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City of South Miami
Regular City Commission Minutes
April 7, 2015
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM{S)
e. ROLL CALL
The following members of the City
Mayor Harris, Commissioner Welsh, Commi
Also in attendance were: City M
Pepe, Esq., City Clerk Maria M. CMe.
D. MOMENT OF SILENCE
E. PLEDGE OF
: Mayor Stoddard, Vice
Edmond.
nrr,pv Thomas F.
F. \'tnl"'t:HT MUST HAVE BEEN
L
G.
Summlarv , Report: the Figueredo case; and, the Munoz case.
ill Comprehensive Annual Financial Report (CAFR) Presentation by Cherry
Bekaert -
b) Government Finance Officers Association (GFOA) -Distinguished Budget
CITY COMMISSION MINUTES
April 7, 2015
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Award Presentation by GFOA State Representative
This presentation was postponed to the next regular meeting.
£1 Concerned Clergy & Citizens Coalition
Presentation of recognition to Chief Landa by Rev. Rodney James.
ill Mothers Against Drunk Driving (MADD)
Helen Witty addressed the Commi
H. APPROVAL OF MINUTES
a) Minutes of March 17, 2015
The minutes of March
25 H
Commission: Clayton Sevirens, Daisy
Rodney Williams, Sally Philips, Simon
I, Grey Read. 26
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31 Summ Remarks: Recognizing Maria Stout-Tate for her work with
now retiring; also recognizing James McCants who is being
Year; about the Madison Square project.
32 the city for many
33 named the Elks Lodge
~g
M. CONSENT AGENDA
1. A Resolution acknowledging Vice Mayor Harris' (Group Seat IV) appointment
of Laurie Kahn, as the representative of Group Seat IV, to serve on the Parks
and Recreation Board for a two-year term ending April 6, 2017. 3/5
(Vice Mayor Harris)
CITY COMMISSION MINUTES
April 7 f 2015
2
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2 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
3 Resolution No. 047-15-14386 acknowledging Vice Mayor Harris' (Group Seat IV) appointment of
4 Laurie Kahn to serve on the Parks and Recreation Board for a two-year term ending April 6,
5 2017, passed by a 5 -0 vote:
6
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner
Commissio
None
2. A Resolution acknowledgin
Greiner to serve on the PI"'1nii
April 6, 2017.
3/5
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10
11 Resolution No. U""-".J-J
12 Greiner to serve on
13 passed by a 5 -0
14
term ending
pointment of Kevin T.
tpriYiii'nding April 6, 2017,
3. to budget; authorizing a transfer of $8,000 from Police
to Police Holiday Overtime account. 3/5
ice)
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18 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
19 Resolution No. 049-15-14388 authorizing a transfer of $8,000 from Police Overtime account, to
20 Police Holiday Overtime account, passed by a 5 -0 vote:
21
Yea:
CITY COMMISSION MINUTES
April 7, 2015
Mayor Stoddard
Vice Mayor Harris
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Nay:
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
4. A Resolution relating to budget; authorizing a transfer of $12,440 from Police
Salaries-Full Time, to Police Salaries-Part Time 3/5
(City Manager-Police)
Moved by Vice Mayor Harris, seconded by M
Resolution No. 050-15-14389 authorizing a tr",n<'~'>r
Police Salaries-Part Time account, passed by a
the motion to approve
Police Salaries-Full Time, to
Yea:
Nay:
5.
Nay:
""!SUlIate and to enter into a
nco to provide professional
resolve the ponding issue at Dante Fascell
3/5
Stoddard, the motion to approve
City Manager to negotiate and to enter into a
to provide professional engineering services to
e at Dante Fascell Park, passed by a 5 -0 vote:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
6. A Resolution authorizing the City Manager to terminate the Interlocal for
American Recovery and Reinvestment Act (ARRA) of 2009 Federal Transit {FTA
CITY COMMISSION MINUTES
April 7, 2015
4
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5307) for the City to Install Bus Shelters.
(City Manager)
3/5
2 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
3 Resolution No. 052-15-14391. authorizing the City Manager to terminate the Interlocal for
4 American Recovery and Reinvestment Act (ARRA) of 2009 Federal Transit (FTA 5307) for the
5 City to Install Bus Shelters, passed by a 5 -0 vote:
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Yea:
Nay:
7.
