Loading...
4To: From: Date: Subject: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission Steven J. Alexander, City Manager January 6, 2015 Agenda Item No.: A Resolution approving the application of VolksBlast, Inc., a non-profit organization, to waive certain fees and costs associated with its event showcasing classic cars, to be held on February 8, 2015, on Sunset Drive in South Miami. Background: VolksBlast, Inc., a non-profit organization, has submitted a Special Event Application to hold its classic car show on February 8, 2015. For the past several years, VolksBlast, Inc. has held its event in the City of South Miami, showcasing 200 classic cars. Expense: Account: The applicant is requesting a street closure of Sunset Drive, signatures requirement from majority of business affected by road closure, waiving of certain fees, and payment for this event after the completion of the car show. The applicant has paid the City $660, which includes $60 application fee, $100 administrative fee, and $500 deposit. The applicant will be responSible for additional services, including $1,320 for Police, $2,400 for 96 Parking meters, Street Closure fee of $475, MOT Fee $200, and Public Works Staff $172; totaling an estimated amount of $4,567. However, the applicant has requested the following fees be waived: City Meters ($25 X 37 meters in Lot B behind former Chase Band) $925 Street Closure( 1900 linear feet x .25) $475 MOT Fee $200 Total amount requested to be waived $ 1,600 If the above estimated cost of $1,600 is waived, then VolksBlast, Inc., will pay for Police personnel at the estimated cost of $1,320, and the cost for the parking meters on Sunset Drive in the amount of $1,475, and one Public Works staff person in the amount of $172, with a combined total of $2,967. Additionally, for the past two years, under Resolution # 215-13-14033 and Resolution # 258-12-13815, VolksBlast, Inc. approval was given to hold this event, and the City Commission waived fees for Public Works, street closure fee, and metered parking spaces. Not Applicable Not Applicable Attachments: Proposed Resolution with attachments. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 RESOLUTION NO. __________ __ A Resolution approving the application of VolksBlast, Inc., a non-profit organization, to waive certain fees and costs associated with its event showcasing classic cars, to be held on February 8, 2015, on Sunset Drive in South Miami. WHEREAS, Yolks Blast Inc, a 501 (c) 3 non-for-profit organization, has submitted a Special Event Application; and, WHEREAS, for past several years the Yolks Blast Inc has held their classic car show event in the City of South Miami; and, WHEREAS, the applicant has requested permission to hold its event on February 8, 2015; and, WHEREAS, the applicant has paid $660, which includes $60 application fee 100 administrative fee and $500 deposit fee; and, WHEREAS, VolksBlast, Inc., will provide, prior to this event, a list of entertainers/bands and any other activities occurring during this event, along with an insurance policy naming the City as an additional insured, and meeting the other standard requirements of the City; and, WHEREAS, a logistic meeting with Police and Public Works Departments will be coordinated through the Special Events Coordinator, in January 2015; and, WHEREAS, the applicant will be responsible for all services rendered by the Police $1,320 (2 Officers @ 13 hours x $40.00 per hour, plus one (1) Officer @7 hours x $40 per hour), and Public Works $172 (1 employee plus