the goods and services contemplated in accordance with the scope of services described in this RFP (hereinafter referred to as "the Project" or "Project") Interested persons who wish to respond to this RFP can obtain the complete RFP package at the City Clerk's office Monday through Friday from 9:00 AM. to 4:00 P.M. or by accessing the following webpage: http://www.southmiamifl.gov/ which is the City of South Miami's web address for solicitation information. Proposals are subject to the Standard Terms and Conditions contained in the complete RFP Package, including all documents listed in the RFP. The Proposal Package shall consist of one (I) original unbound proposal, three (3) additional copies and one (I) digital (or comparable medium including Flash Drive, DVD or CD) copy all of which shall be delivered to the Office of the City Clerk located at South Miami City Hall, 6130 Sunset Drive, South Miami, Florida 33143. The entire Proposal Package shall be enclosed in a sealed envelope or container and shall have the following Envelope Information clearly printed or written on the exterior of the envelope or container in which the sealed proposal is delivered: the title of this RFP, as follows Solar Panel Purchase and Installation Program for City Residents and Businesses, RFP #CSM-20 15-07 and the name of the Proposer (also referred to as "Respondent"). Special envelopes such as those provided by UPS or Federal Express will not be opened unless they contain the required Envelope Information on the front or back of the envelope. Sealed Proposals must be received by Office of the City Clerk, either by mail or hand delivery, no later than 10 A.M. local time on May 5, 2015. A public opening will take place at lOAM. on the same date in the City Commission Chambers located at City Hall, 6130 Sunset Drive, South Miami 33143. Any Proposal received after lOAM. local time on said date will not be accepted under any circumstances. Any uncertainty regarding the time a Proposal is received will be resolved against the person submitting the proposal and in favor of the Clerk's receipt stamp. A Non-Mandatory Pre-Proposal Meeting will be conducted at City Hall in the Commission Chambers located at 6130 Sunset Drive, South Miami, FI 33143 on April 27, 2015 at 10:00 A.M .. The conference shall be held regardless of weather conditions. Proposals are subject to the terms, conditions and provisions of this letter as well as to those prOVisions, terms, conditions, affidavits and documents contained in this RFP Package. Maria M. Menendez, CMC City Clerk, City of South Miami SCOPE OF SERVICES and SCHEDULE OF VALUES Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 The Scope of Services and the Schedule of Values, if any, are set forth in the attached Exhibit I END OF SECTION 2 No I 2 3 4 5 6 SCHEDULE OF EVENTS Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 Event Date* Advertisementl Distribution of Solicitation & Cone of Silence begins 4110/2015 Non-Mandatory: Pre-RFP Meeting 4/27/2015 Deadline to Submit Questions 4/29/2015 Deadline to City Responses to Questions 511/2015 Deadline to Submit RFP Response 5/5/2015 Project Announcement of selected ContractorslCone of Silence ends 5119/2015 END OF SECTION 3 Time* (EST) 4:00 PM 10:00 AM 10:00 AM 10:00 AM 10:00AM 7:00 PM INSTRUCTIONS for RESPONDENT Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 I 5-07 IT IS THE RESPONSIBILITY OF THE RESPONDENT TO THE SOLICITATION TO ENSURE THAT THE RESPONSE TO THE SOLICITATION (HEREINAFTER ALSO REFERRED TO AS THE "PROPOSAL" THROUGHOUT THE CONTRACT DOCUMENTS) REACHES THE CITY CLERK ON OR BEFORE THE CLOSING HOUR AND DATE STATED ON THE RFP FORM. I. Designated Contact. The awarded firm shall appoint a person to act as a primary contact with Participants. This person or back-up shall be readily available during normal work hours by phone, email, or in person, and shall be knowledgeable of the terms of the contract. 2. Precedence of Conditions. The proposing firm, by virtue of submitting a response, agrees that the Contract Documents have been listed below in order of precedence, with the one having the most precedence being at the top of the list and the remaining documents in descending order of precedence. This order of precedence shall apply, unless otherwise specified in the Contract or General Conditions to the Contract: a) Addenda to RFP b) Attachments/Exhibits to RFP c) RFP d) Proposal 3. The terms, provisions, conditions and definitions contained in the Solicitation Cover Letter shall apply to these instructions to Respondents and they are hereby adopted and made a part hereof by reference. If there is a conflict between the Cover Letter and these instructions, or any other provision of this RFP. the Cover Letter shall govern and take precedence over the conflicting provision(s) in the RFP. 4. Any questions concerning the Solicitation or any required need for clarification must be made in writing, by April 29, 2015 at lOAM to the attention of Steven P. Kulick at skulick@southmiamifl.gov or via facsimile at (305) 663-6346. 5. The issuance of a written addendum is the only official method whereby interpretation and/or clarification of information can be given. Interpretations or clarifications. considered necessary by the City in response to such questions, shall be issued by a written addendum to the RFP Package (also known as "RFP Specifications" or "RFP") by U.S. mail, e-mail or other delivery method convenient to the City and the City will notify all prospective firms via the City's website. 6. Verbal interpretations or clarifications shall be without legal effect. No plea by a Respondent of ignorance or the need for additional information shall exempt a Respondent from submitting the Proposal on the required date and time as set forth in the public notice. 7. Contingent Fees Prohibited. The proposing firm, by submitting a proposal, warrants that it has not employed or retained a company or person, other than a bona fide employee, contractor or subcontractor, working in its employ, to solicit or secure a contract, and that it has not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee, contractor or sub-consultant, working in its employ, any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award. S. Public Entity Crimes. A person or affiliate of the Respondent who has been placed on the convicted vendor list pursuant to Chapter 287 following a conviction for a public entity crime shall disclose such fact and the failure to disclose such facts in the Respondent's proposal shall be considered a material breach of any agreement between the Respondent and any Participant. 9. Respondents shall use the Proposal Form(s) furnished by the City. All erasures and corrections must have the initials of the Respondent's authorized representative in blue ink at the location of each and every erasure and correction. Proposals shall be Signed using blue ink; all quotations shall be typewritten or printed with blue ink. All spaces shall be filled in with the requested information or the phrase "not applicable" or "NA". The proposal shall be delivered on or before the date and time, and at the place and in such manner as set forth in the Solicitation Cover Letter. Failure to do so may cause the Proposal to be rejected. Failure to include any of the Proposal Forms may invalidate the Proposal. Respondent shall deliver to the City, as part of its Proposal, the following documents: a) The Invitation for Proposal and Instructions to Respondents. b) A copy of all issued addenda. 4 c) The completed Proposal Form fully executed. d) Certificate of Insurance and/or Letter of Insurability. 10. Goods: If goods are to be provided pursuant to this RFP the following applies: a) Brand Names: If a brand name, make. manufacturer's trade name, or vendor catalog number is mentioned in this Solicitation, whether or not followed by the words "approved equal", it is for the purpose of establishing a grade or quality of material only. Respondent may offer goods that are equal to the goods described in this Solicitation with appropriate identification, samples and/or specifications for such item(s). The Participant shall be the sole judge concerning the merits of items proposed as equals. b) Pricing: Prices should be stated in units of quantity specified in the Proposal Form. In case of a discrepancy, the Participant reserves the right to make the final determination at the lowest net cost. c) Mistake: In the event that unit prices are part of the Proposal and if there is a discrepancy between the unit price(s) and the extended price(s), the unit price(s) shall prevail and the extended price(s) shall be adjusted to coincide. Respondents are responsible for checking their calculations. Failure to do so shall be at the Respondent's risk, and errors shall not release the Respondent from his/her or its responsibility as noted herein. d) Samples: Samples of items, when required, must be furnished by the Respondent free of charge to the Participant. Each individual sample must be labeled with the Respondent's name and manufacturer's brand name and delivered by it within ten (10) calendar days of the Proposal opening unless schedule indicates a different time. If samples are requested subsequent to the Proposal opening. they shall be delivered within ten (10) calendar days of the request. The Participant shall not be responsible for the return of samples. e) Respondent warrants by signature on the Proposal Form that prices quoted therein are in conformity with the latest Federal Price Guidelines, if applicable. f) Governmental Restrictions: In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this Proposal prior to their delivery, it shall be the responsibility of the successful Respondent to notify the Participant at once, indicating in its letter the specific regulation which required an alteration. The Participant reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel all or any portion of the Contract, at the sole discretion of the City and at no further expense to the City with thirty (30) days advanced notice. g) Respondent warrants that the prices, terms and conditions quoted in the Proposal shall be firm for a period of one hundred eighty (180) calendar days from the date of the Proposal opening unless otherwise stated in the Proposal Form. Incomplete, unresponSive, irresponsible, vague, or ambiguous responses to the Solicitation shall be cause for rejection, as determined by the Participant. h) Safety Standards: The Respondent warrants that the product(s) to be supplied to the City conform in all respects to the standards set forth in the Occupational Safety and Health Act (OSHA) and its amendments. Proposals must be accompanied by a Materials Data Safety Sheet (MS.D.S) when applicable. I I. liability, licenses & Permits: The successful Respondent shall assume the full duty, obligation, and expense of obtaining all necessary licenses, permits, and inspections required by this RFP and as required by law. The Respondent shall be liable for any damages or loss to the Participant occasioned by the negligence of the Respondent (or its agent or employees) or any person acting for or through the Respondent. Respondents shall furnish a certified copy of all licenses, Certificates of Competency or other licensing requirement necessary to practice their profession and applicable to the work to be performed as required by Florida Statutes, the Florida Building Code, Miami-Dade County Code or City of South Miami Code. These documents shall be furnished to the Participant as part of the Proposal. Failure to have obtained the required licenses and certifications or to furnish these documents shall be grounds for rejecting the Proposal and forfeiture ofthe Proposal/Bid Bond, if required for this Project. 12. Respondent shall comply with the City's insurance requirements as set forth in the attached EXHIBIT 2 or, if applicable, the General Conditions to the Contract prior to issuance of any Contract(s) or Award(s) If a recommendation for award of the contract, or an award of the contract is made before compliance with this provision, the failure to fully and satisfactorily comply with the City's insurance requirements as set forth herein shall authorize the Participant to implement a rescission of the Proposal Award or rescission of the recommendation for award of contract without further Participant action. The Respondent, by submitting a Proposal, thereby agrees to hold the Participant harmless and agrees to indemnify the Participant and covenants not to sue the Participant by virtue of such rescission. 