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2
3
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10
City of South Miami
Regular City Commission Minutes
October 7,2914
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
e. ROLL CALL
11 The following members of the City Commission were present: Mayor Stoddard, Vice
12 Mayor Harris, Commissioner Welsh, CommissionerLiebman, Com~issioner Edmond.
13
14 Also in attendance were: City Manager Steve Alexander, City Attorney Thomas F.
15 Pepe, Esq., City Clerk Maria M. Menendez, CMe.
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32
33
3~
36
37
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH THE CITYCLERK
G. PRESENTATIONS
H. APPROVAL OF MINUTES
I.
a) Minutes of September 9, 2014 (First Budget Hearing)
b) Minutes of September 16,2014
c) Minutes of September 23, 2014 (Final Budget Hearing)
The Minutes of September 9, 16 and 23 were unanimously approved as presented.
CITY MANAGER'S REPORT
(See attached)
CITY COMMISSION MINUTES
October 7, 2014
1
J. CITY ATTORNEY'S REPORT
3
4 The following is a summary of the City Attorney's Report: working with Sandals'
5 attorneys; working on a parks lease agreement; business investment agreement; the Somerset
6 matter; vendor registration form; lobbyist registration.
S
K. PUBLIC REMARKS
9
10 The following individuals addressed the .Commission: Lindsey Fuhrman, Joe
11 Goldstein, Charles Gibson, Leanne Tellam, Isaabelle Pike,·· Oeltravis Williams, Rev. Rodney
12 James, Hans Huseby, Yvonne Beckman, Marie V~I~nti, Antoinette. Fisher, Veronica Flores, Lynn
13 Dannheisser, Marice Chael, Dr. Velma Palmer, John Edward Smith, Laurie Kahn, Rodney
,"';",': '
14 Williams. Dick Ward, Mary Scott Russell.
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1.:. COMMISSION REPORTS, DISCUSSION & REMARKS"
17
18 The following is a summarycrfCommission's Remarks: first Art Walk of the season
19 this Friday, and the Home Coming foethe Grey Ghosts; the MLK Committee; the Gospel
::,,:.:'"'. ", '"
20 Festival; the tree moratorium;.the imp()rtance of voting;the proposed resolution advocating
21 the legal separation of Florida ihto two separate states; the definition of 'lobbyist'; the Madison
22 Square project; Somerset Scho61;crime in the City; City's contribution to the Underline project.
~a
27
M. CONSENT AGENDA
1. A Resolution authorizing the City Manager to execute FY 2014 Community
Development Block Grant agreement with Miami-Dade County Public Housing
and Community Development (PHCD) for the Murray Park Multi-Purpose Field
Project in the amount of $55,000. 3/5
(City Manager-Finance-Grants)
28 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve
29 Resolution No. 194-14-14288 authorizing the City Manager to execute FY 2014 Community
30 Development Block Grant agreement with Miami-Dade County Public Housing and Community
31 Development (PHCD) for the Murray Park Multi-Purpose Field Project in the amount of $55,000,
32 passed by a 5 -0 vote:
33
Yea:
CITY COMMISSION MINUTES
October 7, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
2
3
4
5
6
7
8
9
12
Nay:
Commissioner Liebman
Commissioner Edmond
None
2. A Resolution authorizing the City Manager to execute FY 2015 Metropolitan
Planning Organization (MPO) Grant agreement with Miami-Dade County for
the Pedestrian Safety and Mobility Infrastructure Improvements (Complete
Streets Policy) in the amount not to exceed $40,QOO. 3/5
(City Manager-Finance-Grants)
Moved by Mayor Stoddard, seconded by CornrnissionerLlE:!pman, the motion to approve
Resolution No. 195-14-14289 authorizing the City Manager to eX~~4~~ FY 2015 Metropolitan
Planning Organization (MPO) Grant agreementwith Miami-Dade Coun'tyfor the Pedestrian
Safety and Mobility Infrastructure Improvements {Complete Streets Pdlicy)in the amount not
to exceed $40,000, passed by a 5 -0 vote:
3.
