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_Hb1 2 3 g 10 City of South Miami Regular City Commission Minutes November 6, 2014 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) C. ROLL CALL 11 The following members of the City Commission were present: Mayor Stoddard, Vice 12 Mayor Harris, Commissioner Welsh, Commissioner Liebman, Commissioner Edmond. 13 14 Also in attendance were: City Manager Steve Alexander, City Attorney Thomas F. 15 Pepe, Esq., City Clerk Maria M. Menendez, CMe. 1~ 28 D. MOMENT OF SILENCE E. PLEDGE OF ALLEGIANCE F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN REGISTERED WITHTHE CITY CLERK G. PRESENTATIONS H. APPROVAL OF MINUTES a) Minutes of October 21 , 2014 29 The Minutes of October 21, 2014 were unanimously approved as presented. 3~ 36 I. CITY MANAGER'S REPORT (See attached) CITY ATTORNEY'S REPORT CITY COMMISSION MINUTES November 6, 2014 1 1 This is a summary of the City Attorney's report: working on the lobbyist ordinance; 2 the FP&L appeal; the Weissberg case; working on a contract for drug screening; the Somerset 3 matter; working on the tree ordinance; issues relating to Sandals; issues relating to certain 4 stores selling alcoholic beverages. ~ K. PUBLIC REMARKS 7 8 The public remarks section was opened and the following individuals addressed the 9 Commission: James Campo, Antoinette Fischer, Yvonne Beckman, Claudia Hauri, Deltravis 10 Williams. H 13 14 15 16 17 18 19 ~~ 24 L. COMMISSION REPORTS, DISCUSSION & REMARKS , ':<. ~/ '" The following is a summary of Comrnission's remarks: turkeys giveaway; painting a mural by the pool 8:30 -1:00 this Saturday; churtb~S,bringi~gyarious choruses on December 19 to the Madison Square project area; Ludlam Trail isslJ~cd'rnrng up at the County on December 19; State of the City on November 19 starting at 6:dO;thE!/ MLK parade; the Madison Square project; moving the second meeting in December from Tuesday the 16th to Wednesday the 17th in observance of Chanukah. M. CONSENT AGENDA 1. A Resolution urging the Miami-Dade County Board of Commissioners to protect the County from Sea Level Rise by moving, into action the recommendationsofthe Sea Level Rise Task Force. 3/5 (Mayor Stoddard) 25 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 26 Resolution No. 212-14-14306 urging the Miami-Dade County Board of Commissioners to 27 protect the County from Sea Level Rise by moving, into action the recommendations of the Sea 28 Level Rise Task Force, passed by a 5 -0 vote: 29 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2. A Resolution acknowledging Commissioner Josh Liebman's (Group Seat II) CITY COMMISSION MINUTES November 6, 2014 2 1 appointment of Donna Shelley, as the representative of Group Seat II, to serve on the Green Task Force for a two-year term ending November 5, 2016. 3/5 (Commissioner Liebman) 2 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 3 Resolution No. 213-14-14307 acknowledging Commissioner Josh Liebman's (Group Seat II) 4 appointment of Donna Shelley, as the representative of Group Seat II, to serve on the Green 5 Task Force for a two-year term ending November 5, 2016, passed by a 5 -0 vote: 6 9 Yea: Nay: Mayor Stoddard Vice Mayor Harris CommissionerWelsh Commissiorler Liebman Commissioner Edmond None 3. A Resolution authorizing the City Manager to accept a donation of $3,000 from Baptist Health South Florida, for the 2014 State of the City Address. 3/5 (City Manager) 10 Moved by Mayor Stoddard, seconded by VicelVlayor Harris, the motion to approve 11 Resolution No. 214-14-14308 authorizing the City Managerto accept a donation of $3,000 from 12 Baptist Health South Florida, for the 2014 State of the City Address, passed by a 5 -0 vote: 13 16 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 4. A Resolution of the City Commission, for the City of South Miami, re- appointing Vice Mayor Walter A. Harris as Commission's liaison and appointing Commissioner Josh Liebman as the alternate Commission's liaison, with the Miami-Dade League of Cities. 3/5 (Mayor Stoddard) 17 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 18 Resolution No. 215-14-14309 re-appointing Vice Mayor Walter A. Harris as Commission's liaison CITY COMMISSION MINUTES November 6, 2014 3 1 and appointing Commissioner Josh Liebman as the alternate Commission's liaison, with the 2 Miami-Dade League of Cities, passed by a 5 -0 vote: 3 6 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 5. A Resolution declaring that the personalproperty, described in the attached list, is "surplus" and authorizingtheCity Managerto sell the "surplus" items at auction. 3/5 (City Manager-Central "Services) 7 Moved by Mayor Stoddard, seconded by Vice MayorHarris, the motion to approve 8 Resolution No. 216-14-14310 declaringthat the personal property, described in the attached 9 list, is "surplus" and authorizing the City Manager to sell the "surplus" items at auction, passed 10 by a 5 -0 vote: 11 14 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 6. A Resolution authorizing the City Manager to expend $6,822.76 with Rehrig Pacific Company for the purchase of new residential garbage containers. 