13. Copyrights and/or Patent Rights: Respondent warrants that as to the manufacturing, producing or selling of goods intended to be shipped or ordered by the Respondent pursuant to this Proposal, there has not 5 been, nor will there be, any infringement of copyrights or patent rights. The Respondent agrees to indemnify Participant from any and all liability, loss or expense occasioned by any such violation or infringement. 14. Execution of Contract: The Respondent to this RFP acknowledges that by submitting a response or a proposal, Respondent agrees to the terms of the form contract and to the terms of the general conditions to the contract, both of which are part of this RFP package and agrees that Respondent's signature on the response to this RFP grants to the Participant the authority, on the Respondent's behalf, to inserted, into any blank spaces in the contract documents, information obtained from the proposal and the Respondent's signature shall also be treated, for all purposes, including the enforcement of all of the terms and conditions of the contract, as the Respondent's signature on the contract, after the appropriate information has been inserted. 15. Evaluation of Proposals: The Participant, at its sole discretion, reserves the right to inspect the facilities of any or all Respondents to determine its capability to meet the requirements of the Contract. In addition, the price, responsibility and responsiveness of the Respondent, the financial position, experience, staffing, equipment, materials, references, and past history of service to the Participant and/or with other units of state, and/or local governments in Florida, or comparable private entities, will be taken into consideration in the Award of the Contract. 16. Drug Free Workplace: Failure to provide proof of compliance with Florida Statute Section 287.087, as amended, when requested shall be cause for rejection of the Proposal as determined by the Participant. 17. Public Entity Crimes: A person or affiliate who was placed on the Convicted Vendors List following a conviction for a public entity crime may not submit a response on a contract to provide any services to a public entity, may not submit RFP on leases of real property to a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for a period of 36 months from the date of being placed on the Convicted Vendors List. 18. Contingent Fees Prohibited: The proposing firm must warrant that it has not employed or retained a company or person, other than a bona fide employee, contractor or subcontractor, working in its employ, to solicit or secure a contract with the Participant, and that it has not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee, contractor or sub-consultant, working in its employ, any fee, commission, percentage. gift or other consideration contingent upon or resulting from the award or making of a contract with the Participant. +90 Hold Harmless: All Respondents shall hold the Participant, its officials and employees harmless and covenant not to sue the PartiCipant, its officials and employees in reference to its decisions to reject, award, or not award a contract, as applicable, unless the claim is based solely on allegations of fraud and/or collusion. The submission of a proposal shall act as an agreement by the Respondent that the Proposal/Bid Bond, if required for this project, shall not be released until and unless the Respondent waives any and all claims that the Respondent may have against the Participant that arise out of this RFP process or until a judgment is entered in the Respondent's favor in any suit filed which concerns this proposal process. In any such suit, the prevailing party shall recover its attorney's fees, court costs as well as expenses associated with the litigation. 20. Cancellation: Failure on the part of the Respondent to comply with the conditions, speCifications, requirements, and terms as determined by the Participant, shall be just cause for cancellation of the Award or termination of the contract. 21. Bonding Requirements: The Respondent, when submitting the Proposal, shall include a Proposal/Bid Bond, if required for this project, in the amount of 5% of the total amount of the base Proposal on the Proposal/Bid Bond Form included herein. A company or personal check shall not be deemed a valid Proposal Security. 22. Performance and Payment Bond: The Participant may require the successful Respondent to furnish a Performance Bond and Payment Bond, each in the amount of 100% of the total Proposal Price, including Alternates if any, naming the PartiCipant, as the obligee, as security for the faithful performance of the Contract and for the payment of all persons or entities performing labor. services and/or furnishing materials in connection herewith. The bonds shall be with a surety company authorized to do business in the State 01 Florida. 22.1. Each Performance Bond shall be in the amount alone hundred percent (100%) 01 the Contract Price guaranteeing to Participant the completion and performance of the Work covered in the Contract Documents. 22.2. Each Performance Bond shall continue in effect for five year after final completion and acceptance 01 the Work with the liability equal to one hundred percent (100%) olthe Contract Sum. 22.3. Each Payment bond shall guarantee the full payment of all suppliers, material man, laborers, or subcontractor employed pursuant to this Project. 6 22.4. Each Bond shall be with a Surety company whose qualifications meet the requirements of insurance companies as set forth in the insurance requirements of this solicitation. 22.5. Respondent shall ensure that the Bond(s) referenced above shall be recorded in the public records of Miami-Dade County and provide PARTICIPANT with evidence of such recording. 22.6. The surety company shall hold a current certificate of authority as acceptable surety on federal bonds in accordance with the United States Department of Treasury Circular 570, current revisions. 23. Pre-proposal Conference Site Visits: If a Mandatory Pre-proposal conference is scheduled for this project, all Respondents shall attend the conference and tour all areas referenced in the Solicitation Documents. It shall be grounds for rejecting a Proposal from a Respondent who did not attend the mandatory pre- proposal conference. No pleas of ignorance by the Respondent of conditions that exist, or that may hereinafter exist, as a result of failure to make the necessary examinations or investigations, or failure to complete any part of the RFP Package, will be accepted as basis for varying the requirements of the Contract with the Participant or the compensation of the Respondent .. 24. Time of Completion: The time is of the essence with regard to the completion of the Work to be performed under the Contract to be awarded. Delays and extensions of time may be allowed only in accordance with the provisions stated in the appropriate section of the Contract Documents, including the Proposal Form. No change orders shall be allowed for delays caused by the person participating in the Solar Panel Program, other than for extensions of time to complete the Work. 25. Submittal Requirements: All Proposals shall comply with the requirements set forth herein. 26. Respondent shall not discriminate with regard to its hiring of employees or subcontractors or in its purchase of materials or in any way in the performance of its contract, if one is awarded, based on race, color, religion, national origin, sex, age, sexual orientation, disability, or familial status. END OF SECTION 7 Proposal Submittal Checklist Form Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 This checklist indicates the forms and documents required to be submitted for this solicitation and to be presented by the deadline set for within the solicitation. Fulfillment of all solicitation requirements listed is mandatory for consideration of response to the solicitation. Additional documents may be required and, if so, they will be identified in an addendum to this RFP. The response shall include the following items: Attachments and Other Documents described below Checl< to be Completed IF MARKED WITH AN "X": Completed. x ____ Indemnification and Insurance Documents, Exhibit 2 __ X__ Bid Form, Exhibit 3 x Respondents Qualification Statement --- x ____ list of Proposed Subcontractors and Principal Suppliers x Non-Collusion Affidavit -- x Public Entity Crimes and Conflicts of Interest --- x ____ Drug Free Workplace x ____ Acknowledgement of Conformance with OSHA Standards x Affidavit Concerning Federal & State Vendor Listings --- x Related Party Transaction Verification Form x Presentation Team Declaration/Affidavit of Representation Submit this checklist along with your proposal indicating the completion and submission of each required forms and/or documents. END OF SECTION 8 RESPONDENT QUALIFICATION STATEMENT Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 The response to this questionnaire shall be utilized as part of the PARTICIPANT'S overall Proposal Evaluation and RESPONDENT selection. I. Number of similar construction projects completed, a) In the past 5 years In the past 5 years On Schedule b) In the past 10 years In the past 10 years On Schedule II. List the last three (3) completed similar projects. a) Project Name: Owner Name: Owner Address: Owner Telephone: Original Contract Completion Time (Days): Original Contract Completion Date: Actual Final Contract Completion Date: Original Contract Price: Actual Final Contract Price: b) Project Name: Owner Name: Owner Address: 9 Owner Telephone: Original Contract Completion Time (Days): Original Contract Completion Date: Actual Final Contract Completion Date: Original Contract Price: Actual Final Contract Price c) Project Name: Owner Name: Owner Address: Owner Telephone: Original Contract Completion Time (Days): Original Contract Completion Date: Actual Final Contract Completion Date: Original Contract Price: Actual Final Contract Price: 10 III. Current workload Project Name Owner Name Telephone Number Contract Price IV. The following information shall be attached to the proposal. a) RESPONDENT's home office organization chart. b) RESPONDENT's proposed project organizational chart. e) Resumes of proposed key project personnel, including on-site Superintendent. V. List and describe any: a) Bankruptcy petitions filed by or against the Respondent or any predecessor organizations, b) Any arbitration or civil or criminal proceedings, or Suspension of contracts or debarring from Bidding or Responding by any public agency brought c) against the Respondent in the last five (5) years VI. Government References: list other Government Agencies or Quasi-government Agencies for which you have done business within the past five (5) years. Name of Agency: Address: II Telephone No.: Contact Person: Type of Project: Name of Agency: Address: Telephone No.: Contact Person: Type of Project: Name of Agency: Address: Telephone No.: Contact Person: Type of Project: 12 LIST OF PROPOSED SUBCONTRACTORS AND PRINCIPAL SUPPLIERS Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 BIDDER shall list all Proposed Subcontractors to be used on this project if they are awarded the Contract. Classification of Worl' Subcontractor Name Address Telephone, Fax & Email Landscape Sodding and T uri Work Electrical Irrigation Paving Park Amenities Graphics Utilities Excavation Building Structures Plumbing Painting Testing Laboratory Soil Fumigator Signs Other: ThiS list shall be provided to the City on behalf of the Participant Within five (5) business days after Bid Opening. END OF SECTION 13 NON COLLUSION AFFIDAVIT STATE OF FLORIDA COUNTY OF MIAMI-DADE _____________________ being first duly sworn, deposes and states that: (I) He/She/They is/are the ----,:-_____ :---:---:-____________ _ (Owner, Partner, Officer, Representative or Agent) of ____ ---;--;::----;---------------the Respondent that has submitted the attached Proposal; (2) He/She/They is/are fully informed concerning the preparation and contents of the attached Proposal and of all pertinent circumstances concerning