Yea:
, ,
Nay:
/~/M~yor Stoddard
''vic:eMayor Harris
Commi~sicmer Welsh , ... ;.,', ' '.,
COmmissionertiebman
Commissioner Edmond
None
A Resolution all1:horizing the City Manager to execute FY 2015 grant
agreement with Florida Department of Environmental Protection for Twin
Lakes Drainage Project in the amount of $100,000. 3/5
(City Manager-Finance.,.Grants)
13 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve
14 Resolution No. 196.:.14-14290 authorizing the City Manager to execute FY 2015 grant agreement
15 with Florida Department of Environmental Protection for Twin Lakes Drainage Project in the
16 amount of $100,000, passed bya 5 -0 vote:
17
Yea:
Nay:
CITY COMMISSION MINUTES
October 7, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
3
3
4
5
6
7
8
11
N. RESOLUTION(S)
4. A Resolution walvmg certain special event fees, and authorizing the City
Manager to permit Chamber South to hold its 43rd Annual South Miami Art
Festival on November 1 & 2, 2014, in South Miami.
3/5 (City Manager)
Moved by Vice Mayor Harris, seconded by Commissioner Edmond, the motion to
approve Resolution No. 197-14-14291 waiving certain special event fees, and authorizing the
City Manager to permit Chamber South to hold its 43rd.Annual South Miami Art Festival on
November 1 & 2, 2014, in South Miami, passed by q 5~O vote:>
5.
Yea:
Nay:
",,', /,'
~c
Mayor St6Hd'ard
Vice M'ay~(Harris
Com m iss·igrJ~r.Welsh
Commissioner Uebman.
COmmissioner Ed~ond
Ng~~'··
:.,'::>,
: ,',:,?'~
A Resolution of the City ()fSouth Miami supporting the Friends of the Ludlam
Trail in;tH~irl1PI~mentatiorJ()f the Ludlam Trail, a si~ (6) mile linear park along
the f6rmer FEdrail tracks, requesting Florida East Coast, Inc. to temporarily
withdravvits application to amend the County Development Master Plan, and
directingthe City Clerk to transmit a copy of this resolution to the designated
offiCials herein.
3/5 (Ma'lor Stoddard)
12 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
13 Resolution No. 198-14-14292 supporting the Friends of the Ludlam Trail in the implementation
14 of the Ludlam Trail, a six (6) mile linear park along the former FECI rail tracks, requesting Florida
15 East Coast, Inc. to temporarily withdraw its application to amend the County Development
16 Master Plan, and directing the City Clerk to transmit a copy of this resolution to the designated
17 officials herein, passed by a 5-0 vote:
18
Yea:
Nay:
CITY COMMISSION MINUTES
October 7, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
4
3
6. A Resolution opposing the Miami-Dade County Comprehensive Development
Master Plan change requested by FECI for the Ludlam Trail rail corridor.
3/5 (Mayor Stoddard)
4 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
5 Resolution No. 199-14-14293 opposing the Miami-Dade County Comprehensive Development
6 Master Plan change requested by FECI for the Ludlam Trail rail corridor, passed by a 5 -0 vote:
7
10
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris<
Commissioner Welsh
Commissi6H~FLiebman
Commf~sib~er Edmond
None
7. A Resolution request:il'liFlorida power&Ught Company to contribute to the
cost of the developme~t()fthe "Underline u Master Plan and to underground
its transmission line int:he area ofthe Underline.
3/5 (Mayor Stoddard &'.Commissioner Liebman)
11 Moved by MaVor.5toddard;secondedby Commissioner Edmond, the motion to approve
12 Resolution No. 200-14 .. 14294 reque~ting Florida. Power & Light Company to contribute to the
13 cost of the development of the "Underline" Master Plan and to underground its transmission
14 line in the area oft he Underline, passed by as -0 vote:
15
18
Yea:
Nay:.
