6HU CITY Of PHASANT UVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor & Members ofthe City Commission
From: Steven J. Alexander, City Manager
Agenda Item NO.:~ Date: April 21, 2015
Subject: A Resolution approving a Special Events application from Das Renn
Treffen, a non-profit organization for their 1st Annual Porsche Car
Show, to showcase classic cars, on May 3, 201S, on Sunset Drive in
South Miami.
Background: Das Renn Treffen, a non-profit organization, has submitted a Special
Event Application to hold a classic Porsche Car show on May 3, 2015.
This would be the first annual event that would be held in the City of
South Miami, show casing 250 classic cars.
Expense:
Account:
The applicant has paid the City $660, which includes $60 application fee,
$100 administrative fee, and $500 depOSit.
The applicant will be responsible for all services rendered by the Police
$2,310, Parking meters $2,075 Street Closure fee $475, MOT Fee $200,
and Public Works $383.36; totaling an estimated amount of $5,443.36.
Not Applicable
Not Applicable
Attachments Proposed Resolution with attachments.
1
2
3
4
5
6
RESOLUTION NO. _____ _
A Resolution approving a Special Event application from Das Renn Treffen, a non-
profit organization for their 1st Annual Porsche Car Show, to showcase classic cars,
on May 3, 2015, on Sunset Drive in South Miami.
7 WHEREAS, Das Renn Treffen, a non-for-profit organization, has submitted a
8 Special Event Application; and,
9
10 WHEREAS, this event would be one of many classic car show event in the City of
11 South Miami; and,
12
13 WHEREAS, the applicant has requested permission to hold its event on May 3,
14 2015; and,
15
16 WHEREAS, the applicant has paid $500 deposit fee, $100 administrative fee, and
17 $60 application fee, totaling $660; and,
18
19 WHEREAS, Das Renn Treffen, will provide, prior to this event, a list of
20 entertainers/bands and any other activities occurring during this event, along with an
21 insurance policy naming the City as an additional insured, and meeting the other
22 standard requirements of the City; and
23
24 WHEREAS, the applicant will be assessed for all services which will be rendered
25 by the Police $2,310 (1 Supervisor @ 11 hours x $50.00 per hour, plus one (4) Officer
26 @11 hours x $40 per hour), and Public Works $383.36 (1 employee plus FICA), and City
27 meters totaling $2,075 ($25 per meter per day for 83 parking spaces on Sunset Drive
28 from US 1 to Red Road), and Street Closure fee in an amount of $475 (1,900 linear feet
29 @.25) and MOT fee of $200. Total estimated amount of these services would be
30 $5,443.36.
31
32 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
33 THE CITY OF SOUTH MIAMI, FLORIDA:
34
35 Section 1. The City hereby approves the application from Das Renn Treffen to hold
36 their 1st Annual Porsche Car Show on May 3, 2015, on Sunset Drive between USl and Red
37 Road.
38
39 Section 2. If any section clause, sentence, or phrase of this resolution is for any
40 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
41 shall not affect the validity of the remaining portions of this resolution.
42
43 Section 3. This resolution shall become effective immediately upon adoption by
44 vote of the City Commission.
45
46
47
48
Page 10f2
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PASSED AND ADOPTED this __ day of ,2015.
ATTEST: APPROVED:
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM, COMMISSION VOTE:
LANGUAGE, LEGALITY AND Mayor Stoddard:
EXECUTION THEREOF Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
CITY ATTORNEY Commissioner Welsh: .
Page 2 of2
PARKING DIVISION FEE SCHEDULE
Description
Hourly Meter Parking Rate
Library, 2-hour limit, hourly
Meter Rental Fee Daily
Valet Parking Daily
Parking Permits per Month (Plus Sales Tax)
Residential Parking Decal Annually (maximum of 2)
Residential Paking Visitor Annually (Maximum of I)
Page 1 of 1
Fee
$1.50
$1.00
$25.00
$25.00
$65.00
$20.00
$40.00
SPECIAL EVENT FEES SCHEDULE
Description
POLICE PERSONNEL (hourly rate)
Officer, 3 hour minimum
Officer -holiday
Supervisor, 3 or more officers assigned
Supervisor -holiday
POLICE EQUIPMENT
Vehicle Fee I hour (if required), special event purpose
Radio Fee, per officer per day
PUBLIC WORKS HOURLY RATE
Non-supervisor
Supervisor
Fee
$40
$80
$50
$100
$15
$3
$40
$45
PUBLIC WORKS & UTILITIES FEE SCHEDULE
Description
TEMPORARY FULL ROAD AND SIDEWALK CLOSURE
No single lane roadway closure permitted. Excludes city events and events funded by the city.
Per linear. Ft.of road, rounded to the next higher whole number in ft.,per day
TEMPORARY SIDEWALK CLOSURE
Permit requires French Barricades along curb or EOP. For special event 8hr. max., incl. set up
time. Excludes city events and events funded by the city.
Each 25 square feet or fraction
Maximum permit fee
MAINTENANCE OF TRAFFIC (MOT)
Intrusion into and/or using one-way lane
Roadways with two-way traffic
Detour, per direction
Sidewalk intrusion, each
Landscaping contractor, special permit per year
PUBLIC WORKS HOURLY RATE (SPECIAL EVENTS)
Non-supervisor
Supervisor
Public Works Fees & Materials
Barricades (up to 100) per day
Barricades (10 I or more) each per day
Missing Barricades Fee (each)
CUSTOM GIS MAP AND/OR DATA
MDC Hourly Rate -$5 Admin Fee
TRASH COLLECTION
Up to 1/2 truck load (12.5 cubic yards), once per week
Over 1/2 truck load (12.5 cubic yards) or any part thereof
Appliances, each
Fee
$0.25
$75
$10,000
$100
$200
$100
$100
$100
$40
$45
$125
$85
$1
$50
$95
no charge
$156
$50
3/11/2015
City of South Miami
Special Events Division
Re: Letter ofIntent
I submit this letter with intent to notify the City of South Miami of our new
organization "Das Renn Treffen". We are a 403c non-for-profit organization dedicated
towards fundraising and bringing attractions that will better our City of South Miami.
