_Ha1
2
3
g
10
11
12
13
City of South Miami
Regular City Commission Minutes
April 21, 2015
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
The following members of the City
Mayor Harris, Commissioner Welsh, Com
Mayor Stoddard, Vice
er Edmond.
14 Also in attendance were: City ,v,",n~."'.
15 Pepe, Esq., City Clerk Maria M. Menerld
26
27
28
~8
D. MOMENT OF SILENCE
E. PLEDGE OF AL~~;~;~~~~i
F.
G.
rt,...·"r:HT MUST HAVE BEEN
presented the most prestigious award in the field to our
past three consecutive years.
c) "Earth Day" Proclamation
H. APPROVAL OF MINUTES
a) Minutes of April 7, 2015
CITY COMMISSION MINUTES
April 21, 2015
1
1
2 The Minutes of April 7, 2015 were unanimously approved as presented.
4
5
6
~
9
1 CITY MANAGER'S REPORT
(See attached)
J.., CITY AITORNEY'S REPORT
10 This is a summary of the City Att'nrr,pv the Somerset School matter;
11 working on the public-private partnership policy.
13
14
15
K. PUBLIC REMARKS
16 Alvaro Rodriguez, Lisa Vale, Maria
, Robert Penna,
s, Lashanda
17 Williams, John Edward Smith,
l~
20
21
22 Days; the recent U
23 on April 29; the
24
~~
M.
29
ating to the trip to Dade
meeting for the Ludlum Trail
composting workshop; public hearing
g Commissioner Liebman's (Group Seat II)
iams, as the representative of Group Seat II, to
and Recreation Board for a two-year term ending April 20,
3/5
30 Moved by Mayor rd, seconded by Vice Mayor Harris, the motion to approve
31 Resolution No. 056-15-14395 acknowledging Commissioner Liebman's appointment of Rodney
32 Williams, to serve on the Parks and Recreation Board for a two-year term ending April 20, 2017,
33 passed by a 5 -0 vote:
34
Yea:
CITY COMMISSION MINUTES
April 21, 2015
Mayor Stoddard
Vice Mayor Harris
2
3
4
5
6
7
8
11
12
13
Nay:
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
2. A Resolution authorizing the City Manager to issue a notice to proceed to T. Y.
Lin International to complete engineering documents for SW 78th Street
Roadway & Drainage Improvements. ,,{6~.'~ 3/5
(City Manager-Public Works) l,I~~i'll<
Moved by Mayor Stoddard, seconded by ~aVor Hali~i§, the motion to approve
-n( '.<!,: .. +~,,~::
Resolution No. 057-15-14396 authorizing the r to issB~;ta,,,otice to proceed to T. Y.
·"'"0 Lin International to complete engineering for SW 78th S1:~i'!'~tHoadway & Drainage
Improvements, passed by a 5 -0 vote:
Yea:
4. Manager to increase general fund
of July celebratory event through a
part of its contract obligations. 3/5
by Vice Mayor Harris, the motion to approve
City Manager to increase general fund
14 appropriations """ of July celebratory event through a donation of $9,000 from
. bligations, passed by a 5 -0 vote: 15 Laz Parking as pa "
16
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
5. A Resolution relating to budget; authorizing a transfer of $5,000 from Police
CITY COMMISSION MINUTES
April 21, 2015
3
1
Contingency account, to Police Training/Education account.
(City Manager-Police)
3/5
2 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
3 Resolution No. 059-15-14398 authorizing a transfer of $5,000 from Police Contingency account,
4 to Police Training/Education account, passed by a 5 -0 vote:
5
6
7
8
9
10
11
12
Yea: Mayor Stoddard
Nay:
a) A Resolution acknowledging
appointment of lourdes Cantillo, aSJhe rpr)Cp<p"f
and Finance Committee for a t~tin
(Commissioner Edmond)
;:~i;:~~)::~
,. briel Edri1~f~~~ (Group Seat I)
. Seat I, to se~ye.on the Budget
2015. 3/5
13 Resolution No. 0610-15.-;;/'4:19 ond's appointment of
seryg,on the Budget and Finance 14
15
16
21
N.