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
8. A Resolution of the City of South Miami to encourage Florida Power & Light
Company ("FPL"), the Public Service Commission and the state legislature to
give electrical utility customers a larger percentage for their net metering
credit if the customers contribute their excess electricity to a non-profit
charity. 3/5 (Mayor Stoddard & Commissioner Liebman)
CITY COMMISSION MINUTES
October 7, 2014
5
1 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
2 Resolution No. 201-14-14295 to encourage Florida Power & Light Company ("FPL")' the Public
3 Service Commission and the state legislature to give electrical utility customers a larger
4 percentage for their net metering credit if the customers contribute their excess electricity to a
5 non-profit charity, passed by a 5 -0 vote:
6
9
10
11
12
13
14
15
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liel:)roal1
Commissioner Edril6nd
None
~ " "',' . , ;
9. A Resolution instructing the Planning Board to review and make
recommendations for the landlkeand zoning of 7 lots th~1:are west of Mount
Olive Missionary Baptist Church of South Miami Inc. 3/5
Commissioner Wef~fi/!i:;j;i>
,,~;, ~">< , "." . ,
Moved by Commissioner wels~Jj{~E:i~~ndedbY Mayor Stoddard, the motion to approve
Resolution No. 202-14-14296.instructing1$E: Planning Board to review and make
recommendations for.!.Jiei~hd use and zotirn~of 7.lotsthafare west of Mount Olive Missionary
Baptist Church of S(ju~h Miami Inc.;,.!?assed bya. S -0 vote:
Yea:··
Nay:
Mayor Stoddard
/ Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
16 a) A Resolution of the Mayor and City Commission of the City of South Miami,
17 Florida, advocating the legal separation of Florida into two separate states, creating the 51st
18 state in the Union and naming it "South Florida". 3/5
19 (Vice Mayor Harris)
20
21 Moved by Vice Mayor Harris, seconded by Commissioner Welsh, the motion to approve
22 Resolution No. 203-14-14297 advocating the legal separation of Florida into two separate
23 states, creating the 51st state in the Union and naming it "South Florida", passed by a 3 -2
24 vote:
25
CITY COMMISSION MINUTES
October 7, 2014
6
5
6
7
8
9
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
O. RESOLUTION(S) PUBLIC HEARING(S)
10. A Resolution of the City of South Miami concerning the approval of a waiver of
plat as to the property at 5980 SW 80th Street, South Miami, Florida, that
would create two conforming platted lots.
3/5 (City Manager-Planning & Zoning)
Speakers were sworn in and Mr. Brimo presented the item.
John Kovacs, the applicantfor this request addressed the Commission.
10 The public hearing was opened and the following individual(s) addressed the
11 Commission: Yvonne Beckman, Antoinette Fischer.
12
13 After further discussion, Comrnissioner Welsh made the following motion: that the
14 area given to lot 47,llnder Ordinance 3-80:..1092 not be considered in the floor area ratio
15 calculations or the· permeable/impermeable calculation. The motion was seconded by
16 Commissioner Liebman passing 5 -O. At this juncture, Mr. Kovacs explained that the ordinance
17 referred onthe above motion pertains only to the northern side of 80th Street; the part that
18 cleared the land on the southern portion did not have that clause, he said. Mr. Kovacs'
19 clarification was then confirmed by Mr. Brimo. Upon further clarification by Mr. Pepe, the
20 above motion was withdrawn.
21
22 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve
23 as amended Resolution No. 204-14-14298 concerning the approval of a waiver of plat as to the
24 property at 5980 SW 80th Street} South Miami, Florida, that would create two conforming
25 platted lots, passed by a 5 -0 vote:
26
27
Yea:
Nay:
CITY COMMISSION MINUTES
October 7, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
7
5
6
7
8
9
10
11
12
13
18
P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
Q. ORDINANCE(S) FIRST READING(S) PUBLIC HEARING(S)
11. An Ordinance of the City of South Miami, Florida, authorizing a Franchise
Agreement with Miami-Dade County to provide County Solid Waste
Management Services.
4/5 (City Manager-Public Works)
Mr. Alexander presented this item.
Mr. Barket will be seeking clarificatiqry'wlth the Countyregarding collection.
Moved by Mayor Stoddard, seCOnde(fH§1J~ Mayor Harris,th:~btion to approve An
Ordinance authorizing a Franchise Agreement wYti1;.~iami-Dc:lde County to provide County Solid
Waste Management Services, passer:LIJY a 5 -0 v~te't}:t> "
Yea: ;;~;()~6rStoddard
ViCE! Mayor Harris
Cofumissioner Welsh
Conirnlssioner Liebman
Commissioner Edmond
, None
R. ORDINAN(E(S)FIRST READING
12. An Ordinance amending Chapter 2, Article I, Sec. 2-2.1 (K), titled "Decorum" of
the City of South Miami's Code of Ordinances.
