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City of South Miami
Regular City Commission Minutes
May 19, 2015
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM{S)
C. ROLL CALL
Mayor Harris, Commissioner Welsh, rnrmr,;«<
D. MOMENT OF SILENCE
: Mayor Stoddard, Vice
Edmond.
F. IGHT MUST HAVE BEEN
27 Director of the Miami-Dade County Parks,
28 Recreation a rtment, addressed the Commission with regard to The
29 Underline project. with further information regarding the master plan. She
30 then announced the .... ublic meetings on the project for June 23rd and 25th; the
31 meeting for the residents /.' Miami will be on Thursday, June 25th at 6:00 p.m. at Temple
32 Judeah, and the design team will present an early design for public comments. The final master
33 plan presentation to the public will be in September with date to be announced; they will later
34 have a third set of public meetings with a review. Ms. Daly added that they will be back later in
35 the summer with updates.
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H." APPROVAL OF MINUTES
CITY COMMISSION MINUTES
May 19, 2015
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a) Minutes of May 5, 2015
The Minutes of May 5, 2015 were unanimously approved as presented.
h CITY MANAGER'S REPORT
Mr. Alexander presented the new Planning . Dwayne Williams to the City
8 Commission.
9 (see attached for the Manager's Report)
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O. RESOLUTION{S) PUBLIC HEARING{S)
J.,. CITY ATTORNEY'S REPORT
K. PUBLIC REMARKS
The following
1.
LOIIP.I11IS~;101 : John Edward Smith, Pam
Rplm~rk<· welcoming the new Planning
ne; the need for a street sign on Dorn
Commissioner Josh Liebman's (Group Seat II)
Imo Monterrey as the representative of Group Seat II, to
and Finance Committee for a term ending September 30,
3/5
30 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
31 Resolution No. 080-15-14419 acknowledging Commissioner Josh Liebman's (Group Seat II)
32 appointment of Maximo Monterrey as the representative of Group Seat II, to serve on the
33 Budget and Finance Committee for a term ending September 30, 2015, passed by a 5 -0 vote:
34
Yea:
CITY COMMISSION MINUTES
May 19, 2015
Mayor Stoddard
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2.
Nay:
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
A Resolution authorizing the City
contract with Coreland Construction Corp ..
Lane Neighborhood Traffic Calming Imp
(City Manager-Public Works)
Moved by Vice Mayor Harris, seconded
Resolution No. 081-15-14420 authorizing
negotiate and enter into a
e construction of the Manor
3/5
motion to approve
6 contract with Coreland Construction Corp.
7 Neighborhood Traffic Calming Improvements,
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3.
13 Resolution No.
14 installation and
Yea:
15 and development from
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Yea:
Nay:
CITY COMMISSION MINUTES
May 19, 2015
ager to expend $77,185 for the design,
City of South Miami's VMware virtual
from a physical to virtual server
3/5
s, seconded by Mayor Stoddard, the motion to approve
the City Manager to expend $77,185 for the design,
City of South Miami's VMware virtual server environment
to virtual server migration, passed by a 5 -0 vote:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
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4. A Resolution authorizing the City Manager to purchase uniforms from Riddell
for the South Miami Grey Ghosts football team. 3/5
(City Manager-Parks & Recreation)
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4 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
5 Resolution No. 083-15-14422 authorizing the City Manager to rchase uniforms from Riddell
6 for the South Miami Grey Ghosts football team, passed by a.