~!:lI:'-~o m nn j"dn',ner
"',<;:prnmissioner Liebman
C&~\nissioner Edmond ",%:\v
None
7. authorizing the City Manager to permit Team FootWorks
Educational and Fitness Corporation, a non-for-profit organization to hold its
27th Annual Twilight 5K Walk/Run event on Sunday, May 31, 2015, in South
Miami's downtown area including surrounding streets, and
the cost of the parking meters.
(City Manager)
CITY COMMISSION MINUTES
April 21, 2015
4
request waiving
3/5
1 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
2 Resolution No. 061-15-14400 authorizing the City Manager to permit Team FootWorks
3 Educational and Fitness Corporation, to hold its 27th Annual Twilight 5K Walk/Run event on
4 Sunday, May 31,2015, in South Miami's downtown area including surrounding streets, and
5 request waiving the cost of the parking meters, passed by a 4 -0 vote:
6
9
10
11
12
13
14
15
16
17
18
19
20
Yea:
Nay:
Police Chief Rene Landa
showing a decrease in crime.
Mr.
Mayor Stoddard
Vice Mayor Harris
Commissioner
Commissioner
None
;~, Commission with further
Harris, the motion to approve A
Annual Development Agreement
ons]. failed by a 0 -5 vote:
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
9. A Resolution authorizing the City Manager to enter into an agreement with
Catalysis Adaptation Partners. LLC for an initial a sea level rise. storm surge,
and inland riverine flooding study. (Deferred 4-07-15)
3/5 (Mayor Stoddard)
CITY COMMISSION MINUTES
April 21, 2015
5
1
2 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
3 Resolution No. 062-15-14401 authorizing the City Managerto enter into an agreement with
4 Catalysis Adaptation Partners, LLC for an initial a sea level rise, storm surge, and inland riverine
5 flooding study, passed by a 5 -0 vote:
6
7
§
10
11
12
13
14
15
16
17
18
19
20
21
22
23
Yea:
Nay:
Mr.
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissio
None
arin thinking that he was one
dment to the resolution with a condition
be executed and recorded together with
proved by the Commission.
ed by Vice Mayor Harris, the motion to approve as
ing approval of a Unity of Title, by Antonio and
SW 44th Street, passed by a 5 -0 vote:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
3. A Resolution authorizing the City Manager to issue a notice to proceed to C. H.
Perez & Associates Consulting Engineers. Inc. to complete engineering
CITY COMMISSION MINUTES
April 21, 2015
6
1
2
3
4
5
6
7
8
11
12
13
14
15
16
17
18
19
20
documents for SW 42nd Street Roadway & Drainage Improvements. 3/5
(City Manager-Public Works)
This item was pulled from the Consent for further comments.
Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
Resolution No. 064-15-14403 authorizing the City Manager to issue a notice to proceed to C. H.
Perez & Associates ConSUlting Engineers, Inc. to complete engirreering documents for SW 42nd
Street Roadway & Drainage Improvements, passed by a 5,~ltlVote: ,!%\~t~,;,
Yea:
Nay:
Resol
Nay:
Mayor '>llJUCld
for comments, and Mr. Rodriguez, the event
on.
ayor Harris, the motion to approve
nt application from Das Renn Treffen, for
tn;;~h()WG1';" classic cars, on May 3, 2015, on Sunset Drive in
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
21 b) A Resolution supporting Medicaid expansion in Florida pursuant to the Patient
22 Protection and Affordable Care Act of 2010, urging the Florida legislature to enact legislation
CITY COMMISSION MINUTES
April 21, 2015
7
1
2
3
expanding Medicaid in Florida.
(Commissioner Edmond)
3/5
4 Moved by Commissioner Edmond, seconded by Mayor Stoddard, the motion to approve
5 Resolution No. 066-15-14405 supporting Medicaid expansion in Florida pursuant to the Patient
6 Protection and Affordable Care Act of 2010, urging the Florida legislature to enact legislation
7 expanding Medicaid in Florida, passed by a 5 -0 vote:
8
9
10
11
12
13
Yea:
Nay:
14 construction control line
15 (Mayor Stoddard)
16
17
18
19
20 chem·
21
22
23
Nay:
Mayor Stoddard
the State of
("FDEP") to
. construction control line ("CCCl")
sand seaward of the coastal
3/5
Mayor Harris, the motion to approve
Surfside's resolution urging the State of
mental Protection to establish
In<;TrJ.G.on control line permit which
sand seaward ofthe coastal construction
a 5 -0 vote:
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
O. RESOLUTION(S) PUBLIC HEARING(S)
A Resolution amending the City of South Miami Pay Plan.