We are asking the city to permit the first annual all Porsche Car Show on May 3, 2015. This
show will bring thousand of professionals from and to the area of South Miami to enjoy the
beauty of the evolution of Porsche from vintage to new.
This show will have a Similar set up like the Volksblast VW show that has been giving back
to the community for years.
We will need street closures, police, meters, cleaning services. We would also like to put up
street banners and pole banners.
We will have a stage with live music, VIP tent for participants and tents for sponsorships.
Our goal is to bring tons of pedestrian traffic to event as well as to shops.
Thank 0 for o. r consideration of this application.
PI~asereadandsi9n aodretllr.riAsAP
t messagE>
••••••• : ... I .PARK"~1
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Fri,Apr 10,2015 a15:20 PM
.. ~0553r.957$ I .~~~~~ l.com>. "Yordally Gar~I1;l(yg~parkhaI.l81.coml"
l, • p.!IJlkhl!l!$.,.II!Qm i
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~-.~----------~~----~_/
Mr. Rodriquez:
P~r my!ins!ructlons from our .CltyAttomey, please read and Sign llle following:·· ... , . ", ' ,: < .. -, <\', ,. "
.. . .1 ( A'1~S:O ~"tlie. reb .. y agree to pay the aetual~~o~ntof City I"(:lvenue losses and City
expenditurasal>Sooiatei:l with the approve peelal Event,· .
Plpplipant
which ro1;ly Include, but not be limited to f(l1;ld clOslire costs, barricades,publi()works staff, 10l3i parklngtevenue, police
services andcleanl.lP .sl:lr\(loesi.lhe following is theeost which I wil.l b~rE!sponsible to pay pl'lor to the event: .
POlice
Parking Meters
Street Closure. fee
MOTfee
Public Works
Totaling an estimated amount of$5,443.36.
Thank you.
Maria Elena
$2,31 0.00
$21°75.00
$475
$200
.$383;.36
Ti\:t$'$i1Gti9h6f't~ep~(rnit,aRRijllflJ.r<;:p i~"iht$~.9t1d: te. prpvige\h\1'gpecial 'Eve~tsgerrnit Oommitlee,Willi.ano'ilE!mieW. .. O:fyeur
e;ye.flit. . Inlorrp?ti~ln Y94'RFoVW!l in :thl~;~ect@ll i§ @lilli9iif;1forfl1i.!tis9and ,maii beusedir!i,aeveI6~i~~ !ne,01ty;;ol!;;Sc!gth
~!~fI1i's eal~nlji3rgf' Spec!aLE~ehtll' )),~p[ipl!lj9Q: I11US\ tie submitted> nodessdhan tw:elltY-(lI'1'e (,2t),da){s Wi6rtothe
1;iifO:!Qtiveq<lte elJJ'io:! ev·eQ!wltl;\all tEiquired,doournents, ' "
'_,' 0" ., "" _ ""-. " " __ , .' _,' _ _ " " -".-, '0 ~ ~
TYPEQF E~ENnl,1 Fllmip@O Q:hi3r1ty
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D.prtilmtiltiqnQ.tliler.:e~!l-.. ~.~w' .. ,==",.,~,",_~"",",= ... ~=
i"J;t\ME OF EVENT';D~t;.. keMN :::Jl!J;;££EN : '· ____ x . .-
" ··TR1~~.ie;hGt~; writMPl)1pl~te.",aili@· .• ~rj(,.ss, .. ~.s·well'as'nameofanY'buiIdi~gsandJor'RarF$;ifapp'ljM6Ie) .
<;+
Isthis'ananr:!tJal e.ven!? ONe IxlYes . if ~es; tnis:istne ,.J.:" annuaJevent, PfeyiO!'is cllat$,""",,~~~=
'ASSEMBLY'OATE(S)! SETUP/DOltllN.11IMES1'
~~~~~~~~" ~g/P,rn,., ."SerpE)
,TOTAL EVENTOURAnON: ...• 9 .nrs O. mlns Ai'lNTIc'IPATEO ATTISNOANCE:.5. 0 0 () . ' 'I
'Name:' ALvarO R&i t\ 1,1£>2: • . •....... ~J .. =~rlv_~~ ..
liltle;f:q\l~ij;l&··l,.QQi?fr;J,i·Ofttg.~ .......... .
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TI'treapp!iq~n\ Imr,.J~1l Speci'ill E~ent:!,erf:l)it.Il'lU§~ qe the autherized rE1wesenta!iVeoftheof~anizati0n/busi[1e$$Geliducting
,tlil$"!lJD,¢,Ciallly@nt. T~i~'p;~r$pn rI1q~I!]~!l <)vq.ili.!.bl)3 tPW0f~with nle Glty'sS:pe6iaIE\if!3~rPej"l11it 9on;!11ittee;thrdu.gf\9~tthe
'P)!TI.!i!\\\tiliig.·RrQ.0e$$"j\~fQfes$i!l!nal, ay@oi ofga¢l~er, Of other repfe~entativ~im<lyap~ly!()rtffi~S;p~lli!a.1 ~yentPe;tljlip ()f!l
;i:tefualf.o[']he'(Pf!!jantzatioJ!l/'!ilJ:!slne!;§. "," .... ,,").(' ....... ""'"." "
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tL-J""ppltcantJOrganization.;owns ths'ev.enrlooation·
. -r111l1S'SiGlQ'for'tf1e Appli~~nt/O.rganization to use my prop
. Property OwneJ~s Name: ' ...... _~_~"""''''''"¥~_. "".,."".,.""' .... , .. ~ JPbl!l:fuel,= .. ~, .."".,."..~=="='"""....,,.,....,~ .. """ ...