FICA), and Parking meters totaling $2,400.00 ($25.00 per meter per day for 59 parking spaces on Sunset Drive from US 1 to Red Road, plus 37 meters in Lot B behind the former Chase Bank), and Street Closure fee in an amount of $475 (1,900 linear feet X .25) and MOT fee of $200, total estimated amount of these services would be $4,567; and, WHEREAS, the applicant is seeking a waiver for the following items: 37 Metered Parking Spaces (Lot B behind Chase Bank) Street closure MOT Fee Total amount waived and, $925 $475 $200 $1,600 WHEREAS, under Resolution # 215-13-14033 and Resolution 258-12-13815, VolksBlast, Inc. was given waivers for Public Works, Street closure fee, and 37 metered parking spaces in Lot B located behind Chase Bank; and, WHEREAS, if the City waives the amount mentioned above, then Yolks Blast Inc would pay the City $2,967, for Police services, 59 Parking meters and one Public Works personnel. Page lof2 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City hereby approves the application of VolksBlast, Inc., for waiver of fees as set forth in the above recitals. Section 2. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 3. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this __ day of _____ , 2015. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Edmond: Commissioner Liebman: Commissioner Welsh: Page 2 of 2 VOLKSBLAST, Inc. 6860 S.W. 75 Ter South Miami, Fl. 33143 December 18,2014 RE: VOLKSBLAST 2015 February 8, 2015 To whom it may concern: This letter serves to confirm that our organization will be responsible for the cleanup after our event as scheduled above like we have done so for the past several years. Should you need any further information, please don't hesitate to contact me at the following number: 305.926.2139. Sincerely, ,;~ ) ~i'lJ.r Bill Steckley 305.926.2139 SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) days prior to the effective date of the event with all required documents. TYPE OF EVENT: D Filming [RJ Charity I ><1 Festivals D Celebration D Promotion Other: NAME OF EVENT: ___ Vo\\<.sb\o.st LOCATION OF EVENT: 5UtLl\?€.-t \flV-€"" fro IM-jb S 1 +0 Ked Jl~d (sw SI~ Ave.) Soufh h'li AM; I FloCI d& __ 331'13 .. _.~_. (Please note: write complete mailing address, as well as name of any buildings and/or parks if applicable) Is this an annual event? D No G1 Yes if yes, this is the ~annual event, previous date ;(0 I tf EVENT DAY(S): \ ~¥ -SUII\ dcty ., __ ACTUAL EVENT HOURS: ~ '. (9 O~.!p.m. UNTIL: L{ : 0Q. a.m.!@ (Please note: event may not begin earlier then 8 a.m. or en ater then 11 p.m. in residential areas, or midnight in commercial areas) ASSEMBLY DATE(S): ~-=-2'----1/----,.g==---I_S __ -c-SETUP/DOWN TIMES: .~/p.m. 0' am . .§) ANTICIPATED ATTENDANCE: 000'0 Name: _.,_~J.vQ.cQKodr\J ue,Z' Title: Coord ~V\d-oc Cell/Phone: 30? -30 I -7 s if:S- TOTAL EVENT DURATION: hrs mins Name: 3 l ( ~S_t_<!!::---"~=-.LK..!:....:t-=e..'-t:f_ Title: t lu. b Vv\g..~ be.. r Cell/Phone: 30-2.,=_1:(G, -01/32 Email: S '-H-litl2..(' b@ 6e.,~\SQ(.(,,~jl~-t_ . . tJ.OO ~tM'i:\e,\po.V\+ CCl,(' sho vJ w i-/{' ~l! f~&f,ts bev\eJ\·h~~_,_._._ .. , ___ , __ _ ,_.~","",o."""'C.J...."\t-'-'j~'* _______ . ________ ~_ ... _. _______ . 1-16 APPLICANT/SPONSOR lNFORMATION The applicant for the Special Event Permit must be the authorized representative of the organizationlbusiness conducting the special event This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization/business. ' NAME OF ORGANIZATION: L-. ADDRESS OF ORGANIzATION: --:-6-=.