3/5 (Mayor Stoddard)
19 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
20 as amended An Ordinance amending Chapter 2, Article I, Sec. 2-2.1 (K), titled "Decorum" of the
21 City of South Miami's Code of Ordinances, passed by a 5 -0 vote:
22
23
Yea:
Nay:
CITY COMMISSION MINUTES
October 7, 2014
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
8
1
13. An Ordinance amending 20-6.1(A}(3}(a) (i), (ii) and (iii) of the land
development code to reduce the number of votes required to pass, on first
reading, ordinances and resolutions that require two readings.
3/5 (City Attorney)
2 The public hearing was opened and the following individual(s) addressed the
3 Commission: Antoinette Fischer, Yvonne Beckman
4
5 Mr. Pepe presented this item.
6
7
8
9
10
11
12
13
16
17
l§
20
21
The meeting was extended at 11:00 p.m.apprbvedby the majority.
"'. " c
Moved by Mayor Stoddard, seconded byC()mmissioner liebMan, the motion to approve
An Ordinance amending 20-6.1(A)(3)(a) (i), (ii)'~hP (iii) of the land develqPrnent code to reduce
the number of votes required to pass, on firstr~~qing, ordinances and resoh.!tions that require
two readings, passed by a 4 -1 vote:
14.
Yea: ;;';~~~QrStoddard
\dC~,M~y(>rJ-l a rris
COlnmissi()nerWelsh
Commissioner Liebman
CommissiQn~r Edmond
,;"> :'i',: J,
An Ordi~~nce ofCityqf South Miami adding section 20-5.10 "conditional use
permit" to th~City'S Land Development Code and amending Section 20-4.4
(f)(2)(a) & (b) of off-street parking requirements to provide for granting of a
parking p~rmit through a conditional use permit process.
5/5 (Commissioner Welsh)
(ThiS item was withdrawn from the agenda by its sponsor).
S. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
October 7, 2014
9
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
THE CITY or PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
October 7, 2014
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering September 17 -October
5,2014 which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
Finance has finalized and submitted the FY 2015 budget. The ADOPTED FY 15 Budget
has been posted online.
The City's parking contractor has installed the first test Wi-Fi modem within the digital
parking meter. The Wi-Fi modem continues working without issue. The City's Public
Works Department continues working with FPL on obtaining the approval to use two of
their respective poles and having them bring the antennas power. Finance has processed
a purchase order for a new Pole Installer in an effort to have FPL provide the electrical
which is critical to the operation of the antenna.
Finance continues working with Miami-Dade County on providing the needed IT services
to the City of South Miami. Finance continues working on the Police Departments
mandated dual authentication project. The project was completed before September 30,
2014 as required.
Finance, Grants and Public Works continue working with Miami-Dade County's
Department of Audit and Management Services in an effort to complete audit of the City's
People's Transportation Funds for the past 5-fiscal years.
Finance is working on closing September 2014 and all of FY 2014. Finance has uploaded
the check register for September. Once September has been officially closed, Finance will
upload the monthly budget to actual report.
-2 -City Manager's Report to the Commission for October 7, 2014
Grants and Sustainable Initiatives:
In collaboration with the Planning Department, a Health Foundation of South Florida grant
application for Complete Streets Policy in the amount of $20,000 was submitted. This
grant will help fund the required 30% match requirement for the MPO grant that the City
has currently just received.
Submitted FINAL reimbursement package for the Marshall Williamson Park Project.
Received 3-month time extension from the MPO for the SMITP project from September
30, 2014 to December 31,2014.
In collaboration with the Planning Department, provided feedback to the SMITP Draft
Master Plan contractor, Kimley-Horn, on September 29, 2014. Contractor anticipated to
present to Commission for their feedback, review and comments on October 16, 2014.
Grants coordinated first Florida Green Governance Certification Green Team meeting on
September 23,2014.
Grants attended the 6th Annual Southeast Florida Climate Change Compact on October
1st and October 2nd, 2014.
Grants participated in the Underline Working Group on September 30, 2014.