CITY COMMISSION MINUTES
April 21, 2015
(City Manager)
8
3/5
1
2 Mr. Alexander presented this item. The Commission then recommended expanding
3 this program to other parks in the City.
4
5 Commissioner Welsh moved to amend the resolution by adding that in the term of
6 one year from the implementation of the new program, the Finance Director provides the
7 Commission with the results showing an increase in funds that the City has materialized.
8 Seconded by Mayor Stoddard, the motion to amend passed. .' mously.
9
10 Moved by Commissioner Welsh, seconded by the motion to approve
Miami Pay Plan, passed 11 as amended Resolution No. 068-15-14407 amending
12 by a 5 -0 vote:
13
18
19
20
21
22
23
P.
Yea:
Nay:
Nay:
ed by Vice Mayor Harris, the motion to approve
II, Section 5-7-5-11 of the City of South Miami's
11 to regulate dogs and to require the removal of
establishing penalties, passed by a 4 -1 vote:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
13. An Ordinance amending Section 15-93, titled "Noise-creating blowers, power
fans, or internal combustion engines", re-titling the ordinance, increasing its
CITY COMMISSION MINUTES
April 21, 2015
9
1
2
3
4
5
6
7
8
9
10
11
12
13
16
17
18
19
20
21
scope, defining offenses and establishing penalties. 3/5
(Mayor Stoddard)
The public hearing was opened and the following individual(s) addressed the
Commission: Antoinette Fischer
The Commission discussed the proposed ordinance and the City Attorney
recommended an amendment to page 3, subsection (3) (a) bitf~i;I.ping: " ... or to blow debris onto
a public right of way." The amendment was approved unaJI~UsIY.
/ff?4~1a"tL_ Move~ by Mayor Stoddard, seconde~ by Vice '~ly6r ff~;'t~the ~otion t~ approve as
amended Ordinance No. 09-15-2216 amending ... . 15-93, tit'··· .. "NOise-creating blowers,
power fans, or internal combustion engines", ."."ia::,'.'
defining offenses and establishing penalties, ....
Yea:
The
ISS Ion requesting that a pending application of
complete be applied a similar ordinance that was
opened and the following individual(s) addressed the
22 Commission: Antoinette
23
24 The Commission discussed the proposed ordinance, and what transpired is that a
25 revised version may be reintroduced at some point in the future.
26
27 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
28 Ordinance No. 10-15-2217 amending Section 20-4.2 ofthe City of South Miami's Land
CITY COMMISSION MINUTES
April 21, 2015
10
1 Development Code to add, clarify and/or modify criteria for the City's approval of a waiver of
2 plat, and for approval of all plats or re-plats requiring approval by Miami-Dade County and
3 adding definitions for roadways in Section 20-2.3, passed by a 4 -1 vote:
4
9
10
11
Yea:
Nay:
Q. ORDINANCE{S} FIRST READING
R. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
April 21, 2015
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner
Commissioner
11
To:
Date:
From:
Re:
THE CiTY OF PLEASANT UVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
April 21, 2015
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering April 1 to
April 17, 2015 which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
Finance continues working with the auditors for the completion of the CRA and pension audit
reports. Moreover, Finance has completed the state required Annual Financial Report and
submitting the CAFR to the state as required.
The City has installed a new Wi-Fi modem which is currently being tested. Assuming the testing
period of ::lO-days goes off without an issue, the City will be moving forward with the installation of
the new wireless modem within each machine located within Downtown.
Finance continues working with Sungard on installing a new upgrade to the City's ONESolution
Finance program. Finance continues to trouble shoot any issues related to the City's ONESolution
finance system. Finance continues to monitor the different department's issues and help correct
those matters.
Finance continues to update and trouble shoot issues related to the City's website. Finance
currently revised certain items within RequestTracker in an effort to provide better service for
residents, businesses, and visitors.
Finance has closed March 2015, the half-way point for the fiscal year. Finance has uploaded the
Budget to Actual Monthly and check register reports to the City's website.
-2 -City Manager's Report to the Commission for April 21, 2015
Management Information Systems:
The City held the IP Re-Design of the City's IP addresses kick off meeting. Preliminary work is
being conducted to integrate the City's IP re-design with the virtualization project. Power
requirements continue to be evaluated to make sure the needed amount of power is available to
complete the installation of the new servers.
