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7
THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission From: Steven J. Alexander, City Manager Agenda Item No.: 7 Date: April 21, 2015 Subject: A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation, a non-for-profit organization to hold its 27th Annual Twilight 5K Walk/Run event on Sunday, May 31, 2015, in South Miami's downtown area including surrounding streets, and waive the cost of the parking meters. Background: Team FootWorks Educational and Fitness Corporation is a non'for-profit organization, which submitted a Special Event Application to request permission to hold its 27th Twilight 5K Walk/Run, on Sunday, Mary 31, 20 IS, in South Miami's downtown area and surrounding streets. Expense: Account: Attachments: For the past 26 years, Team FootWorks Educational and Fitness Corporation has held their Twilight 5K Walk/Run in the City of South Miami, providing a health initiative, along with the ability for avid and beginning runners to participate in this special event. Team FootWorks has obtained the necessary petition signed by the appropriate local businesses. Each year Team FootWorks Educational and Fitness Corporation awards a charitable designation to receive a donation. This year the South Miami Police Explorers will be awarded. The applicant paid $500 for the deposit, $100 for administrative fee and $60 for an application fee; totaling $660. In addition, the applicant will pay the following fees: Police: $2,050 Public Works: 554.48 Street closure & MOT: $463.75 (1055 linear feet X .25 = $263.75 + $200 MOT) Parking Meters: $1,450 ( 58 meters X $25.00 per day) The applicant is requesting a waiver for parking fees in the amount of $1,450. Upon approval of the waived parking fee, the final amount for services rendered to the City is $3.068.23. Through Resolution # I 04-14-14198. signed on May 20, 2014. the City Commission waived the parking fee for last year's event. $4,518.23 or $3,068.23 (if waiver is approved) Not Applicable Proposed Resolution 1 RESOLUTION NO. _____ _ 2 3 A Resolution authorizing the City Manager to permit Team FootWorks 4 Educational and Fitness Corporation, a non-for-profit organization, to hold 5 its 27th Annual Twilight 5K WalkJRun event, on Sunday, May 31, 2015, in 6 South Miami's downtown area including surrounding streets, and request 7 waiving the cost of the parking meters. 8 9 WHEREAS, Team FootWorks Educational and Fitness Corporation, has submitted a 10 Special Event Application; and, 11 12 WHEREAS, for the past 26 years Team FootWorks has held the Twilight 5K Walk/Run 13 in the City of South Miami, sponsored through various local businesses; and, 14 15 WHEREAS, the applicant has requested permission to hold its event on Sunday, May 16 31,2015; and, 17 18 WHEREAS, the applicant has obtained the necessary petition signed by the appropriate 19 local businesses and residents; and, 20 21 WHEREAS, the applicant has paid $500 for the deposit, $100 for an administrative fee 22 and $60 for the application fee; and, 23 24 WHEREAS, on May 22, 2014, through Resolution #104-14-14198, the City 25 Commission approved Team Footworks to hold their event and waived the parking fee; and, 26 27 WHEREAS, the applicant is seeking a waiver for parking fees as previously approved 28 by the City Commission last year in the amount of $1,450 (58 meters X $25.00 per day); and, 29 30 WHEREAS, if the City Commission approves the waiver, then the applicant would pay 31 the City for Police ($2,050), Public Works ($554.48), and Street Closure ($463.75),which 32 includes (1055 linear feet X .25 = $263.75 + $200.00 MOT), totaling $3,068.23; and, 33 34 WHEREAS, if the approval for the waiver is not granted, then the applicant will pay 35 the City $4,518.23. 36 37 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 38 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 39 40 Section 1. The Mayor and City Commission authorize the City Manager to permit 41 Team FootWorks Educational and Fitness Corporation, a non-for-profit organization, to hold 42 its 27 th Annual Twilight 5K Walk/Run event, on Sunday, May 31, 2015, in South Miami's 43 downtown area including surrounding streets and they the request for a waiver of 44 $1,450 (58 meters X $25 per day) in parking fees. 45 46 Section 2. Payment for this special event will be provided by the applicant prior to the 47 event; unless directed differently by the City Commission. 48 Page 1 of 2 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote. of the City Commission. PASSED AND ADOPTED this __ day of ____ -', 2015. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY Page 2 of2 MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Liebman: Commissioner Welsh: Commissioner Edmond: PARKING DIVISION FEE SCHEDULE Description Hourly Meter Parking Rate Library, 2-hour limit, hourly Meter Rental Fee Daily Valet Parking Daily Parking permits per Month (Plus Sales Tax) Residential Parking Decal Annually (maximum of 2) Residential Paking Visitor Annually (Maximum of I) Page 1 of 1 Fee $1.50 $1.00 $25.00 $25.00 $65.00 $20.00 $40.00 SPECIAL EVENT FEES SCHEDULE Description POLICE PERSONNEL (hourly rate) Officer, 3 hour minimum Officer -holiday Supervisor, 3 or more officers assigned Supervisor -holiday POLICE EQUIPMENT Vehicle Fee I hour (if required), special event purpose Radio Fee, per officer per day PUBLIC WORKS HOURLY RATE Non-supervisor Supervisor Fee $40 $80 $50 $100 $15 $3 $40 $45 PUBLIC WORKS & UTILITIES FEE SCHEDULE Description TEMPORARY FULL ROAD AND SIDEWALK CLOSURE No single lane roadway closure permitted. Excludes city events and events funded by the city. Per linear. Ft.of