Procurement Division: City Managers Report -10/7/14 Commission Meeting
i. RFP -Bathroom Remodeling at Dante Fascell and Palmer Park: The RFP
closed on September 26 th . Four proposals were received and are currently
under evaluation by Parks and Procurement. Once complete, the
information will be provided to Public Works for final selection.
ii. RFP -Police Facility Improvements: The RFP closed on October 3rd ; one
proposal was received and is currently under evaluation by Public Works.
iii. ITO -Resurface Tennis, Handball & Basketball Court: The ITO closed on
October 1st . Four quotes were received and are currently under evaluation
by Parks and Procurement. Once complete, the information will be provided
to Public Works for final selection.
iv. Draft -Letters of Interest: Two draft LOI's have been prepared for Parks;
Aquatic Program Services & Martial Arts Programming, and were forwarded
to the City Attorney for review.
v. Draft -Parks Master Plan: A draft RFP to solicit for a Parks Master Plan has
been forwarded to the City Attorney for review.
-3 -City Manager's Reportto the Commission for October 7,2014
vi. Public-Private Partnership Act: The City complied with the Public-Private
Partnership Act process with respect to the Scandals and Wade's World
Foundation unsolicited proposal for a basketball/tennis court renovation at
Marshall Williamson Park. The City received one proposal; however, after
consulting with the City Attorney, the proposal was rejected as non-
responsive since it was received past the proposal due date and time.
Currently the City Attorney is drafting a final agreement.
vii. Draft RFP -Solar Panel Installation: A draft RFP has been forwarded to the
City Attorney for review.
viii. Dog Park: Staff sourced and purchased several commodities for the planned
Dog Park at the Elk's Lodge property.
ix. Surge Suppression for City Hall: A quote was received for surge
suppression for City Hall facilities. The City's electrical inspector has been
requested to render an opinion regarding the options of surge suppression
and lightening rod protection.
Code Enforcement Office:
Following are highlights for the Code Enforcement Division for September 15 -September
30,2014:
I. Bi-weekly statistics:
a. Responded to over 1.§. complaints.
b. Issued more than 1.§. Courtesy Civil Infraction Notices.
c. Issued 14 Notices of Civil Infraction.
d. Removed 24 Illegal Signs from the City.
e. Reviewed 73 Building permits.
f. Proactive Inspections 57
g. Re-Inspections 47.
h. Cases Closed 20.
i. Graffiti Tags 1Q.
j. Counter walk-ins 14
Code Division is preparing for a Special Magistrate hearing on October 16,2014.
II. Fines and Fees collected through the Code Enforcement Division for the month
of
September 2014: $13,055.00.
-4 -City Manager's Repurtto the Commission for October 7,2014
III. Local Business Tax Compliance Office:
collected
In the month of September 15 -September 30,2014:
a. NEW LICENSES
b. NEW LIENS
c. INSPECTIONS
d. RENEWAL FEES COLLECTED
Total amount
(33)
(24)
(77)
e. NEW LICENSES (BTR's) REVIEWED (30)
Total amount
$ 9,401.00
$ 2,700.00
Other Reports:
• Florida League of Cities Insurance Report -Completed
• Miami Dade County Report -Completed
• Renewal Report -Completed
• Renewal Licenses printed for 2014 -2015
• Renewal Inspections
Special Events Division:
The following are the results for the Special Events Division for September 15 -
September 30, 2014:
• Collaborating with various departments and vendors on the Bike Rodeo
event that will be held on Saturday, October 18, 2014, in front of City Hall,
from 10:00 a.m. -1 :00 p.m.
• Beginning the preliminary work for the 2014 Safe Streets Halloween event,
which will be held on Friday, October 31, 2014, from 4:00 p.m. -7:00 p.m.,
on Sunset Drive between US1 and Red Road (SW 57 Avenue).
• Collaborating and processing a Special Event application for Chamber
South's Art Festival, which will be held on November 1 & 2, 2014, on Sunset
Drive between US1 and Red Road (SW 57 Avenue).
• Collaborating and processing work for the 2014 State of the City Address,
that will be held at South Miami/Coral Gables Elks Lodge on Wednesday,
November 19, 2014, at 6:00 p.m.
• Beginning the preliminary work for the 2014 Santa's Elves Parade, that will
be held on Sunday, December 7, 2014, starting at 2:00 p.m., on Sunset
Drive between US1 and Red Road (SW 57 Avenue).