Finance, Procurement and Miami-Dade County lTD continue working together to prepare and
procure the City's virtual server environment equipment which will help bring the City's aged IT
servers, which are mostly all out of warranty, up-to date.
Parking:
Parking continues stripping parking spaces throughout the City which will be converted to paid
parking. Parking has installed multiple single meter heads within the industrial area and around
the South Miami Charter School. Moreover, as Parking completes the striping at other certain
areas, parking will install parking meter heads.
Finance and Parking has completed an evaluation of the City's Valet Services and provided a Scope
of Services for Review. Parking has completed gathering information from the existing City
Downtown valet company and provided a detail email for the City Manager's review. Currently
Finance and Parking are on standby until provided further notice.
The City Manager has reviewed and provided comments for the RFP for smart parking second
version. Finance and procurement has addressed the comments and has forwarded the revisions
to the City Manager for final review. The City continues antiCipating the item being heard before
the City's Commission in the latter part of 2015.
Procurement Division: 4/21/15 Commission Meeting:
i. RFQ Economic Impact Study: The RFQ was advertised on April 13. A Pre-bid
meeting is scheduled April 28 at 10 AM. The RFQ will close on May 8.
ii. RFP -Solar Panel Installation for City Residents & Businesses: The RFP was
advertised on April 10. A Pre-bid meeting is scheduled on April 27 at 10 AM.
Proposals are due on May 5 at 10 AM. All respondents to the RFP must be certified
with the YGRENE Corridor Financing Program.
iii. Complete Streets Policy: In accordance with the CCNA consultant rotation and
Marlin Engineering's Inc. Professional Services Agreement, the City has requested
a cost proposal to develop a "Complete Streets Design Standards ManuaL" The
scope of services was developed by Planning. The proposal is due Monday, April
20, by4 PM.
-3 -City Manager's Report to the Commission for April 21, 2015
iv. RFP -Manor Lane Speed Table Project: The RFP was advertised on March 27. A
Non-mandatory pre-bid meeting was scheduled on April 13 at 10 AM. The RFP will
close on April 23 at 10 AM.
v. RFP -Playground Demo & New Installation: The RFP closed on April 17; three
proposal were received. An Evaluation Selection Meeting to score and rank the
proposals is pending
vi. ITQ -July 4th Fireworks Display: The ITQ was advertised on April 6 and will close on
April 21 at 10 AM.
vii. Draft RFP -Murray Park Field Improvements: The draft RFP has been forwarded to
the City Attorney for approval. This project is funded by a CDBG grant. Once the
approved draft has been received from the City Attorney, and in accordance with
the terms of the grant, the RFP will be forwarded to Miami-Dade County PHCD for
final approval prior to advertising.
viii. Draft RFP -Concession Stands at Palmer Park: The RFP has been reviewed and
approved by the City Attorney, however plans and drawings are pending. Upon
receipt ofthe plans, the RFP will be advertised.
ix. RFP -Solid Waste: The RFP has been forwarded to the City Attorney for approval.
Upon receipt of the RFP from the City Attorney, and a final review of the RFP by
staff, the RFP will be advertised.
x. Draft -Smart Parking RFP: The RFP has been forwarded to the City Attorney for
approval. The City Attorney previously approved a draft however, this RFP
conforms to the new RFP template that was recently completed. Upon receipt of
the RFP from the City Attorney, the RFP will be advertised.
xi. Draft -Towing Franchise RFP: The City Attorney is reviewing state legislation, and
the City's and County's towing ordinance's to determine if the City may move
forward with the planned RFP.
xii. Tennis Center RFP Scope: The City has determined to bring in-house the Dante
Fascell Tennis Program. The Procurement Division will remove the item from the
coming reports.
xiii. Draft RFP -City Parking Garage Sale: Scope is currently being reviewed by the City
Manager for the sale of the City Parking Garage. When completed, the scope will
be forwarded to the City Attorney for review and approval.
xiv. Purchasing Ordinance: Continue working with the City Attorney to complete a draft
Purchasing Ordinance. Once completed, the Purchasing Ordinance will be
forwarded to the City Manager for approval. The final document will be placed on
an upcoming Commission Meeting for approval.