road, rounded to the next higher whole number in ft.,per day TEMPORARY SIDEWALK CLOSURE Permit requires French Barricades along curb or EOP. For special event Shr. max., incl. set up time. Excludes city events and events funded by the CitY. Each 25 square feet or fraction Maximum permit fee MAINTENANCE OF TRAFFIC (MOT) Intrusion into andlor using one-way lane Roadways with two-way traffic Detour, per direction Sidewalk intrusion, each Landscaping contractor, special permit per year PUBLIC WORKS HOURLY RATE (SPECIAL EVENTS) Non-supervisor Supervisor Public Works Fees & Materials Barricades (up to 100) per day Barricades (10 I or more) each per day Missing Barricades Fee (each) CUSTOM GIS MAP ANDIOR DATA MDC Hourly Rate -$5 Admin Fee TRASH COLLECTION Up to 1/2 truck load (12.5 cubic yards), once per week Over 1/2 truck load (12.5 cubic yards) or any part thereof Appliances, each Fee $0.25 $75 $10,000 $100 $200 $100 $100 $100 $40 $45 $125 $S5 $1 $50 $95 no charge $156 $50 5724 Sunset Dr. South Miami, FL 33143 To: Steve Alexander City Manager City of South Miami Mr. Alexander, 305-666-RACE www.teamfootworks.org 2/26/2015 This letter is to accompany our special event application for the Twilight 5k Run Walk. The Twilight 5k is a healthy and wholesome family event based on exercise, fun, and music. This will be the eighth year my grandchildren along with many of their friends and extended families have participated. The attached route map and venue layout should provide a fair overview ofthe event. Supported by the Baptist South Miami Hospital and Town Kitchen and Bar, the runlwalk will take place on Sunday evening, May 3l't, 2015. As we have in the past, the Twilight 5k will designate the South Miami Police Explorers as the charitable beneficiary for the run. If you have any questions please do not hesitate to call. Sincerely, ~CUutt .+/U 5<-.. ~' Laurie Huseby Race Director t\P:~ 0 B 20 i5 TeamFootworks is a 501(c)(3) not-for-profit corporation committed to fitness education through the production of events and educational material. Throughout the year, we offer training programs and events to promote fitness. FEIN: 65-0455073 SUMMARY OF EVENT This section of the PElrmit application is intended to provide the Special Events ,PermiLCommittee with an overview of your event Information you provide in this section is public information and may be used in'developing th'e City of South Miami's Calendar of SpeciiOll Events. Application must be submitted no less than twenty-one (21) days prior to the effective date of thee vent with all reqUired documents. " , TYPE OF ~VENT::d Filnjing '0 Charity 0 Festivals, ' 0 celebt~ti~n . Other: klJ.A) / LoAL.k DPromotion NAME OF EVENT: "T lJ.:) I L.) &1-+ T -5K LOCATIONOFEVENT:5W /3 -ST ,~' S,W '., .' ',--;' 'JPleaseiiote: wrilecprfipleliffniJiling addri!ss, as weilaslame of any .... liJiWihgs't!iiiiJ6f'/iillJis if applicable) Is this an annual event? DNo [:zJ Yes if yes, this is the,,)'7 ann~~1 event, previous date 0 L ~E d () [tf ·-·r '," .. ,::;,',' . _,", _ ", ~.. ._ ' ..... ',,' ; "''-,'" __ Name: 3ol·(r{ :':6p';;r, l-Nsebi .. ,i Title: 5~ccte+2)f' l' '. , " , ' '" ... ' ;PIT 7 : 1-16 .. .' APPLICATION CHECKLIST This list is to ensure that all necessary documents are included and that all required procedures were followed. The Special Event Committee will check your application against this simpler checklist use this checklist to ensure all information was submitted as required. o APPLICATION:, o FEE: OSIGNAT~RE: GCITY MANAGER'S , LETTER: '.:.1 ; ;'.' ,:.1 , , ••.• ·,OOTHE;R PERlVllt: Completed Special Events Permit Application, with required attachments, at least:21 days prior to the proposed event A $60 Application Payment must accompany your application upon submission in cash, check or money order. Application must be signed and notarized upon submission. ' , Briefly. discuss your Organization/Business, the . pul'pose'ofyour event, th.e benefits, if any, thattne ' eventwiIl have on the City and any additi()naI " .,i.Pfgr!"n~t1on9~eQJed pertilJent..t9 thi? ~pplici:!fipn. . . '. . . " .-"'" ..... , ',' , . Gompl~te any:..aPl:~!icable permit applicatipndee.med necessary for your event, such as: ' ,.' . • '. . :' <. .', •. 1 ," .' " " ,. '(Checkallthatappfif's) .\",' ,; ",.:.,r:":l;\'P,J"i.tilio'Ri9I:>t~0f~W~'·'· ,,' .. ,VI Eo\ej3annet '" ,'" ", ,',.,' ''-t)'·''· '~;'~"'l~: \~~-:~·~:;.~'(~t:::".,:~~,!"~~.!,~:,,.c:':i6.-,¥.' . ,;I '_';;·l'~tit~}~~'3:'l.,:'r$.",'..~,·n:>~~'i';· .-~"-: .'~. '\.:' ·t,,~!.~,~.J~ • 1; ' •••• : .• ~ '" , ",J'..,\'., " ... ~.::< ~ .... !~: ..... : .,..:n.~., .~! . ".~.i.;_, .. ,~ ... , ". ~;. ';' ~.#eAt ~~~'''' ...... : .. ::'Y~i' -.!:~:. ::' ' .. , "'~.' . G INSURANCE: o ,Off-puty Polic~ Officer 0 8anner(s) Overstreet D Parking Meter Rental , . o Clean-Up Deposit Prior to the.event, the event producer is required to submit a Certificate of Insurance naming the event and also shall name City of South Miamjas an "",:, "",,~;"',; .' .;, " ~?:9,,<;Iitj9~,a!ins~,,~~P.'1,QJI1~§H1J0l-!nt,of,~'1,99q,900 ... , . "<""\'i"! .. ~'..'"" .... ~::.,, ". ~ .',':' :. ,;" f:ft( ... .{;,~.;'t.:~~ ,,:'1~ :.'., ,.; 4~* ." \".:~&.~ ~;~{"~.:;"::f..'-:' ":,..r~~~ .~~:J.).;,.;':>:, 1)(')'\ '\ V'lt<'~;.~.t'~"k t:; ":.-' ,:,,~,~,.:h ~ .~. 0'5111: .. ',: " ,,\', )r~ife'p'l8'n fn'0~t be·su.bn1~fkd'WitfiyoJr'~p·~fi&ti6h"" , PLAN/SKETCH: which shows mtersectlng street(s), location of all on- site buildings, parking areas, routes, barricades, etc. o COPY: It is strongly recommended that you make a copy of your application for your own record. VII c' , )-\ e.-\ e~ ~ 0 0106 \ ?;1~ "'-1...