-5 -City Manager's Report to theeommission for October 7,2014
• Attended a meeting arranged by Miami Dade Film Department and various
filming production companies on September 30, 2014, on the issue of
"Entertainment Production Industry Locations"-Roundtable discussion.
• Processed six (6) garage sale permit requests for this time period.
• Reviewed and processed 24 lien search requests for Code Enforcement
Department, for this period of time.
• Processed/recorded Q lien and ~lien releases for this time frame.
• Collaborating with Human Resources Department in placing volunteers in
different departments.
The following are the accomplishments for the Police Department for the time period
September 16 th through October 5th , 2014:
Chief's Office
i. "Staff Own-A-Zone" program yielded 40 citizen and business contacts throughout
the City;
ii. A total of 1171 calls for service were handled during this period;
iii. Participated in the Miami Dade Chiefs monthly meeting which South Miami was a
co-sponsor;
iv. Preparations are in process for the Chamber Art Show, Safe Streets Halloween and
Santa Parade of the Elves;
v. Attended the 1 ih annual Feast Day Celebration of St. Michael in honor of fallen
officers.
:.. 6 -City Manager's Report to the Commission for October 7,2014
Uniform Patrol Division
i. Total of 22 arrests: 6 felonies, 11 misdemeanors, 1 traffic arrest, and 5 warrant
served.
ii. Of those 22 arrests, 2 were narcotics related.
iii. UPD conducted its semi-annual shift bid for shift change. Shift change is scheduled
to take place on October 13th , 2014.
iv. On 09/23/14, a multi-agency traffic enforcement and education detail was
conducted. The detail was between the Coral Gables, Pinecrest, and University of
Miami Police Departments. A total of 1 arrest, 58 citations, and 20 pamphlets were
issued.
v. A training campaign was established to refresh and update officers with a variety of
high liability topics and subjects.
Community Police Unit
i. The school zone sign identified as being blocked by a tree at SW 66 ST / 61 Ct has
not yet been resolved.
ii. Officers met with the principle of SOMI Charter School to address student pick
issues involving blocking businesses and traffic concerns. The school plans on
reminding parents of pick-up procedures through emails and letters. UPD officers
are conducting daily checks and enforcement action to ensure compliance.
iii. 25 "Park and Walks" were conducted and 102 citizen contacts were initiated in the
C.R.A.
IV. 14 traffic enforcement details were conducted in the CRA yielding; 89 citations.
v. CPU is requesting that a crosswalk be striped on SW 62 Ave for the Senior Center
at SW 68 Street in order for the seniors to cross to the southbound bus stop safely.
vi. The B.E.A.T. program was continued and an additional 27 businesses were
registered.
Criminal Investigations Division
i. C.I.D. Detectives continue conducting surveillance details at our local parks, roving
patrols in city parking garages, municipal parking lots and in residential areas. They
continue their efforts in combating burglaries and robberies in all of the affected
areas of our city.
-7 -City Manager's Reportto the Commission for October 7,2014
ii. C.I.D. Detectives also conducted seven Bicycle Theft surveillance details near
businesses where bicycle thefts have occurred.
iii. A C.I.D. Detectives have also set up undercover cameras in different locations in an
effort to seek out criminals.
Services Division
Fleet Management, Records Management, Quarter Master, Property & Evidence
Management;
i. Revised filing system to categorize and efficiently store property and evidence in
the Property Room is currently being implemented.
ii. There have been 687 items entered into the Evidence and Property module, since
the transition to electronic record keeping.
iii. List being compiled of firearms and rifles for destruction.
iv. GEM vehicle being restriped to match current graphics used on police cars.
v. Outfitted 2015 patrol vehicles have arrived. Waiting for license plates, so that
vehicles can be assigned.
vi. Outfitted 2015 patrol vehicles scheduled to be completed by the end of September.
Professional Standards Division and Training
i. Processing 10 applicants for Fulitime/Reserve Police Officer;
ii. Roll call training was begun covering all 3 shifts. The training covered search and
seizure, stop and frisk law, handcuffing and search techniques, perimeters and
crime elements;
iii. TRT training was conducted with the complete staff;
IV. Scheduled police officer interviews.
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the September 16, 2014 Commission meeting. We will continue to
maintain our activity and project status reports, which can be made available at your
request.