3/5 (City Manager-Public Works) 15 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 16 Resolution No. 217-14-14311 authorizing the City Manager to expend $6,822.76 with Rehrig 17 Pacific Company for the purchase of new residential garbage containers, passed by a 5 -0 vote: 18 Yea: CITY COMMISSION MINUTES November 6, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond 4 3 Nay: None 7. A Resolution authorizing the City Manager to expend an amount not to exceed $32,800 for Miami-Dade Water & Sewer Department to cover the water and waste water invoicing for City Facilities, during FY 2014/2015. 3/5 (City Manager-Public Works) 4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 5 Resolution No. 218-14-14312 authorizing the City Manager to expend an amount not to exceed 6 $32,800 for Miami-Dade Water & Sewer Department toc¢ver the water and waste water 7 invoicing for City Facilities, during FY 2014/2015, passed by a 5 -0 vote: 8 11 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 8. A Resolution authorizing the City Manager to expend an amount not to exceed $114,OOOforFlorida Powerand Light to cover the electrical invoicing for City Facilities, during FY2014/2015, 3/5 (City Manager-Public Works) 12 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 13 Resolution No. 219-14-14313 authorizing the City Manager to expend an amount not to exceed 14 $114,000 for Florida Power and Light to cover the electrical invoicing for City Facilities, during 15 FY 2014/2015, passed by a 5 -0 vote: 16 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 9. A Resolution authorizing the City Manager to expend an amount not to exceed $106,000 for Florida Power and Light to cover the electrical invoicing for street lighting, during FY 2014/2015. 3/5 (City Manager-Public Works) CITY COMMISSION MINUTES November 6, 2014 5 1 2 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 3 Resolution No. 220-14-14314 authorizing the City Manager to expend an amount not to exceed 4 $106,000 for Florida Power and Light to cover the electrical invoicing for street lighting, during 5 FY 2014/2015, passed by a 5 -0 vote: 6 9 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 10. A Resolution authorizing the City Manager to negotiate and enter into a contract with Florida Construction & Engineering, Inc., for the construction of the Police Fueling Station Improvements. 3/5 (City Manager-PublicWorks) 10 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 11 Resolution No. 221-14-14315 authorizing the City Manager to negotiate and enter into a 12 contract with Florida Construction & Engineering, Inc.,for the construction of the Police Fueling 13 Station Improvements, passed by a 5 -0 vote: 14 Yea: Nay: 15 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 16 a) A Resolution acknowledging Mayor Stoddard's appointment of John Palenchar to 17 serve on the Green Task Force for a two-year term ending November 5, 2016. 3/5 18 (Mayor Stoddard) 19 20 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 21 Resolution No. 222-14-14316 acknowledging Mayor Stoddard's appointment of John Palenchar 22 to serve on the Green Task Force for a two-year term ending November 5, 2016, passed by a 5 23 -0 vote: 24 Yea: CITY COMMISSION MINUTES November 6, 2014 Mayor Stoddard 6 Nay: 1 Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2 b) A Resolution acknowledging Vice Mayor Walter A. Harris' request (Group Seat IV) 3 appointment of Roxanne Scalia, as the representative of Group Seat IV, to serve on the Budget 4 and Finance Committee for a term ending September 30, 2015. 3/5 5 (Vice Mayor Harris) 6 7 Moved by Mayor Stoddard, seconded by Vice Mayor Harris,the motion to approve 8 Resolution No. 243-14-14317 acknowledging Vice Mayor Walter A. Harris' request (Group Seat , < 'c ',', 9 IV) appointment of Roxanne Scalia, as the represertative of Group SeatlV,to serve on the 10 Budget and Finance Committee for a term ending$eptember 30, 2015, passed by a 5 -0 vote: 11 12 13 Yea: Nay: Mayor Stoddard· ViCeMayor Harris· Commissioner Welsh Commissioner Liebman . . Commissioner Edmond None 14 c) A Resolution acknowledging Vice Mayor Walter A. Harris' request (Group Seat IV) 15 appointment of Roxanne Scalia, as the representative of Group Seat IV, to serve on the Green 16 Task Force for a two-year term ending November 5, 2016. 3/5 17 (Vice Mayor Harris) 18 19 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 20 Resolution No. 224-14-14318 acknowledging Vice Mayor Walter A. Harris' request (Group Seat 21 IV) appointment of Roxanne Scalia, as the representative of Group Seat IV, to serve on the 22 Green Task Force for a two-year term ending November 5,2016, passed by a 5 -0 vote: 23 Yea: Nay: CITY COMMISSION MINUTES November 6, 2014 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 7 1 2 d) A Resolution acknowledging Commissioner Bob Welsh's request (Group Seat III) 3 appointment of Helene Valentine, as the representative of Group Seat III, to serve on the Green 4 Task Force for a two-year term ending November 5, 2016. 3/5 5 (Commissioner Welsh) 6 7 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 8 Resolution No. 225-14-14319 acknowledging Commissioner Boh Welsh's request (Group Seat 9 III) appointment of Helene Valentine, as the representative of Group Seat III, to serve on the 10 Green Task Force for a two-year term ending NovemberS; 2016, passed by a 5 -0 vote: 11 Yea: Nay: 12 Mayor Stoddard ',' Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 13 e) Resolution acknowledgingComrnissioner Josh Liebman&rsquo;s (Group Seat II) 14 appointment of Jose E. Suarez-Marill, as the representative of Group Seat II, to serve on the 15 Environmental Review and Preservation Board fo~a two-year term ending November 5, 2016. 