~-=8~/P_Y-l--~Co~m~.!M~L...:.Yc.e~~~~. ~--=-____ _ . ~u'1:h tJA~ a 1IY4' ==t1 OFFICE TELE~HONE: SDb lob l Dr) 2,; 4,' , FAX: ' ----~------------------ PRESIDENT: £1} ri9lJ.e JJ ue kid . , SECRETARY: ---.-:.--:f )--:.tL:...-...u.lJt.....I.e-s.<l)~fe~!d __ _ ADDRESS: ", 0-~ft;l-l, qpl1J~:,~' " PRES~-PHONE:. 3ZJ5' (;; {(;7' ~07 (~ <J SEC. PHa~E: . ;'3'D5 __ ~/ U'Q, 1~D7c1~ .. ' r~' ~ • 7 '-,A~~.,'.,: ~~f:, .• ,' ,':::.i' ,:" f ," .. ; I .' ~:f ' ,r.. • ... ' > -... 'r •• ":"':.1 If the organization is a tenant andlor:reriiet of the event io~p~. '.~I~~~' ~~~ ,~e;p.~~~ ~wner complete the following: , 0 AppliGantiOrganization owns'lhe,evemt location ;"" . " " . o ,.-gi:v.e, . .pe.unissio'o fo(the:J.\pplicantlOrganiz.~tiq!1 tQ~~~~';rnY pr:op~rty.: . -:. 1:" 'C., ,;' .. , Comments: ' --------~------------------~.~.-,~,~,~.,~----~",~------------------- ,! PropertY Owner's' Name: __________________ Phone: ..:.... -,-:-_~--:-:--:---__ _ Property Owner's Address: Property Owner's Signature: Date: >-Notary ------------------------------------------- Signature: 2-16 SITE PLAN/SKETCH A map of the event site is required and"should indicate'event layout with proposed attractions, recommended street Closures, parade or rui1lwalk routes, etc. Please draw you map on the ,Space provided below, or attach your map to the application upon submittal. The following must be identified·' and labeled: I. Event Site (label streets, building; etc.) 3. Canopies; tents, stages 5. FenoingIBarricades x-x-x 2. Routes (races, parades, etc.)""" 4. Re:;trooni facilities R 6~ Offduty police officers p. i . .' :,' '. .,. ' , " .. . .~ ... .. , . ... '~:., , 7J I .' v"· .. .. , f, 5-16 .' .~ ..... , '. I !" ,., ' ~... .~;. 1 , '. -.' ; .. , 7. First aid facilities + 8. Parking Area PA • 1 ,\:t ~ I -I,;' ... ; .-.... .... • -...... ~,II ma uest" This map doesn't contain any items. SN E&.r,St S\I\,r} 7;)tt"J 5t '3dSl ~. r-~' i98~X .. ::. c; ~ s: # Q~'<I. o t.r! :: :l :£ =& !;: 0:. ' .. <"1 ~ S'N7htSI ,., S',/I,l 74Ij", St t.r! ~ t.r ~ ::0 S''!\' 76fn s; ? : 500ft mapqUElst 1 OOm ~ .t;, (('J £: Notes ~­ <?"o1, The Shops Place S\.A;' ~r~"d S9~ ~ 0-'" -J = o SV"i "l4tn 51 $1;'i"{4tn'1e7 (f) [ ?r "'. \/{~;)£Cil !~ ve S3n !(J;;;3(;io Ave ~;,. "'" <5} ". ,RIViera Park I %. ~ ~~ ,,} <:;. /~p. San RBfTlC, A.ve .?;Jl Sunset Dr u; '" < L' co 5' Q el) .:-~::: "', C'l S ? rn ~ .! C,' ","I '_'.' . ~'~'j' C', s ",Vlv.""> " o SW74'h& tn (fl s .-~ ... ~ '{: 'It .. ;;::: t.r :.t ':t ~~; 0 >-a.. <: ::Q 0 ©2014 M<\~ • Portions ©2014 TomTom I Terms I Priv2C'l ©2014 MapQuest, Inc. Use of directions and maps is subject to the MapQuest Terms of Use. We make no guarantee of the accuracy of their content, road condi~ons or route usability. You assume all risk of use. Vi8VV Terms of U 58 PALMBUG-0r-1,--_C.c.,;B:..;E;;:,;A..;:..:U:..;.M:.:,:I.=E:...:.,R I DAlE (MMlDDIYYYYI CERTIFICATE OF LIABILITY INSURANCE 2/5/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER. AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endor~ed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the pOlicy, certain poliCies may require an endorsement. A statement on this certIficate does not confer rights to the certificate holder in lieu of such endorsement(s}. PRODUCER CONTACT NAME; .. _ Heacock Insurance Group, Inc. 101 W. Main St., Suite 221 Lakeland, FL 33801 INSURED Palmetto Bugs VW Club 5864 Commerce Lane South Miami, FL 33143 f1l8,Nrfo, Extl: (80()~78~517'i31 0 I Wc.t-H~ (863) 686-14~~~:'_ E·MAIL .---.----------'-=.= ~Q.EJ.!3§~!L_..... ..._ .. _____ ,, __ . __ ~ ... _. ____ INSURE~) AFFOBQlr-IG COVERAGE ~_~" ___ ~_~-I-,-IN",S~U~R",E'-'.R.::::AC'-::;~=L'-.S:-_e.