\---0 0 30S~36 i .1:- APPLICANT/SPONSOR INFORMATION The applicant for the Special Event Permit must be the authorized representative of the orgimizatiOil/business conducting the special event This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the .Special Event permit on behalf of the organization/business. NAME OF ORGANIZATION: -,I-",~"--'-'-.rn~~""·,,,-T<-l(b=· =' '=~=' =-,.. __ ~ ________ _ ADDRESS OF ORGANIzATION: <;;;{)~4 ~'i:-T J)nUL , . <;30lLtl-i MIA--VVv1 I f=L, 32,) l/-.=:. OFFICE TELEPHONE:005-toCtJ {p -~~dl ~ FAX: 3CJS=.lcloi-'1'--; 00 PRESIDENT: L.Al.A.R.1 ~ 8. t--+usffiy' ADORESS:-5'7~4~6cT,-WR.1Ve . SECRETARY: '5o\D~f\X'~J ,~. ·03It.J.3 . , PRES:-PHONE: . 3'&;--rol.iro :"1~;;i3 SEC. PH6NE: '. ',3'6 ~.~. Cti(dl'ir;,'7~;J3 . . . EMAIi.;/.ALi.R.· I;@TEA/'oR5bl';CUOi2Ks. oR.6- EJI4A.I,~:JP @.1eemWWorK"5, 0 '1 o ApplicantfOrganizationownslhe·eventlocatioli • " ..... , ' o Igive .. per,tnission for the i\.pplic(lntlOrganiz,atI9.9 t()!1s~irny pr.opetiYo! .' .-f r , .. , ..... " .. Confments:' ',' ____ ~~ __________ ~ ____ ~~,~.,~~~·~·4'~ ______________ __ < , ".i.I'_ Property Owner's Name: ________ -'--"'--__ -'-'-.,.. Phqne: ..... ~--'-~_-..,...,--:-____ _ Property Owner's Address: Property Owner's Signature: _____________ __ Date: ----------~. Notary Signature: 2-16 EVENT FEE QUESTIONNAJRE POLICE DEPARTMENT YES NO lJti,. ..I;:J . Will Y9,yr,ever)t. ,op,$trYQtJpe. IlpntlcilflQ,W Qftr(:lffi<?f. ,< "'-,, _ .. ~ "",-'-:~"''>\A .. : ,,,,,~,,?,,;:_,,,! .. ,,,, 'l!J, ;'+',;::,":._;lI,,,,,:,.;>,,-.. ,:,,t.,. '.". ':-,;-:, ·,,;-,,f':.t,,·,.-<'i'-' "-,,;.,_, . ., .... _ ,"" 2, G' "'0 . Do you expeCt the total attendance for your eventtobe over 150 people at anyone given time? 3. 0 0 Will you be requesting the use of Extra-Duty PoHce Officers? .If yes, how many1BtL (Please note: if you answerea NO: to this question off-duty officers can stilLbe assigned to your event at a cost to you if deemed necessary) If NO, please describe \(lilly the event will not have a significant impact q[/ the surrounding pubHc streets and/or property area. ,;: Off-Dilty Officer Applicant pg. 11 /See Special Event Fee Schedule for cost detail PUBLIC WORKS .YES. NO ,", . .. -"",' \ " . '~l, ,.. . ., -. i. l .. 4. Ga o vyill your event inte;g\1~e with any pubHc right-of-way, such as rq~cf~, " .... sIdewalks, alley, gtc.? •.. '. " . ," .' 6. B Will your event requir.ethe~se,ofbimiCad~s? If yes: h~wl1iany", fCO,.;)Nh~qype ' .'. .,' "J., ,. '.' '."'. .' . (PI~ase 'note:' all [jubic'ri{jhtJof"way clo$ures must I\ave·a'pprriv~d'barricades) o 7. EJ o Would. you Hke the City to Qrovide you with barricades for you~ve,l1t, a~a cost? If yes: how many 100 . .... 8. 0 [8 WiU you be applying for a Pole Banner? Ple.a.se describe your plans for the cleanup and removal of recyclable goods, waste and garbage during and after your event. . , We, h&JE. 'C:>thX"k"S1 UE-fi-=pi->nU\.cC l0 J~' oJw.,l-'\~ ", ... ········""~"···-.. "'~· .. ~9~5"~~~~~'~~m~3":··.-:-·:"' And dC.~S --bdltArl0#-0-s OAAcl rt.c\.fo)eO{)f'\'-hLh&YS Public Right-Or-Way Applicant pg, 12IPoie Banner Applicant pg. 15 See Special Event Fee Schedule for cost detail PLANNING AND ZONING " j, YES NO 9. 0' 0 Are you confident that your event is in the City of South Miami limits? (Please note: that it is the sole responsibility of the applicant to ascertain the location is within the city's limit. You may call the Planning & Zoning department at (305) 663·6326 if you have anyquestion(s);) 10. 0 0 Will you be hanging any banners over public streets? If yes, please complete the. Hanging Banner Application. (Please note: that all requests for banner over public streets must be reviewed and approved by the City Commission, which meets only twice a month,) 11. 0 0 Have you notified the event location neighbors about your event? Hanging Banner over Street Applicant pg. 14 ISee Special Event Fee Schedule for cost detail PARKING DIVISION YES NO 12. 13. 14. EJ o o o 0" Will you be renting any City parking meter~? If yes, how many .57 (Please note: that if you are closing or interfering with any right·of·way that includes parking meters you are required to pay the meter fee as well.) Do you have enough on-site parking to accommodate your event? Will your event involve the use of a shuttle and/or alternate parking sites? Parking Meter Rental Applicant pg.13 ISee Special Event Fee Schedule for cost detail CODE ENFORCEMENT YES NO 15. @ 0 16. 0 lIT' 17. 0 0 Will you be having any music and/or loud sounds during your event? Will your event be starting before 8 a.m.? Will your event end after 11 p.m. on a weekday and/or 12 a.m, weekend? PARKS AND RECREATION YES NO 18. o 19. 0 ~ Will this event take place in any of the South Miami City parks? (Please note: A rental fee will be applicable if a City Park is being utilized .• Reservations are made through the Parks & Recreation Department (305) 668· 7232). El Will this event require the use of any Parks equipment or staff? 4-16 ,. SITE PLAN/SKETCH A map of the event site is required imd'sh6uld indicate event layout with.proposed attractions, recommended street Closures, parade or rui1Iwalk routes, ,etc. PleiisedJ,"a\\f you map on th,e"space provided below, or attach your map to the application upon submittal. The following must be identified··and labeled: .", " 1. Event Site (label streets; building; etc.) 3. Canopies; tents, stages 5 . .I'encingiBarricadeslC-x'-X 7. First aid facilities + 2. Routes (races, parades, etc.)??-7 4. Re$trooni facilities R6;Offduo/ polic~orocers P 8. Parking Area P A '.' ".';-'. , . . , ..... " \:1 :"h/;"'.: _"p'-' .. "" '~''''''':.' '-""" . -'I . " .;_ ', . . 'r •. ""--, . ,.; .. ' I ,T. -,., " ,.. ""." 