4THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
BID AMOUNT:
AMOUNT:
ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks & Recreation
Agenda Item NO.:~ May 19, 2015
A Resolution authorizing the City Manager to purchase uniforms from Riddell for
the South Miami Grey Ghosts football team.
The City's Parks and Recreation Department manages and operates youth tackle
football under the Miami-Dade Extreme Youth Football League, Inc. There are
eight (8) age classes, approximately 190 participants total.
All participants will be provided with a new set of game uniforms for the upcoming
season scheduled to start in July 2015. Three quotes were obtained and Riddell
submitted the lowest bid in the amount of $12,920.
Please find below a breakdown of all submitted proposals:
VENDORS AMOUNT
RIDDELL $12,920
ONE RIGHT ATHLETICS $13,300
PRIME TIME APPAREL, LLC $17,100
Amount not to exceed $12,920.
Football account number 001-2000-572-5630, which has a balance of $23,088.87
before this request was made.
Resolution for Approval
Quote from Riddell
Quote from One Right Athletics
Quote from Prime Time Apparel, LLC
Account Balance Inquiry
1 RESOLUTION NO., ______ _
2
3 A Resolution authorizing the City Manager to purchase uniforms from Riddell for the
4 South Miami Grey Ghosts football team.
5
6 WHEREAS, with the assistance of dedicated volunteers, the City's Parks and Recreation
7 Department manages and operates youth tackle football under the Miami-Dade Extreme Youth Football
8 League, Inc; and
9
10 WHEREAS, providing youth participants with game uniforms encourages discipline, enhances
11 team spirit and uniformity; and
12
13 WHEREAS, the purchase of uniforms will consist of a maximum of 190 football uniforms in an
14 amount not to exceed $12,920; and
15
16 WHEREAS, competitive bids were sought from at least three (3) different sources of supply; and
17
18 WHEREAS, Riddell provided a quote/proposal that was the most responsive and responsible bid
19 and that contained, the lowest price; and
20
21 WHEREAS, staff respectfully requests that the City Commission authorize the City Manager to
22 purchase uniforms for the South Miami Grey Ghosts Tackle Football Program.
23
24 NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
25 OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
26
27 Section 1. The City Manager is authorized to purchase uniforms from Riddell for the South
28 Miami Grey Ghosts football team. Funds will be drawn from football account 001-2000-572-5630 which
29 holds a current balance of $23,088.87. Copies of bids/proposals are attached.
30
31 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any
32 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
33 the validity of the remaining portions of this resolution.
34 Section 3. Effective Date. This resolution shall become effective immediately upon adoption by
35 vote of the City Commission.
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PASSED AND ENACTED this __ day of ____ ---', 2015.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
HP Uniform Order
669 Sugar Lane
Elyria, OH 44035
Ph:(800)275-5338
Fax:(800)275-2412
Type: Quote
Bill To: SAP -20090
SOUTH MIAMI YOUTH
A TIN: TREASURER
5800 SW 66TH STREET
MIAMI, FL 33143
Invoice Reference Line: FOOTBALL UNIFORMS
Ship To:
SOUTH MIAMI YOUTH
ATIN: TREASURER
5800 SW 66TH STREET
MIAMI, FL 33143
Ref. #:0
Order Placed By : JAMIE ADAMS -Other I Email: JADAMS@SOUTHMIAMIFLGOV Phone #: 305-668-3875
erms:Net 30 U PO required before order can be shipped U Bill On Reconditioning
Order Date: I~eq. Delivered Dale: I~ustomer PO #: Sales Rep:
04/09/2015 04/30/2015 QUOTE Dan Suarez
Design Created On : I ~P Uniform Website
HP Uniform Retrieval Code : 12345
NOTE: Uniform Sizes Are Based On HP Uniform Patterns
& May Not Coincide With Riddell Custom Uniform Sizes
Use 1 Order Line Below For Each Desian Set Entered On Web Site For Easier Order Verification
Item Part Number Qty. Unit Price Ext. Price
Football Jersey Infused Youth HPFBIJY 19 $47.0 $8,930.0C
Football Lite Pant Youth HPFBLPY 19 $20.0 $3,800.0C
Special Instructions Order Total $12,730.00
Freight $190.00"
Sales Tax (If applicable) $0.00
Total $12,920.00
~ethod of Payment
Authorized Signature:
""Applicable sales tax shown on thiS order may not be accurate and will be adjusted at the time of Invoicing*"
------......
Designed and Fitted for Performance
Deposit Is required to Start the Production Process On All Orders
IQ,.otatllon Prepared by: Angus Charles
Done Right Athletics LLC.
13876 SW 56th street, Ste 227
Miami, Florida 33175
www.donerightathletics.com
1.800.396.3991
South Miami Gray Ghost
Jaime J. Adams
305-668-3863
5800 SW 66 SI. Miami FL 33143
Date
Quote # ORA
Customer 10
Valid Thru
05/12/15
62
SMGG
06/12/15
Prime Time Apparel, LLC
10401 Broward Blvd Suite #209, Plantation, FL 33324
Phone: 954-249-7512 Fax: 954-567-3901
Email: James.Prophete@yahoo.com
TO: COACH JOHNNY
Bus: GREY GHOST FOOTBALL
Ph: 786-232-1391
Payment: Check ___ / Date: ______ Amt:: $, ____ _
QUOTE
DATE: APRIL 17, 2015
GRAND TOTAL $17,100.00
50 % DEPOSIT $
BALANCE $
Make all checks payable to: PRIME TIME APPAREL, LLC
Thank you for your business!