Mayor Stoddard
Edmond, Liebman). However,
moved to reconsider the vote, passing by
Commissioner Welsh, the motion to
construction hours for the construction
3 -2 vote:
Commissioner Welsh
Commissioner Liebman
Vice Mayor Harris
Commissioner Edmond
8. A Resolution pursuant to Section 7-16{g) ofthe Code of Ordinances, extending
the construction hours for the construction project at 6200 SW 73 Street,
identified as Building Permit #15-254. 3/5
(City Manager-Planning & Zoning)
CITY COMMISSION MINUTES
April 7 I 2015
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This item was pulled from the Agenda.
N. RESOLUTION(S)
9. A Resolution acknowledging Vice Mayor Harris' (Group Seat IV) appointment
of Antoinette Fischer, as the representative of Group Seat IV, to serve on the
I
After removing this item from the tabl
Commissioner Edmond, passing by a 3-2
discussed the item in terms of procedure
possible implications, if any, as the result
remarks.
Harris and seconded by
Liebman), the Commission
further discussed the
James during public
13 Moved by Vice Mayor H
14 Resolution No. 054-15-14393
15 Antoinette Fischer to serve on the
16 passed by a 3 -2 vote:
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Resolution No. UJ.'-.Lor i'
Redevelopment Agency (5
24 5 -0 vote:
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Yea:
CITY COMMISSION MINUTES
April 7, 2015
seconded by Vice Mayor Harris, the motion to approve
Levy Kelly to serve on the South Miami Community
Board for an unexpired term ending May 4,2016, passed by a
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
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3
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5
6
Nay:
Commissioner Edmond
None
11. A Resolution authorizing the City Manager to enter into an agreement with
Catalysis Adaptation Partners, LLC for an initial a sea level rise, storm surge,
and inland riverine flooding study. 3/5
(Mayor Stoddard)
The Commission discussed this item, reco deferral until they could have
more information.
7 Moved by Mayor Stoddard, seconded by
8 Resolution authorizing the City Manager to
9 Partners, LLC for an initial a sea level rise,
10 passed by a 5 -0 vote:
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information rega
before making a
Yea:
this item, expressing concern about the lack of
project, and recommending hearing from Meg Daly
withdrawn from the Agenda.
O. RESOLUTION(S) PUBLIC HEARING(S)
13. A Resolution authorizing the City Manager to enter into a three (3) year
contract with MiamiBasketball.net. Inc. for the management of basketball
services at the Gibson Bethel Community Center. 3/5
CITY COMMISSION MINUTES
Apri.l 7, 2015
7
(City Manager-Parks & Recreation)
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2 At the opening of the public hearing, Eddie Vidal was requested to provide further
3 information about the organization. Parks and Recreation Director, Quentin Pough also
4 provided further information about the scholarships the organization provides.
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6 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
7 Resolution No. 056-15-14395 authorizing the City Manager into a three (3) year
8 contract with MiamiBasketball.net, Inc. for the ma
9 Gibson Bethel Community Center, passed by a 5 -0
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Yea:
Nay:
H
P. ORDINANCE($) SECOND
U
Q.
l~
14.
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18 1, line 33 of the ordinance to substitute the word
19 38 by adding "on pavement or grass"; and, line 44 to fill in
20 .. of $25 and $50 respectively. The above amendments passed
21 by unanimous vote.
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23 Moved by Mayor seconded by Commissioner Edmond, the motion to approve
24 as amended An Ordinance amending Article II, Section 5-7-5-11 of the City of South Miami's
25 Code of Ordinances and to enact Section 5-11 to regulate dogs and to require the removal of
26 dog waste, defining the offense and establishing penalties, passed by a 5 -0 vote:
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Yea:
CITY COMMISSION MINUTES
April 7, 2015
Mayor Stoddard
Vice Mayor Harris
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Nay:
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
15. An Ordinance amending Section 15-93, titled "Noise-creating blowers, power
3
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(Vice Mayor Harris)
Moved by Commissioner Welsh, ,,'r:nnrlf>.
Ordinance amending Section 15-93, titled"
6 combustion engines, re-titling the ordilnarlce.'