if'>ifoperty Owner's Addres~~
2-16
DAS RENN TREFFEN
MAY 3,2015
.. stage
;me'" Baracades to block street
VIP tent
sponsor tents
...... car layout
.,-,,!$'l?i>-the-way the cars will enter show
r)
~'-. -'
"A,roil)\! '!i1t;lh~ eyeni'&ii~:is~ieqili:i;~~"~~"'i~\lpi~"inaidate .e"ehtTa#&lit.wlih~;~~~~~d;'~~~~~if~ii~~~~6riilii~~~icl···'
.$~re¢.t q!P$j'fre§,P:l!r;a~e'!i1.f ~w;dl<:. ~9'4.r~s.~ 0t2, l'l'!eft§cAjraw you. m\!pOh the 'space provided be!Q,w\orattach
YUu£ map to J:he.application'uPo\1'subnritta1" ]l1;i; fo!lo;WiIlg. 1))'\1$t be,;j!'ll:n£!fipdlll1~H~beled: .
1. EyenlSileClabelstreet" building, etc.O 3, . .QanQl!ik~;.,~nt~ •• siag~s
~. Routes Iraces,parades! etc .. ) ~ ~ ~.. 4. Resl,o.omiadl1ties R
EventName: ?oc:::.c.he COs'SYlou) clef 15 Event Date:
_ . DQ':, 'We.nn Tfe-Ae.n ...
We, the undersigned businesses and/or residents, have been notified of street closures assoCiated
with the event noted about on said. date, and hereby agree Of disagree to the closure(s)~ VIle are also
aware that this response may not effect this application being approved or disapproved.
a!tdP7-31{) I
. ~PProVM (g. ~isapproved 0
,
Approved ~:a~proved 0
.
6-16
cL'L1~TION I
Event Name:"1'orsc\a? Co r 'Shou.:l cl.r± IS
.. DOs +<enn Ire..~
Event Date: AA1.u.A~
We, the undersigned businesses and/or residents, have been notified of street closures assoCiated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effect this appiication being approved or disapproved. •
. ~pproV'ed oz(~isapproved 0
. APprovedp. Disapproved 0
6-16
TION I
Event Name: Poc::,c,be CCt r ~/,\) dr± 15 Event Date: ~
, ' t>a s 1<en() Tye-f n
We, the undersigned businesses and/or residents, have been notified of street clbsures assoCiated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effect this appiication being approved or aisapp'rOved. '
5t2tl SI>V\S:e:\ ~\1b~2€::\~'W\S
t>~\'\(il.
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~~ __ ~~ ______ ~ ____________ ~~ __________ -+~~~~ ____ ~ I
'68dB ~f.ser--" '51 C::k:f> -, UbCi:)~;:7~.'l~pi:lIoJ'~dl~16approved I I
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TION I
Event Name: tor;:;( he Car ~OOI,() drT \5 Event Date: ~ ~~-'<-LC-
. '"DQS '"Reo() Tore.f+e n
We, the undersigned businesses and/or residents, have been notified of street closures assoCiated
with the event noted about on said date, and hereby agree Of disagree to the closure(s). VIle are also
aware that this response may not effect this appiication being approved or disapproved. .
CvS
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IApplrovel~ Disapproved
,.Jsc4-~ -~6Q 7({t5 IApp('Oved~Lr:iisapproVed
6-16
Event Name: POf'X he Oa.r ShOt.) drl IS Event Date:
, Dos "Renn Trej:Pen
We, the undersigned businesses and/or residents, have been notified of street closures associated
with the event noted about on said, date, and hereby agree or disagree to the closure{s). We are also
aware that this response may riot effect this aiJpiication being approved Or disapproved.
JflfJ'j/JJftm'
I'{{I ,
'f;, lO 'S'S 'S.uI'\S<-+
d't '
'l1ri 124r' ~pprOlied~~isapprovedO
. ~(e<sO I'k~~ sS~cJ 1X~~i:~. k-\it\b~B·~~~~·,o1
CUJ~ , F,J~S )~p~~ :':~ tj\;bQ&~~:? ,~pprove~~ap~rovedOI
'", ,<'~:,:.:;.,::,-;:',";,' ',/',', ,,:,::,:', " ' ,:,;:",',' .:::,<"J', ,-~"',,;\ " .. ; .' 'i""';:' , '0',.;' ,~;:"':;"'i":; I •
W' 0~:-"',:' ~/?'~4~'1?~~:~:,\~S)b6'~_~~'~~~~~,~~approvedOI '
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, ~-?P-/i;:';' '~d'. A/, 0/l1~' ~"~ '~J:?Qc;l):,A~p;ove~CJ~i~~PProvedO .L? V/UI/ U\J VI 'JlU(;:;' I t fl ) tV LX I ". " '"
6-16
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TION I
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6-16
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IAPprOlfedEr Disapproved '
IApipro'/ed 0 Disapproved
IA'p' 'i'lI",ove,d Ddj~approved
Disapproved
:Disapproved
'. (. -I ;.:"
)Approved 0 Disapproved
IApproved 0 Disapproved
Event Name: lbrsche Car ~m! JJ &+15" Event Date: ....QlI1:/k!>.u.G~I;,gC~II"W>..!.--
. 1Zt S Renn TreFIeN .' "
We, the undersigned businesses and/or residenj§, have been notified of street closures associated
with the event noted about on said date,. and her~I;>'y,~gree or disagree to the closure(s). We are also
aware that this response may not effect this application being approved or disapproved. ' .
J ~ 6 b 6'-11o 7' Approved[1:rDisapprovedD
Approved 0 Disapproved 0
.:."
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6-16
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. "~:. '-' ....