'I -: . . ' ~, 5-16 ! SUNSET DRIVE. --4 REGISTRATION FIRST NAT BANK , DISPLAY . . , ---..1 I o ~[ SW73ST DISPLAY I I? 2 ? ? REFRESHMENTS s.S" S: ,. PARKING I~I :l . . ..: " FINISRI . -... -' -c--'-___ ...1 I r: ",-__ ' SW74 ST --.. _._----_._-- I \ 'I \ TW~li9ht Sk. Miami, FL. ~ I ~ ~ S-RedRd; o~ t:: ... ~ " .-JJI-. o ._. r-. u.;:: 4-. ..,;:: .sw 57th. Ct, IJ) ------z D'~ 3MI i ~ IWL I ~ ~~C ~D'Di ::] lr~ !.~ L _______ ~~~~----~.C)~==================~( SW 59th. Ave. . CO '~j I . ~ \ r--(f) I . I IStart Detail. ~~ , ~. .. ~ SW 58th.~ve. , I....:· (f) Finish Is 13 F\ 3 Inches soulh of light post al drtve Ihru e'ntrance (0 Flrs( . NaUonal Sank of ~oulii Miami on 57 Court; sw 62ndAve. Ave. .-. . E j I."._~ ,_1"'- 1 mila Is on 87 St just before 60th Ave ' 2 niil~ Is on 84 51 just past 62 Ct. 3 ~lIe Is on 74 Ter just, past turn off of 58 St .. :1[ . , .. JH~ ~ I.~~ ·'~~';hJAve. nd Ave. USATF Cart. # F~10055EBM effeclive 6/0312010 10 1213112020 . SW.65th Ava. S~art Is B1 ft. 11 Inches north or Sa~ita;.y sewer at middle of;the s~reet at SW 74 Ter and 58 th Ille. .c'. ..... ..q r- ~ ~Ct ",. i~, Course measured by Don Matu5zalc and David Raybon. 786-525-3·540, donaldmatuszak@comcast.net '\ 7' NOTIFICATION I PETITION Event Name: Mibjht5J<., Event Date: S /31 /; S We, the undersigned businesses and/or residents, have been notified of street closures assoCiated with the event noted about on said. date, and hereby agree or disagree to the closure(s). We are also aware that this response may riot effect this appiication being ap,proved or disapproved. ,rDiSl~pprOl,ed 0 ... . ....... ',_ . .. 'j,p. ;}fs.·.~<f? r?( .. ' ".'--J _, . ';,-• ,r .. Disapproved . • -rr. "fP"'J .;6.:, i.·: . -" -' 7 .}iY •• ~. .'. .... -, -. . -~ .. ~. J' ,,", . i"',,-~ \;" .. -~ '~:' .' .' 7j~/ v' , r Disapproved Disapproved 6-16 NOTIFICATION I PETITION Event Name: Miljhf 5/<:. We, the undersigned businesses and/or residents, have been notified of street closures assoCiated with the event noted about on said.date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. . '. \ ~; "3OS <P(o'2 2ZZ1.. . ~pproved~sapproved 0 '. Approvea P Oi~approved 0 L . :,}--;':; A~pr~J~~:DI~is~pproved 0 .. _ . __ ~_ .. ::~~~ ;~"lY; . .':'!:f' : . .\'. i.':", '~' .. I:) .. ,~ . :\(~;~'i-;..: ~~~~'.~; :~,~i~l~ .,~\~~;~)~:7 ;:~: -.' ~: .. -.;:. , .. ;.~.; .;\~~ .. L:--":~~·;~ : .. ~::;~~:~~~;~~:~ ,;~-~:i~~~~~::7 : If-W;~:{) :<;r.l~! '1\~ ',--" " ,~ . ,". '," .. ' Apph;~~&'ILJbisapproved 0 .. Approved o Disapproved 0 " . . ; .c .•.. _' ," . _. i..' ".'. ..... ..• . ... ~ ,"i --Y·C'" • . y:; -, ~.~ . , : ." -. : I· , :t, : ~.\>"::':~ -" ': ':~'._~~"':~,: ;:'.:;;" ,\:.~f:::':::": i o o'!: c •. Approv~d []l::tJisapproved 0 I ',: .. '. ',"' .\"',.. '" ~ _.'\ . • ',': ' > ;/ .:",. -... ~. ,:,,:(:.,1' :-.1<.:: , , ':; . . ~-. '::". '" ' ... ' ,. . APprovedtJpi~approved 0 ' .. "" .':" , r . ,. '.-'. . .-~'J~' 'I I-~ • Al)p~cived[J ()i~~pproved 0 Approved D ciisapproved 0 6-16 INDEMNIFICATION AGREEMENT THIS AGREEMENT (,'Agreement")' is entered into by andbetweenlcArYl ~TIAA2J:::s ("Applicant"), and the City of South Miami ("City") on the date on Vvhichthe last of the Parties executes this Agreement. RECITALS WIJ:pREAS, the Applicanth1!$ submitted a Special Event Permit Application to the City for (event title) [WU&H-T' 5kRluJ/W.fttf...· , at S·W' J3 3). zt "'S.L0;.5'l'ey-(location)on f ' ' - (date(s» 31 {Y)A-'j QO IS: . ("Special Event"); and WHEREAS, pursuant to of the City's,Code and the City's Special Event Regulations, thll Applicant must execute an indemnification and hold harmless agreeni.ent protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth her()in, and other good cons,ideration.t4e recei!!t and sufficiency'ofwhich is hereby ackflowledged, the Parties hereby <lgree liS fQJlows: , ." '}.':':*~~~9~~;¢~~fnf~.!ili~fucic~n!~;.;" t" ':" ';, .. ,;::, ,; .' ::,~,<;:.. " ' 2. Applic!'iltagrees to indemnify, defend and !lold the, City, its officers, affiliates, employees, successors andru.sigp., harmleSs from and' against any and all such' Claims, suits, actions, dam<tges, or causes of action ariSing as a result of , the Special Event, or of the coudition of the site on which the Special Event is held including any persortal injury or loss oflife, or damage to or leiss of property, andfroin and against any costs, attorney's fees, expenses or liabilities """ '"m~~¢iii iindahQ\!tthe;pef.<lnS~:(jb~\;nient{'faIiyclaimsand the mvestigation thereof: . , ',',' ""',," , ~:'j~ ,':. ?~·,~~~~.{r~~~~:~~'iiE~~~~ .. i~it'~~:~~:~~t~t:~lf~~!,~,. ~,'\;' .. ~~.! ~~t :;. '.~;:~; -.\>:~;.':\. :-_\::; ... ~~~~ ... ;::~:~:,;,-. l:::1t<~·:'~:~. ~ !~'i.:~,<_,\:,{~:<: ,i "/': ~".-: ' l;->~., ",1 .- 4. No Str~etShall be closed without authorization. from the City of South Miami Public Works Department and Police Department~ , .' 5. maintilil,edin IlcclJrdanc,e with Florida Department of T~poitation (FDOl), Miarni-DlideCouut}. r[~~ii~l~,~ .. ,~, f~rm~~~~l~~~;;~;~:~i'~'~\"V'it .. " .. ""P~IP~tm~nt::~:{~~;!~:,; Ifall' not performed wi~;30 days of work completion, the City of South ,':,< ,.'. 7. Miami I'!!~!\c W9rks Depirrtn).ent may restore the event area and charge the applicant for the cost ofresioration pIns a !llinimEID of 15o/~ f~t administrative fee and any additional incidental fees. . I O.Any :damage toprlvate propertY shali berestoied to its odgirial condition or better and as accepted ~y, the, o~~r., '. '~,;:~~,~~.,~~~;~~~~'~, to be executed and .sealed by its dllly authorized Subscribed and sworn before me, this '31 -Fdayof ~h ;u7/.J.a APPLlCJ?,NT'S TITLE .3 t of (, 57 OATE: DATE: Notary Publicin and fO~~!l6~~~-~~"1 Co nty, State of Notary Public S",te 01 Florida My 9ommislion FF 191725 8-16 ':' " ~: :'t' . DEPARTMENTAL.APPROVAL·SHEET REVIEW BY CITY OF SOUTH MIAMI DEPARTMENTS: Each department will prov,ide ,estimate of number of personnel required from their department to provide appropriate se.rvic~s for t~is event. along with an estimate of cost to applicant. OFFICE USE·ONLY: Major of Operations Authorization Signalure: _______________ -'-__ _ Chief of Police Date:_--'-. ___ ~_'__,"'__-'-Amount:.:!