7 establishing criteria for measuring noise and
8
Yea:
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I
the motion to table An
12 3, line 104 by striking "more than five (5) feet". The
13 amendment
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15 Moved by seconded by Vice Mayor Harris, the motion to approve as
16 amended An Ordinance Section 15-93, titled "Noise-creating blowers, power fans, or
17 internal combustion, re-titling the ordinance, increasing its scope, defining offenses
18 and establishing penalties, passed by a 5 -0 vote:
19
Yea:
CITY COMMISSION MINUTES
April 7, 2015
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
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1
Nay:
Commissioner Edmond
None
2 a) An Ordinance amending Section 20-4.2 of the City of South Miami's Land
3 Development Code to add, clarify and/or modify criteria for the City's approval of a waiver of
4 plat, and for approval of all plats or re-plats requiring approval by Miami-Dade County and
5 adding definitions for roadways in Section 20-2.3. 3/5
6 (City Attorney)
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is
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Moved by Mayor Stoddard, seconded by Vice
Ordinance amending Section 20-4.2 of the City of
add, clarify and/or modify criteria for the City's
all plats or re-plats requiring approval by
roadways in Section 20-2.3, passed by a S-
Yea:
R.
Attest Approved
s, the motion to approve An
Development Code to
plat, and for approval of
Maria M. Menend
City Clerk
Philip K. Stoddard
Mayor
CITY COMMISSION MINUTES
April 7, 2015
10
To:
Date:
From:
Re:
THE CITY OF PLEASAf'..'T LlVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
April 7, 2015
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering March 22 -April 5, 2015 which are hereby
submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
The City's FY 2014 Comprehensive Annual Financial Report has been issued as of March 25, 2015. Finance
continues working with the auditors for the completion of the CRA and pension audit reports. Moreover,
Finance is working on completing the state required Annual Financial Report and submitting the report via
the state's required site.
Finance has completed the Popular Annual Financial Report (PAFR) and posted the report online. The PAFR
is a report prepared using the information provided in the CAFR and specifically written for non-financial
readers.
The City's Wi-Fi contractor visited the site and installed the last two remaining Wi-Fi antennas. The City has
installed a new Wi-Fi modem which is currently being tested. Assuming the testing period of 3~-days goes
off without an issue, the City will be moving forward with the installation of the new wireless modem
within each machine located within Downtown.
Finance is working with Sungard on installing a new upgrade to the City's ONESolution Finance program.
Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance
continues to monitor the different department's issues and help correct those matters.
Finance continues to update and trouble shoot issues related to the City's website. Finance currently
revised certain items within RequestTracker in an effort to provide better service for residents, businesses,
and visitors.
-2 -City Manager's Report to the Commission for April 7, 2015
Finance is working on closing March 2015, the half-way point for the fiscal year. Finance will be uploading
the Budget to Actual Monthly and check register reports to the City's website once completed.
Management Information Systems:
The City held the IP Re-Design of the City's IP addresses kick off meeting. Preliminary work is being
conducted to integrate the City's IP re-design with the virtualization project. Power requirements continue
to be evaluated to make sure the needed amount of power is available to complete the installation of the
new servers.
Finance, Procurement and Miami-Dade County lTD continue working together to prepare and procure the
City's virtual server environment equipment which will help bring the City's aged IT servers, which are
mostly all out of warranty, up-to date.
Parking:
Parking continues stripping parking spaces throughout the City which will be converted to paid parking.
Parking has installed multiple single meter heads within the industrial area and around the South Miami
Charter School. Moreover, as Parking completes the striping at other certain areas, parking will install
parking meter heads.
Finance and Parking has completed an evaluation of the City's Valet Services and provided a Scope of
Services for Review. Parking has completed gathering information from the existing City Downtown valet
company and provided a detail email for the City Manager's review. Currently Finance and Parking are on
standby until provided further notice.
The City Manager has reviewed and provided comments for the RFP for smart parking second version.
Finance and procurement has addressed the comments and has forwarded the revisions to the City
Manager for final review. The City continues anticipating the item being heard before the City's
Commission in the early part of 2015.
Procurement Division: City Managers Report -4/7/15 Commission Meeting:
i. RFP -Playground Demo & New Installation: This is a "re-bid" solicitation involving four City
parks. All bids were rejected from the previous RFP. The "new" RFP was advertised on
March 20; a Pre-bid meeting is scheduled April 8 at 10 AM. The RFP will close on April 17 at
lOAM.
ii. RFP -Basketball Management Services: The RFP was advertised on February 26 and closed
on March 16. Six (6) proposals were received and reviewed, scored and ranked by a
Selection Committee on March 18. An award recommendation is scheduled for the April
7th Commission Meeting.
iii. RFP -Manor Lane Speed Table Project: The RFP was advertised on March 27. A Pre-bid
meeting is scheduled on April 13 at 10 AM. The RFP will close on April 23 at 10 AM.
iv. ITO -July 4th Fireworks Display: Working with "Special Events" to develop a scope for the
July 4th Fireworks Display at Palmer Park. Upon completion of the scope by Special Events,
the ITO will be advertised.