Approvedq :Pi~approved 0
i
App~o'ved [j ~;~pproved ci I
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" (~)
INiIJmv1NIFllCA'FION AGIUilii;~'Nf i~_-_""'_""'_-_"" ___ """ __ """""""""':"::"'''~'':'''':~''':~~':~,,··~""';":f,~"',~~"':':'-"·'"'''· ........... ' .. ' .. ----.. ', ... :,.-.. """ .............. ' .. --' ..... "~ ... '--..... ~' .. ' ' ... · ... "c .. '_',' .. "":' .... :.:~'_ ... ::': .. ::~' ... "::.' .. :':':"'}'''::,'''".;~_._.,,~ ........ " ............ " ....... : .. __ ,._ .. _,"'" .... ,' ... ~ .. f:_, .. ~,' .. ,:"""';;.
"
TEHS AGRBEMENT (,'Agreemen!") is .entered into!>)' and be.tweell \)~~~tN~,:tn::fii::.I"L,,,,",,_
(Cj\'\mlli~al)n; ,and't,he q:iwof SpilthM\ami ~"City")onth. date,on whli;111l1e lastolirre. piirtie.sex~cutesthis·Agfeement. .
. . . RE6;1TALS ;
~ID;2¥8,.'the,Appll¢a:hthaS submittel! a, Sp~ciaIEyent!leFt11;t .Application,to the City f(Ji'{eveJ:it .tltler
,J;:?A'7.;l,,~~, ~:":,:'fl:lJ5,,,~..;~!i5Ur:l~.E::[14i4)l6.... .... ..... ... .."O'ooationJ on
(~ate€s~).,:t'IQ.. ':1·~t:.?91'?T,'{"Sl'eGialEvent");:apd WHE~AS, pursuanttoofthe City's Code fl.itd~De
ClW'S S.~ecliV J"ventRegulatlops; tile Apphcantmust execute an mdemntficatton and hold harmlessag,eem.ent pmtec.tmg
tile Cityfcomanyand ail Claim.s whi9h may arise Ollt 6ft1i,~ Special Event.
.l"lf4W~ T~ruBIUi~ruB,rIlCOnsideratkmofthe.mll.Jrtets~e'cit¢~ab.ove, ,the l'1\lll)l.a\ .(;ov.~llallts. set forth herein,. and other good
;90nsIde~a~i.ol)i~~~' t~d~jptand ~tlffi?ljiri9YQf:Wht~h :t§ill~r.\l~¥ !fckmoWilll1l11ed: the iF art res hereby agr,ee' asfoIlpw$:
~,
4,
5,
6.
7.
:8,
9.
EQ.
Applicant agrees to indeIl111ity, defend and';ho1cj,lpe t;il)i; itsoffj~efs, affiliates, employees,sueeess.ors and assigns,
harmless/from and against any.nd aJLsuch'cJ~im~,~uits; ~cti9,ns,d~inages,or ca~ses dfaetion arisingas.aresult of
tneSpecial Event,or ofthecondition ofthesit~o.~wliiGhthe.Sp'eclaLEvent is held.tncfuding any personal injury or
loss of life, or damage. to· or lossofpNpew,. aU\fVOm~~dll~~wsta~y6{)sts;altorriey 's .. f.e~) e"pens.sor liabilities.
irrcurred"in and about.the defenseg, settrein'lmt'p£'~iiy,c'Jaiin~; .~h4,tll~. invesiigatitm. thereof ..
'P¢"!JIltS if<)tiSP.e(}iall'l'~entsi·must bexon'evel)~.site. at al1l1in~s.
No $:trilitlitSl\alJ pec\bsedwitltou! authorization ,from/he City of ~oull1 !Yiliunijiii~ltc Wof~sJ1l~j\lirt,1Jle'6hJ:i(jJ'tlll&~
p~plirt:rnejlt.
TtatIi¢shaU pe maiutail1ed ill acoordanc.e,withFlorida Department ofTransportation (FDOT),Mi~mi.DadeCounl)i
.standards, and .any additional requirements by the l:i:ity of South Miami Public Works Departinent and PdH~~
Depaninent.
'Event,areasshall'berestored t6.e'luatbr better'c.on\i!tion tMjj~theY'werebeforeihe'event'staited:
tf.411restoraii~n.vi>~k is nol performed wlthfu"1Q ~aysM)'lQr'k1;"oml'!eill!l1i' t\1~Ci!Xo~South... . .. •.
N1li¥illIiubli~,'Works Departmeriimay"restprethe ey.ent .Je~.a~doh~tge;~QP apjilicapt 'for the costof'restoration
~Ns1ii miriimlIm.6fli$'Mi foradinihis!rat[yei{ee anll.liy,.qdiiiQh~l,incidentajifees.~
~Bii)j,01ii\l i\i(l.~}:~~~ "'IIl'~es'pt\ior"toJhe,s!ait;of!li<iir ·e"ent~~).
Appli,ahts thal;re~:eiv~ ~pprOVfl!fprlheir "y,en}more!li~?thirt)' \!lO~.daY5 in..udva~,eshal1n.q\i~Jhe. Qity.pfS()\t14
Miami Special Evei1.t/Miitl<~ting·C:pori!illalomli'least·fort)i.eight(48)·hours prior to.startoftheir.event.