such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said Respondent nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Bidding or proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Respondent, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other Respondent, or to fix any overhead, profit, or cost elements of the Proposal Price or the Proposal Price of any other Respondent, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Respondent or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: Witness By:_-::--___________ _ Signature Witness Print Name and Title Date ACKNOWLEDGEMENT STATE OF FLORIDA COUNTY OF MIAMI-DADE ) ) ) On this the day of ,20 ___ , before me, the undersigned Notary Public of the State of Florida, personally appeared (Name(s) of individual(s) who appeared before notary) and whose name(s) is/are Subscribed to the within instrument, and he/she/they acknowledge that he/she/they executed it. 14 WITN ESS my hand and official seal. NOTARY PUBLIC: SEAL OF OFFICE: 15 Notary Public, State of Florida (Name of Notary Public: Print, Stamp or type as commissioned.) Personally known to me, or Personal identification: Type of Identification Produced Did take an oath, or Did Not take an oath. PUBLIC ENTITY CRIMES Pursuant to the provisions of Paragraph (2) (a) of Section 287.133, Florida State Statutes -"A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal or bid on a Contract to provide any goods or services to a public entity. may not submit a Bid or proposal for a Contract with a public entity for the construction of repair of a public building or public work, may not submit bids or proposals on leases or real property to a public entity, may not be awarded to periorm Work as a RESPONDENT, Sub-contractor, supplier, Sub-consultant, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Section 287.017, Florida Statutes, for thirty six (36) months from the date of being placed on the convicted vendor list". The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Respondents must disclose with their Proposals, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of South Miami or its agencies. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I. This sworn statement is submitted to [print name of the public entity] by ____ ~~~~~----~~~----------------------------------- [print individual's name and title] fur ____ ~~----~--~~~~------------~--------------------------- [print name of entity submitting sworn statement] whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: -------------------.) 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (I)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to , any bid, proposal or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (I) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July I, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of gUilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133 (I) (a), Florida Statutes, means: (a) A predecessor or successor of a person convicted of a public entity crime; or (b) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in any person, or a pooling of equipment or income among persons when not for fair 16 market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. understand that a "person" as defined in Paragraph 287.133 (I) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or proposal or applies to bid or proposal on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a pUblic entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.] __ Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I, 1989. __ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,1989. __ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent of July I, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida. Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. [attach a copy of the final order.] I UNDERSTAND THAT THE PARTICIPANT IN THE SOLAR SOLAR PANEL PURCHASE AND INSTALLATION PROGRAM FOR CITY RESIDENTS AND BUSINESSES RFP #CSM-20 15-07 WILL BE RELYING ON THE TRUTH OF THE STATEMENTS CONTAINED IN THIS FORM AND THAT THE INFORMATION IN THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PARTICIPANT PRIOR TO ENTERING INTO A CONTRACT OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. [Signature] Sworn to and subscribed before me this _____ day of _____________ , 20 __ . Personally known ___________ _ OR Produced identification ________ _ Notary Public -State of ______ _ (Type of identification) My commission expires ____ ---,-__ _ (Printed, typed or stamped commissioned Form PUR 7068 (Rev.06/i1/92) name of notary public) 17 DRUG FREE WORKPLACE Whenever two or more Bids or Proposals which are equal with respect to price, quality and service are received by the State or by any political subdivisions for the procurement of commodities or contractual services, a Bid or Proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie Bids or Proposals shall be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program. a business shall: I) Publish a statement notifying employees that the unlawful manufacture. distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that shall be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in Subsection (I). 4) In the statement specified in Subsection (I), notify the employees, that, as a condition of working of the commodities or contractual services that are under Bid, he employee shall abide by the terms of the statement and shall notify the employee of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) business days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. RESPONDENT's Signature: _______________ _ Print Name: ___________________ _ D~e: ____________________ _ 18 ACKNOWLEDGEMENT OF CONFORMANCE WITH OSHA STANDARDS TO WHOM IT MAY CONCERN We, , (Name of CONTRACTOR), hereby acknowledge and agree that as CONTRACTOR for the Solar Panel Purchase and Installation for City Residents and Businesses project as specified have the sole responsibility for compliance with all the requirements of the Federal Occupational Safety and Health Act of 1970, and all State and local safety and health regulations, and agree to indemnify and hold harmless the Participant against any and all liability, claims, damages, losses and expenses they may incur due to the failure of (Sub-contractor's names): to comply with such act or regulation. CONTRACTOR Witness BY:~ ______________________ ___ Name Title 19 AFFIDAVIT CONCERNING FEDERAL AND STATE VENDOR LISTINGS The person, or entity, who is responding to the City's solicitation, hereinafter referred to as "Respondent", must certify that the Respondent's name Does Not appear on the State of Florida, Department of Management Services, "CONVICTED, SUSPENDED, DISCRIMINATORY FEDERAL EXCLUDED PARTIES and COMPLAINTS VENDOR LISTINGS". If the Respondent's name Does appear on one or all the "Listings" summarized below, Respondents must "Check if Applies" next to the applicable "Listing." The "Listings" can be accessed through the following link to the Florida Department of Management Services website: http://www.drns.myflorida.com/business operations/state purchasing/vendor information/convicted susp ended discriminatory complaints vendor lists DECLARATION UNDER PENALTY OF PERJURY I, (hereinafter referred to as the "Declarant") state, under penalty of perjury, that the following statements are true and correct: (I) I represent the Respondent whose name is __ -:-__________ =_ (2) I have the following relationship with the Respondent (Owner (if Respondent is a sole proprietor), President (if Respondent is a corporation) Partner (if Respondent is a partnership), General Partner (if Respondent is a Limited Partnership) or Managing Member (if Respondent is a Limited Liability Company). (3) I have reviewed the Florida Department of Management Services website at the following URL address: http://www.dms.myfiorida.com/business _operations/state _pu rchasing/vendor _information/convicted_suspended _ di scriminatory _complaints_vendor Jists (4) I have entered an "x" or a check mark beside each listing/category set forth below if the Respondent's name appears in the list found on the Florida Department of Management Services website for that category or listing. If I did not enter a mark beside a listing/category it means that I am attesting to the fact that the Respondent's name does not appear on the listing for that category in the Florida Department of Management Services website as of the date of this affidavit. Check if Applicable Convicted Vendor List Suspended Vendor List Discriminatory Vendor List Federal Excluded Parties List Vendor Complaint List FURTHER DECLARANT SAYETH NOT. (Print name of Declarant) By: ---,0,-------=--,-----.,.---- (Signature of Declarant) ACKNOWLEDGEMENT STATE OF FLORIDA ) COUNTY OF MIAMI-DADE ) On this the __ day of _______ " 20 ___ , before me, the undersigned authority, personally appeared who is personally know to me or who provided the following identification and who took an oath or affirmed that that he/shelthey executed the foregoing Affidavit as the Declarant. WITNESS my hand and official seal. NOTARY PUBLIC: SEAL 20 Notary Public, State of Florida (Name of Notary Public: Print, Stamp or type as commissioned.) RELATED PARTY TRANSACTION VERIFICATION FORM _____________ ~-" individually and on behalf of --,-,,--,----,-----cc~---cc.,---~_,___--­ ("Firm")have Name af Representative CampanylVendar/Entity read the City of South Miami ("City")'s Code of Ethics, Section BA-I of the City's Code of Ordinances and I hereby certify, under penalty of perjury that to the best of my knowledge, information and belief: (I) neither I nor the Firm have any conflict of interest (as defined in section 8A-I) with regard to the contract or business that I, and/or the Firm, am(are) about to perform for, or to transact with, the City, and (2) neither I nor any employees. officers, directors of the Firm, nor anyone who has a financial interest greater than 5% in the Firm, has any relative(s), as defined in section BA-I, who is an employee of the City or who is(are) an appointed or elected official of the City, or who is(are) a member of any public body created by the City Commission, i.e., a board or committee of the City, [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (2) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees or those who have a financial interest in the Firm.]; and (3) neither I nor the Firm, nor anyone who has a financial interest greater than 5% in the Firm, nor any member of those persons' immediate family (Le., spouse, parents, children, brothers and sisters) has transacted or entered into any contract(s) with the City or has a financial interest, direct or indirect, in any business being transacted with the city, or with any person or agency acting for the city, other than as follows: _(use (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (3) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of those who have a financial interest in the Firm.]; and (4) no elected and/or appointed official or employee of the City of South Miami, or any of their immediate family members (i.e., spouse, parents, children, brothers and sisters) has a financial interest, directly or indirectly. in the contract between you and/or your Firm and the City other than the following individuals whose interest is set forth following their use a separate names: ________________________ _ (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). The names of all City employees and that of all elected and/or appointed city officials or board members, who own, directly or indirectly, an interest of five percent (5%) or more of the total assets of capital stock in the firm are as follows: (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (4) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the financial interest in the Firm of city employees, appointed officials or the immediate family members of elected and/or appointed official or employee.] (5) I and the Firm further agree not to use or attempt to use any knowledge, property or resource which may come to us through our position of trust, or through our performance of our duties under the terms of the contract with the City, to secure a special privilege, benefit, or exemption for ourselves, or others. We agree that we may not disclose or use information, not available to members of the