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Yea:
Nay:
5.
fiscal year 2015
N. RESOLUTION(S)
'<:·'7}:.-::-.,_
-; -i-
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execute the First Amendment to
Assistance Program (FRDAP)
nN~n'''rnnmental Protection for the
3/5
nager to execute the First Amendment to
~hrn""t Assi~:tance Program (FRDAP) grant agreement
'-l.~~,"'.Il}ll for the Fuch's Park grant, passed by a 5-
Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
6. A Resolution consenting to the appointment of Dwayne Williams to the
CITY COMMISSION MINUTES
May 19, 2015
4
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position of Director of the Planning and Zoning Department for the City of
South Miami. Florida. 3/5
(City Manager)
2 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
3 Resolution No. 079-15-14418 consenting to the appointment of Dwayne Williams to the
4 position of Director of the Planning and Zoning Department for the City of South Miami, Florida,
5 passed by a 5 -0 vote:
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Yea:
Nay:
Mayor Stclddard
10 b) A Resolution authorizi
11 of the not-for-profit for
one-hundred percent (100%)
at Dante Fascell Park by
12 Orchid Mania South 3/5
13 (Commissioner
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15 Mayor Harris, the motion to approve
16 ager to waive one-hundred percent
17 green space at Dante Fascell Park by
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Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
7. An Ordinance authorizing the issuance of Capital Improvement Revenue
CITY COMMISSION MINUTES
May 19, 2015
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Refunding Note, Series 2015, in the principal amount not to exceed
$5,000,000, for the purpose of refinancing certain of the City's outstanding
indebtedness and paying the costs of issuance of the Note and of refinancing
such indebtedness; covenanting to annually budget and appropriate funds
from Legally Available Non-Ad Valorem Revenues to repay such Note;
providing the form, terms and details of the Note; awarding the Note
2 Moved by Mayor Stoddard, seconded,'. otion to approve
rmIPnn'p"t Revenue Refunding 3 Ordinance No. 11-15-2218 authorizing the
4 Note, Series 2015, in the principal amount not
5 refinancing certain of the City's ding ind
6 the Note and of refinancing such i
7 appropriate funds from Legally
8 providing the form, terms and details
9 Trust Company by
10 therewith; auth
11 actions and eXE'cu·te'·"
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Q.
Irnl'<p of
n .. ,ri\'Rl>'verHles to repay such Note;
!,,N'Dte toBranch Banking and
rPI'mpn·t< in connection
to take all necessary
i I
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sponsored by non-profit organizations or that benefit the City and adopting
applicable portions of the Miami-Dade County ethics ordinance concerning
such exceptions. 3/5
(City Attorney)
CITY COMMISSION MINUTES
May 19, 2015
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1 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve An
2 Ordinance amending Sec. 8A-l (e) of Chapter 8A ofthe City of South Miami's Code of
3 Ordinances to provide an exception for solicitation of gifts sponsored by non-profit
4 organizations or that benefit the City and adopting applicable portions of the Miami-Dade
5 County ethics ordinance concerning such exceptions, passed by a 5 -0 vote:
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Yea:
Nay:
R. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
May 19, 2015
Mayor Stoddard
Vice Mayor Harris
Commissioner WE~I§!ll;r;!'''''
7
To:
Date:
From:
Re:
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
May 19, 2015
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering May 5, 2015 to
May 18, 2015 which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Following are highlights for the City's Code Enforcement Division May 1 -15, 2015:
I. Bi-weekly statistics:
a. Issued 17 Courtesy Civil Infraction Notices (CClN).
b. Issued 6 Notices of Civil Infraction (NOCI).
c. Handled 14 complaints.
d. Conducted 46 proactive Inspections.
e. Conducted 18 re-Inspections.
f. Closed 25 cases.
g. Removed 27 illegal signs from the City.
h. Handled 13 graffiti tags.
i. Reviewed 56 building permits.
j. Assisted 44 counter walk-ins.
k. Attended 8 meetings.
II. Fines & Fees Collected: by the Code Enforcement Division for the month of
May 2015: (amount totaled at the end of the month)
Projects: prepared for the Magistrate Hearing of Thursday, May 21,2015
III. local Business Tax Compliance Office:
For the period of May 1-15, 2015
a. NEW BTRS ISSUED
b. NEW LIENS ISSUED
c. INSPECTIONS
d. RENEWAL FEES COLLECTED
Total amount
(24)
(22)
(78)
e. NEW LICENSES (BTR's) REVIEWED (15)
Other Reports
• Florida League of Cities Report
• Miami Dade County Report
• Renewal Report 4TH Notices -Completed
• Renewal Licenses printed for 2014 -2015
Total amount collected
$ 5,700.00
$ 2,650.00
• Renewal Inspections/Renewal Fees Collections/Late Fees
• Towing Companies Inspections
• Solid Waste Enclosure requirement letters/notices
• Met with Menchies re: change of ownership & parking fund
Special Events Division:
• Effective April 16, 2015, division transferred to City Manager's Office.