-3 -City Manager's Report to the Commission for April 7, 2015
v. Draft RFP -Murray Park Field Improvements: Consulted with P & R to complete the draft
RFP. The draft has been forwarded to the City Attorney for review and approval. This
project is funded by a CDBG grant. Once the approved draft has been received from the
City Attorney, and in accordance with the terms of the grant, the RFP will be forwarded to
Miami-Dade County PHCD for final approval prior to advertising.
vi. Draft RFP -Concession Stands at Palmer Park: Consulted with P & R to complete the draft
RFP. The RFP has been approved by the City Attorney, however plans and drawings are
pending. Upon receipt ofthe plans the RFP will be advertised.
vii. Sea Level Rise Engagement Letter: An engagement letter from the consultant has been
approved by the City Attorney. Previously, the City Attorney approved the consultant as a
sole source procurement. The item is scheduled forthe April 7 Commission Meeting.
viii. RFI -Solid Waste: The RFI was approved by the City Attorney and has been sent to the City
Manager for review and approval prior to advertising. The intent of the RFI is to solicit
feedback from the waste services industry to refine the scope of services, if necessary, for a
future solicitation.
ix. Draft -Smart Parking RFP: A draft RFP has been approved by the City Attorney. The scope
has been revised by the City Manager; final approval is pending ..
x. Draft -RFQ Economic Impact Study: The draft RFQ, using the new template, has been
forwarded to the City Attorney for final approval prior to advertising.
xi. Draft -Towing Franchise RFP: The City Attorney is reviewing state legislation, and the
City's and County's towing ordinance's to determine if the City may move forward with the
planned RFP.
xii. Draft RFP -Solar Panel Installation: The City Attorney has approved the draft RFP. The
final version has been sent to the City Manager for review and approval prior to
advertising.
xiii. Tennis Center RFP Scope: Currently Parks and Recreation P & R and Procurement are
revising the scope. When completed, the scope will be inserted into the RFP template and
forwarded to the City Attorney for approval.
xiv. Draft RFP -City Parking Garage Sale: Scope is currently being reviewed by the City
Manager for the sale of the City Parking Garage. When completed, the scope will be
forwarded to the City Attorney for review and approval.
xv. Purchasing Ordinance: Continue working with the City Attorney to complete a draft
Purchasing Ordinance. Once completed, the Purchasing Ordinance will be forwarded to
the City Manager for approval. The final document will be placed on an upcoming
Commission Meeting for approval.
-4 -.City Manager's Report to the Commission for April 7, 2015
Planning and Sustainable Initiatives:
1. The City submitted FDOT's Transportation Alternatives Program (TAP) grant
application to partially implement the SMITP along SW 62nd Avenue from 70th
Street to 85th Street:
• Sharrows along SW 62nd Avenue between 70th Street to 76th Street
• Sidewalks along both sides of 62nd Avenue between 78th Street and 80th
Street
• Neighborhood traffic circle at 62nd Avenue and 85th Street
1. In collaboration with Miami-Dade County, the City of South Miami is hosting a "Learn
How to Compost" event this Saturday (April 11, 2015) at lOAM at the South Miami
City Commission Chambers. South Miami residents can sign up to receive a free
compost bin at the workshop. All others can get a voucher to receive a free compost
bin from Miami-Dade Public Works & Solid Waste department.
11. Presented the SMITP and discussed possible future bike/ped collaborations between
the Village of Pinecrest and the City of South Miami at the Pinecrest Transportation
Advisory Committee.
Code Enforcement Office:
Following are highlights for the Code Enforcement Division for March 16 -March 31, 2015:
I. Bi-weekly statistics:
a. Issued more than 10 Courtesy Civil Infraction Notices.
b. Issued Z Notices of Civil Infraction-(NOCl).
c. Responded to over 11 complaints.
d. Proactive Inspections 24.
e. Re-Inspections 23.
f. Cases Closed Z.
g. Removed 21 Illegal signs from the City.
h. Graffiti Tags I-
i. Reviewed...llL Building permits.
j. Counter walk-ins 45.