~~~!!}tlnsu~anc~_ Co, ... .,....,.~~-+.--= .... = ..... ~,= INSURERB; ........ ··_ ...... ·-----------_·-----11---· .. _· .. - JI'I~I)B'=I~E;._ .. __ ._ .. ___ .___.______ .. ______ ...... ______ _ /-""IN:::S""U;.oRE=:R..:..::.D..:..: _______ ........... ___________ . __ -+ ____ .... .. I-""N",S,,-UR:..o:E::::R.:..E,,-"-: -_. __ ....... _ ..... _ ..... . -------.... -----+-_ ............ - INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iNSR' "'-nrom: SOE!R .-.... _, .. "rr"''''''''''' .... ''''''''''''''',.,.---~------...... -----I L TR TYPE OF INSURANCE I';'.~",; rwvn Pouey NUMBER &.~,}bgrl/'!vj li~gMr,YJ~..l LIMITS GENERAL UABILITY EACH OCCURRENCE S 1,000,000 -~f~~U?E~~~' • 1,OOO,OO~ A i..!.. OMERCIALGENERAL LIABILITY X Q0208201415 2/8/2014 2/8/2015 $ -"-CLAIMS·MADE [K] OCCUR MED EXP (Anyone person) $ .. -~ PERSONAL & ADV INJURY $ 1,000,000 . _. --.. I---.. -----.. -----GENERAL AGGREGATE $ 5,OOO,OO( mN'L AGG~EnE liMIT APflS PER: PRODUCTS· COM PlOP AGG $ 5,OOO,OO( X POLICY P,~ LOC $ AUTOMOBILE UABILITY ~=~fIN<>t..t:UMIT $ 1-.... - ANY AUTO BODILY INJURY (Per person) $ I--ALL OWNED r-SCHEDULED ---"._--- AUTOS AUTOS 80DIL Y INJURY (Per aCCident) $ --.... - HIRED AUTOS NON-OWNED rf~~~Y"MAI:it $ 1--_.-AUTOS .... $ UMBRELLA L1AB H OCCUR EACH OCCURRENCE $ 1---EXCESSLIAB CLAIMS·MADE AGGREGATE $ OED I I RETENTION $ . -.. - $ WORKERS COMPENSATION _J. we STATU., ) ..!OTH. AND EMPLOYERS' LIABILITY YIN _ .JoailiMITS ER ..... ANY PROPRIETOR/PARTNER/EXECUTIVE D E.L, EACH ACCIDENT -$------....... -OFFICER/MEMBER EXCLUDED? N/A E.L. OISEASE" EA EMPLOYEE (Mandatory In NH) $ If yes, desclibe under ... _-- DESCRIPTION OF OPERATIONS below E.L. DISEASE .. POLICY LIMIT $ DESCRIPTlON OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is requited) Certificate holder is listed as additional insured in regards to liability. CERTrFrCA TE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE The City of South Miami THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 6130 Sunset Drive ACCORDANCE WITH THE POLICY PROVISIONS. South Miami, FL 33143 AUTHORIZED REPRESENTATIVE (Jfwif:l1le, /&um<.WA.J I © 1988-2010 ACORD CORPORATION. All nghts reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD IND~CATION AGREEMENT THIS AGREEMENT ("Agreement'') is entered into by and between VO lis .i'J/C( stL . _L_~--,C ..... · d"---__ _ (" Applicant"), and the City of South Miami ("City") on the date on which the last of the Patties executes this Agreement. RECITALS WT,l:.REi\S, the, Applicant has submitted a Special Event p:.rmi~ A_:plic~~n to ~he :ity for (event title) . _, _~.~<2lks-hI.C1'St 2D J 0' at ~Sl.,{ V1S·et 1~11i\J C .... _. __ (locatIon) on (date(s» ___ 2 { ~ ItS-. . ("Special Event"); and WHEREAS, pursuant to of the City'S Code and the City'S Special Event Regulations, the Applicant must execute an indemnification and hold hannless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set fOlth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss oflife, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. S. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to.the start of their event(s). 9. Applicahts that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty-eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. DATE: .----~---- ........... -.. --.... -----~"" .•... Subscribed and sworn before me, this tl I }?5: dayof ~wr,a2..