Amy'damageto,priyatePrQP~r!Y'~l1all1)e,t:e~i<!fe~ til j!~ <i~~~WM c01\dinon or better and asaccepfedby.t\1e QW~eFi
illtN ,.~ ~'l1Th11oS~;'RVIHlERiEGlF,. each.,o.f.the partiesHier¢iohas ca\[seg,tQiS'A~e.e,)]\,~1!t to pe executed and sealed by its duly authorIzed
'~natol)'(Jes~ «trlhe.da1te sel'forth below and'notatiZeq,
.. rn
~~.uc,·,y· QL.{)OO[ob ..... Q,ons .... ,<)
rU'JII".in and Tbr~4:.kQ~!;;;J.~~
8,16
,.GUTY 0FS0.l.1W.1i MIA:M1PQL,~CEPBRA:RTMB!'iIT
6li3Q S,lll}seVDrt:lle, South Miami, E4 33 UB ('3:Q5i) 66.H3·0 1
. E~tra .. Outy PoliceOfficers lJ
Application
Apolic,eofficer tor ~!J'jR.lQ,Wl;!.enttha.t'i?indig~mpu~ !Q their ri',W enforcemenl authority commonly reierr:e(i to as "Extra:Outy"
,ern~I~~fJilem.k iTcha, foJlowJng~l;)licies'amj,prQceduJes!rnL\sf,confOJm:'l~, QE~~t,tii ,scbe(iulea Rolice o!fi.cer for ernplQYl1Jemt on'li!
'tl'li;l!l~or~ty ~rihfteqOeht'nl!isigl' . . .... .... . ..... .
. ~ T:he s0ui8iMi~tl1icPQIjQe O~P§(h1)eQt~~~II'be tb.e final auihofi\yiih aet~li)1i~Tq9 1?~i!iioiijjiji)1 ;,nyi)1Q~r 'ofof!j~ei§,.regUite,tI t9Poliile a
~ill;tiGular event. If tl1g1rethanthreepfficers are :bired, •. s4~eryisor mustal&o bf~li,ed. Th~q!IFManager' qlflce:and, Soutn Miatl1i
PoliceDepar,ttl16nIWili detertl1ine \hesupervisor to officer ratio·for laigereveJ1ts. .
> ;fhe.AppJicant.wilLbe reqqired to compensate tne'a$sjgned officer for a miniinum6f(trie~ (3) hoU(~even if tI1eeventis 6f~shoiler
dur.~tlon, Cu,renjly ther<lteJorg~!f8'Outy:Poli"eOfficer 15'$40 per hour·& $,50,.per hoar'for Supervising OfjiG~(plbs al3,OOchame'fgr
f,iidjQ,!I$all~JQr'eaci) ofjiQer·, . . ".
l> l1h¢A1pplibatlt inUSji:COinRensateifbe dfilcer(s)'for:the\rser.JIOeSllt.!ellst one (1)d~y pri?' to.thestarti)ff~~sche~ulll~.~ii~d\l~~t lp;e
olflcet(s) will b:ellS$igoed to'No:rnon.elal'Y,'p§Ymen~wi[1 ~e .. ?cceQletl. NO)P~Yment by,exchange,ofg&iDds or's~f";ic9'~i~a6~~Rl§~,\~\ ...
> II, dllrlhg ascRedUied everit, .t~:e A1ppliceijlideterminesthathelshe'neeif~ to ,extend the time .• n.officer(s)wor~sllt tilhssigb'ii)eo\, t~e
Applicaritsnall 'compensate officer(S) fQr a full· hour worked if lhe'Officer(s) works for more than 20 minutes and/or less 0'9 minutes
beyond the, regularly scheduled time of the event.
> Applicenlmus\noti(y,ofacancellationreqliestof anOff·DutyPoliceOffiq~rforty,eight (48) hours prior to the sCheduled date of service.
F~il.ur~ifo db so,will require th.eApplicant.to compensate,the.assigned officer for a minimum of three (3) hours.
:. ;
8USJf)~ssJ ..• rgamzaJQr',am~'
350'5 N If)l 8'2.~Q,.\leDniJ,~ ..~cg.,.L . 'Sl!lslriess}Orgariizatio'hAaai'ess" .... ... City
CeliularNumoer' .
. .~'~ .. ' L.
Fl.,. . ........... <30)2.2. ,
stal~ . .... 'zrpcoa~
pay all c.o.sis and·fQ~s .. a$sp_¢liit~d ,wlth:tliis
f"~~~~~~;itii;il:$;;;~1:J)AI'PR:PVIED INll'i'l'CQN.DlrION
NO.Officel :x: NO, R<)dio: , ;.l\"~!S~::~'"''
CfQNlN!S:Nl':."".,~",""~~~" .. , ... =~,, ..... , .•• ~..-.._ . "'~.~",.,_~~~=~~=""",,,, .... ,., ..... ,, ........ . ")x·· ·W·. :~L~~~~~~ARTMENT DATE .... ..... i:;~~~:t:'{$:J;319:q~ t
Stout-Tate, Maria
From:
Sent:
To:
Cc:
Subject:
()
Rodriguez, Ruben
TuesdaY,March 31, 2015 10:07 PM
Stout-Tate, Maria
Corbin, Larry P.
RE: 1st Annual Porsche Car Show -May 3,2015
C)
Maria I am recommending four Officers and one Supervisor for this event. 6AM to 5PM =
llHours.
One Supervisor @ $50.00 X llHours = $550.00
Four Officers @ $40.00 X llHours = $440.00 X 4 = $1,760.00
Police Department Total = $2,310.00
My recommendation is based on the value of the vehicles being presented and the various
V.I.P.s attending. Please contact me if you have any questions.
South Miami Police Department
6130 S.W. 72nd Street
South Miami Fl. 33143
Telephone:
Direct:
Fax:
(305) 663-6301
(305) 663-6322
(305) 663-6353
RRodriguez@southmiamifl.gov
"A dead thing goes with the stream but only a living thing can go against it." -G .K. Chesterton
Please note: The state of Florida has a very broad public ree'ards law. Written
communications, including emails, are therefore subject to disclosure to the
public and media upon request.
From: Stout-Tate, Maria
Sent: Friday, March 27, 2015 3:38 PM
To: Rodriguez, Ruben; John Reese; Martinez, Grizel; Ricardo Ayala; Lightfoot, Marcus; Marenco, Carlos
1
I
I
!