$'-~ ___ ~ Authorization ." ... Signature: _____ +--'-.-c-___ -'--'-'--'-c.··-'· co..' _' ,.,~_. ___ ~'-oate: . Comments/Conditions: PECIAL EVENT DIVISION USE ONLY; . ,·c; p,erinitNQ:~' __ ..:....c--'-_~' •. __ EvertIName:, _______ -:-:--:-_______ ~_:_:_-:;__ Date: ______ Resolution NO: ___ -:-:-_______ _ No. orD.ys No. of : No. of __ ..:....c_TEostti~ml a'ted' Cos·t .. '-,$'~' ______ _ Remaining Til Event _____ .Approved Dep. _____ Disapproved Dep. _ .. Authorlzaflon Signature: Date: 9-16 Snbmitted To: Name of Event: Event Date (s): SoutOOiami THE CITY OF PLEASANT LIVING Public Works Depa.rtment Event Cost Estimate Maria Stont-Tate Twilight Rnn Sunday, May 31,2015 Sundav, November 2. 2014 Times Hours Emolovee# 1 5:00PM ~ 9;00PM 4 Emoloyee#2 5:00PM -9:00PM 4 Materials: Public Works Fees & lVIaterials Equipment: Barricades (Up to 100 per day) Cost Total $160.00 $320.00 $160.00 $24.48 $125.00 $85.00 IGrand Total: $554.48 Date Prepared:_----"0!!:!4!!../l~3~/2!l!0.!.:15~ _ _,_-Approved byr;:=~:!::!=:::......_$L.""~ ....... _ Public Works I ! CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive, South Miami, F133143 (305) 663-6301 Extra-Duty Police Officers Application South Mi:a:n'll Florida 1!:a;~*:jI ;"(11[' 2.001 " '!', -~'" ". ,~; .••• ~. ~ '; • , 'l-", .. , A police officer for employment .that is iri9igenotlS to. t'~ leir'I;;l\\"~nlf0f1~enJent authority co.mmdnly. referred to as "Extra-Duty" employment. The. following policies <Ind procedures . orner to schedule a police officer for employment on a temporary o.r infrequent basis: . »> The'South Miami Police Departrrl~'nt _"~'" .~~ particular evenl If more than Police Department will detE.rmille the;~inimum number of officers required to police a . b~ hire'if>,The City Manager Office and South Miami Th~ApJllicant will be. r~,quired to~~~~~~~t~h: minimum of thre~(3) 1!6uJ$:even, if the evenl-is of a shorter ·duratioli.,Gurt~ritly.ththilte(or E: Offiiceris'IS4 hi,,,. ,~·,,$f.;n:per~~Uffd{.;SQPeivisirf9·dfficer, plus a $3.00 charge fdr rnd!O:iis~~e·:fot~~Ch:~~cer. ,~",j,.f.'-, . ;i:. .-, : ,I' . The· Applicant must 'd'~;J~o~i~~e~~;~~~;;~~{~:~,~~~~=::~,~ 'O~~~I~d~;:~~fa:to~'lzthe starlo! the schedulec! event that the . officer(s) wilt be assigned to. No .pl, . 6fgciods or'Si!rvi~s IS accepiable, .' . J If, during a scheduled event, the an offic~r(s) ~ork; ~t ih~ assignment, the, ' .;. Applicant shall compensate more than 20 minutes and/or less 59 minutes :: beyond the regularly scheduled time of the' Failure to do so will require the Applicant to conlpelnsate-ffie al;signed offi,,,,, ~nr responsibilities to paY,all costs and fees associated with this requfst fonn prior to the service date(s): -~~~h~---' alB-filS"' . o APPROVED AS PRESENTED 0 DENIED 0 APPROVED WITH CONDITION NO. Office: ::x: NO. Radio: ~ NO. Hours MMENT:' JCE DEP·-:A-::R::::T:-:M::::E:-:N=T--------------------------g=s-:ti~m-a~te-:dllr======='1 NATURE DATE Total Cost ,",$ __ ~ ___ .... _ 11-16 rmit After submitting your Q.1-'JJ1H,Q.Uy.t'f; 1 ..... '-9""'] you mUst obtain one or ml)fe:,w;m complete and wil,l delay the l'Inilno.iJ>i :'tl,lj;tle}::;plecl:al Event Committee that , no longer be considered For YQurbenefit, BE SURE ~,,1o/II'1"'W liHi1I?U.i<~tti.9Il b¢]Mli~>l~bis p~ge a:b:d<;:omplete the I application if necessary or 1l1l'W1 to in,sure that your apI)licatil)n i~ill 'i11rtli!!il depruunent&'Vmu~i6n ~ $', ' ... ,-.. 1;· ... ·' . , ' oj , , ..•. -j', .' Application For: ".-,,", . 9JI:.P!~ 9~t1~~E~, :,,,;."'" ;:,P:lXki!1gM,,~l~tl~tu:t3,:.l, . Right-of Way .Usage , PoIe':Banner , , ,~~p:g~Y!,;!!f!,!1~~~ ",. ';':,>; ," "';:;'1Lff;:b;';·:'~!I~i~fttlrft~i\€tii~St;t : 10-16 not .. applieable" , the coIl1!i1ittee and/or . ,~., . 0,. ' . ",I, '", . -.', ~.11';: '\', '," ;." , ~ :".l..,,:!,M··"'W.,~,:· ,,'~, CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75'" Avenue, Miami,' FI 33155 (305) 668-7205 Fax (305) 668-7208 Application to Conduct A Special Event Function on Public Right-ot-Way S.,ulh MI_ml FIDrld. hi'''''' 'liiP NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21-09-2013; temporary full roadway and sidewalk closure (NO SINGLE iJ\NE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. Contact Information: . \' , I TEAm r::oOTlA=b~ Elusiness/Organization Name Authorized Representative Name 5/d L{-3L.t.1\J0f:...T bQ\ US {\A , A-n'.\ i ~,"-H=L,",,----~_ ~O I '-/3 ' Business/Organization Address State ti'pCoCle' 3O~-(d,p{p-J~?J City 3~fdpT97r;b ~T~H:lbTLDOIGK.,s. OIS,,"&- Phone Number Fax Number . E-Mail Event Information: Event Name TW) LJ6-I-tT' Sf( Rif.NIVYf'flJ(;., Project Location ~ ,LA) :7,3 '2.1: ~ Sr; CT I ,," . ~ EveiltD"lte(s) 3( MH 620/-:J EventDay(s)SLuvb4:Y", ':TypeofEvent RUJ.J/W~ E~ent Start TIme 7: 001 (am / ®) Even(End TIme I -"if: 30 (~,;; ~ Af1ticipa!e!i.Atten~€I[l~ .rAD n,T E:1i~'~i.setup TIme /.Q 1IlCX)>.J (am t pm) Break~pwn:nO'le.jI6 '00< . '(am t4ffiliTotalOuraticin (inClude set~~r iYj,hc.s .: r.:. -. _ " I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: . !Anticipated effects on vehicular a d pedestrian traffic during Project Maintenance of traffic provisions are specific Qnclud~ sJ<.e~:if ne:~sa,I:Y):; .. ;--" .• '\ I 1/' .. '. . " Kf..;.fJV ~ . '~"' . .. _--: . ' ... ' .. , . ~ , .... '. '~ .. .:.' ~" ... :-: '., \ j .. ~ .• ,._~ -,1"" 1, . ':" . .1 " ..... , ~ "':~ , "'''' ,,_ ,.r.·,· :the following docum~nts have bee~ submitted with this peimit appiic;ltion:' ' T:< 2'· ' . , . ,.