-4 -City Manager's Report to the Commission for April 21, 2015
Planning and Sustainable Initiatives:
1. The City submitted the FY 2015 Community Development Block Grant (CDBG) application
for the SW 64th Street Bike Lane and Street Improvements project in the amount of
$336,000, which will partially implement the SMITP along SW 64th Street from 57th
Avenue to 62nd Avenue. The scope includes designated buffered bikes lanes, shared bikes
lanes, intersection renovations, drainage, resurfacing, landscaping, signage, and pavement
markings.
1. In collaboration with Miami-Dade County, the City of South Miami hosted a "Learn How to
Compost" event on Saturday, April 11, 2015 at lOAM at the South Miami City Commission
Chambers. South Miami residents signed up to receive a free compost bin at the
workshop.
Code Enforcement Office:
Following are highlights for the Code Enforcement Division for April 1-17, 2015:
I. Bi-weekly statistics:
a. Issued more than 11 Courtesy Civil Infraction Notices.
b. Issued 1 Notices of Civil Infraction -(NOCI).
c. Responded to over 11 complaints.
d. Proactive Inspections 22.
e. Re-Inspections 15.
f. Cases Closed 10.
g. Removed ~llIegal signs from the City.
h. Graffiti Tags 10.
i. Reviewed ~ Building permits.
j. Counter walk-ins 63.
II. Fines and Fees collected through the Code Enforcement Division for the month of
April 2015: (To be totaled at the end ofthe month).
Projects: Preparing for the Magistrate Hearing -OS/21/2015
Prepared letters for Dumpster/Container enclosures
-5 -City Manager's Report to the Commission for April 21, 2015
III. Local Business Tax Compliance Office:
In the month of April 1-15, 2015:
Total amount
a. NEW BTR'S ISSUED
b. NEW LIENS
c. INSPECTIONS
d. RENEWAL FEES COllECTED
(35)
(20)
(75)
e. NEW LICENSES (BTR's) REVIEWED (35)
Other Reports:
• Florida league of Cities Insurance Report -Completed
• Miami Dade County Report -Completed
• Renewal Report 4TH Notices -Completed
• Renewal licenses printed for 2014 -2015
• Renewal Inspections
• 25 Towing Companies researched/inspected
Total amount collected
$ 7,152.24
$ 2,175.00
• Prepared and delivered Solid Waste Enclosure requirement letters
Special Events Division:
The following are the results for the Special Events Division for April 1-17, 2015:
• Collaborating with Das Renn Treffen on the 1st Annually Porsche Car Show which
will be held on May :i'd, 2015, on Sunset Drive betweenUSl and Red Road.
• Collaborating with Team FootWorks on the Twilight 5k Run which will be held on
May 31,2015, on Sunset Drive between USl and Red Road.
• Received two donation checks from larkin Community Hospital and Mr. Herman for
the 4TH of July Celebration.
• Preparing for the 2015 Fourth of July event that will be on Saturday, July 4,2015, at
Palmer Park starting at 5:00 p.m.
• Processed eight (8) garage sale permit requests for this time period.
• Reviewed and processed 20 lien search requests for Code Enforcement
Department, for this period of time.
-6 -City Manager's Report to the Commission for April 21, 2015
• Processed/recorded ~Iien and l.lien releases for this time frame.
• Collaborating with Human Resources Department in placing volunteers in different
departments.
The following are the accomplishments for the Police Department for the time period April 6th ,
20 I 5 through April 19th
, 20 I 5:
Chiefs Office
i. "Staff Own-A-Zone" program yielded 40 citizen and business contacts throughout the City;
ii. A total of 960 calls for service were handled during this period;
iii. One (I) new officer was hired and sworn in. The new officer has completed orientation
and began field training;
iv. Began utilizing the new online based training program to enhance departmental
performance;
v. Attended an NAACP meeting at FlU to address concerns from the Afro-American
community involving police encounters;
vi. Participated in the annual Juvenile Diabetes Research Fund ODRF) walk at ZooMiami and
had a police vehicle wrapped in JDRF logos to bring recognition to the organization.
Uniform Patrol Division
i. Total of II arrests: 5 felonies,S misdemeanors, I warrant served.