I
I I .
i
S.nbnUtt~dTo:
()
.(1)
South{'Miami
TH~"GITY Of PLEASANT LIVING'
Public W(rrks Depiu:tm¢nt
Event 'Cost Estimate
iSt(nd!lY. M~y 3,2015
"~-. . -
H:00AM -5:00PM 6 $240.00
Matetials: . Public 'Works. Fe.es &Materials
]iJguipment:1'ilZA
$240;00\
$18.36
$125;00
$0:00.
,
I
1
I
C)
." CITY OF"9qUJTHMIAMIf'l!ElttCW()gK~['j~FA;~mM~N:r
47'9.§ SW 75\",;t(yemb~tMl~jri~j FI3,.S,n'5 (?@~t561l~J:Zg5iF1\lX~\li"5);6ff8'7Z08
Ap:p.·.llca;tion.·toGonduct A ,$pe,cial a'v.e:ntii=lin:i:tio.riJ, on
';,
P:ti~lh.':Ri,!il:fl1t~Qf:'W/.~yi
N~*E:,AlLE;!E1.DS,\>HAb~BEFILL9P' No .action can pe taken 90: tbiswpl.iCa\ionuntiiaU questions have been answerao.hi$'sel forth
i)jLQrJ\linance'No;,~1.[\)g'20~~; 1empora;y foil roadway and sidewalk closure (NO $IN~bE bhiN.E RQhiDVJAY GL9$~~E I"IllR~lnEp)(Qr
spe.ciai;evenls, eight(8) ,hoars,,max: $cheduleofJeesis attached., Use plankpgPeJ irYouneeda~diti¢nal writingiipace, I"tIEASE"l'iR:INr
¢!~llnY, ~~q~~!'fo.r: ~igQmWe,
AuthoriZed Representative Na . e
'B~~Psir§~~id~A~~$¥~U,\iA-........ ~r~t¥,--= &. i$tat,,>~IJ;~dir
"""~'~'§;:Riii~~ii~~\ " .. "'r"""';"C;';;';:;i~~~j~ai~ir,~""'"!i"'",",,,,'''' "",Or.'D.eo"(L~~~.' .... CbaJ ........ " ... ,,,,,=,
fod_()...\-Jo-ro o..J'I6.hOO . COO'l i'~gnl!i!nf!llrmaiiGn: .
E'v~~\ "rail:!e ~~~,T1l2.,ffi;J:lL~~T"""""'*""'~~_~ __ '-""'~~~
i'lnS,jegtbociition ;:;1 )~I ........... ~r~f;".~-: ..... ~.3: ...... ~.f!::" .. +Q ... ~~ ........ .................... = . .,.,,' ~,,' ... ,.
f;'letlfi0Eita(s' 5J i? .. .2:9~ .. ,\EYeJ1H~a\!(~)., ... ~.,.c;., .. ;'·i;rYRe~f EveR!' •. c.tJl.. .. ·S.b\O\),L ........ , "
Elve.nt Star,! Tirne ."e,,·.:G POJ).,EyeiltElidtiil:!,E> ." ti ... " (am: itJlJA'p~18ip'"ted AttE>nda~ce,5:t:)OO'.·J
Ely~ot$.,fup 'Prne la.· . @ I pm)Br~.akgownTime'".. 0 .. ~ (am I ~Total Duration (inclUdeS'etUp)
LEiEREB¥ REQUEST·A RERMIT .FORTHEFoLLoWING: Ati<tic!jJated'-effe:cts_::9n'v~~jcUlar and p'e~lf!,strja,n.-tr~fficcduring Pr0l.e~t Mal,~tel1ance_ of traffi_c provisions:are sp.eCific (include skelch:if necessarY)~
;.,1.:,.", ..
....... 'r :"T',,:'" '19" "'" --.:-
Tf'!e (!iiIiO<&,!\19cl:q'(;I1~E!'l.tlll1"lIijE>·bee.\lSLf,blrn*t!1d' \liii\1:1 tit is permit application:
0' Siteplalll sket¢nof'''eVent,t;le'iirIY~:ii'lihfl ~.O'di:itfari~s ~~91.ii'l~ar"f0.9fSf r,Q?8 qlo.sure~.
~ Mai~lenarGe of Traffic (MOTHor vehicular and during .event.
.!3y Rermlt,Fee
,el9'YCDF.S;PWfH J01ii;rv11 RA'!%~IN@ [iJ:J~I$I@N
61,30 SunseJ;{)rjvEl)!So~th M\af;fij"FI,3'S442 Q~,Q;§16!$;S"4~~'2 f~~,(ga5')S.~3'S,346
Par~i!Ai9S!lla11 tsi'I'II1'Ellers'" R:e,iiI,fal,s ,Ap:pl:i:catirO iii! .
Pursuant to Section 15 £:4 Ca) (~~(b)ofthe Codenf Ordinance. "Rental Fees for PU1:)lit On/Street curbside
!s'jjla(les Q~!U'kiillgrspace) ar.e $2$.90lPer Sp!lGc'per day,.sev.eri days.perWeek ba~eq on \Wenty.foUT (24)) 1:)0]11) uSJj?~,
, .. ne..:> ... g,r;N~T~~r;J .. , .. ~~~q,fQ ~.rJ~!4~,'. """""""
B4siness/Org .. ntz:a~ipn N;:1rne A<~~Iw;p;rJt\I~O!1e
,;:3fQ05 .. N,\.A.J.,2}'l,n6 A~Q. Dn!4 .. ~, tbrpJ., fl-:-. Fe <3 ~ ),:2-
Elusines$/CDrganization Address 'City State Zipeode
30S"-5"i~-"90' I
~~~~~b:~5, ·'········';:~:a*i$1~~~~i .. i',;": "~~.::.~~~':1ii;~::n
R'l!lfljlose forutilizin!j! parking' meters> r~ . .h;ll;:;R"RiQ)?\A~ Ie;,. ,.·Oa ... $)~1;1:>L .