£) 1'. Notary Public in and f~\ C:\co\..Qt:%cUt. County, State of __ TL--,- Sign~PU~ 8-16 DATE: ~t-~Y PiJ~ Monica Novitsky o~~...: : c: State of Florida , ~ My Commission Expires 01/09/2018 ~OFf\.oq; Commission No. FF 82130 CITY OF SOUTH MIAMI POLlCE DEPARTMENT 6130 Sunset Drive, South Miami, FI 33143 (305) 663-6301 Extra-Duty Police Officers Application SOoU th 1\I11UJ"1 F 1 () I' I d tl ~*-iII f'imfi-[; A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: ~ The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. ~ The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the even! is of a shorter duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. ~ The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. ~ If, during a scheduled event, the Applicant determines that he/she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and/or less 59 minutes beyond the regularly scheduled time of the event. ~ Applicant must notify of a cancellation request of an Off-DUty Police Officer forty-eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. APPLICANT INFORMATION Business/Organization Name Applicant Name Business/Organization Address cSt> ID k\AAt~ ---,1:,--,1-=-:--:-__ City State Zip Code 305 -30 {-75"1/S' Phone Number EVENT INFORMATION -----t11 VClrO (~ocJC ~ /J,ez. On-Site Contact Perso (jD1KSblas t Name of Event Fax Number E-Mail H 4 m am Cellular Number Su-n &e. t-'1 c t IJ e. Event Location ilH C C{,I' :;)"0 YL_. ___ . Type of Event 0000 Anticipated Attendance I aCknow~~~;:;e:;;cial re5Pon~~~~itie~ to pay :~_~o~ts and fees a5~_:~~ted_~ith thi~;\j~r{~rm prior to th~service date(s): Applicant's Signature Date a FOR OFFICE USES ONLY: I APPROVED AS PRESENTED j DENIED APPROVED WITH CONDITION NO. Office: ~ :x:: NO. Radio: ---·--· ... --;::::--.. -~-·i, l' (, COMMENT: ______ ::;;':"-"-'L_._t;L_e'2d~Vj\l\ :x:: NO. Hours cc')ll it (' S ' . ",_::L:..1L ___ . __ . ________ _ POLICE DEPARTMENT SIGNATURE DATE 11-16 os CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75th Avenue, Miami,' FI33155 (305) 668-7205 Fax (305) 668-7208 Application to Conduct A Special Event Function on Public Right-of-Way South MI ... , Jl'1 • ~ I •• bft'&:'Jf 'Uii' &4101 NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21-09-2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITIED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. Contact Inf=a~: Ilolk~7 lye ~usiness/Organizati9r Name , 580« UtJ/J1attr~ ~ Business/Organization Address 30.5 a?{ 75l/!L Phone Number Event Information: Event Name Project location Authorized Representative e $eo</f,iYi?;n) JZ . 33/t(3 City State... Zip Code Jf.lJtLRt.IltJ.,l.p~~. ~ Fax Number ".t. ~v~ot'P~te(s) Event Oay(s) __ 'I.....r---.;.....:--. ..;.. --",---.-.' ; .Type of Event Ca c .£~·0 .' ,E~~~~~tart Time ~Z pm) Event:~nd Tim~. 4 (a~ ,-riJy Anticl~~Atten4Slh,Ce ,sS11<XJ, " E;vent Setup Time ~&pm) Breakdpwn :rime,.; .' 5:. i. (am.~~rotal Otirat,i~.n ~,n~IUd~set~pJ: "",',,-: '..;.'~ ~---.;'-'-- I HEREBY REQUEST A PERMIT FOR THE'FOLLOWING: '~Ucipated effects on vehfcular and pedestrian traffic during Project Maintenance of traffic provisions are specific (includi' s!<t$:Il:1f n~.!Y)~ 'r . ",' ' . , " ~ . ". . Lj • i' " ." .. .. .t •• ~... . "" i. 'the following docum~nts have bee~ submitted with this p~rmit applic~tiQn:' , .~ ... ;2', . ~'. "\ / . ~'Site plan I sketch ~f event Clearly define' bound~ri~~a~(flin~a",:fOot.6i rtiad:ciosur:es. " ", <3'Malntenance of Trame (MOl1 for vehku!ar and P~~+.~~ d~ri~;'~~n~. Wil\lt~'di'1t4~ ~;~~\;: . -!n signin.g this application, I understand that separate City anli/or c6un.