16 3/5 (Commissioner Liebman) 17 18 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 19 Resolution No. 226-14-14320 acknowledging Commissioner Josh Liebman's request (Group Seat 20 II) appointment of Jose E. Suarez-Marill, as the representative of Group Seat II, to serve on the 21 Environmental Review and Preservation Board for a two-year term ending November 5, 2016, 22 passed by a 5 -0 vote: 23 24 25 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 26 g) Resolution appointing Annick Sternberg to serve on the Green Task Force for a 27 two-year term ending November 5, 2016. 3/5 28 (City Commission) CITY COMMISSION MINUTES November 6, 2014 8 1 2 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 3 Resolution No. 227-14-14321 appointing Annick Sternberg to serve on the Green Task Force for 4 a two-year term ending November 5, 2016, passed by a 5 -0 vote: 5 6 8 9 Yea: Nay: N. RESOLUTION(S) Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 10 f) A Resolution of the City of South Miami ("City") calling for a South Florida Sea 11 Level Rise and Climate Change Congress that will incluc:Je local, state, and federal elected 12 officials meeting to propose constructive solutions to sea level rise and climate change. 3/5 13 (Commissioner Edmond) 14 15 Moved by Commissioner Edmond, seconded by Commissioner Welsh, the motion to 16 approve as amended Resolution No. 228-14-14322 calling for a South Florida Sea Level Rise and 17 Climate Change Congress that will include local, state, and federal elected officials meeting to 18 propose constructive solutions to sea level rise and climate change, passed by a 5 -0 vote: 19 20 21 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 22 QUASI-JUDICIAL WARNING: THE FOLLOWING MATTER IS CONSIDERED TO BE QUASI-JUDICIAL 23 AND YOU MAY NOT HAVE ANY VERBAL COMMUNICATION WITH ANYONE UNTIL THE QUASI- 24 JUDICIAL MATTER IS RESOLVED, AND THE MEETING AT WHICH IT IS HEARD IS ADJOURNED. 25 IN ADDITION, THERE ARE OTHER RESTIRCTIONS THAT ARE MORE FULLY SET FORTH AT THE 26 END OF THIS AGENDA. 28 11. A Resolution approving the Final Plat of Davis Oaks, being a replat of a portion CITY COMMISSION MINUTES November 6, 2014 9 1 2 3 of tract 8 revised plat of a portion of the amended plat of Palm Miami Heights, recorded in plat book 43, page 37, Miami-Dade County, Florida. 3/5 {Deferred 10/21/14} {City Manager-Planning & Zoning} Speakers were sworn in and Mr. Brimo presented the item. 4 Mr. Flanagan addressed the Commission, presenting various options. 5 6 The following individuals addressed the Commission: Lisamarie Garcia, Yvonne 7 Beckman, Claudia Hauri. 8 9 At this junction Mr. Flanagan had acb~nce for rebuttal. 10 11 The Commission discussed the request and the recommendation from staff for 12 approval with conditions, particularly the condition for.,.c;onipliance with the provisions of 13 Resolution 81-05-12060 prohibiting abutting propertY0V\.fllers to add development to their 14 existing properties or create new building sites which us~s the square footage of the vacated 15 street. 16 17 Moved by Mayor Stoddard, secondedby ViceM.ayor Harris/the motion to approve A 18 Resolution approving the Final Plat of Davis Oaks, being a replat of ~ portion of tract 8 revised 19 plat of a portion of the amended plat of PalmMianii Heights, recorded in plat book 43, page 37, 20 Miami-Dade County, Florida, failed by a 1 -4 vote: 21 24 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond 12. A Resolution authorizing the City Manager to accept gifts of time, labor and materials from Mr. Mariano Corral and Mr. Robert "Bob" Welsh for the proposed linear park to be known as the "Underline". 3/5 {Commissioner Welsh} 25 After it was clarified that the City Manager has no jurisdiction over county land, the 26 item was withdrawn from the agenda by its sponsor. 27 28 CITY COMMISSION MINUTES November 6, 2014 10 3 13. A Resolution authorizing the City Manager to join with the South Miami Community Redevelopment Agency in sponsoring the Martin Luther King Celebration and to expend one half of the cost, up to a maximum of $6,000. 3/5 (Commissioner Liebman) 4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 5 Resolution No. 229-14-14323 authorizing the City Manager to join with the South Miami 6 Community Redevelopment Agency in sponsoring the Martin Luther King Celebration and to 7 expend one half of the cost, up to a maximum of $6,000., pa$se~ by a 5 -0 vote: 8 11 Yea: Nay: Mayor Stoddard , ': "v-<: ;/ Vice Mayor Harris Commissioner Welsh CommissionerLiebman· Com mission er Edmond None O. RESOLUTION(S) PUBLIC HEARING(S) 12 QUASI-JUDICIAL WARNING: 13 THE FOLLOWING MATTER IS CONSI.DERED TO BE QUASI-JUDICIAL AND YOU MAY NOT HAVE 14 ANY VERBAL COMMUNICATION WITH ANYONE UNTIL THE QUASI-JUDICIAL MATTER IS 15 RESOLVED, AND THE MEETING AT WHICH IT IS HEARD IS ADJOURNED. IN ADDITION, THERE 16 ARE OTHER RESTIRCTIONS THAT ARE MORE FULLY SET FORTH AT THE END OF THIS AGENDA. 