. ,fil1dOOme 51J:::'J,; .. :5J1!,ffT:?.,d-Q .. PoSjl.. .~WQp,.Il~ .. r.(Pt,C\~(am.)ro.Qt
.. ~ .
llilereoy oectlfylh~ <lOoV'S imJo "lahi lle, qoere~1 !!nq~aTJ'\p.I.~t~as af' the >lOlte'pf !his su.bmi#atlt is undersfood that
llils !!Rplio~ntwilf be;revJeW~d. n itlia~ p'ra(!jlJ$tad"perlodioa)Jy'bY'~it~, ~!aij;if. OlDY information should 0!iang~'\hat I s~all
amend OJ"SpppJernent'tb)saRP' G .... 'G.m. jt~i.,ijve ~I!lsi.ne$;$ >laY,§'Qf;the'qh.<loge,
Wr~ffi.;:O.FFI()12 8&I2~fONt.¥,"
O·D13,N.IE.D
I ," ---'~
3\IlI~ate ....
NO, Meter D<lYs~
Qommsnt: ~~., .~.. ~ ... ,,' -" ~~~~.,=-, ~"l.j~J?·· .. ·~.·.":. ? ... · ........... " .... t~::·'·I:"
................... ,........ .., i!$ ~D~ijrU
.... ·e;4;gKrNGDi\(l~ION;$IGNAl'URg. '~"-=~"""DA=T::::E~~~"'" . p$timatedfotalCost '
14-16
Stout-Tate, Maria
From: Marenco, Carlos
Sent: Monday, March 30, 2015 10: 15 AM
To: Stout-Tate, Maria; Rodriguez, Ruben; John Reese; Martinez, Grizel; Ricardo Ayala; Lightfoot,
Marcus; Marenco, Carlos .
Cc:
Subject:
Landa, Rene; Shari Kamali; Kelly Barket; Guzman, Henry
RE: 1 st Annual Porsche Car Show -May 3,2015
Good morning Maria,
As shown on the map it will be a total of 83 parking spaces including all Sunset Drive and the side streets. The total for all
83 spaces that day will be $2,075.00.
Let me know if you need anything else.·
Thanks,
Carlos Marenco
Parking Operations Manager
City of South Miami
6130 Sunset Dr
South Miami, FI33143
Office: (305) 663-6384
FAX: (305) 669-2636
From: Stout-Tate, Maria
Sent: Friday, March 27, 2015 3:38 PM
To: Rodriguez, Ruben; John Reese; Martinez, Grizel; Ricardo Ayala; Lightfoot, Marcus; Marenco, Carlos
Cc: Landa, Rene; Shari Kamali; Kelly Barket; Guzman, Henry
Subject: 1st Annual Porsche Car Show -May 3,2015
Importance: High
Good afternoon:
Please review your portion of this Special Events application.
I will need your estimated cost no later than Wednesday, April 1, 2015, at 2:000 p.m., as I will
need to write a resolution as soon as possible.
Thank you for support in this matter.
Maria Elena
Maria 'E. Stout-'I'ate
Specia{ 'Events Cocrrdinatcrr
City of south Miami
305-668-2509
1
'" ( 1 '. /
CITY 9FSOUTHMIAMIPLANNING/liZ0NING OEPARTMEN'r
6130S,un§!!tQrive"S\luth 1\l1Il3ml, PI 331~3 (~0;;) !i93'$,3l2~'F~x (~O~) 668-7356
Hanging SaMar Over;Pl!Jbli~StreElt
R~gllast' Eor,m'forSpee,lall;:sVent '
Ap!?Ucail0nf~r!p~,pWPQ~e ol(eg8esti~~ appmval ti) ,diSRlaybannersover public streets promoting eventsas"s,eliorthin Ordin!lnpe No;
10'OJI'-1911; LOG Section 20A:3(N). CompJetethis pel]11it applicationform and submit the application to the Planning & Zoning
Department lo,catedin the'SylvaMartio 6uildinginfrontof City Hall. This application must be submitted at least30 days prior to th~ event
d~,tj:1. tin application feeof~300 must be paid atlimeofsubrnittaLllap,ptoved bylheCitycammissJon, tilis feeCQYllrS instaliafibn and
re!n'c5valm'( Ii~n~er. Irapp~9j1eg; lake 'he perm,i! anltlthe banrer to the CitY'$ Pwblic,works Department located at 479,5 sV!J 75 fu AVenu,e
Mi~llli" {fi(~~~~~;:at l!Ias~ of)elveek;wfc)tlothe instiillalienoafe, T~ePublic Wor~$, Qepartl;nent Will i,ns\all,and r~move th,e banner on the
dates SIlEleilied by the a~praved,permit '
EvenlNanne:tnsREwhl :Ke-Wa>I "Everit(jate;~~)'l,~J5 ' EVentType}~~~~\AJ __ '
Ap-pro)(irnate InstaJiallonPaieReql,le§teo; .~~QJ5 _"" ",' , thru,,,? -.,l.j .-l@,"""\S-
BanneT LOya!i(>n R~q!de,st~q; ,,' 'q8~0 St:lrt~et DriVe '05880 S.urt,set Drive
Briefly de§(;ri/:leeyeI!t:for whiph you w,l5'I),tP,c/ill t:1 la ya bannerin~outhMiami: ,dF~ ___ ==='=="
"nSI:allaljOn:j~OP Ireiil()vaHdate~~, .('ejJl!~ed ,Qn,;~r1n9~~,. The Gityi~'not re§PoosibJeforithec0ndition of, the bannEii'dt\ii~9c'tHis:period.
o.mIP} ""ithJ!, s\iVe,\l"('l.j, days after the eyent. Tlieci{ym~ydi5C!lrdlhebah,rier(s)aft~r t~especifie~ peliod,
~ Banher Specifications-30ftX}.jft IM/e'~ftpfl1 (haiD nylon rope will1 hOokS and the banner must vents.