(Y permits may 'lie' " ' for this project Furlhermore, ( am aware that I am responsible for ensuring that Ole project is completed in accorrlance with the plans and sp . ' Uons as stipulated in the permit approval conditions, As well as tjr;/mowledge that any right-of-way closures Wl71 require at least Of!8,otr-duty: otlicepffc workS employee and barricades.· . ' 1/ t1 to oJ r,' u (~ " ' . .'" \ 0 .:.. 'L-.~ -'1.0 I Y PRINT NAME DATE- FOR OFFICE USES ONLY: Permit No: ----------------- Approved! "C By Date c Permit Fee Comments Disapproved 0 () 12-16 CITY OF SOUTH MIAMI PARKING DIVISION 6130 Sunset Drive, South Miami, FI33143 (305) 668-2512 Fax (305) 663-6346 Parking Stalls/Meters Rentals Application South l\<Ilarnl Florida Pursuant to Section 15 C-l (a) (2) (b) of the Code of Ordinance, "Rental Fees for Public On/Street curbside spaces (Parking space) are $25.00 per space per day, seven days per week based on twenty-four (24) hour use". Vol KB\Cts,t ._""~&~ .. __ . AlvCLCO hJ".l·crlAe-.z:.m._~_ Business/Organization Name Applicant Name . . "S8 "tj (!o ruM ecee.. LA~~,,_.".m_ S>(~U th m'PmJL A.~ _ 331 tf 3 Business/Organization Address City State Zip Code ~_Q~-30/"'7SL/j <K"1._AIIl~ro~:!:fl}Qo. CoW] Phone Number Fax Number E-Mail Name of Event: "JLQll(s~Ia..5+ 11-\ C-"'_~ Type of Event: ~ ~ Ito £..cJ Purpose for utilizing parking meters: tv.e. 1I\e..~cL +-0 kJ{oe.,{{ off m 8tMAsej-DI'I v-€..., a", J 0.,( I s r de.. sTr-e:.e±.s + C> fC\-c II sho w (!.a..-(' -S' " .. __ Number of On/Street curbside spaces requested: Number of Day's Start curbside spaces desired: ___ Time: rg:oo --e. End p.m. Time: '-/: DO (If necessary, please attach addition sheets) I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall amend or supplement this application within five business days of the change. Applicant's Signature Date FOR OFFICE USES ONLY: Permit No: '--'--~---',""--~-~-~~~ D DENIED D APPROVED AS PRESENTED D APPROVED WITH CONDITION NO. Meter Days: ::x:: NO. Meter: ::x:: Daily Fee: ______ ,, __ .. _.~m~. ~ ___ $; Comment: 1& SpCtee-s; ___ 'k,, __ !i{({'. D"p JJ0I' s~~al'v-e.v-ofa,lJ;'ptiCeS aJ-OI().tJY tel' Sf4~e. r V" f~---I l~ 1$ · I PARKING DIVISION SIGNATURE DATE 14-16 Google earth feet~: ======== _____ 600 metersr-100 RESOLUTION NO. 215-13-14033 A Resolution waiving $ 1,767 for a portion of parking meters, street closure fee and the required Public Worl(s staff person for this event; not including other fees and services which will be rendered and paid byVolksBlast, Inc., a non-profit organization, which will hold its event on February 9, 2014, in the downtown South Miami area on Sunset Drive showcasing classic cars. WHEREAS, VolksBlast, Inc. a non-profit organization, has submitted a Special Event Application; and, WHEREAS, for several years VolksBlast, Inc. has held their classic car show event in the City of South Miami; and, WHEREAS, the applicant has requested permission to hold its event on February 9, 2014; and, WH EREAS, the applicant has paid $500 deposit fee, $ J 00 administrative fee, and $60 application fee; totaling $660.00; and, WHEREAS, VolksBlast, Inc. will provide a list of entertainers/bands and any other activities occurring during this event, along with an insurance accord naming the City as an additional insured will be provided to the City in January of 20 14; and, WHEREAS, a logistic meeting with Police and Public Works Departments will be coordinated through the Special Events Coordinator, in January 2014; and. WHEREAS, the estimated cost for Police personnel is $ f ,560 and the cost for City meters will be $1,475 (Sunset Drive from US I to Red Road, 59 spaces at $25 each); with