17 l~ 20 21 22 23 24 14. A Resolution relating to a request for a variance from Section 20-3.5(E) of the Land Development Code to allow a front setback of 7 feet 6 inches where a minimum of 25 feet is required, for a one-story addition to a single family residence located at 6001 SW 65 Avenue, South Miami, Florida, within the RS- 3 zoning district. 4/5 (City Manager-Planning & Zoning) Speakers were sworn in and Mr. Brimo presented the item. The applicant, Mr. DiDonato, addressed the Commission. CITY COMMISSION MINUTES November 6, 2014 11 1 The motion to reduce the request from two to a single car garage passed by a 4 -1 2 vote (Commissioner Edmond) 3 4 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 5 as amended, reducing the request to one car garage, Resolution No. 230-14-14324 relating to a 6 request for a variance to allow a front setback of 7 feet 6 inches where a minimum of 25 feet is 7 required, for a one-story addition to a single family residence located at 6001 SW 65 Avenue, 8 South Miami, Florida, passed by a 5 -0 vote: 9 14 Yea: Nay: Mayor Stoddard Vice Mayor Harris. Commissioner Welsh Commissioner Liebman Commissioner Edmond None P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S) 15. An Ordinance amending Chapter 2, Article I, Sec. 2-2.1 (K), titled "Decorum" of the City of South Miami's Code of Ordinances. 3/5 (Mayor Stoddard) 15 The public hearing was opened and the following individuals addressed the 16 Commission: Yvonne Beckman, Antoinette Fischer. 17 18 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 19 Ordinance No. 26-14-2204 amending Chapter 2, Article I, Sec. 2-2.1 (KL titled "Decorum" of the 20 City of South Miami's Code of Ordinances, passed by a 4 -1 vote: 21 24 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond Vice Mayor Harris 16. An Ordinance amending 20-6.1(A)(3)(a) {i}, (ij) and (iij) of the land development code to reduce the number of votes required to pass, on first reading, ordinances and resolutions that require two readings. 3/5 (City Attorney) CITY COMMISSION MINUTES November 6, 2014 12 1 The public hearing was opened and the following individuals addressed the 2 Commission: Yvonne Beckman, Antoinette Fischer, Claudia Hauri. 3 4 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 5 Ordinance No. 27-14-2205 amending 20-6.1{A)(3)(a) (i), (ii) and (iii) of the land development 6 code to reduce the number of votes required to pass, on first reading, ordinances and 7 resolutions that require two readings, passed by a 4 -1 vote: 8 Yea: Nay: Q. ORDINANCE{S) FIRST READING H R. ADJOURNMENT 13 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond . . 14 QUASI-JUDICIAL WARNING FORelTY COMMISSION MEMBERS: 15 ANY AGENDA ITEM THAT HAS A QUASI-JUDICIAL WARNING IS CONSIDERED TO BE A QUASI-JUDICIAL MATTER. 16 MEMBERS OF THE CITY COMMISSION MAY NOT HAVE ANY VERBAL COMMUN.ICATION WITH ANYONE, OTHER 17 THAN AT THE MEETING SCHEDULED TO .RESOLVE THEMATTER, UNTIL THE MATTER IS RESOLVED AT A PUBLIC 18 MEETING AND THE MEETING IS ADJOURNED. Y()lJARE PROHIBITED. FROM MAKING ANY INDEPENDENT 19 INVESTIGATION OF THIS MATTER OTHER THAN A SITE VISIT OR MAKING WRITTEN REQUESTS FOR 20 INFORMATION FROM CITY EMPLOYEES AND RECEIVING WRITTEN RESPONSES FROM THEM IN THEIR OFFICIAL 21 CAPACITY. ALL WRITTEN REQUESTS FOR INFORMATION AND RESPONSES THERETO MUST BE FILED WITH THE 22 CLERK AND A COPY MUST ALSO BE SENT TO THE pLANNING AND ZONING DIRECTOR IF THE MATTER INVOLVES A 23 LAND RELATED ISSUE. YOU MAY NOT HAVE ANY VERBAL COMMUNICATION WITH CITY EMPLOYEES REGARDING 24 THIS MATTER. YOU MAY NOT ENTER ONTO SOMEONE'S PROPERTY WITHOUT THEIR PERMISSION. 25 FURTHERMORE, YOU MAY NOT DISCUSS THE MATTER WITH THE PROPERTY OWNER OR ANYONE ELSE, 26 INCLUDING NEIGHBORS. YOU MUST, IN WRITING, ADVISE THE CLERK OF THE DATE AND TIME OF YOUR SITE 27 VISIT AND, IF THIS MATTER INVOLVES LAND USE, YOU MUST ALSO SEND A COPY TO THE PLANNING AND 28 ZONING DIRECTOR. ALL INFORMATION THAT YOU OBTAIN ON THIS MATTER, OTHER THAN YOUR PERSONAL 29 OBSERVATIONS AT A SITE VISIT AND WRITTEN INFORMATION PROVIDED BY STAFF, MUST BE PRESENTED TO 30 YOU AT THE DULY NOTICED PUBLIC MEETING DURING WHICH THE APPLICANT SHALL BE GIVEN AN 31 OPPORTUNITY TO PRESENT THE APPLICATION AND ANY EVIDENCE IN SUPPORT OF THE APPLICATION. IF THERE 32 IS A BREAK IN THE MEETING, YOU MAY NOT ALLOW OTHERS TO SPEAK TO YOU ABOUT THE MAnER OR 33 ALLOW THEM TO PROVIDE YOU WITH ANY INFORMATION ABOUT THE MAnER. IF THE 34 MAnER REQUIRES MORE THAN ONE HEARING, YOU MAY NOT DISCUSS THE MAnER WITH 35 ANYONE, UNTIL THE MAnER IS RESOLVED BY A FINAL WRlnEN RESOLUTION OR, IF 36 APPLICABLE, ORDINANCE, AND, EVEN THEN, NOT UNTIL THE MEETING IS ADJOURED. IF YOU 37 RECEIVE AN EMAIL OR ANY WRlnEN OR PRINTED INFORMATION ABOUT THE MAnER 38 BEFORE THE ADJOURNMENT OF THE HEARING AT WHICH A FINAL DECISION IS MADE FROM CITY COMMISSION MINUTES November 6, 2014 l3 1 ANYONE OTHER THAN CITY EMPLOYEES ACTING IN THEIR OFFICIAL CAPACITY, YOU MAY READ IT BUT YOU ARE 2 NOT ALLOWED TO RESPOND TO IT AND YOU ARE REQUIRED TO IMMEDIATELY PROVIDE A COPY OF ANY 3 WRITTEN COMMUNICATION OR DOCUMENT YOU RECEIVE CONCERNING THIS MATTER TO THE CITY CLERK, AND 4 A COPY MUST ALSO BE SENT TO THE PLANNING AND ZONING DIRECTOR IF THE MATTER INVOLVES A LAND 5 RELATED ISSUE. IN ADDITION, IF YOU RECEIVE ANY VERBAL, OR WRITTEN COMMUNICATION (OTHER THAN 6 WHAT HAS ALREADY BEEN DELIVERED TO THE CLERK AND THE PLANNING AND ZONING DIRECTOR) YOU ARE 7 REQUIRED TO DISCLOSE IT AT THE PUBLIC MEETING AND, IF IT WAS VERBAL, YOU ARE REQUIRED TO WRITE A 8 MEMORANDUM THAT INCLUDES THE INFORMATION RECEIVED AND THE NAME AND ADDRESS OF THE PERSON 9 PROVIDING THE INFORMATION, AS WELL AS THE DATE, TIME AND PLACEWHERE THE COMMUNICATION TOOK 10 PLACE. THIS DOCUMENT MUST BE DELIVERED AS SOON THEREAFTER AS POSSIBLE TO THE CITY CLERK, AND IF 11 APPLICABLE TO A LAND RELATED ISSUE, A COPY MUST ALSO BE DELIVERED TO THE PLANNING AND ZONING 12 DIRECTOR. 