2E7~~" South~Miami CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TilE nry or I'LFASMrr LlVIi'lC
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks & Recreation
February 17, 2015 Agenda Item No.:
A Resolution authorizing the City Manager to purchase fitness and exercise
equipment from Muscle & Wrench Fitness Equipment Service, Inc. for the Gibson-
Bethel Community Center's fitness center.
Parks and Recreation staff conducted an assessment of the fitness center's
equipment and found that two (2) treadmills and three (3) Olympic bars need to
be replaced due to wear and tear. Said purchase includes delivery and installation.
Please find below a breakdown of all submitted proposals:
VENDORS QUOTE AMOUNT
MUSCLE & WRENCH FITNESS EQUIPMENT SERVICES, INC $12,377
FITNESS DOCTOR, INC $13,672
PATRICE MILANI EXERCISE EQUIPMENT $14,398
AMOUNT: Amount not to exceed $12,377.
ACCOUNT: Recreation & Supplies account number 001-2020-572-5210, which has a balance
of $29,112.46 before this request was made.
ATTACHMENTS: Resolution for Approval
Quote from Muscle & Wrench FitlJess Equipment Services, Inc
Quote from Fitness Doctor, Inc
Quote from Patrice Milani Exercise Equipment
Account Balance Inquiry
1 RESOLUTION NO. ______ _
2
3 A Resolution authorizing the City Manager to purchase fitness and exercise
4 equipment from Muscle & Wrench Fitness Equipment Service, Inc. for the Gibson-
5 Bethel Community Center's fitness center.
6
7 WHEREAS, Parks and Recreation staff conducted an assessment of the fitness and
8 exercise equipment and discovered that three (3) Olympic bars and two (2) treadmills are in need
9 of replacement; and
10
11 WHEREAS, three (3) quotes were received for the aforementioned fitness and exercise
12 equipment; Muscle & Wrench Fitness Equipment Services, Inc was the lowest bidder.
13
14
15 NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
16 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
17
18 Section 1. The City Manager is authorized to purchase fitness and exercise equipment
19 from Muscle & Wrench Fitness Equipment Services, Inc for an amount not to exceed $12,377.
20 Funds will be taken from account 001-2020-572-5210, Recreation & supplies, which currently
21 hold a balance of$29,112.46. A copy of the quote is attached.
22
23 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is
24 for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
25 shall not affect the validity of the remaining portions of this resolution.
26 Section 3. Effective Date. This resolution shall become effective immediately upon
27 adoption by vote of the City Commission.
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PASSED AND ENACTED this __ day of _____ , 2015.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
MUSCLE & WRENCH FITNESS
EQUIPMENT SERVICE, INC.
1301 W. COPANS ROAD, STE. A-II
POMPANO BEACH, FL 33064
Phone: 954~970-6831
Fax: 954-970-9002
Quoted By: Eric Miller
Customer:
Address:
Phone:
Fax
Email
QUOTATION
Invoice #
Date
010915
1/9/2015
Customer Information
south Miami Community Center
Albert Calimano
5800 SW 66th Street
Miami. FL 33143
786-200-4771
acalimano@citvofsouthmiami.net
PRODUCT DESCRIPTION QUANTITY LIST PRICE YOUR PRICE TOTAL
Matrix T5x Commercial Treadmill -New 2 $8,995.00 $5,495.00 $10,990.00
.. Weff8n/y: 7yr Frame, Ufetime Motor, 3yr Paris, 3yr Labor
7' Olympic Bar. Chrome 3 nla $179.00 $537.00
DEPT:~ P.O. # ___ _
REO # e~ to\..{3 _._ opr!\) p.O [J
CENIHt\L. ~> ·-~v; _ :._~ D/\fE
TOTAL $11,527.00
FREIGHT, DELIVERY AND INSTALLATION .----..;:;....;.$~8~5~0.~OO~
SUB TOTAL.----..;$:;....;.1=2,..;;;.,;37:...;,7,:.;;.0,.;;;0
SALESTAX~ ________ ~
Customer Terms: 50% Deposit upon order confirmation I C.O.D. Balance Due @ Delivery
r-"--~~~"!'4 Any deviation from the above quantity I items may result in a revised proposa\. GRAND TOTALt--__ .... $1:-.:.;2;;.:.;.3,.;,7,.;,.7;..;;.OO~
Prices valid for 30 days from date of quote. 50% DE POSIT t--__ $;:;.;6;.?.. 1,;.;;8;.;;,8.;,.;;5,.';;,j0
Signature and date required to process order. C.O.D. BALANCE DUE'--__ $.;..;6..:...1;..;;8..;;..8~.5""-'0
A 15% re-stocklng fee will be charged on equipment not accepted after confirmation of quote.
customerAPprov~' ~~ P.O. Number: _____ _
Print Name: Ov{rtA'V\ &L(j? Title: D//I'e.c/or Date:
Fitness Doctor, Inc.
PO Box 306
Enon. OH 45323
TO: South Miami Community Center
5800 SW 66th Street
Miami, FL 33143
Thank you for your inquiry dated: January 9, 2015
We are pleased to quote you the following:
1
2
3
4
5
6
7
8
9
10
11
12
Olympic Bar, Chrome
Delivery/Setup
PER
SALES QUOTATION
F.O.B. CARRIER
TERMS PREPAY
$229.00
$995.00
DATE
:latrice Milani Exercise Equipment Quote
6400 Frankford Avenue, Unit 21
Baltimore, MD 21206
Customer:
Albert Calimano
South Miami Community Cencter
5800 SW 66th Street
Miami, FL 33143
786-200-4771
Date
Valid Until
Quote #
Customer 10
. . .
Quote/Project Description
New Equipment
I I L __ . __ .. __ .... __ ."' ___ . __ ... _. __ . ___ . ____ ... _____________ .. " .. _. ____ .. _..i
Subtotal $ 14,398.00
::u;~x Rate ~---:j
Sales Tax
Total $ 14,398.00
Above Information is not an invoice and only an estimate of services/goods described above.
Payment will be collected in prior to provision of services/goods described in this quote.
Please confirm your acceptance of this quote by Signing this document
r--~---'--'------~
l~3le _ ... __ . __ ... _ .. ___ . ________ •• ----1
Should you have any enquiries concerning this quote, please contact sales on 410-325-8830
t~~l .. :-:J Fiscal Year;
0012020
57252101