II. Fines and Fees collected through the Code Enforcement Division for the month of
March 2015: $31,571.02.
Projects: Preparing for the Magistrate Hearing -04/16/2015
Prepared letters for Dumpster/Container enclosures
-5 -City Manager's Report to the Commission for April 7, 2015
III. Local Business Tax Compliance Office:
In the month of March 16 -March 31, 2015:
a. NEW BTR'S ISSUED
b. NEW LIENS
c. INSPECTIONS
d. RENEWAL FEES COLLECTED
Total amount
(18)
(18)
(72)
e. NEW LICENSES (BTR's) REVIEWED (37)
Other Reports:
• Florida League of Cities Insurance Report -Completed
• Miami Dade County Report -Completed
• Renewal Report 4TH Notices -Completed
• Renewal Licenses printed for 2014 -2015
• Renewal Inspections
• 25 Towing Companies researched/inspected
Total amount collected
$ 4,700.00
$ 1,980.00
• Prepared and delivered Solid Waste Enclosure requirement letters
Special Events Division:
The following are the results for the Special Events Division for March 16 -March 31, 2015:
• Collaborating with Das Renn Treffen on the 1" Annually Porsche Car Show with will be held
on May 3", 2015, on Sunset Drive between US1 and Red Road.
• Preparing for the 2015 Fourth of July event that will be on Saturday, July 4,2015, at Palmer
Park starting at 5:00 p.m.
• Processed nine (9) garage sale permit requests for this time period.
• Reviewed and processed 18 lien search requests for Code Enforcement Department, for
this period oftime.
• Processed/recorded IJien and lLlien releases for this time frame.
• Collaborating with Human Resources Department in placing volunteers in different
departments.
-6 -City Manager's Report to the Commission for April 7,2015
The following are the accomplishments for the Police Department for the time period March 16th, 2015
through April 5th , 2015:
Chief's Office
i. "Staff Own-A-Zone" program yielded 30 citizen and business contacts throughout the City;
ii. A total of 927 calls for service were handled during this period;
iii. Two (2) new Communications Officers were hired and began the communications training
program.
iv. One (1) new Police Officer was hired and began employment on April 6, 2015. The new officer will
be sworn in on April 10th , 2015. This officer. is currently completing their orientation.
v. On April 3, 2015 we finalized details to begin utilizing Police One. Com Academy to implement
online training for officers. This system will allow the Department to implement immediate training
in areas involving current event. This system will allow us to maintain training records and is
Accreditation compliant.
Uniform Patrol Division
i. Total of 13 arrests: 2 felonies, 8 misdemeanors, 3 warrants served.
ii. Of those 13 arrests, 1 was narcotics related.
iii. Traffic details continue in high traffic areas.
Community Patrol
i. Conducted 14 citizen contacts within the CRA area;
Criminal Investigations Division
i. On March 23, there was a change in command in the Criminal Investigations Division. The change
was brought forth in an effort to diversify and cross train command staff. Lt. Jesus Aguiar was
appointed C.I.D. commander.
ii. C.I.D. detectives patrolled both the shopping areas and residential areas to deter residential and
vehicle burglaries.
iii. C.I.D. detectives have placed undercover surveillance cameras in strategic locations where illegal
dumping has occurred. The images captured will be reviewed to provide criminal intelligence on
time patterns and potential identification of subjects.
-7 -City Manager's Report to the Commission for April 7, 2015
iv. C.I.D. detectives were assigned a missing person case where an adult suffering from a mental
illness walked away from his father. After a follow up search, the missing adult was recovered and
returned home safely the following day.
v. C.I.D. has received criminal intelligence of prostitution occurring at a local apartment building.
After a knock and talk interview, the information was validated. Contact has been established with
the management company to begin the eviction process. An undercover surveillance operation is
being drafted to begin enforcement initiatives.
Services Division
Fleet Management, Records Management, Quarter Master, Property & Evidence Management;
I. Revised filing system to categorize and efficiently store property and evidence in the Property
Room is currently being implemented;
II. There have been 2,087 items entered into the Evidence and Property module, since the transition
to electronic record keeping;
III. Narcotic cases including paraphernalia from 2012 and previous are being sanctioned for disposal.
532 items have been designated for destruction;
IV. Narcotics/paraphernalia disposal scheduled for destruction on 04-08-15;
V. John Webster scheduled for police equipment inventory at motor pool on 04-09-15;
VI. Gun disposal list is being generated;
VII. Traffic vests issued to the Patrol Unit.
Professional Standards Division and Training
i. Processing several applicants for police officer positions
ii. Initiated the annual CFA training and firearms qualification during this period.