a combined total of $3,035; and, . WHEREAS, the applicant has requested for the following fees and services to be waived: • Public Works (I employee plus FICA) • City Meters ($25 X 37 meters in Lot B behind Chase Bank) • Street Closure (1,300 linear feet X .25). Total amount waived for these services would be $1,767; and, $517 $925 $325 WHEREAS, for last year's event on December 18, 20 r 2, under Resolution # 258-12- 13815, VolksBlast, Inc. was given approval to hold their event and the City Commission waived services for Public Works, street closure fee, and 37 metered parking spaces in Lot B located behind Chase Bank, providing for a total waived amount of $1,767; and, WHEREAS, it is stipulated in Section 2 and 3 of Resolution # 258-12-13815, the cleaning of the streets will be the sole responsibility of VolksBlast, Inc. The Public Works Department or a City'S representative checked to see if the area was cleaned to the City's standards. If standards were not met, then the deposit of $500 would have been used to cover the cost of personnel to clean up. The approximate cost is $517 (I employee including FICA); and, Page 1 of2 Res. No. 215-13-14033 WHEREAS, VolksBlast, Inc. will pay $3,035 before the actual event of February 9, 2014, covering the cost of the remaining services mentioned (Police personnel -3 officers; 59 City meters -Sunset Drive from US I to Red Road). (The amount of $3,035 includes the waived fees of $1,767, for the above mentioned fees and services). (Total cost for all fees and services would be $4,802 minus $1,767 waived amount). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section I. The City Manager is authorized to approve VolksBlast. Inc's event to be held --on-Fel5rrrary9,-2o 1r,lrtoOVVriWWh-S-Quth--Miami-area-o-n-Sunse-rE>rive--,-subjecrto VolksBlast,-inc------ delivering to the City, pFiGI"--tG the event, the City's required indemnification agreement and proof of city required insurance. on Wednesday after Section 2. Waiver in the amount of $1,767' is approved by the City Commission, and payment of $3,035 for the remaining services provided by South Miami Police, and payment for City meters (located on Sunset Drive), will be paid prior to the event. Section 3. The cleaning of the streets will be the sole responSibility of VolksBlast, Inc. The Public Works Department or a City representative will check to see if the area was cleaned to the standards of the City. If not, "then the deposit of $500 will be used to cover the cost of personnel to dean up. The approximate amount for a Public Works employee is $517 (I employee including FICA). Section 4. If any section clause. sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining pbrtions of this resolution. Section 5. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 1 st day of October ,2013. COMMISSION VOTE: 4-1 Mayor Stoddard: Yea Vice Mayor Liebman: Nay Commissioner Newman: Yea Commissioner Harris: Yea Commissioner Welsh: Yea Page 2 of2 RESOLUTION NO. 258-12-13815 A Resolution authorizing the Acting City Manager to permit Volks Blast Inc., a 501 ( c ) 3 non-for-profit organization to hold its event on January 20,2013, in the downtown South Miami area on Sunset Drive, showcasing classic cars. WHEREAS, Yolks Blast Inc, a 501 (c) 3 non-for-profit organization, has submitted a Special Event Application; and, WHEREAS, for several years the Yolks Blast Inc has held their classic car show event in the City of South Miami; and, WHEREAS, the applicant has requested permission to hold its event on January 20, 