\ ~ : ., . ·:1· ~ i ·Site plan 1 sketch of event. Clearly define bound~ri~Ma~d.lin\3a;';~~tp;rdad:ciosures. " '.' " ',. . . .' {''1'.~''I.'-:~ 1,~r"'f':"P,;P r~~'! C] Maintenance of Traffic (MOT) for vehicular and P~d~stri~11 Jraffic,~~:ri~!l~~e~t. , '. .> .... -:. ,"''.'.~ "In signing this application, I understand that separate City aniJ/or ~hh~ pe;;;''it~ milY'iJe'tiiquire~jo~this project. Furthennore, I am aware that I am responsible for ensuring that the project is completed in accordance with the plans and speCifications as stipulated in the pennit approval conditions. As well a~ Ili;knowledge that any right-of-way closures will require at . and barri~7 ~ I /1 t:' DP,.TE $1010 01 Florida ". " . Permit No: ---------------- Approved! -ri By Date " Permit Fee Comments Disapproved 0 () . 12-16 CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75'" Avenue, Miami, FI 33155 (305) 668-7205 Fax (305) 668-7208 Ordinance Item PI;RMIT FEES . PERMANENT TRAFFIC BARRICADE, GUARDRAIL AND GUIDEPOSTS TEMRORARY FULL ROAD'AND SIDEWALK CLOSURE *For special event 8 hr. Public Right-of"Way Schedule of Fees Measurement Minirnurripermit fee . Permit extension fee, for 60 day period 'Each 100 LF or fraction .• No single lane roadway closure permitted,.', . Fee South MI' .... I Flo .. I '" • fiijr fOil! - $150 $150 ....... ' .. , .... ... . i,"" i3er-ied ·max-:,ifleh-s.;t ~I' P:,. :..JiAea-F-fH:tf-fea~',.j"",;-,-, ~-+--------'--.,----+- time. Fxcludes city events rounded to the !)ext and events funded by the higher whole number in . city.. '·'~~'.,ft .. pE:lrday ." .. ,'." . $0:25:" TEMP.oRARY'·St(1)EWAt::K>~ ;;''''~' I,'.(.c'''·;··' ··"r'.' . . CLOSURE' , ., '~;"')'r:c;~::';' Each.Z5SF or fraction!".~, ,.' .' '. Permit requires French ., :.<lIH,v,:-i;l 'in :lii:,(.,G':"(',,~, ,'fVd~:il(),j .. '):., _,,;(:-,,'1;,\ barricades along··Gurb,of.; ",,,,) .. ,,/'. c:, .,.', '" ,,' ";'" .... ,.,.",,,,:,,!., ,. 'fL;-" EOP • *, . Maximum permittee .. TEMpoRARY'Sf AGING. .l='latFeeper.·dayfor. first AREA, CRANE; tRAILE-R~ ,5days ' TRUCK ON THE RIGHT-EvetY"fixeoaY$·(lr,::·, ;". OF -WA Yfr.aptipnJh$r!:?of.a1't(=lf. . MAINTENANCE OF IfltnJ\5!,onIqto "Ind/or , TRAFFIC (MOT) 'usin!!Jone:.iwaylane • ,'i WORK WITHOUT PROPER PERMITS .ANDfORINSPECTIONS· -• • •••.• -... • -, ~ •• y •• ,,,",,,~~,,~,f':\,{"""~"'~~*P.'Jf r ! PUBLIC WORKS' HOURLY RATE ·RQ.~~,ways wi~h tw:o"w~y . "ttaff!¢ ,:,:;:, '<;",: :"""." .. ,' i'. -Detour '·p'er dfrectiarl . .. SidewalkintrL!$iQo,ga(;hi ' .•••• ''''', ' ." Non-supervisor Supervisor 13-16 .: , $1Q.000 .. , . $200' ...... . ... ;}~,., ··~·:r .$300 ........ r ' .. i i .',~ .$~pg:, . ,···,$100, . $100 " ,', . $1,000 $40 $45 CITY OF SOUTH MIAMI PARKING DIVISION S .... th N.11 ...... 1 Flo ... I d .. l! a: a."iI 6130 Sunset Drive, South Miami, FI33143 (305) 668-2512 Fax (305) 663-6346 "lIP Parking Stalls/Meters Rentals Application 2<101 Pursuant to Section lSC-l (a) (2) (b) of the Code of Ordinance, "Rental Fees for Public On/Street curbside spaces (parking space) are $25.00 per space per day, seven days per week based on twenty-four (24) hour use". ]e",m Foof¥l.fr,rks :fohn I':rp (I I-+useby Business/Organization Name Applicant Name ' .3 os--f.o/"IQ -{~3 Phone Number . ~ . FaX Number . \ . • ..•• f o - EL .. } ",.' .... '.' ( . . , '''''l!'!ip:Qode ':. : . '. ";';', ': .. ' . E-Mail Type of Event: . te, i 0 fA 29 i K a.m. I hereby certify the ab~~e ir;lf,<;mnati?11 istru.ei.C<?rr~c~and .. ~pmp(eieas, this applicant will be reviewed and may be adjusted periodically byC;ity amend or supplement this application within five business days of the change . .. ~gnature ,_.~~?I~i~t~ FOR OFFICE USE$ ONLY: o DENIED NO. Meter Days: 5' ~ Permit'Nb: : ~--------------D APPROVED AS PRESENTED G APPROVED WITH CONDITION :x:: NO. Meter: :x:: Daily Fee: ~&I 'Ii?, " , ' , Comment ______________________________________________________ -r ____________ , 1$ I i LISe. 00 I PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT 6130 Sunset Drive, SouihMiami, FI33143 (305) 663-6326 Fax (305) 668-7356 Hanging Banner Over Public Street· . Request Form for Spe-ciaJ Ev¢nt ' Soutch Miami Florid,. tXftrjl Q1TP 2.001 ApplicalionJorl!1e purpose of requesU~g :~pprovalti:l display banners over public slreeis.prornoti~g eyenlsas ~etfortl1in Ordinance No. 10-07-1911; LOC Section 20-4.3(N). Complete this pennit application fonn and submit the applicationlo the Planning & Zoning Department I.ocated in the Sylva Martin Building in fronl of City Hall. This application must be submitted at least 30 oays prior to the event date. An application fee of $300 must be paid ill time of, submittal. If approved by the City Cowmisl1i,on,thi;; .fee .coVers inst~lIation,and removal of banner. If approved, take the pennit and the banner to the City's Public Works Deparln)entlocated at 4795. SW 75111 Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banheron the dates specified by the <lpproved permit. , " ,,' ORGANIZATION ' , Name of Non-for-.". .\.,.... '. <., .<,' ProfitOrganization~~ __ ~ __ ~ _________ -,--___________ ~ ___ _ Organization. Address ___ '-,,'::':':':~1'.'j.,--____________ Ph:Oiw:N9:._' _____ """""+'-_2:. ..... ''-'-~_ Authorized Re- presentative Name __ -,-_"",,,,""""""""""-""'''''' ;..:' ,:..,. ______ _ Rep. Title __ """""-,-__ ,-,,,,:-_,,",,,,",+-'7-'+-_ _ ... ,." ........ " .. ,.,:.'" ... " .. #'J§j~i Event Name: -=-.:....-"""""_.:....-__ --'--'-__ ---'_ Event Date: ____ ~~ Event Type: __ ~ ___ _ Approximateinstaliatiao-DateRequested: . thru . , ~~~-~-~~~~~r~ 588-0-s-u-n-s-e~i~.O~t-~~.