13 14 15 Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES November 6, 2014 14 Approved Philip K. Stoddard Mayor To: Date: From: Re: • • rami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission November 6, 2014 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering October 20 -Nov 2, 2014 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: Finance is currently working on providing a memo which summarizes the findings of the Miami- Dade County's Department of Audit and Management Services report related to PTP and the affects the report will have on the City's PTP funding in the current and future years. Finance has officially upgraded from ONESolution 10.23 to version 14.3. ONESolution had not been updated over the past 2.5-year due to technical issues which were stated by the previous IT provider. The new IT provider worked with the City's Finance and Community ERP provider and the City has finally updated to a newer, more robust system. The previous 3-weeks consisted of constant testing in the test environment to confirm and correct any issues in an effort to avoid bugs for the city's users. Finance is in the process of closing FY 2014 and preparing all of the required audit schedules. The closing of the year is a long and very detailed process that takes each and everyone of the City's finance personnel. Finance has begun working with the auditors and gathering the primary source documents. Once complete, Finance will begin preparing the trial balance which will immediately be submitted to the Auditors so that they may begin their respective fieldwork. --2..:. CityManager's Report to the Commission for November 6,2014 The City's parking contractor has installed the first test Wi-Fi modem within the digital parking meter. The Wi-Fi modem continues working without issue. The City's Public Works Department has issued a NTP to the pole and electrical installer. They anticipate installing the two required poles and electricity before Thanksgiving. Once completed, the City will have the Wi-Fi antennas installed. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance continues to update and trouble shoot issues related to the City's website. Finance currently revised certain items within Request Tracker in an effort to provide better service for residents, businesses, and visitors.' Finance is currently working with the CIP Manager in completing the City's Transportation Plan for the next 5-fiscal years. Finance has completed and uploaded onto the City's website the Budget to Actual Monthly report for September 2014. The check register for October 2014 has also been uploaded to the City's website. Parking: Parking has been working with Public Works on stripping certain spaces which vvill be converted to paid parking. Parking will be waiting for direction from the City Manager before moving forward with the installation of the single meter heads. Parking on Friday, October 3 I, 2014 received a parking complaint with reference to the School and in the City's industrial area. Parking went onsite and cited over 30 illegally parked vehicles. Finance and Parking has completed an evaluation of the City's Valet Services and provided a Scope of Services for Review. Parking continues to gather information from the existing City Downtown valet company in determining the amount of spaces they currently use to store the vehicles. Parking and Finance have been in discussions with Ft. Lauderdale with reference to "smart parking." Finance and Parking will be in constant communication with Ft. Lauderdale in an effort to move forward with the procurement once Ft. Lauderdale has awarded the agreement. Grants and Sustainable Initiatives: Applied to Health Foundation of South Florida for Sun Protection at Murray Park Pool for $8,000. Applied to $50,000 FRDAP grant for Palmer Park Improvement Project for the demolition and installation of playground (2-5 year olds), renovation of batting cage and fence repairs. Applied to $50,000 FRDAP grant for Dante Fascell Park Improvement Project for tennis court upgrades (tennis nets, wind screens), replacement of outdoor trail fitness equipment, replacement of water fountain, and installation of picnic tables and grills. -3 -City Manager's Report to the Commission for November 6,2014 Procurement Division: 1 1/6/14 Commission Meeting i. Letters of Interest: Two LOI's requested by P & R were advertised. Martial Arts Programming was advertised on October 14th. The LOI closed on October 31 S\ No proposals were received. Parks is reevaluating if a second solicitation will be advertised. An Aquatics Program Management LOI was advertised on October 2r h and will close on November 13 th at lOAM. ii. RFP -Downtown Business District LED Lighting: The RFP was advertised on October 14th. A Pre-bid meeting was scheduled