Community Patrol
i. Conducted 16 citizen contacts within the CRA area;
Criminal Investigations Division
i. C.I.D. detectives patrolled both the shopping areas and residential areas to deter
residential and vehicle burglaries.
ii. C.I.D. closed an aggravated assault case by arrest. The subject and victim are boyfriend
and girlfriend; however, they do not live together~ The subject and victim got into a heated
argument and the subject produced a knife. Consequently, he placed the knife at. the
victim's neck and threatened to kill her.
-7 -City Manager's Report to the Commission for April 21, 2015
iii. C.I.D. obtained a confession from a burglary subject and closed two burglaries by arrest.
iv. C.I.D. has received criminal intelligence of prostitution occurring at a local apartment
building. C.I.D. and the property management company has worked together and the
apartment has been vacated and boarded up. A watch order has been established to
ensure no trespasser on property.
Services Division
Fleet Management, Records Management, Quarter Master, Property & Evidence Management;
i. Revised filing system to categorize and efficiently store property and evidence in the
Property Room is currently being implemented;
ii. Attended Records Management course at the Key Biscayne Police Department, to ensure
current standards are being met;
iii. Narcotics/paraphernalia disposal completed on 04-09-15 at Wheelabrator South Broward;
iv. John Webster conducted inventory of dated police equipment located at the Motor Pool;
v. Quartermaster module being implemented for better tracking and assignment of police
issued equipment
vi. Eligible owners of firearms are being notified for pickup. Disposal list for firearms melt is
being compiled
vii. Body work for prisoner van 99-39 has been completed.
Professional Standards Division and Training
i. All officers completed CFA training;
ii. Three (3) potential new police officer hires are in the final phase of the hiring process and
upon successful completion should be on board soon.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
SW 42 ST Design for Roadway and Drainage Improvements: Item is being presented to the
commission to award the consultant.
-8 -City Manager's Report to the Commission for April 21, 2015
SW 78 ST Design for Roadway and Drainage Improvements: Item is being presented to the
commission to award the consultant.
Sunset Drive Roadway Improvements Ph. V: Project is ongoing. Milling and resurfacing is
complete. Thermoplastic paint is complete. Curb and Gutter paint in Coral Gables Beige is
scheduled to be completed this week. Pending punch-list. Testing and inspection of the irrigation
system will take place next week.
Twin Lakes Drainage Improvements Design: Utility coordination letters were sent. Geotechnical
exploration results for percolation rates were received. MDWASD is coordinating with the project
the opportunity for water main betterments within the project area. Consultant submitted 90%
plans last week. Drainage calculations and plans are under review.
Dog Park: Sign to be installed, pending on response from donor in regards to concrete slab.
Police Fueling Facility Improvement: Construction is ongoing. Installation of the canopy began last
week. The installation ofthe electrical conduits and storm sewer pipe is complete.
Street Lights (Cobra Heads) on 67th Street: Pending further instructions.
Sunset Drive Striping: In the process of coordinating with contractor and Purchasing.
Median Landscaping along US1: Project being coordinated with FDOT. Pending further
instructions.
Pinecrest Villas Traffic Calming Design: Consultant submitted 90% of the design plans for review.
A new alternative was requested in lieu of the traffic circle. There is no concurrency for the traffic
circle.
Twin Lakes & Bird Estates Traffic Calming Design: Consultant submitted 90% of the design plans
for review. Will be submitted to MDC for preliminary review.
Mango Terrace: Surveys are being collected to fulfill the concurrency requirements. Once
obtained, results will be submitted to MDC for project approval.
Manor Lane Traffic Calming: Project is being advertised for RFP. Bid opening is on Thursday, April
23,2015.
Street Name Signs: Signs were approved by the County. Contractor will begin sign fabrication.
Street Paver Repairs: SW 67 th Ave/SW 64th Street, SW 58 th Ct/SW 73,d Street, and Sunset Drive at
City Hall. SW 67'h Ave. and SW 58th Court are completed. Sunset Drive will be completed this
week.
-9 -City Manager's Report to the Commission for Apri121, 2015
Bus Shelters: Locations were submitted to Miami Dade Transit for review and approval. Locations
are along SW 59th Place / Church Street.