general public, for our personal gain or benefit or for the personal gain or benefit of any other person or business entity, outside of the normal gain or benefit anticipated through the performance of the contract. (6) I and the Firm hereby acknowledge that we have not contracted or transacted any business with the City or any person or agency acting for the City. and that we have not appeared in representation of any third party before any board. commission or agency of the City within the past two years other than as 21 follows: ___________________________________ (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). X:IPurchasingIVendor RegistrationI12.28.12 RELATED PARTY TRANSACTION VERIFICATION FORM [3].docx (7) Neither I nor any employees, officers, or directors of the Firm, nor any of their immediate family (Le., as a spouse, son, daughter, parent, brother or sister) is related by blood or marriage to: (i) any member of the City Commission; (ii) any city employee; or (iii) any member of any board or agency of the City other than as follows: _______________________ ,(if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (7) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship by blood or marriage of employees, officers, or directors of the Firm, or of any of their immediate family to any appointed or elected officials of the City, or to their immediate family members]. (8) No Other Firm, nor any officers or directors of that Other Firm or anyone who has a financial interest greater than 5% in that Other Firm, nor any member of those persons' immediate family (i.e., spouse, parents, children, brothers and sisters) nor any of my immediate family members (hereinafter referred to as "Related Parties") has responded to a solicitation by the City in which I or the Firm that I represent or anyone who has a financial interest greater than 5% in the Firm, or any member of those persons' immediate family (i.e. spouse, parents, children, brothers and sisters) have also responded, other than the following: ~ _______________________________ ~(if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (8) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation into the Other Firm, or the Firm he/she represents, as to their officers, directors or anyone having a financial interest in those Firms or any of their any member of those persons' immediate family.] (9) I and the Firm agree that we are obligated to supplement this Verification Form and inform the City of any change in circumstances that would change our answers to this document. Specifically, after the opening of any responses to a solicitation, I and the Firm have an obligation to supplement this Verification Form with the name of all Related Parties who have also responded to the same solicitation and to disclose the relationship of those parties to me and the Firm. (10) A violation of the City's Ethics Code, the giving of any false information or the failure to supplement this Verification Form, may subject me or the Firm to immediate termination of any agreement with the City, and the imposition of the maximum fine and/or any penalties allowed by law. Additionally, violations may be considered by and subject to action by the Miami-Dade County Commission on Ethics. Under penalty of perjury, I declare that I have made a diligent effort to investigate the matters to which I am attesting hereinabove and that the statements made hereinabove are true and correct to the best of my knowledge, information and belief. Signature: _____________ _ Print Name & Title: ______________ _ Date: __________ _ 22 Sec. 8A·I. -Conflict of interest and code of ethics ordinance. (a) Designation. This section shall be designated and known as the "City of South Miami Conflict of Interest and Code of Ethics Ordinance:' This section shall be applicable to all city personnel as defined below, and shall also constitute a standard of ethical conduct and behavior for all autonomous personnel, quasi-judicial personnel, advisory personnel and departmental personnel. The provisions of this section shall be applied in a cumulative manner. By way of example, and not as a limitation, subsections (c) and (d) may be applied to the same contract or transaction. (b) Definitions. For the purposes of this section the following definitions shall be effective: (I) The term "commission members" shall refer to the mayor and the members of the city commission. (2) The term lIautonomous personnel" shall refer to the members of autonomous authorities. boards and agencies, such as the city community redevelopment agency and the health facilities author·lty. (3) The term "quasi-judicial personnel" shall refer to the members of the planning board, the environmental review and preservation board, the code enforcement board and such other individuals, boards and agencies of the city as perform quasHudicial functions. (4) The term "advisory personnel" shall refer to the members of those city advisory boards and agencies whose sole or primary responsibility is to recommend legislation or give advice to the city commission. (5) The term "departmental personnel" shall refer to the city clerk, the city manager, department heads, the city attorney, and all assistants to the city clerk, city manager and City attorney. however titled. (6) The term "employees" shall refer to all other personnel employed by the city. (7) The term "compensatiOn" shall refer to any money, gift, favor, thing of value or financial benefit conferred, or to be conferred, in return for services rendered or to be rendered. (8) The term "controlling financial interestll shall refer to ownership, directly or indirectly, of ten percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten percent or more in a firm, partnership, or other business entity at the time of transacting business with the city. (9) The term "immediate family" shall refer to the spouse, parents, children, brothers and sisters of the person involved. (10) The term "transact any business" shall refer to the purchase or sale by the city of specific goods or services for consideration and to submitting a bid, a proposal in response to a RFQ, a statement of qualifications in response to a request by the city, or entering into contract negotiations for the provision on any goods or services, whichever first occurs. (c) Prohibition on transacting business with the city. No person included in the terms defined in paragraphs (b)( I) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business in which that person or a member of the immediate family has a financial interest, direct or indirect with the city or any person or agency acting for the city, and any such contract. agreement or business engagement entered in violation of this subsection shall render the transaction voidable. Willful violation of this subsection shall constitute malfeasance in office and shall affect forfeiture of office or position. Nothing in this subsection shall prohibit or make illegal: (I) The payment of taxes, special assessments or fees for services provided by the city government; (2) The purchase of bonds, anticipation notes or other securities that may be issued by the city through underwriters or directly from time to time. Waiver of prohibition. The requirements of this subsection may be waived for a particular transaction only by four affirmative votes of the city commission after public hearing upon finding that: (I) An open-to-all sealed competitive proposal has been submitted by a city person as defined in paragraphs (b)(2). (3) and (4); (2) The proposal has been submitted by a person or firm offering services within the scope of the practice of architecture, professional engineering, or registered land surveying, as defined by the laws of the state and pursuant to the provisions of the Consultants' Competitive Negotiation Act, and when the proposal has been submitted by a city person defined in paragraphs (b)(2), (3) and (4); (3) The property or services to be involved in the proposed transaction are unique and the city cannot avail itself of such property or services without entering a transaction which would violate this subsection but for waiver of its requirements; and (4) That the proposed transaction will be in the best interest of the city. This subsection shall be applicable only to prospective transactions, and the City commission may in no case ratify a transaction entered in violation of this subsection. Provisions cumulative. This subsection shall be taken to be cumulative and shall not be construed to amend or repeal any other law pertaining to the same subject matter. (d) Further prohibition on transacting business with the city. 23 No person included in the terms defined in paragraphs (b)(l) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business through a firm. corporation, partnership or business entity in which that person or any member of the immediate family has a controlling financial interest. direct or indirect. with the city or any person or agency acting for the city. and any such contract, agreement or business engagement entered in violation of this subsection shall render the transaction voidable. The remaining provisions of subsection (c) will also be applicable to this subsection as though incorporated by recitation. Additionally. no person included in the term defined in paragraph (b)(I) shall vote on or participate in any way in any matter presented to the city commission if that person has any of the following relationships 'with any of the persons or entities which would be or might be directly or indirectly affected by any action of the city commission: (I) Officer, director, partner, of counsel, consultant, employee, fiduciary or beneficiary; or (2) Stockholder, bondholder, debtor, or creditor, if in any instance the transaction or matter would affect the person defined in paragraph (b)(l) in a manner distinct from the manner in which it would affect the public generally. Any person included in the term defined in paragraph (b)( I) who has any of the specified relationships or who would or might, directly or indirectly, realize a profit by the action of the city commission shall not vote on or participate in any way in the matter. (E.) Gifts. (I )Definition. The term "gift" shall refer to the transfer of anything of economic value, whether in the form of money, service, loan, travel, entertainment, hospitality, item or promise, or in any other form, without adequate and lawful consideration. (2)Exceptions. The provisions of paragraph (e)( I) shall not apply to: a. Political contributions specifically authorized by state law; b. Gifts from relatives or members of one's household, unless the person is a conduit on behalf of a third party to the delivery of a gift that is prohibited under paragraph(3); c. Awards for professional or civic achievement; d. Material such as books. reports, periodicals or pamphlets which are solely informational or of an advertising nature. (3) Prohibitions. A person described in paragraphs (b)(I) through (6) shall neither solicit nor demand any gift. It is also unlawful for any person or entity to offer, give or agree to give to any person included in the terms defined in paragraphs (b)(l) through (6). or for any person included in the terms defined in paragraphs (b)(l) through (6) to accept or agree to accept from another person or entity. any gift for or because of: a. An official public action taken, or to be taken, or which could be taken. or an omission or failure to take a public action; b. A legal duty performed or to be performed, or which could be performed, or an omission or failure to perform a legal duty; c. A legal duty violated or to be violated. or which could be violated by any person included in the term defined in paragraph (b)( I); or d. Attendance or absence from a public meeting at which official action is to be taken. (4) Disclosure. Any person included in the term defined in paragraphs (b)(I) through (6) shall disclose any gift, or series of gifts from anyone person or entity, having a value in excess of $25.00. The disclosure shall be made by filing a copy of the disclosure form required by chapter I 12. Florida Statutes. for "local officers" with the city clerk simultaneously with the filing of the form with the clerk of the county and with the Florida Secretary of State. (I) Compulsory disclosure by employees of firms doing business with the city. Should any person included in the terms defined in paragraphs (b)(l) through (6) be employed by a corporation, firm, partnership or business entity in which that person or the immediate family does not have a controlling financial interest, and should the corporation, firm, partnership or business entity have substantial business commitments to or from the city or any city agency. or be subject to direct regulation by the city or a city agency, then the person shall file a sworn statement disclosing such employment and interest with the clerk of the city. (g) E.xploitation of official position prohibited. No person included in the terms defined in paragraphs (b )(1) through (6) shall corruptly use or attempt to use an official position to secure special privileges or exemptions for that person or others. (h) Prohibition on use of confidential information. No person included in the terms defined in paragraphs (b)( I) through (6) shall accept employment or engage in any business or professional activity which one might reasonably expect would require or induce one to disclose confidential information acquired by reason of an official position, nor shall that person in fact ever disclose confidential information garnered or gained through an official position with the city. nor shall that person ever use such information, directly or indirectly, for personal gain or benefit. (i) Conflicting employment prohibited. 