on October 28 th with eight (8) companies in attendance. The RFP close date was extended to November 18th at lOAM. iii. ITO -Copier Lease Program Quote: An ITQ was issued on October 14th piggybacking from a State of Florida Contract for copiers, equipment & supplies. A Pre-bid meeting was scheduled on October 27th with seven (7) companies in attendance. Proposals are due November 5th . The current copier equipment lease program expires February, 2015; previously sourced through the State of Florida contract. iv. RFP -Parks Master Plan: The RFP was advertised on October 27 th . A Pre-bid meeting is scheduled November 12 at lOAM. Proposals are due November 24th at lOAM. v. Draft -Towing Franchise RFP: A scope of services, drafted by PD, has been forwarded to the City Attorney for review. Upon receipt of the CA's response, a RFP will be advertised. vi. Draft Scope -Playground Structures: Procurement and P & R completed a Scope of Services that includes the demolition and installation of playground equipment at multiple City Parks. The scope has been forwarded to PW for their review and comments. After PW's review of the scope, the final version will be inserted into the RFP template for review by the City Attorney. vii. Draft RFP -Solar Panel Installation: A draft RFP to solicit for a Solar Panel Installation Program has been forwarded to the City Attorney for review. Upon receipt of the CA's response, a RFP will be advertised. viii. Surge Suppression for City Hall: A quote was received for surge suppression for City Hall facilities. Multiple follow-ups have been sent to the City's electrical inspector to render an opinion regarding the options of surge suppression and lightening rod protection. The Building Dept has been requested to assist in securing a response and is scheduling a meeting with the inspector this week. -4 -City Manager's Report to the Commission for November 6,2014 Code Enforcement Office: Following are highlights for the Code Enforcement Division for October 20 -October 3 I, 2014: I. Bi-weekly statistics: a. Responded to over l.Q complaints. b. Issued more than 44 Courtesy Civil Infraction Notices. c. Issued ~Notices of Civil Infraction. d. Removed 27 Illegal Signs from the City. e. Reviewed 84 Building permits. f. Proactive Inspections 85. g. Re-Inspections 30. h. Cases Closed _I I. i. Graffiti Tags Z. j. Counter walk-ins J..L Code Division along with the Licensing Division researchedlinspected 25 Towing companies that are working within the City limits of South Miami. II. Fines and Fees collected through the Code Enforcement Division for the month of October 2014: $2,998.06. III. Local Business Tax Compliance Office: In the month of October 20 -October 31, 2014: Total amount a. NEW LICENSES (20) b. NEW LIENS ( 16) c. INSPECTIONS (146) d. RENEWAL FEES COLLECTED e. NEW LICENSES (BTR's) REVIEWED (20) Other Reports: • Florida League of Cities Insurance Report -Completed • Miami Dade County Report -Completed • Renewal Report -Completed • Renewal Licenses printed for 2014 -2015 • Renewal Inspections • 25 Towing Companies researched/inspected Total amount collected $ 4,319.51 $ 1,800.00 ;.. 5 -. City Manager's Report to the Commission for November 6,2014 Special Events Division: The following are the results for the Special Events Division for October 20 -October 31, 2014: • Collaborated with various departments and businesses on the 2014 Safe Streets Halloween event, that was held on Friday, October 31, 2014, from 4:00 p.m. -7:00 p.m., on Sunset Drive between US I and Red Road (SW 57 Avenue). • Collaborated and processed a Special Event application for Chamber South's Art Festival that was held on November I & 2, 2014, on Sunset Drive between US I and Red Road (SW 57 Avenue). City Commission approval was given through Resolution # 197-14-14291, on October 7,2014. • Collaborating with various vendors for the 2014 State of the City Address that will be held at South Miami/Coral Gables Elks Lodge on Wednesday, November 19, 2014, at 6:00 p.m. • Collaborating & processing paperwork for Bougainvillea's Florida Tavern for their annual Thanksgiving event that will be held on Wednesday, November 26, 2014. • Collaborating & processing paperwork for Rok BRGR for their event that will be held on Wednesday, November 26, 2014. • Collaborating with various businesses and City Departments on the 2014 Santa's Elves Parade that will be held on Sunday, December 7, 2014, starting at 2:00 p.m., on Sunset Drive between US I and Red Road (SW 57 Avenue). • Processed five (5) garage sale permit requests for this time period. • Reviewed and processed 12 lien search requests for Code Enforcement Department, for this period of time. • Processed/recorded Q lien and IJien releases for this time frame. • Collaborating with Human Resources Department in placing volunteers in different departments. The following are the accomplishments for the Police Department for the time period October 20 th , 2014 through November 2nd, 2014: Chiefs Office i. "Staff Own-A-Zone" program yielded 40 citizen and business contacts throughout the City; ii. A total of 990 calls for service were handled during this period; iii. On Oct. 31 sr, UPD coordinated and participated in the Annual Safe Streets Halloween. A tent was staffed by police explorers which handed out bag with