The following are the accomplishments for the Police Department for the time period May 4th,
2015 through May 18th, 2015:
Chief's Office
i. "Staff Own-A-Zone" program yielded 43 citizen and business contacts throughout the
City;
ii. A total of 968 events for service were handled during this period;
iii. One (1) new officer was hired and sworn in. The new officer has completed
orientation and began field training;
iv. Worked with Law Publications to create new crime prevention materials and
publications and also purchased children's coloring books to enhance outreach;
Uniform Patrol Division
i. Total of 16 arrests: 5 felonies, 8 misdemeanors, and 3 traffic. Out of the 16 arrests 3
warrants were served and 3 arrests were narcotics related.
Community Patrol
i. Conducted 16 citizen contacts within the CRA area;
Criminal Investigations Division
i. C.I.D. detectives patrolled both the shopping areas and residential areas to deter
residential and vehicle burglaries.
ii. C.I.D. responded and interrogated several habitual shoplifters involved in Victoria Secret
Thefts totaling thousand of dollars. The subjects provided full confessions.
iii. C.I.D. tracked down and arrested a fraud subject who has been on the run for quite
sometime.
iv. C.I.D. detectives are currently working with other police agencies in an effort to close a
robbery case where multiple jurisdictions have been affected.
Services & Property and Evidence
I. Revised filing system to categorize and efficiently store property and evidence in the
Property Room is currently being implemented;
II. Quartermaster module being implemented for better tracking and assignment of police
issued equipment;
III. Eligible owners of firearms are being notified for pickup. Disposal list for firearms melt
is being compiled. Currently there are 43 eligible firearms for disposal;
IV. Prisoner van (99-39) is at DSS having emergency equipment serviced/refurbished;
V. JDRF vehicle was serviced at DSS for emergency equipment refurbishment.
Professional Standards Division and Training
i. One (1) potential new police officer hires are in the final phase of the hiring process and
upon successful completion should be on board soon.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
SW 42 ST Design for Roadway and Drainage Improvements: Purchase Order and Notice to
Proceed were issued. Survey is complete. Geotechnical services are underway.
SW 78 ST Design for Roadway and Drainage Improvements: Purchase Order and Notice to
Proceed were issued. Survey and Geotechnical services are underway.
Sunset Drive Roadway Improvements Ph. V: Project is ongoing. Milling and resurfacing is
complete. Thermoplastic paint is complete. Curb and Gutter paint in Coral Gables Beige is
scheduled to be completed, when weather permits. Pending punch-list. Irrigation system was
tested and accepted by PW.
Twin Lakes Drainage Improvements Design: Consultant submitted 90% plans. Drainage
calculations and plans are under review.
Police Fueling Facility Improvement: Construction is ongoing. Foundation for Installation ofthe
canopy is complete. The installation of the electrical conduits and storm sewer pipe is
complete. The canopy is installed. The vacuum equipment and key pad controller are being
installed this week.
Street Lights (Cobra Heads) on 67th Street: Pending further instructions.
Sunset Drive Striping: In the process of coordinating with contractor and Purchasing.
Median Landscaping along US1: Project being coordinated with FOOT. Pending further
instructions.
Pinecrest Villas Traffic Calming Design: The 90% design plans were submitted to MDC for
preliminary review. Surveying continues in an effort to attain concurrency results for as many
traffic calming devices as possible.
Twin Lakes & Bird Estates Traffic Calming Design: Consultant submitted 90% of the design
plans for review. Plans were provided to Miami Dade Public Works for preliminary review.
Surveying continues in an effort to attain concurrency results for as many traffic calming
devices.