-8 -City Manager's Report to the Commission for April 7, 2015
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Sunset Drive Roadway Improvements Ph. V: Project is ongoing. Contractor resodded swale areas. Milling
and resurfacing is complete. Thermoplastic paint is complete. Curb and Gutter paint in Coral Gables Beige is
scheduled for the week of April 13.
Twin Lakes Drainage Improvements Design: Survey is complete. Utility coordination letters were sent.
Geotechnical exploration results for percolation rates were received. MDWASD is coordinating with the
project the opportunity for water main betterments within the project area. Consultant will be submitting
60% plans the week of April 13, 2015.
Dog Park: Project is complete.
Citywide Sidewalk Repair: Project is complete.
Downtown Wi-Fi: Project is Complete
Police Fueling Facility Improvement: Construction is ongoing. Foundation for the canopy is complete. The
installation of the electrical conduits and storm sewer pipe is complete. Manufacturer started the
fabrication of the canopy last week. Is going to take approximately 5 weeks to be manufactured and
installed.
Street Lights (Cobra Heads) on 67th Street: Pending further instructions.
Sunset Drive Striping: In the process of coordinating with contractor and Purchasing.
Median Landscaping along US1: Project being coordinated with FDOT. Pending further instructions.
Pinecrest Villas Traffic Calming Design: Consultant submitted 90% of the design plans for review. A new
alternative was requested in lieu of the traffic circle. There is no concurrency for the traffic circle.
Twin Lakes & Bird Estates Traffic Calming Design: Consultant submitted 90% of the design plans for
review.
Mango Terrace: Resident survey information was tabulated and provided to the County in conjunction with
the General Interlocal Agreement. The design· plans for both projects are being reviewed by MDC. Surveys
will be redistributed to obtain the required concurrency for each speed table.
Manor Lane Traffic Calming: Project is being advertised for RFP.
Street Name Signs: Signs were approved by the County. Contractor will begin sign fabrication.
Street Paver Repairs: SW 67 th Ave/SW 64th Street, SW 58th Ct!SW 73" Street, and Sunset Drive at City Hall.
SW 67 th Ave. and SW 58 th Court are completed. Sunset Drive is schedule for the week of April 6, 2015.
-9 -City Manager's Report to the Commission for April 7, 2015
Public Works Attachment A
i. Replaced 6 damaged residential garbage containers as requested by residents.
ii. Filled 27 trash holes throughout the City as needed.
iii. Filled 2 pot holes in City streets.
iv. Adjusted 16 leaning signs as needed throughout the City.
v. Installed pole banner from Sunset Drive and 62 Avenue to USl.
vi. Performed drain inspections as needed throughout the City.
vii. Trimmed 3 trees as requested.
viii. Removed 9 shopping carts throughout the City.
ix. Repaired damaged drain cover on 62 Avenue and Sunset Drive with asphalt lining.
x. Installed 4 frames in the Police Department as requested.
xi. Replaced exterior lights in the front entrance to the Police Department.
xii. Repaired emergency exit lights in City Hall as required by Miami-Dade Fire Rescue Inspector.
xiii. Repaired water valve to stop leakage in the Dog Park as requested by Project Manager.
xiv. Repaired water valve in the women's bathroom in the Sylva Martin Building as requested.
xv. Replaced lights in the Sylva Martin Building as requested by Code Enforcement.
xvi. Pressure cleaned exterior stair well, primed & painted in the Motor Pool area.
xvii. Painted bottom of garage door for Bay 4 in the Motor Pool area as requested by the Public Works
Director.
xviii. Installed exterior light in the ice machine area at Public Works as requested by Public Works
Director.
xix. Installed replacement LED lights in the Director's office at Public Works.
xx. Repaired GFI outlets for electric car charging station at City Hall as requested by the Chief Financial
Officer.
xxi. Repaired electrical outlet on 5857 Sunset Drive as requested.
xxii. Repaired door handle to Art Room at the Community Center as requested by Parks.
xxiii. Repaired side exit door to Gymnasium in the Community Center as requested by Parks.
xxiv. Cleaned A/C water panels in the Human Resources Department and installed PVC pipes water
escape.
xxv. Replaced a 3 phase 50AMP A/C breaker in the Communications area in the Police Department as
required.
xxvi. Re-keyed County Commissioners office at City Hall as requested by the Public Works Director.