24 No person included in the terms defined in paragraphs (b)(I) through (6) shall accept other employment which would impair independence of judgment in the performance of any public duties. (j) Prohibition on outside employment. (I) No person included in the terms defined in paragraphs (b)(6) shall receive any compensation for services as an officer or employee of the city from any source other than the city, except as may be permitted as follows: a. Generally prohibited. No full-time city employee shall accept outside employment, either incidental, occasional or otherwise. where city time, equipment or material is to be used or where such employment or any part thereof is to be performed on city time. b. When permitted. A full-time city employee may accept incidental or occasional outside employment so long as such employment is not contrary, detrimental or adverse to the interest of the city or any of its departments and the approval required in subparagraph c. is obtained. c. Approval of department head required. Any outside employment by any full-time city employee must first be approved in writing by the employee's department head who shall maintain a complete record of such employment. d. Penalty. Any person convicted of violating any provision of this subsection shall be punished as provided in section I-I I of the Code of Miami-Dade County and, in addition shall be subject to dismissal by the appointing authority. The city may also assess against a violator a fine not to exceed $500.00 and the costs of investigation incurred by the city. (2) All full-time city employees engaged in any outside employment for any person, firm, corporation or entity other than the city, or any of its agencies or instrumentalities, shall file, under oath, an annual report indicating the source of the outside employment, the nature of the work being done and any amount of money or other consideration received by the employee from the outside employment. City employee reports shall be filed with the city clerk. The reports shall be available at a reasonable time and place for inspection by the public. The city manager may reqUire monthly reports from individual employees or groups of employees for good cause .. (k) Prohibited investments. No person included in the terms defined in paragraphs (b)(l) through (6) or a member ofthe immediate family shall have personal investments in any enterprise which will create a substantial conflict between private interests and the public interest. (I) Certain oppeorances and payment prohibited. (I) No person included in the terms defined in paragraphs (b)(I), (5) and (6) shall appear before any city board or agency and make a presentation on behalf of a third person with respect to any matter, license, contract. certificate, ruling, decision, opinion, rate schedule, franchise. or other benefit sought by the third person. Nor shall the person receive any compensation or gift, directly or indirectly. for services render~d to a third person, who has applied for or is seeking some benefit from the city or a city agency, in connection with the particular benefit sought by the third person. Nor shall the person appear in any court or before any administrative tribunal as counselor legal advisor to a party who seeks legal relief from the City or a City agency through the suit in question. (2) No person included in the terms defined in paragraphs (b)(2), (3) and (4) shall appear before the city commission or agency on which the person serves, either directly or through an associate, and make a presentation on behalf of a third person with respect to any matter, license, contract, certificate, ruling, deCision, opinion, rate schedule, franchise, or other benefit sought by the third person. Nor shall such person receive ,any compensation or gift, directly or indirectly, for services rendered to a third party who has applied for or is seeking some benefit from the city commission or agency on which the person serves in connection with the particular benefit sought by the third party. Nor shall the person appear in any court or before any administrative tribunal as counselor legal advisor to a third party who seeks legal relief from the city commission or agency on which such person serves through the suit in question. (m) Actions prohibited when financial interests involved. No person included in the terms defined in paragraphs (b) (I) through (6) shall participate in any official action directly or indirectly affecting a business in which that person or any member of the immediate family has a financial interest. A financial interest is defined in this subsection to include, but not be limited to, any direct or indirect interest in any investment, equity, or debt. (n) Acquiring financial interests. No person included in the terms defined in paragraphs (b)(I) through (6) shall acquire a financial interest in a project, business entity or property at a time when the person believes or has reason to believe that the financial interest may be directly affected by official actions or by official actions by the city or city agency of which the person is an official, officer or employee. (0) Recommending professional services. No person included in the terms defined in paragraphs (b)(I) through (4) may recommend the services of any lawyer or law firm, architect or architectural firm, public relations firm, or any other person or firm, professional 25 or otherwise, to assist in any transaction involving the city or any of its agencies, provided that a recommendation may properly be made when required to be made by the duties of office and in advance at a public meeting attended by other city officials, officers or employees. (p) Continuing application after city service. (I) No person included in the terms defined in paragraphs (b)( I). (5) and (6) shall. for a period of two years after his or her city service or employment has ceased. lobby any city official [as defined in paragraphs (b)( I) through (6)] in connection with any judicial or other proceeding. application. RFP, RFQ, bid. request for ruling or other determination, contract, claim, controversy, charge. accusation, arrest or other particular subject matter in which the city or one of its agencies is a party or has any interest whatever, whether direct or indirect. Nothing contained in this subsection shall prohibit any individual from submitting a routine administrative request or application to a city department or agency during the two-year period after his or her service has ceased. (2) The provisions of the subsection shall not apply to persons who become employed by governmental entities. 50 I (c)(3) non-profit entities or educational institutions or entities. and who lobby on behalf of those entities in their official capacities. (3) The provisions of this subsection shall apply to all persons described in paragraph (p)(l) whose city service or employment ceased after the effective date of the ordinance from which this section derives. (4) No person described in paragraph (p)( I) whose city service or employment ceased within two years prior to the effective date of this ordinance shall for a period of two years after his or her service or employment enter into a lobbying contract to lobby any city official in connection with any subject described in paragraph (pH I) in which the city or one of its agencies is a party or has any direct and substantial interest; and in which he or she participated directly or indirectly through decision. approval. disapproval. recommendation, the rendering of advice. investigation, or otherwise. during his or her city service or employment. A person participated "directly" where he or she was substantially involved in the particular subject matter through decision, approval, disapproval, recommendation. the rendering of advice. investigation. or otherwise. during his or her city service or employment. A person participated lIindirectly" where he or she knowingly participated in any way in the particular subject matter through decision. approval, disapproval, recommendation, the rendering of advice, investigation, or otherwise. during his or her city service or employment. All persons covered by this paragraph shall execute an affidavit on a form approved by the city attorney prior to lobbying any city official attesting that the requirements of this subsection do not preclude the person from lobbying city officials. (5) Any person who violates this subsection shall be subject to the penalties provided in section SA-2(p). (q) City attorney to render opinions on request. Whenever any person included in the terms defined in paragraphs (b)( I) through (6) and paragraph (b)(9) is in doubt as to the proper interpretation or application of this conflict of interest and code of ethics ordinance, or whenever any person who renders services to the city is in doubt as to the applicability of the ordinance that person, may submit to the city attorney a full written statement of the facts and questions. The city attorney shall then render an opinion to such person and shall publish these opinions without use of the name of the person advised unless the person permits the use of a name. (Ord. No. 6-99-1680, § 2. 3-2-99) Editor.'s note-Ord. No. 6-99-16S0. § I. adopted 3-2-99. repealed §§ SA-I and SA-2 in their entirety and replaced them with new §§ SA-I and SA-2. Former §§ SA-I and SA-2 pertained to declaration of policy and definitions. respectively. and derived from Ord. No. 634. §§ I (lA-I). I (IA-2) adopted]an.ll. 1969. 