candy and crime prevention material for children and parents. The event was a great success; ~ 6 _. City Manager's Report to the Commission for November 6,2014 iv. On November I st and 2nd SMPD personnel with the assistance of Chamber South established an information booth. SMPD personnel handed out 200 gun locks and numerous safety and crime prevention pamphlets; v. Chief Landa and Major Fata participated in the International Association of Chiefs of Police (IACP) International Conference in Orlando, Flo; vi. Conducted meetings with the City Manager, Staff and Vendor to provide Cultural Diversity training to South Miami police Department. Uniform Patrol Division i. Total of 28 arrests: 8 felonies, 17 misdemeanors, 0 traffic arrest, and 3 warrants served. ii. Of those 28 arrests, 10 were narcotics related. iii. UPD conducted a total of 271 traffic enforcement details and produced 1064 citations. iv. On Oct 29 th , The Police Explorer Program participated in the Annual Sticker Shock Event organized by South Miami Drug Free Coalition. The explorers visited several stores in South Miami which sale alcoholic and labeled bottles and cans with stickers alerting adults to refrain from buying minors alcohoL Community Police Unit i. A meeting was held with the RCCV and Active Shooter response was discussed. ii. A meeting was held with the CAC and the recent shootings in Coconut Grove (involving juvenile gangs) were discussed. The CAC stated that they would monitor the trend and advise parents if any South Miami juvenile was identified through sources. iii. The school zone sign identified as being blocked by a tree at SW 66 ST / 61 Ct has not yet been resolved. iv. The B.E.AT. program was continued and an additional 12 businesses were registered. v. A meeting was held with CRA James McCants to organize the upcoming holiday events. Criminal Investigations Division i. C.LD. Detectives conducted five (5) Burglary surveillance details, city wide in all of the affected areas of our city; ii. C.LD. Detectives have placed under cover surveillance cameras in strategic locations where vehicle burglaries have occurred. The images captured will give us the exact time, date and subject descriptions (Intelligence) necessary for proper investigation and for the successful prosecution of all subjects involved; City Manager's Report to the Commission for November 6; 2014 iii. C.I.D. Detectives assisted Uniform Patrol Officers, who were dispatched to a strong-arm robbery case. Two subjects approached a female victim and took her property by force. The subjects then fled the area via the Metro-rail system. An area canvass of both Metro- rail south station and Metro-rail north station was conducted. The subjects were detained at the Metro-rail north station. A show up to identify the subjects by the victim was conducted. The victim positively identified the subjects as the offenders, who were then taken into custody. The victim's property was also recovered; iv. An information B.O.L.O. (Be on the Look Out) log was completed by C.I.D. Detectives. The log will contain all pertinent information pertaining to felony subjects who reside within city limits. The log will be maintained and updated as needed. Information from this log will be shared with Uniform Patrol Officers for intelligence purposes and will assists C.I.D. personnel with their current investigations as well. Services Division Fleet Management, Records Management, Quarter Master, Property & Evidence Management; I. Revised filing system to categorize and efficiently store property and evidence in the Property Room is currently being implemented; II. There have been 843 items entered into the Evidence and Property module, since the transition to electronic record keeping; III. List being compiled of firearms and rifles for destruction; IV. The following vehicles were decommissioned: 05-0 I, 05-04, 05-05, 05-07, 06-08 and 10-02. Professional Standards Division and Training i. Processing 7 applicants for Fulitime/Reserve Police Officer; ii. Two applicants have completed the hiring process and should be hired within the next 3 weeks; iii. Roll call training was completed covering all 3 shifts. The training covered search and seizure, stop and frisk law, handcuffing and search techniques, perimeters and crime elements; iv. TRT training was conducted with Coral Gables Police, Coral Springs Police, US Coast Guard and Immigration and Customs Enforcement; Human Resources Please be advised that no "significant" events have occurred in the Human Resources Department since the October 21, 2014 Commission meeting. We will continue to maintain our activity and project status reports, which can be made available at your request. -8 -City Manager's Report to the Gommission for November 6,2014 PUBLIC WORKS DEPARTMENT Engineering and Construction Division Sunset Drive Roadway improvements Ph. V: Purchase Order was issued. The contractor started the construction of the project. The proposed sidewalk construction started this week. MDWASD was contacted for the water meters request. Sunset Drive Median: Construction of the median is complete. Milling and resurfacing was completed. Temporary striping is complete. Thermoplastic Paint will be applied after 30 days. Water meter is installed. Irrigation Controller will be installed