Public Works Attachment A
(Below are completed work orders that go beyond the day to day requests & duties).
i. Closed in Trash Pile where illegal dumping was taking place & installed a "No Dumping
Sign ."
ii. Filled 14 pot holes with recycled asphalt pavement and used compactor to seal the (RAP).
iii. Adjusted 5 leaning street signs as needed throughout the City.
iv. Installed 10 pole banners for the Porsche Car event.
v. Performed drain inspections as needed throughout the City as required.
vi. Trimmed a tree at the Senior Center Building due to damage it was causing the Senior
Center bus as requested.
vii. Pressure cleaned and painted the Car Port for the Motor Pool garage as requested.
viii. Re-striped lines in the parking lot at Motor Pool as requested.
ix. Repaired 56 sprinkler heads, 12 damaged pipes and programmed timer at the Public Works
compound.
x. Replaced 4 damaged transformers and made electrical repairs in the lunch room at City
Hall as requested.
xi. Repaired kitchen walls, painted and sealed exit door in the Sylva Martin Building as
required.
xii. Repaired master AC vent and duct work at the Sylva Martin Building on an emergency
basis.
xiii. Treated City Hall, Sylva Martin & Public Works for mosquito control as required.
xiv. Replaced two transformers and made electrical repairs in the copy room at City Hall as
requested.
xv. Installed 2 30AMP/120Volt electrical panels from HR to the Computer Room as requested
by IT.
xvi. Installed overhead projector, CatS cable and electrical outlet and replaced 5 linoleum tiles
in the PO Explorer bays.
xvii. Installed door seal kits at the two entrances at City Hall as recommended by Pest Control
Company in order to alleviate the amount of mosquito's entering the bUilding.
xviii. Replaced 3 13watt transformers & 8 13watt light bulbs in the Men & Women's bathroom
in the Public Works Assembly room.
xix. Replaced multiple light bulbs and transformers on the first & second floor of City Hall &
Police as requested.
-10 -City Manager's Report to the Commission for April 21, 2015
PARKS
Palmer Park & Dante Fascell Park Restroom Renovation
• Project completed Wednesday, 4/15.·
New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park
• Three (3) proposals were received;
• Selection Committee scheduled to evaluate and rank proposals on Thursday, 4/23
at 2pm;
• Selection Committee comprised of Shari Kamali, Quentin Pough and Doug Baker.
New 1" level Tile Floor at the Gibson Bethel Community Center
• Colors oftile and base boards selected;
• Construction schedule to commence Memorial Weekend, Saturday through
Monday, May 23 rd _ 25 th •
Parks Master Plan
• Consultant met with Mayor & Commissioners individually;
• Consultant scheduled to meet with Parks & Recreation Advisory Board Monday,
4/20 at 6:30pm;
• Task 1 Establish Goals & Objectives 30% complete.
Dante Fascell Park Drainage Improvements
• Milian, Swain & Associates (Consultant) received NTP on Thursday, 4/16. They've 90
days (July 16th ) to complete the professional engineering plans.
Palmer Park Concession Stand Remodeling/Renovation
• R.E. Chisholm Architects is currently preparing the architectural and engineering
drawings for general contractor bidding. Anticipated completion date is mid-May
2015.
RECREATION
RFP for Basketball Management Services
• Commission approved a three (3) year contract with MiamiBasketball.net, Inc. for
the management of basketball services;
• Spring league commence Saturday, April 25 th •
-11 -City Manager's Report to the Commission for April 21, 2015
In-house Tennis Operations
• A Resolution amending the City of South Miami Pay Plan is going before City
Commission approval on Tuesday, 4/21.
Football & Cheerleading
• Volunteer coaches are in the process of completing their certifications and
volunteer paperwork;
• To date there are 33 youth participants registered for football and cheerleading.
Senior Happenings
• Florida Department of Health visited the Senior Center to perform Blood Pressure
screenings.
• Seniors have attended weekly low impact water fitness classes at the Murray Park
Aquatic Center.
Summer Camp
• Registration for summer camp is now open;
• 9 of 100 participants have registered for camp thus far.
• $420 collected in revenue to date.
Aquatics
• Open Swim is averaging approximately 100 visitors each weekend.
• The first session of swimming lessons and water fitness classes are in progress.
Please call 305-668-3863 for more information.
Upcoming Events
• Outdoor Movie Series beginning Friday, June 5th with a showing of Monsters
University (Rated G) on the Murray Park large field. This will be the first of three
movies shown in South Miami parks this summer.
• Beginning Tuesday, April 21 st, Music Production classes for ages 12 and up will be
available. This class will focus on beat making, recording and mixing and is free and
open to the public.