Mango Terrace Traffic Calming: Surveys continue to be collected to fulfill the concurrency
requirements. Once obtained, results will be submitted to MDC for project approval.
Manor Lane Traffic Calming: Project was advertised for RFP. Bid opening was on Thursday,
April 23, 2015. A resolution to award the project will be presented to commission on May 19,
2015.
Street Name Signs: Contractor began sign fabrication. Installation will commence on this week.
Street Paver Repairs: Repairs are ongoing at SW 67th Ave/SW 64th Street, SW 58th Ct!SW 73rd
Street, and Sunset Drive at City Hall. SW 67th Ave and SW 58th Court.
Bus Shelters: Locations were submitted to Miami Dade Transit for review and approval.
Locations are along SW 59th Place / Church Street.
Public Works
(Below are completed work orders that go beyond the day to day requests & duties).
i. Picked up fallen branch at 6243 SW 57 Street that was blocking driveway as requested by
Police.
ii. Trimmed trees on 50th Terrace & 63 Avenue as requested.
iii. Removed graffiti on 73 Street & 58 Avenue as requested by Director.
iv. Filled a pot hole on Sunset Drive & 59 Court.
v. Installed Police signage along Sunset Drive approaching City Hall as requested by Police.
vi. Installed a "No Thru Truck Sign" on 78 Street & 63 Avenue as requested by Resident.
vii. Affixed "Children at Play" sign to a pole at 6025 SW 63 Terrace.
viii. Picked up tires on 60 Street & 63 Terrace (illegal dumping).
ix. Removed 5 shopping carts between 72-74 Street & 64 Court.
x. Filled 30 trash holes throughout the City.
xi. Repaired electrical outlet in the Sylva Martin Building as requested.
xii. Installed a lock on the garbage container on 72 Street & 57th Avenue as requested by
Director.
xiii. Repaired, painted and installed street bench on 72Street & 57 Avenue as requested by City
Manager.
xiv. Painted Police rooftop with white silicone paint as required.
xv. Replaced 4 exterior lamps in the Sylva Martin Building as required.
xvi. Repaired electrical outlet, 4 lamps, transformers & 8 T8 light bulbs in parks office.
xvii. Replaced 24, 26 Watt light bulbs throughout the Community Center as requested by Parks.
xviii. Repaired sink in the Sylva Martin Building as requested.
xix. Replaced damaged sink in the women's restroom at the Community Center.
xx. Repaired PVC pipe for AC drainage in the Police Department.
PARKS:
Gibson Bethel Community Center will be closed Saturday, May 23,d through Monday, May
25th for installation of new carpet tile.
New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park
o Recommendation response to ARC's bid protest was sent to CM on 5/18.
o Awaiting CM final decision.
New 1st Level Tile Floor at the Gibson Bethel Community Center
o Construction schedule to commence Memorial Weekend, Saturday through
Monday, May 23'd -25 th .
Parks Master Plan
o P&R Residents' Survey is now available on city's website.
o Public Workshop #1 is scheduled Thursday, June 25 th and Saturday, June 27'h
Dante Fascell Park Drainage Improvements
o Milian, Swain & Associates (Consultant) received NTP on Thursday, 4/16. They've
90 days (July 16th ) to complete the professional engineering plans.
Murray Park Multipurpose Field Renovation
o RFP solicitation released on Friday, 5/8.
Palmer Park Concession Stand Remodeling/Renovation
o RFP solicitation released on Wednesday, 5/13.
RECREATION
In-house Tennis Operations
• Staff currently working on compensation plan for Tennis Operations Supervisor;
• Job posting should be published by Tuesday, 5/26.
Football & Cheerleading
• City background screenings are complete.
• Waiting for HR to report results.
Summer Camp
• Registration for summer camp is now open;
• 25 of 100 participants have registered for camp thus far.
• $900 collected in revenue to date.
Upcoming Events
• Outdoor Movie Series beginning Friday, June 5th with a showing of Monsters
University (Rated G) on the Murray Park large field. This will be the first of three
movies shown in South Miami parks this summer.