5howirn~l\height"wklfh of the,:,banner,andMterihg
.~ copy oflra~ility·and/~r property ,d{lmage insurance fequite~
~ AppliQ<l\ioh ..f~e $300 (perapplicalic5nj
15-16
'Date
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,.
CITY OFSOlJ.JHMIAJ\A1 PlJB~IC WORKS D~I"ARTMENT
479.$ SW 75'h Avenue;'!\AiC)i)1j, PI '3315;5(305) ~63,6350 Fax, (305) 668-7208
. S'pecral E¥~ntiP'P,:e, .eal'lner .Ap;pHeatio.ri
'.T~ls, ~~pI,iG<l!ion ff1~st peflilly cilm@le'tedand submitted WitIlR~QLlI~:e'tiJ'\ifl.tta,ll.hm'lfl~S :suclfui,ell;"!;lqp¥ iofii:C) @~~Iiqi UC).hiil~y'
iflllyra,pce !1t>Ii~y ancJ. cOlj>y,ol the,aeSign wlttk'thebanil'er' climensii!irts listed'. tme $30(llper to poles ree \al$!) J~¢IJJge Ihe
il'i~tl;jHat,iQn ~.nd ref)'loval of banmers.
~Q~ .• ~~l:8~~_~g\.JlAJ 4., ........ ~~.>=... ~ ~j;.,..;::c:.~~ ... ,., •... ~~.l.~:r.~,' .. i".i:·::> Bt;!sipe.S~/li>ig"WXf!;!\ior·AdflrJ,,§sC11'y· ... nsl~liT ZIP .000e
~,~~ ...•... ~S#.;:.:~~.;B"'";:=t*"' .• ,.·~:3~Q~.t.l~ ... ; ~""","" ...... , ........ " .... , .•..
Phone.Number .. Fax.Number
"The applicant "rm'~.~.
and to reimburse the City"for
may arise because Orrlf!gJlifl.~,nce
II1LJ"UO. Co..,.,
a.s
the
··.~k/J~A~~ n_·:; :
I CERTIFICATE OF INSURANCE I 04/08/2015
PRODUCER THIS CERTIFICATE IS ISSUED N3 A MATTER OF INFORMATION ONLY AND CONFERS NO
American Specialty Insurance & Risk Services, Inc.
RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATiVELY
OR NEGATIVELY AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
7609 W. Jefferson Boulevard, Suite 100 BELOW. 1}JIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE AeON TRACT
BETWEEN THE ISSUING INSURER(S). AUTHORIZED REF>RESENTATIVE OR PRODUCER, AND
Fort Wayne, Indiana 46804 THE CERTIFICATE HOLDER.
INSURED , INSURERS AFFORDING COVERAGE
Das Renn Treffi:m INS. A: Greenwich Insurance Company
3505 NW 82nd Avenue, Unit A INS. B:
Doral, FL 33122
INS.C:
CERTNUMBER: 1001217450
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOT WITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY
THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INS POLICY POLICY POLICY
LTR TYPE POLICY NUMBER EFFECTIVE EXPIRATION LIMITS
General AaareQate 5,000,000
GL ASG0900549 04/28/2015 05/09/2015 Products-Completed Ogeralions Aaareaate 5,000,000
A Personal and Advertisina Iniury 1,000,000
12:01 a.m. 12:01 a.m. Each Occurrence 1,000,000
Damaae to Premises Rented to You An One Premises' 1 000000
Medical Exp~nse Limit Anv One Person 5,000
.
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
-The Certificalehofder is only an addillonal ·Insured with respect 10 liability caused by the negligence of the Named Insured as per Form GXA L428-Addi!ional Insured-Certilicateholder, but
only with respect 10 CAR SHOW ON SUNSET DRIVE, BETWEEN 57TH AVE & US1 on May 03, 2015.
CERTIFICATE HOLDER CANCELLATION
CITY OF SOUTH MIAMI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES
6130 SUNSET DRIVE BE CANCELLED BEFORE THE EXPIRATION DATE
SOUTH MIAMI, FL 33143 THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
.~
Example 2: An organization that was created on January 1, 2012, but did not
exceed the gross receipts threshold until its tax year ending December 31,2013,
must file an application by March 31, 2014.
An organization that files its application before the deadline will usually be
recognized as tax exempt under section 501 (c)(3) of the IRC from the date of
its creation, if it meets exemption requirements. An organization that files an
application after the deadline will usually be recognized as tax exempt from the
date of the application. It may also request exemption retroactive as of the date
of creation. See the instructions to the application form for more information.
Determination Letter
The IRS tax specialist reviewing an application may request additional information
in writing. If all information received establishes that an organization meets the
requirements for exemption, the IRS will issue a determination letter recognizing
the organization's exempt status and providing its public charity classification.
This is an important document that should be kept in the organization's permanent
records.
Most organizations are required to file an annual information return (Form 990,
Form 990-EZ or Form 990-PF) or electronic notice (Form 990-N) while their
application for exemption is pending. An orga.nization's exempt status can be
automatically revoked while its application is pending if it has not filed a required
return or notice for three consecutive tax periods after its formation date. These
returns are subject to public disclosure. If the organization has unrelated business
income of more than $1,000, it must also file a Form 990-T. See Publication 4221-PC
or 4221-PF for more information.
Although donors have no assurance that contributions are tax-deductible for
federal income tax purposes until the application is approved, contributions
made while an application is pending would qualify if the application is approved.
However, if the application is disallowed, contributions would not qualify. Moreover,
the organization would be liable for filing federal income tax returns unless its
income is otherwise excluded from federal taxation.
The EO website (www.irs.gov/charities) provides information about how to find out
about the status of an application for tax-exempt status.
10 -