26 PRESENTATION TEAM DECLARATION/AFFIDVAIT OF REPRESENTATION This affidavit is not required for compliance with the City's Solicitation; however, it may be used to avoid the need to register members of your presentation team as lobbyists. Pursuant to City Ordinance 28-14-2206 (c)(9), any person who appears as a representative for an individual or firm for an oral presentation before a City certification, evaluation, selection, technical review or similar committee, shall list on an affidavit provided by the City staff, all individuals who may make a presentation. The affidavit shall be filed by staff with the Clerk's office at the time the committee's proposal is submitted to the City Manager. For the purpose of this subsection only, the listed members of the presentation team, with the exception of any person otherwise required to register as a lobbyist, shall not be required to pay any registration fees. No person shall appear before any committee on behalf of an anyone unless he or she has been listed as part of the firm's presentation team pursuant to this paragraph or unless he or she is registered with the City Clerk's office as a lobbyist and has paid all applicable lobbyist registration fees. Pursuant to '92.525(2), Florida Statutes, the undersigned, ________ " makes the following declaration under penalty of perjury: Listed below are all individuals who may make a presentation on behalf of the entity that the affiant represents. Please note; No person shall appear before any committee on behalf of anyone unless he or she has been listed as part of the firm's presentation team pursuant to this paragraph or unless he or she is registered with the Clerk's office as a lobbyist and has paid all applicable lobbyist registration fees. For the purpose of this Affidavit of Representation only, the listed members of the presentation team, with the exception of.any person otherwise required to register as a lobbyist, shall not be required to pay any registration fees. The Affidavit of Representation shall be filed with the City Clerk's office at the time the committee's proposal is submitted to the City as part of the procurement process. Under penalties of perjury, I declare that I have read the foregoing declaration and that the facts stated in it are true and specifically that the persons listed above are the members of the presentation team of the entity listed below Executed this ___ day of _________ , 20 . Signature of Representative Print Name and Title Print name of entity being represented END OF SECTION 27 TO: NOTICE TO PROCEED Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 DATE: PROJECT DESCRIPTION: Solar Panel Purchase and Installation Program for City Residents and Businesses. You are hereby notified that the solicitation period for the solar panel program has commence in accordance with the RFP City of South Miami BY: _________ _ (Print Name) City Manager or designee ACCEPTANCE OF NOTICE Receipt of the above Notice to Proceed is hereby acknowledged by ______________ _ on this ____ day of _______ .20 __ " BY: TITLE: __________ _ END OF SECTION 28 I. Scope of Work: Exhibit I Scope of Services Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 The City intends to solicit licensed solar installers who desire to install rooftop photovoltaic ("PV") systems for residential and commercial property owners in the City of South Miami, at volume pricing. The decision to enter into a contract to install solar panels is solely at the' option of individual City residents or business owners. The City shall make no guarantee as to the number of City residents or business owners who may decide to contract and purchase photovoltaic systems. The City intends that those interested contractors who respond to this solicitation will offer to City residents and business owners discounted pricing for installation of residential or commercial photovoltaic systems. For example, a Respondent may offer all City residents and businesses a special price for the purchase and installation of grid-tied photovoltaic systems, within six (6) months commencing from the issuance of the Notice to Proceed ("Offer Period"), for the installation of 4. 5. 6. 7.5 and 10 kilowatts of grid-tied photovoltaic systems. The commitments would be for a period of time that would not exceed 15 days following the close of the Offer Period and the commitments would automatically expire if the Contractor fails to accept the commitment within 15 days of the closing of the Offer Period. The City shall make no claims as to how many City residents might be interested. In addition, the City shall not endorse any contractor who decides to participate in this program. A Participating Contractors listing will be communicated to City residents and business owners and, City residents and business owners will contract directly with individual contractors who have been designated as Participating Contractors for the installation of photovoltaic systems. The City shall place no limit on the number of Participating Contractors made available to City residents and business owners. Payment andlor financing will be the sole responsibility of participating City residents and business owners; the City shall have no reasonability or liability for payment of services, workmanship, and services provided by Participating Contractors. Terms and Conditions, project duration, warranties, etc., shall be negotiated between participating City residents and Participating Contractors; and, any government subsidies, available grants that will offset the installation costs of photovoltaic systems are the responsibility of the Contractor and City residents or business owners. All Respondents must be licensed to perform the work, and qualified and certified with the YGRENE Green Corridor Financing Program. Please refer to the following website for YGRENE Contractor registration information: https:llygrene.uslfl/green_corridor. All Respondents shall provide the participating residents or business owners with the same indemnification and insurance concerning matters that may arise out of this PV installation program, as if the Contractor was providing goods andlor services to the City. Those indemnification and insurance requirements are set forth in the attached Exhibit 2. 29 II. Site Locations: City residents located within the borders of the City of South Miami, See Exhibit 4, "City of South Miami Zoning Map." The contractor, at the contractor's discretion, may extend the same offer to residents or businesses of neighboring areas. III. Plans and Specifications: Plans and specifications for photovoltaic systems shall be the responsibility of and shall be provided by Participating Contractors. At the minimum, the proposals shall specify the manufacturer and model of the PV panels and inverter systems, as well as the inverter type (e.g., grid-tie, grid-tie with battery backup, off-grid), panel type (e.g., polycrystaline panel) and sufficient information for the customer to determine the complete price inclusive of design, engineering, materials, labor, construction permits, and (optional) internet monitoring. IV. Prices, Terms & Conditions: Respondents shall attached to Exhibit 3, Bid Form, prices, terms, conditions and provisions for solar panel installations that Respondent will offer to prospective property owners in accordance with Exhibit I, "Scope of Services." V. Project Duration: This program will be made available to City residents for a six (6) month period from the date of the issuance of the Notice to Proceed. The decision to contract for photovoltaic systems is solely at the discretion of City residents. Construction and installation of photovoltaic systems may exceed the six (6) month period of the programs availability. Each individual project duration, timelines, and project completion dates shall be established by Participating Contractors and the participating residents. However, the Participating Contractors shall not discriminate between those residents I business owners who respond to the photovoltaic system program and all residents I business owners shall be treated equally. VI. Warranty: Standard manufacturers' warranties shall apply as well as a minimum one (I) year warranty for labor and materials. . END OF SECTION 30 1.01 A. B. EXHIBIT 2 Insurance Requirements Insurance Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as "FIRM" with regard to Insurance and Indemnification requirements) shall be required to procure and maintain at its own expense during the life of the Contract, insurance of the types and in the minimum amounts stated below as will protect the FIRM, from claims which may arise out of or result from the contract or the performance of the contract with the City of South MOlami, whether such claim is against the FIRM or any sub-contractor, or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. No insurance required by the CITY shall be issued or written by a surplus lines carrier unless authorized in writing by the CITY and such authorization shall be at the CITY's sole and absolute discretion. The FIRM shall purchase insurance from and shall maintain the insurance with a company or companies lawfully authorized to sell insurance in the State of Florida, on forms approved by the State of Florida, as will protect the FIRM, at a minimum, from all claims as set forth below which may arise out of or result from the FIRM's operations under the Contract and for which the FIRM may be legally liable, whether such operations be by the FIRM or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: (a) claims under workers' compensation, disability benefit and other similar employee benefit acts which are applicable to the Work to be performed; (b) claims for damages because of bodily injury, occupational sickness or disease, or death of the FI RM's employees; (c) claims for damages because of bodily injury, sickness or disease, or death of any person other than the FIRM's employees; (d) claims for damages insured by usual personal injury liability coverage; (e) claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use reSUlting there from; (f) claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising out of completed operations; and (h) claims involving contractual liability insurance applicable to the FIRM's obligations under the Contract. 1.02 Firm's Insurance Generally. The FIRM shall provide and maintain in force and effect until all the Work to be performed under this Contract has been completed and accepted by CITY (or for such duration as is otherwise specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below: 1.03 Workers' Compensation Insurance at the statutory amount as to all employees in compliance with the "Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as presently written or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must include: Employers' Liability at the statutory coverage amount. The FIRM shall further insure that all of its Subcontractors maintain appropriate levels of Worker's Compensation Insurance. 1.04 Commercial Comprehensive General Liability insurance with broad form endorsement, as well as automobile liability, completed operations and products liability, contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, including: • Personal Injury: $1,000,000; • Medical Insurance: $5,000 per person; • Property Damage: $500,000 each occurrence; 1.05 Umbrella Commercial Comprehensive General Liability insurance shall be written on a Florida approved form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim and $2,000,000 Annual Aggregate. Coverage must be afforded on a form no more restr'lcflve than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: (a) Premises and Operation (b) Independent Contractors (c) Products andlor Completed Operations Hazard (d) Explosion, Collapse and Underground Hazard Coverage 31 (e) Broad Form Property Damage (f) Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. (g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. 1.06 Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the state of Florida, and must include: (a) Owned Vehicles. (b) Hired and Non-Owned Vehicles (c) Employers' Non-Ownership 1.07 SUBCONTRACTS: The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract shall contain the same insurance provision as set forth above and below and substituting the word Subcontractor for the word FIRM and substituting the word FIRM for CITY where applicable. 1.08 Fire and Extended Coverage Insurance (Builders' Risk), IF APPLICABLE: A. In the event that this contract involves the construction of a structure, the CONTRACTOR shall maintain, with an Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk Insurance on buildings and structures, including Vandalism & Malicious Mischief coverage, while in the course of construction, including foundations, additions, attachments and all permanent fixtures belonging to and constituting a part of said buildings or structures. The policy or policies shall also cover machinery, if the cost of machinery is included in the Contract, or if the machinery is located in a building that is being renovated by reason of this contract. The amount of insurance must, at all times, be at least equal to the replacement and actual cash value of the insured property. The policy shall be in the name of the CITY and the CONTRACTOR, as their interest may appear, and shall also cover the interests of all Subcontractors performing Work. B. All of the provisions set forth in herein below shall apply to this coverage unless it would be clearly not applicable. 