this week. Twin Lakes Drainage Improvements: Project is ongoing. Survey is being conducted. Dog Park: Surveyor staked the location for the proposed fence. The east boundary line and the fence line at the Elks property are being marked. Citywide Sidewalk Repair: Notice to Proceed was issued. Downtown Wi-Fi: Purchase Order was issued. Contractor will receive the posts in 4-6 to weeks. Police Fueling Facility Improvement: A resolution to award the contractor is prepared for the Commission Meeting. SW 61 Avenue Drainage Improvements: Construction is complete. An email was sent to the property owners for concurrency on the implementation of green islands within the new parking spaces. City staff is coordinating with FPL for the relocation of the wooden pole. Street Lights (Cobra Heads) on 67th Street: Pending further instructions. Sunset Drive Striping: A new ITQ will be requested. Median Landscaping along US I: Project being coordinated with FDOT. Pending further instructions. Pinecrest Villas Traffic Calming: Contractor was given NTP for the design of traffic calming devices. Twin Lakes & Bird Estates Traffic Calming: Contractor was given NTP for the design of traffic calming devices. Mango Terrace & Manor Lane Traffic Calming: The consultant is in coordination with the County to finalize the design phase. Resident survey was distributed, surveys received. Information is being tabulated, will be provided to the County in conjunction with the General Interlocal Agreement. Manor Lane speed table survey results are being provided to MDC Public Works. Upon approval and execution of Interlocal agreement, an RFP will be prepared for construction. Progress Road & Commerce Lane: All the necessary Parking standards and regulations were provided to the Finance Department so parking stalls can be quantified. ..;'9~ City Manager's ReporHothe Commission for November 6, 2014 Pocket Park near SW 50th Street: Boundary Survey will be ready for the week of I 1/10/14. Street Name Signs: Contractor submitted plans to the City and County. Comments were provided to contractor. The Interlocal Agreement was provided to him. Contractor resubmitted to the County after City Review. We are pending on County approval. Public Worl<s Attachment A i. Completed annual Holiday Lighting Project in the Downtown area. ii. Repaired 4 GFI electrical outlets downtown. iii. Replaced a water faucet and lighting in the women's bathroom on the 2nd floor at the Community Center as requested by Parks. iv. Replaced damaged hose in the ice maker at Public Works. v. Replaced AC belt and fuse in the Commission Chamber AC unit on an emergency basis. vi. Unlocked PD bathroom in main entrance reception area as requested. vii. Repaired lighting and replaced a damaged handicap stall door lock in the women's bathroom on the I st floor of the Community Center as requested by Parks. viii. Repaired two cabinets in the Art Room at the Community Center as requested by Parks. ix. Repaired urinal in the men's bathroom at Dante Fascell Parks as requested. Recreation: The following are the accomplishments that have taken place from October 22 -November 6, 2014: • On October 31, 2014, afterschool's participants were taken to the City's Safe Street event for Halloween. The kids, accompanied by their counselors, stroll down Sunset Drive to trick or treat. • On November 2, 2014, the South Miami Greyghosts cheerleading participated in the Orange Bowl Competition held at the Bank United Center (University of Miami). The teams did extremely well by placing first and second place. • On November 4, 2014, fifteen (15) children attended One Day Camp and went swimming at Murray Park Aquatic Center. • Interviews for the Assistant Director position were held on Thursday, November 4th. Parks Maintenance Division: • Installed a plaque for Commissioner Josh Liebman at Dante Fascell Park • Began over seeding of athletic fields with rye grass for winter league games. • Maintenance division's staff attended training on Athletic Fields Repair at Sun Life Stadium. • Resurfaced/repaired ninety (90) linear asphalt walkway at Fuchs Park. • Upcoming projects: Bathroom renovations at Dante and Palmer Parks, court resurfacing and painting at Brewer Park and water fountain installation at Brewer Park. -10-City Manager's ReporHerthe"eommissionfor November 6,2014 Upcoming Events: • On November 8, 2014, South Miami Hospital is having a "Caring for Our Community Day". Volunteers from South Miami Hospital along with selected children from the After School Program will be repainting the mural of the Murray Park Aquatic Center. • On November 20, 2014, the Annual Thanksgiving Drive will be held at the Gibson-Bethel Community Center from 5:30pm -7:30pm. If anyone would like to contribute to this event, frozen turkey donations can be dropped at the Community Center on November 19, 2014 between 9:00am -9:00pm or call the Gibson-Bethel Community at 305-668- 3876 for more information. Planning Department The following is the Planning department update for the November 6, 2014 Commission meeting. Please be advised that no "significant" events have occurred in the Planning Department since the October 21, 2014 Commission Meeting. We will continue to maintain bi-weekly activity and project status reports, which can be made available at your request.