~-':-:"":-:""":~':'-:"-"~· -- Applicant's Signature ..; :', ,-'" LANNING & ZONING OFFIGE!iJSBONLY, l>lT!ustraiion ofbanner showinfrheig~t;';widit:lonhe banner, and lettering )-Gopyof liability andfor pr~perty ~am~~~insurance required . . "; "'. ~-""~: -,; ',,' , '," . ., . ~, ' , . :' t Date . , . SUBMITtED, REC'D BY: INITIAL o o ,_~4tAj!lplieatien,fee.$oo..(pe&appliGatie~,_ e~-· ,-~-==_":,-,.,,, _"=-"""",_,' -=,,"" ........ """""!;;;;J"',--,-o:: .. ,:::-:::' :::" ~~~~=-~=' --",0 .. ,,_ ity Commission Approval Resolution No. _____ -,-______ _ Comm. Date:.~--------- .. omment~: ___ """"" _______________________________________ _ 15-16 CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDfYYYY) 12/10/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. ". If the • holder is an ~uu" ,u"AL I the must be If "u,j IS • s~~j~et.to the terms and conditions of the ~~I_~~~~ certai~ I i may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such STAR Insurance -Fort Wayne Office 2130 East Dupont Road I r~ Nn" (260, '61-5691 . com I Fort, IN 46825 INSURER .. 1\1, ,~, (" 'l tv INSURED INSURER. ,1\1~H nnw;"~ Life Tn· Co. NAle. l1991 166869 Road Runners Club of America/2015 and Its r'~NSU~RER~"e~:'~ ________________________________ ~ ______ -1 Member Clubs INSURER 0 , 1501 Lee Highway, Suite 140 r'~NS'UU~RER'~'E.--------------------------------r-------~ Ar'; nn".nn VA 22209 INSURERF, ~~~~~~~~~N~~~G ANY REg~~~~~~~:B:;~ 6~S~T~6~ 6~E~~~~~~~~~~~~ ~gL~~16~~~I~ CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, ~y~, ".,n,. AND I I OF SUCH on, r'~". LIMITS SHOWN MAY ~61'~ R~~" ~" PAID;; CLLA .. llrrM __________ --I '~~:: lYPE OF I POUCY NUMBER ~ ~ LIMITS I--I $ 2,000,000 I X COMMERCIAL GENERAL LIABILITY $ 500 , 000 A I CLAIMS·MADE [Xl OCCUR 12/31/201, l·ll' ,.n· I MEDEXPIAny, $ 5,000 I-~--+-L-'egal Liability to 1'2 ,01 A.M 1'2 ,01 A.M ,. $ 2,000,000 I--Participate $2,000,000 $ ~.L. I . /U)use and Molestation $ Ix I POLICY I 'iiR;"(YLOC' $5,000,000 I ABUSE &I I $ =:"' LlABIUlY ; ',~'N"'" COM" $ -~ $ A --ALL OWNED r-SCHEDULED ,.<1' • 1".I.u., $ --;;-AUTOS r.;-AUTOS I ---~ HIRED AUTOS ~ ~8~O~WNED 112:01 A.M. 12:01 A.M $ $ UMBRELLA LlAB H OCCUR $ B Excess Medical. & ~! d ti~ ($500 Deductible/Cl.aim) .n. ",,, Jon, ",,, '.n, 12,01 A.M. 12,01 A.M. DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101, Additional Remarks Schedule, !fmore space Is required) Excess Medical AD & Specific Loss 2,000,000 500,00C 2.000.000 $10,000 $2,500 CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED INSURED. DATE OF EVENT(S)! 01/01/15 through 12/31/15 fun runs -fitness training program and street banner to promote fitness training program INSURED RRCA CLUB/EVENT MEMBER: TeamFootWorks, Att'n: John Huseby, 5724 Sunset Drive, South Miami, FL 33143 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 01/01/15 City of South Miami ACCORDANCE WITH THE POLICY PROVISIONS. 6130 Sunset Drive Sou th Mi ami, FL 33143 AUTHORIZED REPRESENTATIVE ....-::h ..? /~ .= John Lefever/MMA ?-' ,?/ ACORD 25 (2010/05) © 1988·2010 ACORD CORPORATION. All rights reserved. INS0251?fl1flfl.<;\ 01 Tho lI.r..nRn n~mo !l>nrllnnn !lOr". ronic::t",r".rI m!l>ricc:: nf lI.r.nRn RESOLUTION NO. 104-14-14198 A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation, a non-for-profit organization, to hold its 26th Annual Twilight 5K WalklRun event, on Sunday, June 1, 2014, in South Miami's downtown area including surrounding streets, and waive the cost of the parking meters. WHEREAS, Team FootWorks Educational and Fitness Corporation, has submitted a Special Event Application; and, WHEREAS, for the past 25 years Team FootWorks has held the Twilight 5K WalklRun in the City of South Miami, sponsored through various local businesses; and, WHEREAS, the applicant has requested permission to hold its event on Sunday, June 1, 2014; and, WHEREAS, the applicant has obtained the necessary petition signed by the appropriate local businesses and residents; and WHEREAS, the applicant has paid $500 for the deposit, $100 for an administrative fee, and $60 for the application fee; and, WHEREAS, on May 21, 2013, through Resolution #110-13-13928, the City Commission approved Team Footworks to hold their event and waived the parking fee; and, . WHEREAS, the applicant is seeking a waiver for parking fees as previously approved by the City Commission last year in the amount of$I,450 (58 meters X $25.00 per day); and, WHEREAS, if the City Commission approves the waiver, then the applicant would pay the City for Police ($2,050), Public Works ($554.48), and Street Closure ($463.75),which includes (1055 linear feet X .25 = $263.75 + $200.00 MOT), totaling $3,068.23; and, WHEREAS, if the approval for the waiver is not granted, then the applicant will pay the City $4,518.23. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to permit Team FootWorks Educational and Fitness Corporation, a non-for-profit organization, to hold its 26th Annual Twilight 5K WalklRun event, on Sunday, June 1, 2014, in South Miami's downtown area including surrounding streets and theyapproyed the request for a waiver of $1,450.00 (58 meters X $25.00 per day) in parking fees Section 2. Payment for this special event will be provided by the applicant prior to the event; unless directed differently by the City Commission. Page 10f2 Res. No. 104-14-14198 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shaH not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 20thlay of--=.M.:::a~y ___ , 2014. , 'MAYOR Page 2 of2 COMMISSION VOTE: 4-0 Mayor Stoddard: Yea Vice Mayor Harris: Yea Commissioner Liebman: recused Commissioner Welsh: Yea Commissioner Edmond: Yea THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission From: Steven J. Alexander, City Manager Agenda Item NO.:~ Date: May 20, 2014 Subject: A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation, a