1.09 A. Miscellaneous: If any notice of cancellation of insurance or change in coverage is issued by the insurance company or should any insurance have an expiration date that will occur during the period of this contract, the FIRM shall be responsible for securing other acceptable insurance prior to such cancellation, change, or expiration so as to provide continuous coverage as specified in this section and so as to maintain coverage during the life of this Contract. B. All deductibles must be declared by the FIRM and must be approved by the CITY. At the option of the CITY, either the FIRM shall eliminate or reduce such deductible or the FIRM shall procure a Bond, in a form satisfactory to the CITY covering the same. C. The policies shall contain waiver of subrogation against CITY where applicable, shall expressly provide that such policy or policies are primary over any other collectible insurance that CITY may have. The CITY reserves the right at any time to request a copy of the required policies for review. All policies shall contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the CITY as well as contractual liability provision covering the Contractors duty to indemnify D. the City as provided in this Agreement. Before starting the Work, the FIRM shall deliver to the CITY and CONSULTANT certificates of such insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the insurance policy, including the declaration page and all applicable endorsements and provide the name, address and telephone number of the insurance agent or broker through whom the policy was obtained. The insurer shall be rated A.VII or better per A.M. Best's Key Rating Guide, latest edition and authorized to issue insurance in the State of Florida. All insurance policies must be written on forms approved by the State of Florida and they must remain in full force and effect for the duration of the contract period with the CITY. 32 Indemnification Requirement A. The Contractor accepts and voluntarily incurs all risks of any injuries, damages, or harm which might arise during the work or event that is occurring on the CITY's property due to the negligence or other fault of the Contractor or anyone acting through or on behalf of the Contractor. B. The Contractor shall indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fines, judgments or cost and expenses, including reasonable attorney's fees, paralegal fees and investigative costs incidental there to and incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels, which may be suffered by, or accrued against, charged to or recoverable from the City of South Miami, its officers, affiliates, employees, successors and assigns, by reason of any causes of actions or claim of any kind or nature, including claims for injury to, or death of any person or persons and for the loss or damage to any property arising out of a negligent error, omission, misconduct, or any gross negligence, intentional act or harmful conduct of the Contractor, its contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or assigns, or anyone acting through or on behalf of any of them, arising out of this Agreement, incident to it, or reSUlting from the performance or non-performance of the Contractor's obligations under this AGREEMENT. C. The Contractor shall pay all claims, losses and expenses of any kind or nature whatsoever, in connection therewith, including the expense or loss of the CITY and/or its affected officers, affiliates, employees, successors and assigns, including their attorney's fees, in the defense of any action in law or equity brought against them and ariSing from the negligent error, omission, or act of the Contractor, its Sub-Contractor or any of their agents, representatives, employees, or assigns, and/or arising out of, or incident to, this Agreement, or incident to or resulting from the performance or non-performance of the Contractor's obligations under this AGREEMENT. D. The Contractor agrees and recognizes that neither the CITY nor its officers, affiliates, employees, successors and assigns shall be held liable or responsible for any claims, including the costs and expenses of defending such claims which may result from or arise out of actions or omissions of the Contractor, its contractor/subcontractor or any of their agents, representatives, employees, or assigns, or anyone acting through or on behalf of the them, and arising out of or concerning the work or event that is occurring on the CITY's property. In reviewing, approving or rejecting any submissions or acts of the Contractor, CITY in no way assumes or shares responsibility or liability for the acts or omissions of the Contractor, its contractor/subcontractor or any of their agents, representatives, employees, or assigns, or anyone acting through or on behalf ofthem. E. The Contractor has the duty to provide a defense with an attorney or law firm approved by the City of South Miami, which approval will not be unreasonably withheld. END OF SECTION 33 EXHIBIT 3 BID FORM Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 THIS PROPOSAL IS SUBMITTED TO: Steven Alexander City Manager on behalf of the City residents and businesses City of South Miami 6130 Sunset Drive South Miami, FL 33 143 I. Respondent accepts all of the terms and conditions of the RFP and Instructions to Respondents, This Proposal will remain subject to acceptance for 180 calendar days after the day of the Proposal Opening. 2. In submitting this Proposal, Respondent represents that: a. Respondent has examined copies of all the RFP Documents and of the following Addenda, if any (receipt of all which is hereby acknowledged.) Addendum No. Dated: Addendum No. Dated: b. Respondent has familiarized himself with the nature and extent of the proposed work, site, locality, and all local conditions and laws and regulations that in any manner may affect cost, progress, performance or furnishing of the Work. c. This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted pursuant to any agreement or rules of any group, association, organization, or corporation; Respondent has not directly or indirectly induced or solicited any other Respondent to submit a false or sham Proposal; Respondent has not solicited or induced any person, firm or corporation to refrain from responding; and Respondent has not sought by collusion or otherwise to obtain for itself any advantage over any other Respondent or over the PARTICIPANT. 3. Attached to this Bid Form are the solar panel systems, prices and terms, conditions and provision of the Agreement that is hereby offered to prospective property owners in accordance with Exhibit I, "Scope of Services." 4. Attached to this Bid Form is Respondent's certificate of insurance reflecting compliance with the insurance requirements of this RFP, applicable licenses and YGRENE certification (see scope of services) to perform this type of work. 5. Communications concerning this Proposal shall be addressed to: RESPONDENT: Address: Telephone: Facsimile: Attention: DAY OF 20 __ . ------------ 34 SUBMITTED THIS PROPOSAL SUBMITTED BY: Company Name of Person Authorized to Submit Proposal Signature Title Telephone Number Fax Number Email Address END OF SECTION 35 EXHIBIT 4 Solar Panel Purchase and Installation Program for City Residents and Businesses RFP #CSM-20 15-07 "City of South Miami Zoning Map" 36 City Zoning 1-·· .:) Zo";,.!Ioomdao .. D SoutnM~""Bo"nd.ry , Wof",F .. """. , !' L "~;~;'_'l!:=j~:,~~~: " "1 "" ... ,,,,, :; "" :; ,1,. "flfi -",.~. .H .."-.. .. _,.,, ""'''-''""..,_ .. ..... .. , .. .,,, ...... . ,,~ ,.".F_I, ..... .. . ,~ _ ...... ... .,._, .... " .... -.... " .... "'".., ... -~ ............ _ ......... , "--,,-, .... of SOU t h Map ... .. --.""' .. , Updated: 9/3/2013 Mia m i -, i Made by END OF DOCUMENT 38 Project Name: RFP NO. Date: Sent: THE CITY Of PlEASANT liVING ADDENDUM No. #1 Solar Panel Purchase & Installation Program for City Residents & Businesses CSM-20 15-07 April 27, 2015 Fax/E-mail/webpage This addendum submission is issued to clarify, supplement andlor modify the previously issued Solicitation, and is hereby made part of the Documents. All requirements of the Documents not modified herein shall remain in full force and effect as originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that may be issued for a specific solicitation. Question #1: How should a Respondent to the RFP submit pricing? Answer to Question # I : In addition to Exhibit I, "Scope of Services," and III. "Plans & Specifications," Respondents must submit pricing using Exhibit 3, "Bid Form," Attachment A, "Installed Solar Panel Price Proposal Grid," attached to this Addendum. Pricing submitted is based on an "Installed Price per Kilowatt; by Roof Type." Respondents are to quote "Tier I Solar Panel Manufactures" QNL Y. Question #2: If a resident or business has an active roof warranty in place, how does this program and the volume pricing apply? Answer to Question #2: If a resident or business located within the City has an active roof warranty in place, the volume pricing submitted by the Respondents may not apply; depending upon a review of the Terms and Conditions of the roof warranty by the solar panel installer and the roof warranty holder. Question #3: Who may perform solar panel roof installations as part of this RFP? Page 1 of2 Answer to Question #3: Respondents must be licensed to perform the work and, qualified and certified with the YGRENE Green Corridor Financing Program. Please refer to the following website for YGRENE Contractor registration information: https:llygrene.us/fllgreen_corridor. IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION. Page 2 of2 EXHIBIT 3 BID FORM Attachment A "INSTALLED SOLAR PANEL PRICE PROPOSAL GRID" '.. .•••••.. ..... • .... ...•• '.' ... m.c'i'C,,[ .. 'D()natsPer!<ill0l"'a~i ~X Roof Type • •....•..•. •...•..•.•.•..•••..•..•.•••• ••...... . •..••........ '0: ...•••••.•.•.• o to 5 5 to 10 101017 17& UP Note: Responents are to quote "Tier I Solar Panel Manufactures Only Project Name: RFP NO. Date: Sent: ~ South "Miami THE CITY OF PLEASANT liVING ADDENDUM No. #2 Solar Panel Purchase & Installation Program for City Residents & Businesses CSM-20 I 5-07 April 28, 20 I 5 Fax/E-mail/webpage This addendum submission is issued to clarify, supplement and/or modify the previously issued Solicitation, and is hereby made part of the Documents. All requirements of the Documents not modified herein shall remain in full force and effect as originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that may be issued for a specific solicitation. Question #1: Are references required as part of this process? We have well over 100 South Florida satisfied solar PV customers but since all RFPs become public record, we cannot provide you with any names, numbers and email addresses with our customer base. We would be happy to provide them for qualified solar prospects but we cannot publicly provide them. This also applies to our work in process. We just finished 18 local residential installs in the last 3 months but we cannot and will not disclose the names, numbers and contract amounts. If this requirement hold then we will be forced to no respond to this RFP and I am sure other contractors who respect the rights and privacy of their clients will do the same. Answer to Question # I: Respondents to this RFP are not required to provide references. Question #2: Just confirming that you are not looking for any pricing and all pricing is between the contractor and the client. Also notice that you are wanting discounted pricing but suggest we cannot discriminate between participant customers and non participant customers. We need clarification on that. Page 1 of2 Answer to Ouestion #2: The RFP is requesting pricing from Respondents. Refer to Exhibit I "Scope of Services" and Addendum No. I, dated April 27, 20 I 5 Ouestion #3: Also confirming that you are not requiring NABCEP certification? Most programs like this around the US require this because it pushes this process to a qualified company that tests, monitors and approves solar contractors and PRIVATELY checks references, insurance, licensing, and current and past performance. Most cities just require NABCEP, insurance and local licensing. That covers basically all you are asking for and pushes the responsibility to a third party. Answer to Ouestion #3: The North American Board of Certified Energy Practitioners (NABCEP) is a private organization and to the City's knowledge, not officially