2013; and, WHEREAS, the applicant has paid for the deposit fee of $600, and an application fee of $60.00; totaling $660.00; and, WHEREAS, the applicant will pay for all service rendered by the Police Deprutment in a total amount of $ 1,400.00, and City meters at $1,475.00 ($25.00 per meter per day X 59 meters), totaling $2,875.00 for all services; and, WHEREAS, the applicant is seeking a waiver of the street closure fee in the amount of $325.00 (1,300 linear feet X.2S-closure of Sunset Drive from USl to Red Road); and, WHEREAS, on December 13,2010, a resolution (#276-10-13310) approved a waiver for the street closure fee in the amount of $1 0,000; and, WHEREAS, during the past year, this flat fee was modified through the Fee Schedule under Ordinance Item -Temporary Full Road and Sidewalk Closure charging .25 per linear foot (as mentioned above); and" WHEREAS, in a meeting with the fanner City Manager Hector Mirabile, Commissioner Han-is and Mr. Stickley, ofVolks Blast Inc, it was concluded that the Public Works Depultment will not be involved in this event. The cleaning of the streets will be the sole responsibility of Yolks Blast Inc. Public Works Department will have a representative check to see if the area was cleaned to the standards of the City. If not, then the deposit of $600.00 will be used to cover the cost of personnel to clean up. The total amount is approximately $516.72 (1 employee including FICA); and, WHEREAS, the applicant is seeking a waiver of payment for the use of 37 metered parking spaces in the municipaJ lot (Lot B), located behind Chase Bank, in the amount of $925.00; and, WHEREAS, the applicant will provide a list of entertainers/bands and any other activities occurring during this event, and logistic meetings will be scheduled with the Police and other departments in early January of 20 13; and, Page 1 of2 Res. No. 258-12-13815 WHEREAS, the applicant will pay the City for its services prior to the event in the amount of $4,125.00, if the City does not wave the street closure fee or the additional 37 meters, or $2,875.00 if the City does wave the street closure fee and the cost for the additional 37 meters. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: . Section 1. The Acting City Manager is authorized to approve the Yolks Blast Inc event to be held on January 20, 2013, in downtown South Miami on Sunset Drive. Section 2. Payment for services by Police, including City meters and street closure fee (if not waived), and the additional 37 meters in the municipal parking lot (Lot B) (if not waved) will be paid prior to the event, on Wednesday after the event, totaling in the amount of$4,125.00. If the street closure fee and additional 37 metered parking spaces are waived, then the total amount paid would be $2,875.00. Section 3. The cleaning of the streets will be the sole responsibility of Yolks Blast Inc. Public Works Department will have a representative check to see if the area was cleaned to the standards of the City. If not, then the deposit of $600.00 will be used to cover the cost of personnel to clean up. The approximate amount is $526.72, (1 employee including FICA). Section 4. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall 110t affect the validity ofthe remaining portions of this resolution. Section S. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 18 th day of December, 2012. APPROVED: ~~ MAY R COMMISSION VOTE: 5-0 Mayor Stoddard: Yea Vice Mayor Liebman: Yea Commissioner Newman: Yea Commissioner Harris: Yea Commissioner Welsh: Yea Page 2 of2