Parks and Recreation Dept: Administration
Credit/Debit Processing Services
• Staff is finalizing agreement paperwork and working to implement credit card processing
services by May 2015;
• By June 2015, the dept. plans to accept money orders, cashier's checks and debit/credit
cards only.
Personnel
• Danny Torenzo has voluntarily resigned as Maintenance Worker I.
• Staff is currently recruiting 2 Maintenance Worker 1 positions, 1 Recreation Program
Supervisor and 2 Recreation Aides.
-10 -City Manager's Report to the Commission for April 7, 2015
Palmer Park & Dante Fascell Park Restroom Renovation
• Restroom renovation is 90% complete;
• Restroom partitions were delivered and installed at Palmer Park on Friday, 3/27; Partitions
schedule for delivery and installation at Dante Park Monday, 4/6;
• Anticipated construction completion date is by mid-April.
New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park
• The city re-solicited for proposals on Friday, 3/20;
• A non-mandatory pre-bid is scheduled Wednesday, 4/8;
• Proposals are due Friday, 4/17.
New 1" Level Tile Floor at the Gibson Bethel Community Center
• Construction schedule to commence mid April 2015.
Parks Master Plan
• Miller Legg submitted an intended project timeline on Tuesday, 3/24;
• Miller Legg staff visited all parks on Wednesday, 4/1 to conduct a resource investigation.
• The consultant is currently meeting with commissioners individually to determine the goals
to be achieved in the parks and recreation planning process, as well as specific tangible
products or outcomes to be produced.
Environmental Site Assessment (ESA)
• Stanley Consultants, Inc. to sent a proposed scope and fee in the amount of $65,963 for
performing Phase 1 ESA for contaminated groundwater and soil;
• The question is whether to find monies to fund this project now or to fund it in FY-16.
Dante Fascell Park Drainage Improvements
• Milian, Swain & Associates sent a proposal in the amount of $17,391 to perform
professional engineering services to improve and resolve the ponding caused by the run-off
from the existing tennis courts.
• The proposed improvements will require surveying, drainage testing, design, grading,
drainage, permitting, and construction administrative phase services.
• Proposal schedule to go before city commission for approval on Tuesday, 4/7.
Palmer Park Concession Stand Remodeling/Renovation
• R.E. Chisholm Architects is currently preparing the architectural and engineering drawings
for general contractor bidding. Anticipated completion date is Wednesday, April 22 od
•
-11 -City Manager's Report to the Commission for April 7, 2015
RECREATION
Aquatics
• Murray Park Aquatic Center opened Saturday, March 21"; $141 revenue collected during
opening weekend (8 adults, 116 youth and 1 senior citizen).
• As of Thursday, 4/2, 328 people have visited the pool.
• Swim lessons and water aerobics classes begin April 2015.
RFP for Basketball Management Services
• A recommendation for MiamiBasketball.net Inc is going before City Commission on
Tuesday, April?,h This is a 3 year term from April 2015 to December 2017.
In-house Tennis Operations
• A proposed pay plan addition for the two tennis positions was sent to the City Attorney on
March 30, 2015.
Football & Cheerleading
• Mass registration on March 21" brought in $630 in revenue.
• Currently 22 youth registered for football and 3 for cheerleading.
• Volunteer recruitment is currently in progress.
Spring Camp (Eco-adventure theme) March 23'd -27'h
• 43 youth participants registered for camp, a 23% increase from 2014.
• $1,670 revenue collected.
• Campers visited the Miccosukee Museum, conducted pottery at Color Me Mine and
ceramics with students from UM's art department, swam at Murray Park Aquatic Center
and hiked at Bill Sadowski Park.
Senior Happenings
• Florida Telecommunications Relay, Inc. (FTRI) distributed specialized telecommunications
equipment to deaf, hard of hearing, deaf/blind and speech impaired. 14
telecommunication devices were given to South Miami seniors.
• On March 25 th the Florida Department of health visited the Senior Center to perform Blood
Pressure screenings.
2015 Summer Camp
• Registration begins Monday, April 13 th at 9:00 a.m.
• Resident $30/weekly and Non-Resident $125/weekly. Lunch & snacks included.
• Camp runs June 8th
-August 21", Monday through Friday from 8 AM -6 PM.