.: 8 -City Manager's Report to the Commission for October 7,2014
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Pinecrest Villas Traffic Calming: Contractor was given NTP for the design of traffic
calming devices.
Twin Lakes & Bird Estates Traffic Calming: Contractor was given NTP for the design of
traffic calming devices.
Twin Lakes Drainage Improvements: Contractor was given NTP for the design of
drainage improvements
Bus Shelters: Project is complete.
Sunset Drive Striping: A new ITQ will be requested.
Police Fueling Facility Improvement: Bid opening was on October 3, 2014. One bid was
submitted. We are planning to incorporate a resolution for the agenda of the next
Commission Meeting.
Dog Park: Purchase orders for shade structure, fencing, water fountain, plumber
contractor, and site contractor have been issued. Surveyor was contacted to stake the
location for the proposed fence. The east property line will also be identified at the site.
Sylva Martin Window Replacement-Windows are installed. The blinds are also installed.
Project is complete.
City Hall Sewer Connection: Sewer lateral connection to main sewer line is complete.
Pending Building inspection to pass, HRS permit received. Installation of a sign used by
Police to calibrate speed guns was installed. Pending on the approved shop drawings from
MDWASD.
Mango Terrace & Manor Lane Traffic Calming: The consultant is in coordination with
the County to finalize the design phase. Resident survey was distributed, surveys
received. Information is being tabulated, will be provided to the County in conjunction with
the Generallnterlocal Agreement.
SW 61 Avenue Drainage Improvements: Construction is complete. An email was sent to
the property owners for concurrency on the implementation of green islands within the new
parking spaces. City staff is coordinating with FPL for the relocation of the wooden pole.
Street Lights (Cobra Heads) on 67th Street: Pending further instructions.
Downtown Wi-Fi: Purchase Order was issued.
:;:,9 -City Manager's Report to the Commission for October 7,2014
Sunset Drive Median: Work commenced and is underway.
Citywide Sidewalk Repair: Notice to Proceed was issued.
SW 57 th Court Sidewalk Repair (By Town Bar & Grill): Project is complete.
Median Landscaping along US1: Project being coordinated with FOOT. Pending further
instructions.
Sunset Drive Roadway Improvements Ph. V: Purchase Order was issued. Construction
will begin October 20,2014.
Public Works Attachment A
i. Relocated 6 filing cabinets from the Police Department to Public Works as
requested.
ii. Painted the Police Communications area and installed corner wall guards as
requested.
iii. Installed AC duct to the electrical room at City Hall.
iv. Installed door to an office in the Community Center.
v. Installed foam guards to new dais in the Commission Chamber as requested.
vi. Installed water dispensing unit in the Commission Chamber as requested by the
Clerk.
vii. Repaired & painted walls, doors, frames, installed TV, installed chair molding on
walls and replaced door locks in the Public Works Assembly Room.
viii. Replaced four 100watt bulbs, sockets & replaced timer motor on Dorn Avenue.
ix. Cleaned Community Center rooftop for new AC unit installation.
x. Repaired GFI electrical outlet at Dante Fascell Park as requested.
xi. Retouched paint in Commission Chamber as requested by City Manager.
xii. Defrost, change belt and clean coil and replaced air filter to the AC unit on the
second floor of the Community Center.
xiii. Replaced 2 ceiling tiles in classroom #2 at the Community Center as requested by
Parks.
xiv. Repaired main entrance doors to the Community Center as requested as requested
by Parks.
.:' ~'lO -City Manager's Report to the Commission for October?, 2014
The following are the accomplishments that have taken place from September 16-October 7,
2014:
Recreation:
• RecPro (Recreation Software) end user training is ongoing at the Community Center
for administrative/management staff. The trainings cover registration for activities,
facility rentals, fitness memberships, etc.
Parks Maintenance Division:
• Fuchs Park lake project on the East end continues.
• Residents assisted with the invasive clean out that was held at Van Smith Park.
• Fire Marshall inspection at Palmer Park was completed. No issues were reported.
• Lightning detectors are being serviced/calibrated at City Parks.
Planning Department
The following is the Planning department update for the October ?, 2014 Commission
meeting.
Please be advised that no "significant" events have occurred in the Planning Department
since the September 16, 2014 Commission Meeting. We will continue to maintain bi-
weekly activity and project status reports, which can be made available at your request.