endorsed by the Florida Building Code. Therefore it is not mandatory a (Florida licensed) contractor, for the purposes of this solicitation, is certified by NABCEP. A permit application by a certified Florida contractor licensed in the appropriate category must be submitted to the City's Building Department prior to installation. The City's Building Department's review of permit documents required for such an installation are best described in the attached document, "Solar Systems Permit Document Guideline." Please note that under the master permit, several sub-permits for roofing, electrical and/or mechanical trades may be required depending on the type of equipment and installation guidelines to be provided, but most important a Notice of Acceptance (NOA) from Miami-Dade or the State of Florida is mandatory for whatever equipment is to be installed. Question #4: There are dozens of conflicts in this RFP concerning the city approving items and requiring items and talking about the "contract with the city" then many other items stating that the city is not involved at all in the process and all contracts etc are between the homeowner/business owner and the city. The boilerplate on this RFP conflicts with the purpose of this RFP. Answer to Ouestion #4: Refer to the Exhibit I, "Scope of Services." IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION. Page 2 0[2 Answer to Question #2: The RFP is requesting pricing from Respondents. Refer to Exhibit I "Scope of Services" and Addendum No. I, dated April 27, 2015 Ouestion #3: Also confirming that you are not requiring NABCEP certification? Most programs like this around the US require this because it pushes this process to a qualified company that tests, monitors and approves solar contractors and PRIVATELY checks references, insurance, licensing, and current and past performance. Most cities just require NABCEP, insurance and local licensing. That covers basically all you are asking for and pushes the responsibility to a third party. Answer to Ouestion #3: The North American Board of Certified Energy Practitioners (NABCEP) is a private organization and to the City's knowledge, not officially endorsed by the Florida Building Code. Therefore it is not mandatory a (Florida licensed) contractor, for the purposes of this solicitation, is certified by NABCEP. A permit application by a certified Florida contractor licensed in the appropriate category must be submitted to the City's Building Department prior to installation. The City's Building Department's review of permit documents required for such an installation are best described in the attached document, "Solar Systems Permit Document Guideline." Please note that under the master permit, several sub-permits for roofing, electrical and/or mechanical trades may be required depending on the type of equipment and installation guidelines to be provided, but most important a Notice of Acceptance (NOA) from Miami-Dade or the State of Florida is mandatory for whatever equipment is to be installed. Ouestion #4: There are dozens of conflicts in this RFP concerning the city approving items and requlrmg items and talking about the "contract with the city" then many other items stating that the city is not involved at all in the process and all contracts etc are between the homeowner/business owner and the city. The boilerplate on this RFP conflicts with the purpose of this RFP. Answer to Ouestion #4: Refer to the Exhibit I, "Scope of Services." IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION. Page 2 of2 .J I /~. Sou;hfMiami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI BUILDING DEPARTMENT SOLAR SYSTEMS PERMIT DOCUMENT GUIDELINE Building I Equipment I Roof Plan Information Required for Photo voltaic & Solar Thermal Systems 1. Provide a roof plan diagram showing all dimensions and the total area of the roof. 2. Show roof edges, walls, parapet walls, change of elevations, expansion joints, roof top equipment, etc. on .theroof plan diagram 3. Show the location on the roof where the solar system is to be installed. Include the size of the solar system and total area of the proposed system installed on the roof. 4. Provide the wind uplift zone (per ASCE-7) of the roof, the solar system is to be installed & the wind uplift pressure for that zone. 5. Provide the Perimeter Width (per ASCE-7) of the roof and lor roof section, the solar system is to be installed 6. Provide the typ,eof structural roof deck type on the building, the solar system is to be installed 7. Specify condition of the roof assembly: o New roof (tied to a new construction master permit) Separate roof permit required. ORe-roof (replacing existing roof assembly) Separate roof permit required. o Existing roof (no change to roof assembly) Fire Rating oj the existing roof assembly shall be maintained. 8. Specify the type of roof on the structure and the roofing material used for the roof assembly. 9. Submit roof clearance requirements for the proposed solar system. 10. Submit a detail of required roof penetration flashings 11. Provide a Florida Solar Energy Center ( FSEC ) photovoltaic system certification approval form for the proposed solar system NOTE: Photovoltaic Laminate Modules require a separate roofing permit for the installation of this product. 12. Provide completed copy of owner's solar system disclosure form. Page 1 of3 Solar Systems Guidelines Structural Design Requirements for Solar Systems Provide signed & sealed drawings & design calculations for the applicable requirements listed be/ow: o 1. Provide documentation andlor verification that the exposed solar panel equipment meets wind load o 2. Provide documentation andlor verification the support framing meets both uplift and lateral forces o 3. Provide documentation andl or verification the structure will accommodate additional dead loads o 4. Provide design of connections for the wind loads Electrical Design Requirements for Solar Systems o 1. Submit a complete Electrical Diagram: Designed in accordance to the NEC Article 690 Solar Photo voltaic Systems, in its entirety. o 2. Submit a floor plan showing location of all electrical equipment o 3. Submit load calculations NEe 110.~(B) Installation an(j Use Listed or Labeled equipmenfshall be installed and u$ed in accQrdance with any instructions included in the listing or/abeling Electrical Engineer must sign and seal plans if: o 1. The system has a value of more than $50,000 o 2. The system has an aggregate service of capacity of 600 amps (240 volts) or more for a residential electrical system o 3. The system has an aggr9\late service of capacity of 800 amps (240 volts) or more for a commercial or industrial electrical system Solar Water Heaters System Components o 1. Solar water heater: Submit FSEC approval/listing and system reference drawing Page 2 of3 Solar Systems Guidelines o 2. Solar water heater using a PV powered pump: Provide electrical listing for PV panel and pump o 3. Solar swimming pool water heater: Provide manufacturer's selected system installation manual/detail and system specifications o 4. Solar swimming pool water heater: Provide FSEC approvalnisting and system reference drawing o 5. Show water heater storage tank location on the floor plan o 6. Show water heater storage tank relief line termination point o 7. Show piping layout from solar collector to storage tank USEFUL LINKS » Florida Power & Ught Company » View Solar Energy Information » Customer-Owned Renewable Generation » Photol/oltaic Systems » Photovoltaic Systems Interconnection Tiers » Tier One (O-10kW) » Tier Two (>10kW -100kW) » Tier Three (>100kW -2mW) Learn more Learn more Learn more Note: For Tie.r Two & Tier Three PhOtovoltaic Systems: System designers please contact FPL @ hetmetering@fpl.com priorto final design cqmpletion,to assure the visible load break switch is acceptable to FPL. » FLO RID A S OL ARE N ERG Y C E N IE R (FSEC) Page 3 of 3 Project Name: RFP NO. Date: Sent: rj1 South Miami THE CITY OF PLEASANT LIVING ADDENDUM No. #3 Solar Panel Purchase & Installation Program for City Residents & Businesses CSM-20 15-07 April 29, 2015 Fax/E-mail/webpage This addendum submission is issued to clarify, supplement and/or modify the previously issued Solicitation, and is hereby made part of the Documents. All requirements of the Documents not modified herein shall remain in full force and effect as originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that may be issued for a specific solicitation. Ouestion #1: Your links from FPL are also out of date. For the last 6 months + FPL has not required disconnects on systems with U L listed inverters. Answer to Ouestion #1: The Solar Systems Permit Document Guidelines provided by the City's Building Department are guidelines only. A permit application by a certified Florida contractor licensed in the appropriate category must be submitted to the City's Building Department prior to installation. For additional clarification, the 'disconnect' is required. However some "newer" inverters have their own internal disconnects that satisfy that requirement, in which case an external unit would not be mandatory. But until the Building Department reviews the equipment drawings in the permit application, they would not know. Refer to Addendum No 2, Answer to Question #3. IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION. Page 10f1 From: To: Cc: Subject: Date: Joseph Spector Kulick Steven p Webster John; Menendez Maria M Re: Solar Panel Purchase & Install RFP Tuesday, May 05, 2015 12:01:02 PM Both have registered and been certified by us. Both have valid and active solar installer licenses with no complaints lodged against them. Neither have any history of doing work in our program as of yet, so I am not in a position to make any type of recommendation. If there is anything else I can help with, please let me know. Thanks, Joe On Tue, May 5,2015 at 11:47 AM, Kulick, Steven P <SKulick@southmiamifl.gov> wrote: Good morning, The City received two proposals in response to the RFP. Please confirm both are certified and registered with YGRENE. The respondents are listed below: 1. Goldin Solar 2. Urban Solar Group Thanks, Steven Kulick, C.P.M. Purchasing Manager/Procurement Division City of South Miami -6130 Sunset Drive -South Miami, FI 33143 Ph: 305/663-6339; Fax: 3051663-6346 -Email: skufick@sDuthmjamjfl.gDv Joe Spector VP of Operations Ygrene Energy Fund Florida, LLC Office: 305-569-0015 E: joseph.spector@ygrene us www.ygrene.us Detail by Entity Name IUet:all by Entity Name I\.>I../L.UI,,, SOLAR, LLC IOolcumlent Number Percival Avenue IlVllf\MI, FL 33133 ir.h,.nn"rf· 01/28/2015 ICh~maEld: 01/28/2015 ''-'U'L.LJ,N, DAREN T Percival Avenue IAMI, FL 33133 IAnnrl'~~ Changed: 01/28/2015 I\.OULUIIN, DAREN T SW 27TH ST. APT. 7 IMlfIMI, FL 33133 L14000031279 46-5028211 02/24/2014 FL ACTIVE Filed Date 01/28/2015 Page 10f3 http://search.sunbiz.orgllnquiry/CorporationSearchiSearchResultDetail?inq... 6/10/2015 2015 FLORIDA LIMITED LIABILITY COMPANY ANNUAL REPORT DOCUMENT# L 14000031279 Entity Name: GOLDIN SOLAR, LLC Current Principal Place of Business: 3447 PERCIVAL AVENUE MIAMI, FL 33133 Current Mailing Address: 3447 PERCIVAL AVENUE MIAMI, FL 33133 US FEI Number: 46·5028211 Name and Address of Current Registered Agent: GOLDIN, DAREN T 3447 PERCIVAL AVENUE MIAMI, FL 33133 US FILED Jan 28, 2015 Secretary of State CC1009217753 Certificate of Status Desired: No The above named entity submits thIs statement for tho purpose of changing its registered office or registered agent, or both, in the state of Florida. SIGNATURE: ~E='-.c~t-~-n~ic~S~lg-n-a~tu-re--o~fR~e-g~is~t-.r-oo~A~g-e~nt-----------------------------------------------nD=a~te~-- Authorized Person(s) Detail : Title Name Address MGR GOLDtN, DAREN T 2251 SW 27TH ST. APT. 7 City-State-Zlp: MIAMI FL 33133 I haraoy certifY/hat (he information indicatad on fhis repart or supplemental rep&t Is /rue end accurate and that my electronic signature shiilll h/ilV9 the same regal effect as if mad9IJndrlf oath; that lam B managing member or managGfof fflelimited JiabJ1ity CDmPMY Of the feC17iver or lrus/ae empower&d to execute this teporl a8 required by Chap/ar 605, Florida Statutes; and thet my name appears above, or on an atlacl!fTlfmt wifh all olher lilm empowered, SIGNATURE: DAREN GOLDIN MGR 01/28/2015 Electronic Signature of Signing Authorized Person(s) Detail Date