non.for.profit organization to hold its 26th Annual Twilight SK Walk(Run event on Sunday, June I, 2014, in South Miami's downtown area including surrounding streets, and waive the cost of the parking meters. Background: Team FootWorks Educational and Fitness Corporation is, a non-for-profit organization, which submitted a Special Event Application to request permission to hold its 26th Twilight 5K Walk/Run, on Sunday, June 1",2014, in South Miami's downtown area and surrounding streets. Expense, Account: Attachments: For the past 26 years, Team FootWorks Educational and Fitness Corporation has held their Twilight 5K Walk/Run in the City of South Miami, prOViding a health initiative, along with the ability for avid and beginning runners to participate in this special event. Team FootWorks has obtained the necessary petition signed by the appropriate local businesses. Each year Team FootWorks Educational and Fitness Corporation awards a charitable designation to receive a donation. This year the South Miami Police Explorers will be awarded. The appliCant paid $500 for the deposit, $100 for administrative fee and $60 for an application fee; totaling $660. In addition, the applicant will pay the follOWing fees: • Pollee: $2,050 • Public Works: $554.48 • Street closure & MOT: $463.75 (1055 linear feet X .25 = $263.75 + $200 MOT) • Parking Meters: $ 1,450 ( 58 meters X $25.00 per day) The applicant Is requesting a waiver for parking fees in the amount of $ I ,450. Upon approval of the waived parking fee, the final amount for services rendered to the City is $3,068.23; the applicant will pay prior to the event, unless directed differently by the City Commission. Through Resolution # I 10-13-13928, signed on May 21, 2013, the City Commission waived the parking fee for last year's event. $4,518.23 or $3,068.23 (if waiver is approved) Not Applicable Proposed Resolution 1'(1011; ~~ DEPARTMENT OF REVENUE /'. I~umerls Certificate of ExemptiOiiiJI Issued Pursuant to 'Chapter 212, Florida Statutes DR-14 R.04(05 02/17/11 85-B012600365C-4 01/31/2011 01/31/2016 501 (C)(3) ORGANIZATION Certificate Number EUective Date This certifies that TEAM FDOTWORKS EDUCATIONAL ANO FITNESS CORPORATION 5724 SUNSET DR SOUTH MIAMI FL 33',43 -53 I 6 Expiration Date "Exemption CategQfY . , . f' is exempt from the payment of Florida sales and use tax on real property rented, transient rental.pmperty rented,.tilngible personal property purchased or rented, or selVices purchased. ~, DEPARTMENT OF REVENUE Important Information for Exempt Organizations DR-14 R.04(05· 1. You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases. See Rule 12A-1 ,038, Florida Administrative Code (FAC) •. 2. Your'Consumer's Certificate of Exemption is 10 be' used solely by your organization for your organization's . customary nonprofit activities. 3. Purchases made by an indiviouai on behalf of the organization are taxable, even H the individual will be reimbursed by the organization. 4: This exemption applies only to purchases your.organizalion makes. The sale or lease to others by your organization of tangible personal property, sleeping accommodations or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A-1.070, FAC). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third degree felony. Any violation will necessitate the revocation of this certificate. 6. If you have questions 'regarding your exemption certificate, please contact the Exemption Unit of Central Registration aI850-487-4130. The mailing address is PO BOX 6480, Tallahassee, FL 32314-6480. Internal Revenue Service Team Footworks Educational and Fitness Corporation c/o John K. Huseby 5724 Sunset Dr. South Miami, FL 33143 Department of the Treasury Washington. ,DC 20224 Person to,Contact: Telephone Number: (202) 622-8140 Refer Reply )0: CP:E:EO:T:2 Date: NOV 9,1994 Employer Identification Number: 65-0455073 Key District: Atlanta ,Accounting yer,iod Ending: May 31 Foundation status, chlssif"ication: 509 (a) (2) ',Advance Ruling Period Begins: January 1, 1994 Advance Ruling Period Ends: May 31, 1998 Form 990 Required: Yes Dear Applicant: Based on'information supplied, and,assuming:your' operations will be', as ,stated,' in :'your;' application for recogni tioD. 'of exemption, "we', have 'det'erIiiined: you are' exempt ':,from "federal income tax under -section' 501 (a) :'of the" Internal' Revenue Code as an organization described"in sectiori' 501(C) (3). ' . , ' , " Because':'You are a "newly created organization, we 'are not now , making a final determination of your foundation status under section509(a) of the Code. However, we have determined that you can reasonably be expected to be a publicly supported organization described in the section(s) shown above. Accordingly, you will be treated as a publicly supported organization, and not as a private foundation, during an advance ruling period. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must submit to your key District Director information needed to determine whether you have met the requirements of the ' applicable support test during the advance ruling period. If you establish that'you have been a publicly supported organization, you will be classified as'a section 509(a) (1) or 509(a) (2) organization as long as ' you continue to meet the requirements of the applicable' support' test.' ,If you do not meet, the public ' support, requirements during the advance ruling'period, you will be classified as 'a: private foundation for future periods. Also, if you are classified'as a private foundation, you will be treated as a private foundation from the date of your inception for purposes of sections 507(d) and 4940.